Director of Academic Resources Office of Academic Affairs
Job #532455
First Review Date: Thursday February 1, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #532455) Administrator II, Director of Academic Resources, Salary Range: $4,583- $14,713 monthly. Hiring Range: $7,400 - $8,300 monthly. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan position in the Office of the Provost. This position is an Administrator II in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: The Office of the Provost strives to serve as a central resource for the campus community, ensuring quality academic programming and fostering partnerships with both internal and external stakeholders to promote and support faculty and student success. The office achieves this by empowering faculty, staff, administrators, and students with the knowledge and support necessary so that we can each carry out our individual roles in fulfilling our university's mission.
We are seeking an exceptional individual to join our team as the Director of Academic Resources. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general direction of the Provost, the Director of Academic Resources is responsible for developing, disseminating, and monitoring the Academic Affairs Division's financial budgets. In addition, the Director is responsible for the development, preparation, and maintenance of policies and procedures for scheduling of classes and the assignment of Academic Affairs space. The Director will interact extensively with all academic areas and other divisions in coordinating academic resources. The Director participates in the University budget process in support of the comprehensive resources needs of the division, initiates and recommends administrative policy and procedural changes for the effective management of resources, integrates the goals and objectives of the division, including enrollment targets, with the distribution of resources, prepares reports on the utilization of resources in terms of key performance indicators and makes recommendations for changes.
The Director cultivates a keen sense of team and fosters an environment of inclusion and belonging where all members feel invested in the direction and accomplishments of the team. The successful candidate will have a passion for service, who models equity-driven practices in hiring actions, communication and information flow, performance and time management, and opportunities for professional development and growth. The Director acts as a liaison between Institutional Research, Analytics, and Reporting, management decision-makers, and key information providers, ensuring that strategic planning processes are managed successfully to accomplish the goals and objectives of the University.
Key Responsibilities:
Leadership Duties
- Provide academic resource guidance, consultation and coordination to college deans and unit administrators, to promote stewardship of resources and academic programs and position the division towards financial sustainability. Academic resources include budget, personnel, infrastructure, space, and other resources within Academic Affairs.
- Provide leadership and guidance to division analysts in the coordination and execution of annual processes related to financial resources, including base budget review, budget allocation, mid-year budget review, projections, and planning for year-end close.
- Professionally represent the resource needs and interest of Academic Affairs at all related committees and meetings.
- In collaboration with the Provost and OAA Leadership, lead the annual budget planning process in Academic Affairs developing budgets that reflect strategic and operational priorities and programmatic goals and values.
Strategic Fiscal Planning, Budget Administration, and Oversight
- With the use of strategic budgeting practices, proactively manage changes in funding and work with the Provost to address them through developed budget plans. Identify and consult on strategies to maintain operations within budgeted limits and/or addressing funding shortfalls for the division.
- Work with the Provost to develop and execute comprehensive, strategic short- and long-term fiscal plans that encompass general funds, mandatory student fees, fees for services, and other resources.
- Administer the annual budget allocation process for units within the Division of Academic Affairs, following established University processes such as the IAPB. This includes refining methodologies to reflect lessons learned, supporting iterative discussions with various stakeholder groups, and providing budget summary updates to Provost and OAA Leadership Team.
- Work directly and collaboratively with the University Budget Office to maintain consistent business operation and function and participate in the development and maintenance of a university budget and resource allocation model.
Space Planning, Utilization, and Distribution
- Advise the Provost on space planning, utilization, and distribution, including involvement in major construction projects. Serve as the Provost’s representative on the University Space Facilities Advisory Committee (USFAC).
- Working closely with divisional leadership, direct analysis, negotiations and use of division space. Meet with key constituents to manage facility improvement project discussions, planning, funding, and execution.
- Evaluate and recommend changes to space and facilities policies and procedures based on data analyses, institutional, division, college and department priorities.
- Integrate academic space planning and scheduling activities with institutional priorities and distribution of resources.
Personnel Operations & Planning
- Manage the Academic Affairs salary administration process, working with APS, HR, and payroll. This includes approving salaries for new hires, transfers, other pay changes in the staff compensation system, and identifying areas of concern while following administrative pay guidelines.
- Advise on position management strategies & scenarios.
- Coordinate the development of consistent business processes related to divisional budget and personnel within the division.
Other Duties as Assigned
Knowledge, Skills, and Abilities Associated with this Position Include: - Expertise in operational and fiscal analysis, organization, and planning, with the demonstrated ability to independently manage multiple projects with competing demands to determine priorities.
- Expertise in, and advanced knowledge of, principles and best practices associated with public and business administration, fiscal management, record keeping, and budgeting in a complex environment, including the use of generally accepted accounting principles.
- Thorough knowledge of administrative concepts, practices and procedures to research, develop and evaluate policies and programs, including collection, evaluation and interpretation of data and information from a wide variety of sources to develop sound conclusions and make appropriate recommendations and to inform strategic decision-making at leadership levels.
- Ability to assess and formulate the impact of recommended or implemented policies from a strategic and operational perspective.
- Ability to make effective presentations and respond to questions from groups.
- Ability to initiate, establish, and foster collaboration by creating an inclusive work atmosphere.
- Capable of succeeding in an environment characterized by high ambiguity, deadline-driven tasks, continuously changing external parameters and unanticipated requests and assignments.
- Demonstrated ability to work effectively in informal and formal teams with individuals from diverse communities and cultures.
- Demonstrate consultative skills and ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
- Demonstrate ability to develop collegial relationships and to collaborate with individuals at all levels and across all divisions.
- Have a clear understanding of strategic planning, academic planning and fiscal administration.
- Demonstrate experience in developing financial reports, and utilizing appropriate tools including spreadsheets and databases to extract data from multiple sources and undertake complex queries for data-informed decision making.
- Demonstrate ability to maintain a high degree of confidentiality and use the utmost discretion when dealing with confidential information.
Minimum Qualifications: - A Bachelor’s degree from an accredited four-year college or university.
- Experience in financial analysis and reporting, budget and expense administration, and policy and procedures.
- Experience effectively managing a large and complex budget with a multitude of revenue streams and cost centers.
- Experience with business process and workflow design and implementation.
- Functional proficiency with information technology and experience managing financial and budget information systems, data analysis, and reporting.
- Experience in and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups.
Preferred Qualifications: - Master’s degree in finance, accounting, business or a related field and several years of financial and administrative leadership experience.
- Proficient in MS Office, Google Suite, and database/reporting tools.
- CSU experience or experience working in a higher education environment.
- Experience with training and developing guides and presentations.
- Experience managing human resources in a collective bargaining environment.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The first review date for submitted application materials is 11:55 p.m. on Thursday, February 1, 2024.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 3312
Initial Publication Date: 10/23/2023
Updated Publication Date: 1/18/2024
Advertised: Oct 23 2023 Pacific Daylight Time
Applications close:
Closing Date/Time:
