Program Analyst

Job Description

Mission Advancement & Accountability

Annual Salary Range: $90,693 - $120,920

FLSA Exempt / Union Represented

This position allows for up to four days of remote work per week.

About the Office

Mission Advancement & Accountability Division (MAAD) conducts research, evaluation, and policy analysis while using data and analytics to enhance management accountability and improve effectiveness. MAAD's work facilitates evidence-based planning and decision-making to support the State Bar's mission. The primary responsibility of this analyst position is to provide reporting and analytics support to the Division of Regulation (Regulation), which ensures State Bar licensees comply with the obligations imposed by the State Bar Act, the Rules of Court, and the Rules of the State Bar. Regulation also registers law corporations and limited liability partnerships, certifies minimum continuing legal education providers and lawyer referral services, and maintains the official roll of attorneys on behalf of the California Supreme Court-the records of all attorneys licensed to practice in California.

The Ideal Candidate

The Program Analyst will report to the Chief Mission Officer and have responsibilities relating to each of the components of the Mission Advancement and Accountability Division: Compliance, Legislative Affairs, and Research & Statistics.

• Compliance: The Program Analyst will work with the Lead Program Analyst for Compliance to assess, evaluate, and ensure State Bar compliance with statutes and rules. The Program Analyst will participate in conducting performance reviews of various State Bar programs, and work with offices across the State Bar to reduce risks for noncompliance, including through policy development and monitoring. The Program Analyst will serve as the Coordinator for the Audit Committee of the Board of Trustees and will work with Trustees as appropriate to that role.
• Legislative Affairs: The Program Analyst will work directly with the Chief Mission Officer and Special Counsel for Consumer Protection to identify and advance the State Bar's legislative agenda. The Program Analyst will track and analyze legislation, develop position letters, communicate with the Legislature, develop methods of tracking legislative interest in State Bar issues, schedule meetings for Legislators and Board members, and assist the Chief Mission Officer in serving as a resource to the Legislature on State Bar issues.
• Research & Statistics: The Program Analyst will assist the team in finalizing evaluations and data reports, including formatting and proofreading, and developing visualizations for presentations, including PowerPoint and Visme. The Program Analyst will be assigned to provide additional analytical support for data projects as time permits.

In addition, the Program Analyst will provide administrative support to the Chief and Deputy Chief of the Division.

Definition

Under general supervision, the Program Analyst performs a variety of analytical, technical, and administrative duties in assigned State Bar divisions/units.

Distinguishing Characteristics

The Program Analyst classification is a journey-level professional classification distinguished from the lower level Program Coordinator in that the latter is focused on administrative coordination, whereas the Program Analyst is the professional class performing analysis and technical assistance.

Examples of Essential Duties

Duties may include, but are not limited to the following:

• Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
• Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes.
• Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research.
• Participates in a variety of complex and detailed programmatic responsibilities involving problem solving.
• Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures.
• Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies.
• Conducts audits to determine if there are program inconsistencies or non-compliance.
• Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation.
• May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job.

Employment Standards

Knowledge of:

• Operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology.
• Codes and regulations as related to assigned program responsibility.
• Principles of data analysis and research tools.
• Problem identification, analysis and evaluation.
• Problem solving and conflict resolution methods and techniques.
• Computer information systems, including personal computer applications, word processing and spreadsheet programs.
• Principles of effective writing and verbal presentation.
• Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
• Computerized information and database recordkeeping systems.

Ability to:

• Apply the policies and practices of a department.
• Review and analyze complex qualitative and quantitative data.
• Audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action.
• Operate modern office equipment including computer hardware, software, and internet and web-based applications.
• Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen.
• Compile data and prepare narrative and statistical reports.
• Appropriately respond to requests and inquiries from the public, State Bar members, or other departments.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
• Maintain the confidentiality of information.

Minimum Qualifications

Education:

• Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position.

Experience:

• Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent.

License, Certificate, Registration Requirements:

• Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.

Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification.

We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.

Los Angeles, California United States View Map