Facilities Planning Manager

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity.
• Experience may substitute for education up to the maximum of four (4) years. A master’s degree may substitute for required experience up to a maximum of two (2) years.

Licenses or Certifications:

• None.

Notes to Applicants
The Facilities Services Division of the Austin Public Library is currently seeking an experienced Facilities Planning Manager. This role involves overseeing multiple units, including Environmental Programs, Facilities Planning, Inventory, and Security. Key responsibilities include effective supervision, strategic planning, warehouse and delivery operations, building safety, and bid and contract management. The ideal candidate will have experience managing security personnel and implementing new practices.

APPLICATION INFORMATION :

• A detailed and complete job application is REQUIRED and helps us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.
• All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.
• The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

ESSENTIAL PERSONNEL

• This position is considered Essential. “Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.”

TRAVEL :
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

VETERAN APPLICANTS :

• If you are identified as a top candidate, you will need to provide a copy of your DD-214 before confirming a start date.

Pay Range
$33.05 - $42.14 per hour
Hours
Monday - Friday; 40 hours per week

• Generally 8:00 a.m. to 5:00 p.m.
• Work may include weekends, holidays, and possible extended hours
• Ability to respond to after-hours emergencies

Job Close Date 07/18/2024 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 635 North Pleasant Valley Road., Austin Texas 78702 Preferred Qualifications
Preferred Experience:

• Knowledge of security standards, policies, and procedures and the ability to implement new practices/protocols.
• Knowledge of optimizing available space within facilities and ensuring efficient layouts and functionality.
• Ability to create databases and prepare comprehensive reports.
• Ability to provide presentations and deliver reports on facility maintenance, repairs, and safety.
• Knowledge of Environmental Protection and Development Regulations.
• Ability to perform inspections and implement necessary improvements.
• Experience leading or overseeing maintenance and security projects.
• Knowledge of warehouse and delivery operations.
• Experience coordinating with contractors, architects, and other stakeholders.
• Experience supervising and delegating assignments.
• Experience creating bids, negotiating contracts, and managing relationships with external vendors.
• Experience with purchasing goods and services related to facilities.
• Experience with strategic and budget planning.
• Ability to travel to different work locations throughout the day.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Manages a division or unit that provides facilities support in the area of custodial, security, warehouse distribution, and building maintenance. Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities Prepares, submits, and reviews division or unit goals, objectives, and accomplishments, and monitors expenditures to keep the operation within budget. Oversees the Capital Improvement and Program ( CIP ) management for the department, and ensures that all CIP documents are completed and submitted to the Budget Office on time. Ensures that all bond election documents are completed and submitted to the Budget Office and Public Works Department on time with the approval of the Director. May oversee lease agreements and land acquisitions. May represent department interests at annexation meetings, the Intergovernmental Bond Coordinating Council, Planning Commission, City Council, and other meetings. May serve as department liaison to neighborhood. May manage department’s vehicles.

Responsibilities - Supervisor and/or Leadership Exercised:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fundamental inventory control procedures and warehouse procedures.
• Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services.
• Knowledge of local ordinances and building codes.
• Knowledge of proper safety practices and procedures and regulations applicable to work being performed.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to perform detailed work in an organized manner.
• Ability to manage activities with other divisions, departments, consultants and contractors.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Facilities Planning Manager position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. A master’s degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* This position is categorized as "Essential Personnel". Essential Personnel are considered critical positions and may be required to work during emergencies outside of or in addition to the normal schedule. If offered the position, are you willing to work scheduled and unscheduled hours as mandated by the needs of the business?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Do you have federal, state or local government security management experience?

• Yes
• No

* How many years of security services experience to you have?

• None
• 1 - 2 years
• 3 - 4 years
• 4 - 5 years
• More than 5 years

* Do you have experience monitoring security systems?

• Yes
• No

* Do you have experience planning and designing layouts of new and existing office space and furniture?

• Yes
• No

* Describe your experience ensuring compliance with regulatory standards:
(Open Ended Question)
* Do you have Inventory control and inventory management and oversight experience.

• Extensive
• Yes, but not as a supervisor
• Some experience
• No

* Please describe in detail your experience in inventory control and management. Please provide the highest-volume inventory you've managed.
(Open Ended Question)
* Please describe your experience leading or overseeing complex and sensitive workplace investigations regarding complaints of personnel policy violations, discrimination, harassment, EEOC and/or DOL allegations. Please list the employer or employers from your application where you gained this experience and your level of experience with each. If you have no experience, mark “N/A” as a response.
(Open Ended Question)
* Please describe your knowledge of the City’s environmental protection and development regulations.
(Open Ended Question)
* Do you have the ability to travel to multiple sites throughout the workday?

• Yes
• No

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Resume Optional Documents Cover Letter

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