DESCRIPTIONPROVISIONAL APPOINTMENT This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Civil Service Commission. If you would like to be considered for this position permanently, you will be required to complete the Civil Service examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment. THE DEPARTMENT The Technology & Innovation Department (TID) plans and develops the technology infrastructure for the City and provides a centralized resource for technology deployment and support throughout the City. The Department integrates people, processes, and technology to increase the efficiency and effectiveness of City services through the work of its 181 FTEs while operating on a FY 2024 annual operating budget of nearly $70 million and multi-year capital projects budget of $101 million. TID is organized into five bureaus: Business Operations, Digital Services, Enterprise Information Services, Infrastructure Services, and Technology Engagement & Support. The Department also manages LBTV, a production studio that develops custom programming and distributes City multimedia content via its broadcast TV station and social media platforms. Additional information about the department is available at www.longbeach.gov/ti .
THE POSITIONT he City of Long Beach Technology & Innovation Department (TID) has an immediate opening for a full-time classified Payroll/Personnel Assistant II. The position will be assigned to the Personnel Division in the Business Operations Bureau. The position is responsible for processing the department’s payroll transaction forms, time entry and employee benefits. Hybrid schedule available.
EXAMPLES OF DUTIESDuties specific to this position include but are not limited to:
- Operates HRMS data management system
- Completes Personnel Transaction and Personal Data forms in accordance with established formats
- Assists employees in the completion of various forms pertaining to insurance programs, retirement system, tax withholding, and other related areas
- Responds to, explains and assists with employee and department inquiries pertaining to personnel data management systems, classification and compensation, benefits programs, rules and regulations, policies and procedures, MOUs, and other payroll/personnel related items
- Coordinates appointments for physical examinations and fingerprinting
- Conducts new employee onboarding, new employee orientations and monitors documentation associated with personnel training
- Coordinates, researches, verifies, and enters time and attendance records, and corrects errors
- Reviews, reconciles, and distributes payroll/personnel reports
- May coordinate and/or assist with processing and/or monitoring employee leaves to ensure compliance with applicable laws and regulations, policies and procedures, and MOUs
- Interprets payroll checks
- Organizes and maintains files relative to assigned duties
- Other duties as assigned
This is not an inclusive list for the Payroll/Personnel Assistant I-III classification. A complete list of examples of duties is detailed in the Civil Service Commission approved - Payroll/Personnel Assistant I-II Classification Specification.
REQUIREMENTS TO FILEApplicants must meet one of the following options:
A. One year of full-time automated payroll/personnel system experience preparing and processing a variety of payroll/personnel forms and/or auditing, inputting, and revising data associated with such a system.
ORB. Experience with the City of Long Beach performing the tasks listed in “A” above for a period equivalent to four months full time.
ORC. Experience with the City of Long Beach preparing and processing forms, inputting and revising data associated with an automated system for a period equivalent to one year full time.
KNOWLEDGE, SKILLS & ABILLITIES- Knowledge of federal and state laws pertaining to: Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and Pregnancy Disability Leave (PDL).
- Ability to:
- Effectively communicate both orally and in writing.
- Type accurately.
- Operate a computer including Internet, database and word processing software.
- Perform mathematical computations utilizing Microsoft Excel, a ten-key adding machine, or equivalent.
SUCCESSFUL CANDIDATE WILL DEMONSTRATE- Ability to work collaboratively with people at all levels of the City organization.
- Ability to work under constant deadlines and manage multiple priorities.
- Excellent organizational and time management skills.
- Ability to work independently.
- Strong attention to detail.
- Strong verbal and written communication skills.
- Strong interpersonal and customer service skills.
SELECTION PROCEDUREThis recruitment will close at 11:59 p.m. PST on Sunday, July 7, 2024. To be considered,
please apply online under "Current Openings" with your cover letter and resume as PDF attachments at: www.longbeach.gov/jobs
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education (if applicable). The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and Occupational Health Services screening prior to appointment. Incomplete applications or applications that do not meet the minimum requirements will not be considered.
EQUAL OPPORTUNITY The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6272 or email TIRecruitments@longbeach.gov .
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
FAIR CHANCE ACT The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
Employee BenefitsThe City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
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Medical and Dental Insurance•
Life Insurance•
Retirement Plan (P.E.R.S.)•
Paid Vacation, Personal Holidays and Sick Leave•
Deferred Compensation•
Credit Union Membership•
Free Bus Transportation (Long Beach Transit)•
Flexible Spending Accounts•
Free Employee Parking•
Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
Closing Date/Time: 7/7/2024 11:59 PM Pacific
