Accounting Associate III (Reserved for City Employees Only)

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

• None

Notes to Applicants
The Accounting Associate III role is responsible for performing high-volume, sophisticated, and varied accounting and financial duties for the Fleet Mobility Services Department Accounts Payable team. This includes paperless processing of high volume, complex, and timely invoices via AIMS Financial System, Works, reconciling vendor statements, and assisting both internal and external customers.

There is currently 1 vacancy for this posting; however, when the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool; or, advertise for the new position.

When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.

A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE
employment history regarding any and all relevant work experience that you would like for us to consider. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. This information will also be used to determine salary in the event that you are selected for this position.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

This position may require a skills assessment.

Please note that position’s location and/or schedule is subject to change based upon operational needs.

Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.

This posting does not have the option to submit a cover letter or resume.

To view the City of Austin Recruitment Video, please click here!

To view Fleet Mobility Services Recruiting Information, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
Pay Range
$25.40 - $30.10

Hours
Monday-Friday
8:00 a.m. - 5:00 p.m.
Teleworking and Alternative Work Schedules may be available.
Job Close Date 07/02/2024 Type of Posting Reserved for City Employees Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Austin, TX 78744 Preferred Qualifications
Preferred Qualifications:

• Experience preparing high volume and complicated payment documents accurately.
• Experience researching and resolving complex and difficult invoicing, financial inquiries, and accounting information.
• Intermediate knowledge of Microsoft office products to include, Excel, TEAMS , and outlook.
• Intermediate knowledge of Adobe Pro
• Experience with Accounts Payable processing, including ALL Invoices, employee reimbursement, and payment request such as INs, GAX , and Procard (credit card) payments, per COA policy.
• Experience demonstrating analytical skills.
• Excellent and strong verbal and written communication skills.
• Demonstrate accuracy and attention to detail.
• Ability to problem-solve and collaborate with customers, staff, and managers to meet deadlines.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources. Review and reconciles high volume and complicated transactions. Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets. Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Prepares complex and non-routine financial analysis and trend analysis of data. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to inquiries requiring knowledge of accounting practices, policies, and procedures. Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Performs financial analysis of special projects and programs as requested. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities- Supervision and/or Leadership Exercised:

• None

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles ( GAAP )
• Knowledge of financial reporting concepts and preferred business practices.
• Knowledge of data and trend analysis
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in data analysis and financial analysis using spreadsheets.
• Ability to make recommendations to solve complex problems.
• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Accounting Associate III position are graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Do you meet these minimum qualifications?

• Yes
• No

* Are you currently an employee of the City of Austin?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Please describe your accounting experience with handling and processing high volumes of accounts payable documents and/or travel. If none please put N/A.
(Open Ended Question)
* How many years of experience do you have researching and resolving complex and difficult invoicing, financial inquiries, and accounting information?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 or more years

* Describe your experience level using software such as Adobe Pro to format documents:

• No Experience
• Basic: create/edit simple documents
• Intermediate: create/edit a variety of documents; reformat document features such as font style
• Advanced: create/edit complex documents, add and delete pages to documents

Optional & Required Documents

Required Documents Optional Documents

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