DescriptionAbout the Position The County of Yuba is currently recruiting for the position of Sheriff’s Records Clerk within the Yuba County Sheriff’s Department. Under general supervision, provide difficult, technical, complex or specialized work relating to Sheriff’s department records and associated automated information systems; and perform related work as assigned. This position is often the first point of contact for the Sheriff’s Department. This is an advanced journey level in the clerical series. This position reports directly to the Sheriff’s Records and Communications Manager.
Job Description URL:
https://www.yuba.org/Yuba%20County/Human%20Resources%20and%20Organizational%20Se...Job PDF:
SH Records Clerk JUN 2024.pdf Ideal CandidateIdeal Candidate The ideal candidate will have a strong commitment to providing excellent customer service to both internal and external customers. A positive attitude, outstanding interpersonal skills, organizational skills and a high degree of respect for a strong team environment are must have traits for this position. This position serves as a department representative and must uphold department policies and procedures, while fostering a safe working environment and maintaining command presence.
VALID TYPING CERTIFICATE REQUIRED WITH APPLICATION: Minimum Net 40 WPM (internet and/or online tests NOT accepted) Typing Certification must indicate the testing agency, results from a 5 min. exam, and be no more than 12 months old. Requirements: Minimum : Equivalent to graduation from high school and three (3) years of general office support or secretarial experience is required.
Preferred: In addition to the minimum, college coursework with an emphasis in business practices or a related field, additional experience as previously defined, and/or with a public agency.
Special Requirements: The ability to work alternate shifts based on the needs of the department. The ability to obtain a valid California Class C driver’s license within ten (10) days of employment, maintain valid California Class C driver’s license; successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting; and will be required to perform disaster service activities pursuant to Government Code 3100-3109.
Working Conditions: May be required to work alternate shifts based on the needs of the department. Work in situations which involve emergencies and may be stressful.
BenefitsSALARY RANGE: $3,159.00-$3,475.00 / Monthly (DOE) MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this
link.
RETIREMENT MISCELLANEOUS: Classic: 2% @ 55
New: 2% @ 62
For more information about CalPERS Pension, please visit
CalPERS Retirement.
SOCIAL SECURITY: Yuba County does not participate in the Social Security Program
MEDICARE: Yuba County does participate in the Medicare Program.
STATE DISABILITY INSURANCE: SDIprovides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI.
MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit
Health Insurance and see General Resources.
DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.
*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA,
employer sponsored health care coverage.
LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents.
EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.
DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available.
UNION AFFILIATION: Yuba County Employee Association (YCEA). To learn more visit
Labor Relations.
F or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary . Special Instructions FINAL FILING DATE: WEDNESDAY, JULY 3RD , 2024 @ 5:00 PM APPLICATION SCREENING: An official Yuba County employment application must be submitted by the final filing deadline. Applications must include supplemental questionnaire (delete if not applicable), copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.
TO APPLY: ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire (if applicable).
OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at
http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.
All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County.
Communications are sent from two mail servers: Yuba@CalOpps.org and @co.yuba.ca.us. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.
(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at:
http://ope.ed.gov/accreditation/search.aspx )
Applicants must provide the following documents with their application by the filing deadline: - Completed Yuba County Employment Application (Online or Hard Copy)
- REQUIRED TYPING CERTIFICATE WITH NET 40WPM (ONLINE TEST NOT ACCEPTABLE)
- Any Diplomas and Unofficial Transcripts
- Copies of Related Certifications
MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.
RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to:
- Interview Screening
- One-Way Video Interviews
- Exams
- In-Box Exercise
- Qualifications Appraisal Panels
- Personal History Statement (Pre-Review)
- Department Interviews
(Please note: The entire recruitment process from recruitment opening date to start date could take 8 - 12 weeks for successful candidates).
INTERVIEW SCREENING: Interview screening is an extension of the application process. Used as a secondary method of screening large applicant pools.
ONE-WAY VIDEO INTERVIEW: One-way interviews may be used as an extension of the application process, as a secondary method of screening large applicant pools or as an oral examination. A panel may be comprised of one individual, typically the hiring authority, or a small group of subject matter experts. Oral examinations can be used to assist in the establishment of an employment list or as part of the hiring decision. The goal of a one-way interview is to simulate an actual in-person interview environment. If one-way video interviewing is utilized in the recruitment process, applicants are provided detailed information including instructions, interview practice options and 24-hour direct support from the County's vendor, Spark Hire.
EXAM: Applicants who have successfully met the minimum qualifications and completed any screening processes MAY complete the Cooperative Personnel Services (CPS) Exam with a passing score to continue to the next phase of the recruitment process. The CPS Exam may potentially be administered online using County computers.
IN-BOX WRITTEN EXERCISE: Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list.
QUALIFICATIONS APPRAISAL PANEL: This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position may be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.
PERSONAL HISTORY STATEMENT: All applicants that successfully complete the examination process and are certified to the employment list, will be notified and must submit a complete Personal History Statement to the Sheriff's Department at the time of interview. A review of the PHS will be conducted for each candidate to determine which candidates best meet the professional standard criteria adopted by the Department.
TESTING ACCOMMODATION: If special accommodation is required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at
Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.
VETERAN’S CREDIT: All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits.
WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.
EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.
DEPARTMENT INTERVIEW: The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.
Recruitment ContactContact phone:
(530)749-7867
Contact email:
cissenmann@co.yuba.ca.usClosing Date/Time: 7/3/2024 at 5pm
