The State Bar of California

The State Bar's mission is to protect the public and includes the primary functions of licensing, regulation and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.

 

 

Are you looking for a public service career that can make a difference?

A career with the State Bar will enable you to contribute to our vital mission of public protection. The State Bar is a regulatory agency that protects the people of California through oversight of the legal profession. Our mission also includes increasing access to legal services and furthering diversity and inclusion in the legal profession.

The State Bar offers challenging and rewarding careers requiring a broad range of skills and abilities. We offer competitive compensation, comprehensive benefits, and opportunities for growth and development, as well as an environment that encourages work-life balance.

Apply today for a career where your work can have meaningful impact!

31 job(s) at The State Bar of California

STATE BAR OF CALIFORNIA San Francisco, CA, United States
Nov 29, 2022
Full Time
Job Description Office of Research & Institutional Accountability Annual Salary Range: $74,110 - $98,803 Non-exempt / Union-Represented DEFINITION Under general direction, the Program Coordinator performs professional administrative coordination and development of activities in support of assigned State Bar programs. DISTINGUISHING CHARACTERISTICS The Program Coordinator classification is distinguished from the higher level Program Analyst in that the Program Coordinator is focused on administrative coordination, whereas the Program Analyst is the professional class providing analytical expertise regarding programmatic or functional systems and procedures and exercises a higher degree of independent judgement and performs more complex work. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures, evaluates, and proposes changes concerning the methods of operation. Responsible for the development and monitoring of the annual budget in assigned area, creates financial and programmatic reports. May train other staff in program procedures to ensure the proper level of support for ongoing activities of the department. Represents the State Bar at programs and functions, coordinates activities with other State Bar departments and outside agencies and responds to inquiries from attorneys and the public. Coordinates the development of publicity, materials, speakers, registration and programs for various State Bar events. Designs, creates, remediates, and places content materials on the State Bar website. Prepares meeting site operations including schedule of events and timelines, communicates program requirements and assists with facility negotiations. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Principles in the development and management of educational and other programs. Principles of web architecture and development tools. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department in support of program goals. Prioritize work assignments to meet program timelines. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Assess written documents and verbal requests, select alternatives and make recommendations. Minimum Qualifications: Education: High school diploma; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: One (1) year of progressive experience in administrative or program related work. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. Physical Requirements: Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Nov 29, 2022
Full Time
Job Description Mission Advancement & Accountability Division Annual Salary Range for Senior Program Analyst: $91,783 - $122,377 Exempt / Union Represented Annual Salary Range for Principal Program Analyst: $111,064 - $148,068 Exempt / Non-Union Represented Description The Mission Advancement & Accountability Division (MAAD) is seeking a Sr Program Analyst or Principal Program Analyst passionate about data, writing reports, and evaluating programs. The selected candidate will work on a team dedicated to conduct research in support of the State Bar's strategic plan with a focus on research that enhances access to legal services and diversifying the legal profession. The selected candidate will have experience analyzing complex data using statistical software (STATA preferred) and Excel as well as experience interpreting and summarizing results. Demonstrated success writing reports based on data is required. Because the selected candidate will work closely with different State Bar offices to understand their operational procedures and business needs, strong interpersonal skills are also required. Position placement in the senior or principal role will depend on the applicant's qualifications, relevant experience, and assigned responsibilities. SENIOR PROGRAM ANALYST Definition The Senior Program Analyst serves under the general oversight of an executive team member or a Principal Analyst and is responsible for conducting professional-level data reporting and analysis. Description The Mission Advancement and Accountability Division (MAAD) is seeking a highly skilled professional passionate about conducting high-impact research projects on various policy issues, mostly related to the State Bar's strategic goal of enhancing access to legal services and including in the legal profession. The position involves working closely with different State Bar offices to understand their operational procedures and business needs to meet their reporting and research needs. Demonstrated success writing research reports based on data is required. Position placement in the Senior Program Analyst role will depend on the applicant's qualifications, relevant experience, and assigned responsibilities. Examples of Essential Duties Duties may include, but are not limited to the following: Leads either the data visualization projects OR designs and implements the assessment/evaluation of projects for different programs in the State Bar. Analyzes data from the State Bar's information systems to support institutional performance analysis and program evaluation. Writes data reports and communicates the results with a variety of audiences. Critically evaluates the existing studies/programs/reports and makes recommendations for further improvement of data reports and products. Conducts both quantitative and qualitative research when needed. Manages research projects as assigned. Works with internal customers and stakeholders to understand the results of analyses that are conducted, and to operationalize changes in practice or procedure that are implicated by those results. Performs a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. Employment Standards Knowledge of: Effective writing and verbal presentation. Excel (pivot tables, formulas) Data visualization tools (PowerBI or Tableau, highly desirable). Statistical tools (SQL, STATA, R, SAS, or SPSS, highly desirable). Research presentation tools (Power Point or VISME, highly desirable) Data extracts, development and presentation of data dashboards, data analysis and reporting, and outcome evaluation. Qualitative research skills such as conducting interviews, focus groups, etc. Computerized information and database recordkeeping systems. Project management, time management, and prioritization of time sensitive tasks. Program evaluation, policy assessment and implementation. Effective institutional communication in dealing with different constituencies. Ability to: Be responsive and collaborative with a high sense of professionalism. Communicate clearly, concisely and professionally, both orally and in writing. Compile data and prepare narrative and statistical reports. Ask good questions by critically evaluating the current processes and products. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Minimum Qualifications Education: Bachelor's degree in a field that develops skills related to essential duties, or equivalent academic achievement. Advanced degree is preferred. Experience : Minimum of three (3) years of progressively responsible experience in data collection and evaluation, research or performance or financial auditing Master's degree in a relevant field may substitute for up to two (2) years of experience. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements None required. Physical Requirements Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal. PRINCIPAL ANALYST Definition The Principal Program Analyst serves under the general oversight of an executive team member and is responsible for conducting institutional program research and evaluation, collecting and analyzing data, for supporting the implementation of special projects as assigned. The Principal Program Analyst may also oversee other functions as assigned. Description The Mission Advancement and Accountability Division (MAAD) is seeking a highly skilled professional passionate about leading high-level research projects. The Principal Program Analyst will lead a team of analysts to design and produce data reports and to conduct research on various policy issues, mostly related to the State Bar's strategic goal of enhancing access to legal services and including in the legal profession. The position involves working closely with different State Bar offices to understand their operational procedures and business needs to meet their reporting and research needs. Demonstrated success writing research reports based on data is required. This classification is distinguished from a Senior Program Analyst in the series in that the Principal Program Analyst assumes responsibility for development and implementation of comprehensive programs and projects. Duties deal with highly complex and sensitive issues. Incumbents are expected to work with minimal direction and may supervise and/or lead project support staff. Examples of Essential Duties Duties may include, but are not limited to the following: Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs. Implements data collection and research plans for all major program areas of the State Bar, including survey design and administration, data analysis and reporting, and outcome evaluation. Works with internal customers and stakeholders to understand the results of analyses that are conducted, and to operationalize changes in practice or procedure that are implicated by those results. Oversees the implementation of special projects, particularly those crossing multiple units or departments within the State Bar. Serves as the lead staff to subgroups of members of the Board of Trustees, Executive Office efforts, and other committees and working groups by conducting research and policy analysis, providing materials in presentation-ready format, and presenting materials at public meetings and other committees to ensure clear and accurate communication regarding implementation efforts. Serves as the subject matter expert in analyzing and critiquing proposal information before a vendor is selected. Employment Standards Knowledge of: Experience writing reports based on data Experience with survey designing and administration Statistical tools (STATA, R, SAS, or SPSS, highly desirable). Research presentation tools (Power Point or VISME, highly desirable) Qualitative research skills such as conducting interviews, focus groups, etc. Project management, time management, and prioritization/delegation of time sensitive tasks. Program evaluation, policy assessment and implementation. Effective institutional communication in dealing with different constituencies. Effective personnel management in a union environment. Effective writing and verbal presentation. Computerized information and database recordkeeping systems. Ability to: Be responsive and collaborative with a high sense of professionalism. Communicate clearly, concisely and professionally, both orally and in writing. Compile data and prepare narrative and statistical reports. Ask good questions by critically evaluating the current processes and products. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. CONDITION OF EMPLOYMENT Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Nov 29, 2022
Full Time
Job Description Office of Research & Institutional Accountability Annual Salary Range: $74,110 - $98,803 Non-exempt / Union-Represented DEFINITION Under general direction, the Program Coordinator performs professional administrative coordination and development of activities in support of assigned State Bar programs. DISTINGUISHING CHARACTERISTICS The Program Coordinator classification is distinguished from the higher level Program Analyst in that the Program Coordinator is focused on administrative coordination, whereas the Program Analyst is the professional class providing analytical expertise regarding programmatic or functional systems and procedures and exercises a higher degree of independent judgement and performs more complex work. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures, evaluates, and proposes changes concerning the methods of operation. Responsible for the development and monitoring of the annual budget in assigned area, creates financial and programmatic reports. May train other staff in program procedures to ensure the proper level of support for ongoing activities of the department. Represents the State Bar at programs and functions, coordinates activities with other State Bar departments and outside agencies and responds to inquiries from attorneys and the public. Coordinates the development of publicity, materials, speakers, registration and programs for various State Bar events. Designs, creates, remediates, and places content materials on the State Bar website. Prepares meeting site operations including schedule of events and timelines, communicates program requirements and assists with facility negotiations. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Principles in the development and management of educational and other programs. Principles of web architecture and development tools. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department in support of program goals. Prioritize work assignments to meet program timelines. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Assess written documents and verbal requests, select alternatives and make recommendations. Minimum Qualifications: Education: High school diploma; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: One (1) year of progressive experience in administrative or program related work. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. Physical Requirements: Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Nov 22, 2022
Full Time
Job Description Office of Chief Trial Counsel Annual Salary Range: $50,438 - $67,252 Non-Exempt / Union-Represented The Office Assistant II should have experience with photocopying, scanning voluminous documents, and Bates stamping. Knowledge of utilizing Adobe Acrobat Professional is preferred. DEFINITION Under general supervision, an Office Assistant II performs a variety of general and/or department specific clerical office and staff support duties for an assigned department, division or unit. DISTINGUISHING CHARACTERISTICS Office Assistant II is the experienced level classification in the Office Assistant series. Incumbents at this level are expected to perform assignments with a minimum of supervision and to adapt to changing work processes; may assist with training new employees in work procedures and methods. The Office Assistant II classification is distinguished from the Office Assistant I classification by the incumbent's ability to independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Greets visitors and answer incoming telephone calls, assist or direct the visitor to the appropriate individual or Office. Operates a multi-line, modern telephone system including screening, transferring, or referring calls and answering questions. Receives, sorts, distributes and processes in-coming/out-going mail and other materials. Inventories and maintains office supplies; assists staff with specific supply requests; verify supply receipts with orders and reconcile charges. Receives and records cash or check payments (this may include accepting payments through an automated system, operating a cash register and/or adding machine, preparing receipts and deposit slips. Extracts data from source documents and prepares a variety of forms, labels, envelopes and correspondence. Processes records and enters data on forms and into data systems; ensures forms or reports are complete, accurate, and filed. Schedules and make arrangements for hearings, meetings and travel. Operates office equipment including copy machines, scanners, fax machines, computers, printers, and other equipment. Performs routine office equipment maintenance to determine cause of problems and need for service or repair. Sets-up rooms for meetings or conferences, including checking in attendees, making or setting out beverages and refreshments and clearing or cleaning up rooms. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles of effective customer service and telephone etiquette. Techniques of record and file organization. Alphabetical and numerical filing methods. Modern office practices and procedures, including the use of standard computer software and database recording keeping systems. The basic rules of vocabulary, grammar, spelling and punctuation as specified in Webster's New Collegiate Dictionary. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Ability to: Apply the policies and practices of a department. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Take accurate messages and relay them quickly and efficiently. Appropriately respond to requests and inquiries from the general public or other departments. Understand and carry out oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Display a high degree of maturity, integrity and good judgment. Maintain the confidentiality of information. Minimum Qualifications: Education: Possession of High School diploma or equivalent. Experience: One year of office experience. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Nov 22, 2022
Full Time
Job Description This is a 24-month limited term position but may become a permanent position based upon operational needs.The role will include all medical benefits, vacation, and sick time. For a full list of benefits visit:https://www.calbar.ca.gov/About-Us/Careers/Benefits. The Office of Admissions seeks an experienced recruiter to recruit proctors for our examinations. The successful candidate will collaborate with department managers and supervisors and proactively identify future hiring needs. The recruiter will invite, evaluate, and refer candidates for seasonal proctor positions to help administer the California Bar Examination through job boards, websites, employee referrals, and other sourcing methods. This position will promote job openings and screen applications before forwarding to an external agency. The recruiter will contact candidates to ensure that they meet the requirements for the role and appropriately assign them to proctor roles in an efficient and effective manner. The recruiter will help develop proctor training and onboarding. Job duties include, but are not limited to, the following: Design and implement a recruiting strategy Perform job and task analysis to document job requirements and objectives Source and recruit candidates Screen candidate job applications Provide analytical and well documented recruiting reports to management Use internal database to assign & track proctors Track proctor referrals to ensure that incentives are properly assessed and paid Develop timeline to ensure proctor positions are filled timely Ensure time logs are received, confirmed for accuracy, and submitted to an external agency for processing Create orientation, training, and onboarding material for proctors to better understand their role prior to being hired DEFINITION Under general direction, the Senior Program Analyst conducts professional-level analysis and administers programs and/or functions; performs specialty assignments and acts in a lead capacity with respect to lower level professional and support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Senior Program Analyst is the is the lead/advanced journey-level professional class performing advanced, specialized work of a professional nature, utilizing skills that require technical expertise and an understanding of complex analytical procedures and program processes. Incumbents exercise a high degree of professional judgment with considerable independence. This class may function as the lead over professional, technical and/or administrative support personnel on an ongoing or project basis. Responsibilities include project planning and the performance of high-level professional analyses and service in the division/unit to which assigned. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions. Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs. Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees. Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures. Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff. Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department. Assists with the selection, training, direction, and evaluation of staff. Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership. Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Principles of office management, budgeting, administration and supervision. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Interviewing and investigative techniques. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Personnel selection and supervisory principles, practices, and procedures. Computerized information and database recordkeeping systems. Office procedure, budget preparation and maintenance techniques. Ability to: Apply the policies and practices of a department. Understand, interpret and apply laws, rules and regulations related to assigned programs. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Analyze problems and complaints, and identify solutions in a timely manner. Mentor, assign and prioritize work assignments of staff in support of meeting program goals. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly, concisely and professionally, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Nov 22, 2022
Full Time
Job Description Office of Chief Trial Counsel Annual Salary Range: $50,438 - $67,252 Non-Exempt / Union-Represented The Office Assistant II should have experience with photocopying, scanning voluminous documents, and Bates stamping. Knowledge of utilizing Adobe Acrobat Professional is preferred. DEFINITION Under general supervision, an Office Assistant II performs a variety of general and/or department specific clerical office and staff support duties for an assigned department, division or unit. DISTINGUISHING CHARACTERISTICS Office Assistant II is the experienced level classification in the Office Assistant series. Incumbents at this level are expected to perform assignments with a minimum of supervision and to adapt to changing work processes; may assist with training new employees in work procedures and methods. The Office Assistant II classification is distinguished from the Office Assistant I classification by the incumbent's ability to independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Greets visitors and answer incoming telephone calls, assist or direct the visitor to the appropriate individual or Office. Operates a multi-line, modern telephone system including screening, transferring, or referring calls and answering questions. Receives, sorts, distributes and processes in-coming/out-going mail and other materials. Inventories and maintains office supplies; assists staff with specific supply requests; verify supply receipts with orders and reconcile charges. Receives and records cash or check payments (this may include accepting payments through an automated system, operating a cash register and/or adding machine, preparing receipts and deposit slips. Extracts data from source documents and prepares a variety of forms, labels, envelopes and correspondence. Processes records and enters data on forms and into data systems; ensures forms or reports are complete, accurate, and filed. Schedules and make arrangements for hearings, meetings and travel. Operates office equipment including copy machines, scanners, fax machines, computers, printers, and other equipment. Performs routine office equipment maintenance to determine cause of problems and need for service or repair. Sets-up rooms for meetings or conferences, including checking in attendees, making or setting out beverages and refreshments and clearing or cleaning up rooms. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles of effective customer service and telephone etiquette. Techniques of record and file organization. Alphabetical and numerical filing methods. Modern office practices and procedures, including the use of standard computer software and database recording keeping systems. The basic rules of vocabulary, grammar, spelling and punctuation as specified in Webster's New Collegiate Dictionary. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Ability to: Apply the policies and practices of a department. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Take accurate messages and relay them quickly and efficiently. Appropriately respond to requests and inquiries from the general public or other departments. Understand and carry out oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Display a high degree of maturity, integrity and good judgment. Maintain the confidentiality of information. Minimum Qualifications: Education: Possession of High School diploma or equivalent. Experience: One year of office experience. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Nov 22, 2022
Full Time
Job Description This is a 24-month limited term position but may become a permanent position based upon operational needs.The role will include all medical benefits, vacation, and sick time. For a full list of benefits visit:https://www.calbar.ca.gov/About-Us/Careers/Benefits. The Office of Admissions seeks an experienced recruiter to recruit proctors for our examinations. The successful candidate will collaborate with department managers and supervisors and proactively identify future hiring needs. The recruiter will invite, evaluate, and refer candidates for seasonal proctor positions to help administer the California Bar Examination through job boards, websites, employee referrals, and other sourcing methods. This position will promote job openings and screen applications before forwarding to an external agency. The recruiter will contact candidates to ensure that they meet the requirements for the role and appropriately assign them to proctor roles in an efficient and effective manner. The recruiter will help develop proctor training and onboarding. Job duties include, but are not limited to, the following: Design and implement a recruiting strategy Perform job and task analysis to document job requirements and objectives Source and recruit candidates Screen candidate job applications Provide analytical and well documented recruiting reports to management Use internal database to assign & track proctors Track proctor referrals to ensure that incentives are properly assessed and paid Develop timeline to ensure proctor positions are filled timely Ensure time logs are received, confirmed for accuracy, and submitted to an external agency for processing Create orientation, training, and onboarding material for proctors to better understand their role prior to being hired DEFINITION Under general direction, the Senior Program Analyst conducts professional-level analysis and administers programs and/or functions; performs specialty assignments and acts in a lead capacity with respect to lower level professional and support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Senior Program Analyst is the is the lead/advanced journey-level professional class performing advanced, specialized work of a professional nature, utilizing skills that require technical expertise and an understanding of complex analytical procedures and program processes. Incumbents exercise a high degree of professional judgment with considerable independence. This class may function as the lead over professional, technical and/or administrative support personnel on an ongoing or project basis. Responsibilities include project planning and the performance of high-level professional analyses and service in the division/unit to which assigned. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions. Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs. Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees. Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures. Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff. Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department. Assists with the selection, training, direction, and evaluation of staff. Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership. Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Principles of office management, budgeting, administration and supervision. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Interviewing and investigative techniques. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Personnel selection and supervisory principles, practices, and procedures. Computerized information and database recordkeeping systems. Office procedure, budget preparation and maintenance techniques. Ability to: Apply the policies and practices of a department. Understand, interpret and apply laws, rules and regulations related to assigned programs. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Analyze problems and complaints, and identify solutions in a timely manner. Mentor, assign and prioritize work assignments of staff in support of meeting program goals. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly, concisely and professionally, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Nov 01, 2022
Full Time
Job Description Office of Finance Salary Range: $66,700 - $88,925 Non-Exempt/Union Represented The State Bar of California is seeking a Fiscal Services Specialist to join their Accounts Receivable team. Applicants must have demonstrated understanding of AP and AR. Candidate will be responsible for cash receipts reconciliation, desktop deposits, and processing incoming payments for all departments in the State Bar. Candidate will be responsible for various billing and collections activities including posting licensee bar dues and processing incoming discipline payments. In addition, candidate will be responsible for AR unclaimed property. Experience with Oracle Fusion, Wells Fargo CEO Portal, and excel is helpful. This hybrid role can allow for up to two days of remote work per week depending on business need. DEFINITION The Fiscal Services Specialist is responsible for performing a variety of finance and budgeting functions and transactions including but not limited to preparing, processing, analyzing, interpreting, reconciling, maintaining and verifying the correctness of a variety of finance and budgeting data, records and reports related to accounts payable, accounts receivable, disbursement, member billing, payroll, attorney/client trust accounts, collection, budgeting, and financial reporting activities; responds to inquiries from State Bar members, employees and outside agencies, including vendors, tax authorities and banks. The Fiscal Services Specialist also provides support for other accounting and administrative functions within the Office of Finance and may be assigned to one or more specialized area. DISTINGUISHING CHARATERISTICS This is the para-professional class below the professional Financial Analyst classification series. Incumbents typically report to a Senior Financial Analyst. The class is distinguished from the Finance series in that the complexity level of the work performed does not require professional training or experience nor does it involve assignments where creative, analytical and evaluative abilities are utilized on a continuous basis. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Process bi-weekly payroll and manual payroll checks for State Bar employees. Analyze and review payroll results for accuracy and compliance. Assist with the review of union employer fringe contributions and union dues calculations. Process third party garnishments and union fringe payments. Identify, troubleshoot and resolve payroll errors within Oracle. Reconcile payroll information including but not limited to time and attendance, travel and benefit deductions etc. Assist with tax remittances to the federal and state government agencies by due dates. Assist in posting payroll costs to general ledger in Oracle. Maintain payroll records and files. Follow payroll and accounting policies and procedures. Assist in ad-hoc payroll related projects/tasks as needed. When Assigned to Accounts Payable: Handles the full cycle of accounts payable activities including audit, vendor invoice and payment request processing, vendor account (vendor account what?) and purchase order reconciliation. Processes accounts payable entries including purchase order matching, vouchering, GL account coding, batching, data processing and filing. Reviews and reconciles accounts payable batches, payment reports, check registers, vendor sub-ledger and control accounts, identify and resolve discrepancies. When Assigned to Accounts Receivable: Handles full cycle of accounts receivable and member billing/collection activities including membership fee payment processing, petty cash and other billing functions. Prepares and processes bank deposits, daily cash receipt summary and journal vouchers. Reviews and reconciles member-billing records, daily bank deposits, accounts receivable aging reports, credit card and ACH deposits, customer sub-ledger and accounts receivable control accounts for accuracy and completeness. Assists with other administrative functions related to lock box systems, member penalty notification, discipline cost payments, client security fund application, reimbursement, Supreme Court order, fee arbitration, member resignation and disbarment, post charges and generates revised fee statements for State Bar members. When Assigned to Payroll: Handles full cycle of payroll activities including calculation of earnings from time records, determining withholdings and deductions, calculating overtime, payroll taxes and benefits accrual and related tasks. Audits and verifies the accuracy, correctness and proper approval of employee time records; reviews and reconciles payroll register, check payment register, payroll tax reports, and benefit accounts to the General Ledger. Processes payroll checks and generates ACH file for submission. Prepares payroll reports related to pension, deferred compensation plan, payroll taxes and other third party reports necessary to the payroll process. Responsible for annual W-2, 1094, 1095, 941, DE-9 and other payroll tax related filing. EMPLOYMENT STANDARDS Knowledge of: Basic accounting and bookkeeping principles, practices and procedures. Knowledge of computer information systems, including database record keeping systems, report generation, word processing, spreadsheets and presentation. Problem solving and analytical skills. Principles of accounting and statistics. Principles of problem identification, analysis and evaluation. Knowledge of banking and management of interest bearing accounts. Principles of effective writing and verbal presentation. Ability to: Communicate effectively both orally and in writing. Understand and use the State Bar's specialized financial operations, processes and software applications. Operate required office equipment including computer hardware, software, and internet and web-based applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret and reconcile fiscal documents. Prioritize and work under deadlines. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Maintain the confidentiality of information. Minimum Qualifications: Education: Possession of a High School Diploma or equivalent. Experience: Minimum of two (2) years relevant experience in general ledger, billing, accounts payable, accounts receivable, banking, accounting and/or finance, data entry and customer service; or Minimum of three (3) years directly relevant experience in general accounting, accounting and/or finance including equivalent work experience in a position, which requires performance of tasks similar to the major duties and responsibilities of the position. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. Physical Requirements: Sit for extended periods of time. Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Digital dexterity to assemble, retrieve and replace files. Frequent and ongoing use of a telephone and computer terminal. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Oct 18, 2022
Full Time
Job Description Office of Access & Inclusion Annual Salary Range: $84,268 - $112,353 Exempt / Union-Represented DEFINITION Under general supervision, the Program Analyst performs a variety of analytical, technical, and administrative duties in assigned State Bar divisions/units. DISTINGUISHING CHARACTERISTICS The Program Analyst classification is a journey-level professional classification distinguished from the lower level Program Coordinator in that the latter is focused on administrative coordination, whereas the Program Analyst is the professional class performing analysis and technical assistance. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Participates in a variety of complex and detailed programmatic responsibilities involving problem solving. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures. Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies. Conducts audits to determine if there are program inconsistencies or non-compliance. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology. Codes and regulations as related to assigned program responsibility. Principles of data analysis and research tools. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Review and analyze complex qualitative and quantitative data. Audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Oct 18, 2022
Full Time
Job Description Office of Probation Annual Salary Range: $61,825 - $82,438 Non-Exempt / Union-Represented DEFINITION Under general direction, the Administrative Assistant II (AAII) assists professional, supervisory or executive staff member(s) in accomplishing administrative duties and responsibilities of the department, unit or individual staff member, to which the position is assigned, by completing administrative responsibilities and other duties as assigned. In addition, the AAII coordinates special projects, performs research, analysis, evaluation and report preparation; and other duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey-level classification in the Administrative Assistant classification series. Incumbents work under general supervision and independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties. The Administrative Assistant II classification is distinguished from the Senior Administrative Assistant classification by the latter's ability to perform the most advanced complex duties and may serve in a lead capacity over lower level staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Assists executive staff members in training and directing the work of subordinate support staff. Coordinates administrative procedures and/or programs within the office or unit to which the position is assigned. Assists with the evaluation of administrative problems and procedures and recommends solutions and/or prepares reports with alternative methods of procedures to the responsible authority. In addition, the AAII may participate in meetings and planning sessions to facilitate inter-office and intra-office communication, cooperation and information. Provides technical support and training in office technology in such areas as telephones, voicemail, e-mail, computer programs and databases and file maintenance operations to other personnel. Conducts special studies and investigations, performs preliminary research, collects information and data, analyzes and/or assists in analysis of collected data and information and coordinates and manages the preparation of resultant memoranda, reports or other documents for review, amendment and/or approval by responsible authority. Assumes primary responsibility for conducting and/or overseeing special projects, as necessary. Oversees the flow of information regarding the department to the general public or internal constituents and acts as a resource to the staff for non-routine or sensitive inquires and/or requests. Assumes primary responsibility in the preparation of Board of Governors and Board Committee agenda items, memorandum, and reports of other documents. Assists in the preparation of budgets and statistical analyses. Performs other similar or related duties, which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles and techniques of budget preparation and maintenance. Computer information systems, including personal computer application, spreadsheet programs and word processing programs. Problem identification, analysis and evaluation. Research techniques and procedures. Coordination and operation of programs. Centralized information and data based record keeping systems. Principles of composing correspondence and preparation of minutes, agendas and special reports. Obtain a working knowledge of the State Bar offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Principles of project supervision and leadership. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Ability to: Possess the visual capability and digital dexterity to operate a computer and other standard office equipment. Make fine visual distinction upon proofreading written documents and viewing information on a computer screen. Communicate clearly and effectively in person and in writing. Obtain and present material in oral and/or written form. Minimum Qualifications: Education: Possession of high school diploma or equivalent. Experience: Minimum three (3) years of increasingly responsible clerical experience. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Oct 18, 2022
Full Time
Job Description Office of Probation Annual Salary Range: $61,825 - $82,438 Non-Exempt / Union-Represented DEFINITION Under general direction, the Administrative Assistant II (AAII) assists professional, supervisory or executive staff member(s) in accomplishing administrative duties and responsibilities of the department, unit or individual staff member, to which the position is assigned, by completing administrative responsibilities and other duties as assigned. In addition, the AAII coordinates special projects, performs research, analysis, evaluation and report preparation; and other duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey-level classification in the Administrative Assistant classification series. Incumbents work under general supervision and independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties. The Administrative Assistant II classification is distinguished from the Senior Administrative Assistant classification by the latter's ability to perform the most advanced complex duties and may serve in a lead capacity over lower level staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Assists executive staff members in training and directing the work of subordinate support staff. Coordinates administrative procedures and/or programs within the office or unit to which the position is assigned. Assists with the evaluation of administrative problems and procedures and recommends solutions and/or prepares reports with alternative methods of procedures to the responsible authority. In addition, the AAII may participate in meetings and planning sessions to facilitate inter-office and intra-office communication, cooperation and information. Provides technical support and training in office technology in such areas as telephones, voicemail, e-mail, computer programs and databases and file maintenance operations to other personnel. Conducts special studies and investigations, performs preliminary research, collects information and data, analyzes and/or assists in analysis of collected data and information and coordinates and manages the preparation of resultant memoranda, reports or other documents for review, amendment and/or approval by responsible authority. Assumes primary responsibility for conducting and/or overseeing special projects, as necessary. Oversees the flow of information regarding the department to the general public or internal constituents and acts as a resource to the staff for non-routine or sensitive inquires and/or requests. Assumes primary responsibility in the preparation of Board of Governors and Board Committee agenda items, memorandum, and reports of other documents. Assists in the preparation of budgets and statistical analyses. Performs other similar or related duties, which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Principles and techniques of budget preparation and maintenance. Computer information systems, including personal computer application, spreadsheet programs and word processing programs. Problem identification, analysis and evaluation. Research techniques and procedures. Coordination and operation of programs. Centralized information and data based record keeping systems. Principles of composing correspondence and preparation of minutes, agendas and special reports. Obtain a working knowledge of the State Bar offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Principles of project supervision and leadership. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Ability to: Possess the visual capability and digital dexterity to operate a computer and other standard office equipment. Make fine visual distinction upon proofreading written documents and viewing information on a computer screen. Communicate clearly and effectively in person and in writing. Obtain and present material in oral and/or written form. Minimum Qualifications: Education: Possession of high school diploma or equivalent. Experience: Minimum three (3) years of increasingly responsible clerical experience. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Oct 18, 2022
Full Time
Job Description Office of Access & Inclusion Annual Salary Range: $84,268 - $112,353 Exempt / Union-Represented DEFINITION Under general supervision, the Program Analyst performs a variety of analytical, technical, and administrative duties in assigned State Bar divisions/units. DISTINGUISHING CHARACTERISTICS The Program Analyst classification is a journey-level professional classification distinguished from the lower level Program Coordinator in that the latter is focused on administrative coordination, whereas the Program Analyst is the professional class performing analysis and technical assistance. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Participates in a variety of complex and detailed programmatic responsibilities involving problem solving. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures. Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies. Conducts audits to determine if there are program inconsistencies or non-compliance. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology. Codes and regulations as related to assigned program responsibility. Principles of data analysis and research tools. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Review and analyze complex qualitative and quantitative data. Audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Oct 07, 2022
Full Time
Job Description State Bar Court Annual Salary Range: $84,268 - $112,353 (Program Analyst) Annual Salary Range: $92,701 - $123,601 (Senior Program Analyst) Exempt / Union-Represented The State Bar Court is seeking Program Analyst/Senior Program Analyst to provide judges and court staff with analytical, administrative, and direct support of statewide case processing functions, including courtroom event support and general office and technical support. The Program Analyst/Senior Program Analyst should have project management experience and intermediate Microsoft Office skills. The successful candidate should be experienced in SharePoint, and Excel skills (Pivot tables, formulas). The analyst will be responsible for utilizing Microsoft SQL server to generate reports and should be able to provide interactive visualizations and business intelligence via Microsoft Power Bi in order to create case management reports and dashboards for State Bar Court. Having User Acceptance Testing Experience and .NET is preferred but not required. Experience with court processes and Odyssey are preferred. DEFINITION Under general supervision, the Program Analyst performs a variety of analytical, technical, and administrative duties in assigned State Bar divisions/units. DISTINGUISHING CHARACTERISTICS The Program Analyst classification is a journey-level professional classification distinguished from the lower level Program Coordinator in that the latter is focused on administrative coordination, whereas the Program Analyst is the professional class performing analysis and technical assistance. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Participates in a variety of complex and detailed programmatic responsibilities involving problem solving. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures. Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies. Conducts audits to determine if there are program inconsistencies or non-compliance. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology. Codes and regulations as related to assigned program responsibility. Principles of data analysis and research tools. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Review and analyze complex qualitative and quantitative data. Audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. SENIOR PROGRAM ANALYST DEFINITION Under general direction, the Senior Program Analyst conducts professional-level analysis and administers programs and/or functions; performs specialty assignments and acts in a lead capacity with respect to lower level professional and support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Senior Program Analyst is the is the lead/advanced journey-level professional class performing advanced, specialized work of a professional nature, utilizing skills that require technical expertise and an understanding of complex analytical procedures and program processes. Incumbents exercise a high degree of professional judgment with considerable independence. This class may function as the lead over professional, technical and/or administrative support personnel on an ongoing or project basis. Responsibilities include project planning and the performance of high-level professional analyses and service in the division/unit to which assigned. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions. Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs. Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees. Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures. Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff. Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department. Assists with the selection, training, direction, and evaluation of staff. Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership. Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Principles of office management, budgeting, administration and supervision. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Interviewing and investigative techniques. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Personnel selection and supervisory principles, practices, and procedures. Computerized information and database recordkeeping systems. Office procedure, budget preparation and maintenance techniques. Ability to: Apply the policies and practices of a department. Understand, interpret and apply laws, rules and regulations related to assigned programs. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Analyze problems and complaints, and identify solutions in a timely manner. Mentor, assign and prioritize work assignments of staff in support of meeting program goals. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly, concisely and professionally, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Oct 04, 2022
Full Time
Job Description State Bar Court Annual Salary Range: $84,268 - $112,353 (Program Analyst) Annual Salary Range: $92,701 - $123,601 (Senior Program Analyst) Exempt / Union-Represented The State Bar Court is seeking Program Analyst/Senior Program Analyst to provide judges and court staff with analytical, administrative, and direct support of statewide case processing functions, including courtroom event support and general office and technical support. The Program Analyst/Senior Program Analyst should have project management experience and intermediate Microsoft Office skills. The successful candidate should be experienced in SharePoint, and Excel skills (Pivot tables, formulas). The analyst will be responsible for utilizing Microsoft SQL server to generate reports and should be able to provide interactive visualizations and business intelligence via Microsoft Power Bi in order to create case management reports and dashboards for State Bar Court. Having User Acceptance Testing Experience and .NET is preferred but not required. Experience with court processes and Odyssey are preferred. DEFINITION Under general supervision, the Program Analyst performs a variety of analytical, technical, and administrative duties in assigned State Bar divisions/units. DISTINGUISHING CHARACTERISTICS The Program Analyst classification is a journey-level professional classification distinguished from the lower level Program Coordinator in that the latter is focused on administrative coordination, whereas the Program Analyst is the professional class performing analysis and technical assistance. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Participates in a variety of complex and detailed programmatic responsibilities involving problem solving. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures. Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies. Conducts audits to determine if there are program inconsistencies or non-compliance. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology. Codes and regulations as related to assigned program responsibility. Principles of data analysis and research tools. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Principles of effective writing and verbal presentation. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Review and analyze complex qualitative and quantitative data. Audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. SENIOR PROGRAM ANALYST DEFINITION Under general direction, the Senior Program Analyst conducts professional-level analysis and administers programs and/or functions; performs specialty assignments and acts in a lead capacity with respect to lower level professional and support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Senior Program Analyst is the is the lead/advanced journey-level professional class performing advanced, specialized work of a professional nature, utilizing skills that require technical expertise and an understanding of complex analytical procedures and program processes. Incumbents exercise a high degree of professional judgment with considerable independence. This class may function as the lead over professional, technical and/or administrative support personnel on an ongoing or project basis. Responsibilities include project planning and the performance of high-level professional analyses and service in the division/unit to which assigned. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions. Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs. Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees. Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures. Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures. Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research. Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation. Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff. Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department. Assists with the selection, training, direction, and evaluation of staff. Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership. Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job. EMPLOYMENT STANDARDS Knowledge of: Principles of office management, budgeting, administration and supervision. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Interviewing and investigative techniques. Principles of effective writing and verbal presentation. Coordination and operation of programs. Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar. Personnel selection and supervisory principles, practices, and procedures. Computerized information and database recordkeeping systems. Office procedure, budget preparation and maintenance techniques. Ability to: Apply the policies and practices of a department. Understand, interpret and apply laws, rules and regulations related to assigned programs. Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands. Analyze material and problems and identify solutions. Analyze problems and complaints, and identify solutions in a timely manner. Mentor, assign and prioritize work assignments of staff in support of meeting program goals. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly, concisely and professionally, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position. Experience: Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Sep 27, 2022
Full Time
Job Description Office of Admissions Annual Salary Range: $66,700 - $88,925 Non-Exempt / Union Represented The Testing Accommodations/Office Administration Unit of the Office of Admissions is currently seeking to fill a Program Specialist position. The Program Specialist will be a key member of the Testing Accommodations team, responsible for handling, reviewing and analyzing sensitive material and assisting applicants both by phone and through written correspondence. The ideal candidate should be a strong writer, have some customer service experience, and be able to communicate effectively both verbally and in writing. This position requires someone who is proactive, pays close attention to detail, can quickly prioritize multiple demands/tasks, and can efficiently work independently or as part of a team. Please note that all employees in the Office of Admissions are required to work at examinations to which they are assigned; this will include overnight travel between two to four times per year. This hybrid role allows for up to three days of remote work per week. DISTINGUISHING CHARACTERISTICS The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary . Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications: Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment . Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Sep 27, 2022
Full Time
Job Description Lawyer's Assistance Program Annual Salary Range: $74,110 - $98,803 Exempt / Union-Represented The Lawyer Assistance Program is a confidential program that provides a supportive structure for building a personal program of recovery from chemical dependency and/or mental health disorders. The Program also monitors a participant's progress, not only for the public safety, but also as documentation of recovery for the professional participant. Responsibilities of the Clinical Rehabilitation Coordinator (CRC) include, but are not limited to, interviewing and orienting applicants to the program, determining a provisional diagnosis, making recommendations based on the diagnosis, coordinating care with treatment providers, communicating with contracted group facilitators and the clinical team, and ongoing monitoring to ensure compliance with the plan. A valid license in a mental health field is preferred (LCSW, LMFT, LPCC, or Psychology). This hybrid role allows for up to three days of remote work per week. DEFINITION Under general supervision, the Clinical Rehabilitation Coordinator provides rehabilitation and monitoring services to members and former members of the State Bar, and candidates for admission to the practice of law, who are impaired by abuse of alcohol, drugs, or by mental illness. The rehabilitation services are part of the State Bar Lawyer's Assistance Program (LAP), which include case management; clinical evaluations of participants; monitoring compliance with program guidelines and participation agreements and individual progress and recovery; and ongoing clinical risk assessment. DISTINGUISHING CHARACTERISTICS The Clinical Rehabilitation Coordinator is characterized by the responsibility for providing professional expertise related to substance abuse and/or mental health rehabilitation. Within agency guidelines and professional standards, incumbents function with minimal oversight in formulating a diagnosis concerning the nature of the substance abuse or mental problem, in developing an effective treatment program, and in monitoring participant progress. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Conducts initial and ongoing participant assessments using validated assessments. Evaluates assessment and client interview results in order to develop a treatment plan. Provides ongoing case management to participants including professional recommendations and referrals for services and monitoring compliance and progress in referred services. Maintains ongoing contact and consultation with participants and treatment providers. Reviews lab results, treatment records, reviews and analyzes group attendance, recovery needs, relapses, therapy reports, and psychiatry reports. Prepares various reports including evaluation plans, participation reports, case management activity reports, closed case forms, immediate noncompliance reports, probation reports, termination reviews, verification letters, and time tracking forms. Serves as a liaison to LAP management and other State Bar departments, Group Facilitators, Medical Consultants, community substance abuse experts, and workplace internal and external stakeholders including internal and external Committees and treatment providers. Prepares and presents formal presentations to Committees, the Board of Trustees, and/or the State Bar Court as appropriate. Conducts scheduled and unscheduled interviews with program participants, participant supervisors as appropriate, and treatment providers in order to monitor participant progress. Inputs participant information into the case management system. Makes outreach presentations regarding LAP to law students, attorneys and others as appropriate. Develops knowledge of LAP-related resources throughout the state and develops effective working relationships with the resource agencies. Maintains strict confidentiality of participant and case related information. May serve as advisor between participant and family, linking them to other community resources to assist individuals in maximizing their self-sufficiency and independence within the limits of their condition as appropriate. May perform detailed moral character evaluations of program participants or flagged State Bar applicants due to record of substance abuse, mental health disorders, or academic issues on a case-by-case basis. Performs related duties as assigned. EMPLOYMENT STANDARDS Knowledge of: Principles in the development and management of substance abuse and mental health treatment, diversion programs and diversion case management. Coordination and operation of programs. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Principles of effective writing and verbal presentation. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Exercise sound and individual professional judgment. Demonstrate and advocate a high degree of moral character and integrity. Make verbal presentations to large audiences. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Assemble data and prepare required reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Travel by air and automobile as needed for job-related assignments. Minimum Qualifications: Education: Possession of a Master's degree in Behavioral Science, Mental Health or closely related field with an emphasis in Counseling or Addiction Counseling. Experience: Two (2) years of progressively responsible experience in providing rehabilitation and monitoring services, preferably in a substance abuse program. License, Certificate, Registration Requirements: A valid California Class C Driver License or the ability to utilize an alternative method of transportation to carry out job-related essential functions is required. Possession of one or more of the following certifications is highly desirable: Certified Addiction Specialist (CAS), Certified Alcohol Drug Counselor Associate (CADCA), Certified Alcohol Drug Counselor I (CADC-I), Certified Alcohol Drug Counselor II (CADC-II) or Licensed Advanced Alcohol Drug Counselor (LAADC). Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Sep 27, 2022
Full Time
Job Description Office of Admissions Annual Salary Range: $66,700 - $88,925 Non-Exempt / Union Represented The Testing Accommodations/Office Administration Unit of the Office of Admissions is currently seeking to fill a Program Specialist position. The Program Specialist will be a key member of the Testing Accommodations team, responsible for handling, reviewing and analyzing sensitive material and assisting applicants both by phone and through written correspondence. The ideal candidate should be a strong writer, have some customer service experience, and be able to communicate effectively both verbally and in writing. This position requires someone who is proactive, pays close attention to detail, can quickly prioritize multiple demands/tasks, and can efficiently work independently or as part of a team. Please note that all employees in the Office of Admissions are required to work at examinations to which they are assigned; this will include overnight travel between two to four times per year. This hybrid role allows for up to three days of remote work per week. DISTINGUISHING CHARACTERISTICS The Program Specialist classification series is distinguished from the higher level Program Coordinator in that the latter provides lead direction over program activities and is assigned more complex program functions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Provides information and answers questions related to the program. Acts as liaison between the program, other State Bar departments and external constituents, volunteers, or committee members. Maintains records related to the program, including participant contact information, distribution lists for outreach activities, records of projects assigned and completed, and financial records. Tracks projects to ensure timely completion. Schedules meetings and arranges meeting logistics, including securing facilities, audio-visual equipment, and catering. Prepares meeting documents including agendas and handouts, and distributes documents to meeting participants. Prepares, reviews, and distributes meeting minutes. Performs public information activities, such as developing informational newsletter, guides, and brochures pertaining to the assigned program. Designs, creates, remediates and places content materials on the State Bar website. Conducts research and gathers information needed to support program activities. Assists with the development and implementation of administrative procedures for the program, including evaluating procedures, identifying problems, and recommending solutions. Participates in planning and monitoring aspects of the budget for the program. Monitors the operating budget and prepares statistical reports and analysis as required. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. EMPLOYMENT STANDARDS Knowledge of: Computerized information and data base record-keeping systems and word processing systems including internet and website design, usage and maintenance. Principles of business and legal writing and preparation of minutes, agendas and special reports. Rules and regulations related to program administrative functions. Principles of web architecture and development tools. Business math for completing non-technical calculations such as addition, subtraction, multiplication and division. Principles of effective writing and verbal presentation. The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster's New Collegiate Dictionary . Problem identification, analysis and evaluation. Office procedures, budget preparation and maintenance techniques. Within the introductory period obtain a working knowledge of the State Bar and the function of the Office to which assigned. Ability to: Set priorities and meet established deadlines. Understand, interpret and apply procedures, laws, rules and regulations as applicable to assigned program. Proofread and accurately edit documents in both electronic and written form. Communicate clearly and effectively in person and in writing. Effectively operate required office equipment, including personal computers, fax machines, printers and copiers; and word and data processing software and other computer applications. Obtain and present material in oral and/or written form. Minimum Qualifications: Education: Possession of High School diploma or equivalent; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience: Two (2) years of experience in clerical, administrative or legal support experience in the State Bar or another similar environment . Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Sep 27, 2022
Full Time
Job Description State Bar Court Salary Range: $74,217 - $98,883 Exempt / Union Represented The State Bar Court Hearing Department is seeking a Court Specialist to support Hearing Department Judges that hear and decide attorney disciplinary and regulatory cases. The ideal candidate will have experience with calendaring court events, maintaining electronic records of cases, and applying rules, policies, procedures and practices to case processing. Strong attention to detail and effective communication and writing skills are essential. Intermediate level usages of Word, Excel, PowerPoint, Skype, Zoom, Adobe Pro, Teams, OneDrive and Outlook is essential. Court experience preferred. DISTINGUISHING CHARACTERISTICS The Court Specialist is the journey-level administrative class assigned to the Courts. Duties require knowledge of State Bar rules and regulations; and the ability to apply applicable policies and codes and review and understand common legal documents and common technical/legal terminology. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Advises judge(s) on the case processing status of pending matters and assists with case flow management involving jurisdictional and procedural issues. Applies case processing rules, policies, procedures, practices and guidelines. Determines the appropriate handling of case-related documents; generates and executes notices and orders. Assigns cases to judges, calendars court events ensuring that cases are disposed within proscribed time standards and inputs data into the case management system. Monitors the progress and completion of cases to ensure compliance with specified or mandated time frames. Serves as bailiff in court proceedings, administering oaths or affirmations, making audio recordings and written records, and taking custody of exhibits. Responds to inquiries from licensing agencies, law enforcement, general public and attorneys regarding pending and completed cases, interpreting procedural rules, general orders and policies regarding compliance and provides information, documents, correspondence and/or referrals. Provides technical, procedural and administrative advice and assistance to judges, managers and litigants and assists with the development and implementation of new procedures or programs to improve court operations. May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Opens cases in the CMS; processes filed documents. Prepares and issues periodic communications to attorneys and others regarding case status and other issues. EMPLOYMENT STANDARDS Knowledge of: Principles of planning, organizing, developing and implementing procedures, program, projects and policies. Principles of problem identification, analysis and evaluation. Legal research methods and trial principles and techniques. Rules of evidence and conduct of proceedings in State Bar Court. Computer information systems, including personal computer applications. Principles of effective writing and verbal presentation. General court procedures. Ability to: Effectively proofread and edit written and electronic documents. Review and analyze complex written documents. Communicate clearly and effectively in person and in writing. Obtain and present material in oral and written form. Access, input and retrieve information using a computer terminal and other office machines. Appropriately and professionally, respond to requests and inquiries from the public, State Bar members, or other departments. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Minimum Qualifications: Education: Associate's degree, or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position. Experience: Minimum two (2) years progressively responsible administrative experience in a similar environment. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: None required. Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA Los Angeles, CA, United States
Sep 27, 2022
Full Time
Job Description Lawyer's Assistance Program Annual Salary Range: $74,110 - $98,803 Exempt / Union-Represented The Lawyer Assistance Program is a confidential program that provides a supportive structure for building a personal program of recovery from chemical dependency and/or mental health disorders. The Program also monitors a participant's progress, not only for the public safety, but also as documentation of recovery for the professional participant. Responsibilities of the Clinical Rehabilitation Coordinator (CRC) include, but are not limited to, interviewing and orienting applicants to the program, determining a provisional diagnosis, making recommendations based on the diagnosis, coordinating care with treatment providers, communicating with contracted group facilitators and the clinical team, and ongoing monitoring to ensure compliance with the plan. A valid license in a mental health field is preferred (LCSW, LMFT, LPCC, or Psychology). This hybrid role allows for up to three days of remote work per week. DEFINITION Under general supervision, the Clinical Rehabilitation Coordinator provides rehabilitation and monitoring services to members and former members of the State Bar, and candidates for admission to the practice of law, who are impaired by abuse of alcohol, drugs, or by mental illness. The rehabilitation services are part of the State Bar Lawyer's Assistance Program (LAP), which include case management; clinical evaluations of participants; monitoring compliance with program guidelines and participation agreements and individual progress and recovery; and ongoing clinical risk assessment. DISTINGUISHING CHARACTERISTICS The Clinical Rehabilitation Coordinator is characterized by the responsibility for providing professional expertise related to substance abuse and/or mental health rehabilitation. Within agency guidelines and professional standards, incumbents function with minimal oversight in formulating a diagnosis concerning the nature of the substance abuse or mental problem, in developing an effective treatment program, and in monitoring participant progress. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to the following: Conducts initial and ongoing participant assessments using validated assessments. Evaluates assessment and client interview results in order to develop a treatment plan. Provides ongoing case management to participants including professional recommendations and referrals for services and monitoring compliance and progress in referred services. Maintains ongoing contact and consultation with participants and treatment providers. Reviews lab results, treatment records, reviews and analyzes group attendance, recovery needs, relapses, therapy reports, and psychiatry reports. Prepares various reports including evaluation plans, participation reports, case management activity reports, closed case forms, immediate noncompliance reports, probation reports, termination reviews, verification letters, and time tracking forms. Serves as a liaison to LAP management and other State Bar departments, Group Facilitators, Medical Consultants, community substance abuse experts, and workplace internal and external stakeholders including internal and external Committees and treatment providers. Prepares and presents formal presentations to Committees, the Board of Trustees, and/or the State Bar Court as appropriate. Conducts scheduled and unscheduled interviews with program participants, participant supervisors as appropriate, and treatment providers in order to monitor participant progress. Inputs participant information into the case management system. Makes outreach presentations regarding LAP to law students, attorneys and others as appropriate. Develops knowledge of LAP-related resources throughout the state and develops effective working relationships with the resource agencies. Maintains strict confidentiality of participant and case related information. May serve as advisor between participant and family, linking them to other community resources to assist individuals in maximizing their self-sufficiency and independence within the limits of their condition as appropriate. May perform detailed moral character evaluations of program participants or flagged State Bar applicants due to record of substance abuse, mental health disorders, or academic issues on a case-by-case basis. Performs related duties as assigned. EMPLOYMENT STANDARDS Knowledge of: Principles in the development and management of substance abuse and mental health treatment, diversion programs and diversion case management. Coordination and operation of programs. Problem identification, analysis and evaluation. Problem solving and conflict resolution methods and techniques. Principles of effective writing and verbal presentation. Computer information systems, including personal computer applications, word processing and spreadsheet programs. Computerized information and database recordkeeping systems. Ability to: Apply the policies and practices of a department. Exercise sound and individual professional judgment. Demonstrate and advocate a high degree of moral character and integrity. Make verbal presentations to large audiences. Operate modern office equipment including computer hardware, software, and internet and web-based applications. Compile data and prepare narrative and statistical reports. Assemble data and prepare required reports. Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public. Maintain the confidentiality of information. Travel by air and automobile as needed for job-related assignments. Minimum Qualifications: Education: Possession of a Master's degree in Behavioral Science, Mental Health or closely related field with an emphasis in Counseling or Addiction Counseling. Experience: Two (2) years of progressively responsible experience in providing rehabilitation and monitoring services, preferably in a substance abuse program. License, Certificate, Registration Requirements: A valid California Class C Driver License or the ability to utilize an alternative method of transportation to carry out job-related essential functions is required. Possession of one or more of the following certifications is highly desirable: Certified Addiction Specialist (CAS), Certified Alcohol Drug Counselor Associate (CADCA), Certified Alcohol Drug Counselor I (CADC-I), Certified Alcohol Drug Counselor II (CADC-II) or Licensed Advanced Alcohol Drug Counselor (LAADC). Condition of Employment Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.
STATE BAR OF CALIFORNIA San Francisco, CA, United States
Aug 16, 2022
Full Time
Job Description Office of General Counsel Paralegal Annual Salary Range: $67,792 - $90,323 Senior Paralegal Annual Salary Range : $77,962 - $103,871 Non-Exempt / Non-Union Represented The Office of the General Counsel in San Francisco seeks a Paralegal or Senior Paralegal with a solid litigation background to assist in-house counsel with complex legal matters, including reviewing and analyzing court records, financial statements, as well as legal case file management. This position works closely with attorneys and other administrative positions, providing legal assistance to the office. You will also assist with informal/formal discovery, prepare witnesses for trial testimony, perform legal and factual research, review deposition transcripts, track cases, calendar responses and hearing dates, and may attend hearings or trial proceedings. Knowledge of legal and factual research, court records, and docketing, as well as legal documents and pleadings, is required. Must have excellent analytical and proofreading skills, good judgment, and an ability to maintain confidentiality. Must be very organized, reliable, accurate, and proactive. The Office of General Counsel is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Minimum Qualifications: Education: Bachelor's degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position. Experience: Two (2) years' experience as a paralegal for the Paralegal; Four (4) years' experience as a paralegal for the Senior Paralegal Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Certification of completion of an approved paralegal program. Mandatory continuing legal education: completion of four hours of legal ethics classes every three years and four hours of general law classes every two years. Condition of Employment: Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.