Title: Deputy ACFO for Payroll
Pay Grade: Senior Management 1
Starting Pay: $105,858.26 - $156,116.43
Departmental Mission Statement: The Fiscal Affairs Department of the Trial Court responsible for the administration and oversight of the financial functions of the Trial Court. This work is accomplished through the eight organizational units in the Department, including: Accounting; Budget; Internal Audit; Financial Planning and Analysis; Fiscal Systems; Grants; Payroll; and Procurement. The Fiscal Affairs Department oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner.
ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/admin/fiscal.html
Notes: - This position currently offers a hybrid work schedule and is subject to change.
Position Summary:The Deputy ACFO for Payroll supports the ACFO for Payroll and the Chief Financial Officer as a key fiscal contributor for the operation of the Payroll Unit within the Fiscal Department of the Office of Court Management. The Deputy ACFO for Payroll will assist in development and implementation of payroll related policies and procedures to design, develop and implement policies and processes that will promote efficiency and reliability, in a collaborative work environment that is goal-oriented, impactful, and mission-driven. This includes providing supervision of the payroll staff and overseeing the end-to-end process for all payroll within the Trial Court and collaborating with and supporting Trial Court Divisions.
The Payroll Unit collaborates closely with the Human Resources Department in matters related to include the administration of Trial Court Personnel Policies and Procedures, compensation and benefit administration, and time and attendance. The Payroll Unit also works with the Budget Unit within the Fiscal Department and Office of the Comptroller, State Treasurer, State Board of Retirement, Group Insurance Commission, Department of Revenue and other various agencies within state and federal government agencies.
Supervision Received:Works under the direction of the Assistant Chief Financial Officer for Payroll with limited direction in performing duties which require a high degree of independent judgement and initiative.
Duties: • Provides oversight and supervision of the goals and objectives of the unit in updating written payroll guidance for the Trial Court;
• Represents as the ACFO for Payroll as necessary;
• Coordinates and supervises a range of direct and indirect payroll impacted activities for OCM, courts and offices;
• Acts as key liaison for the implementation of new systems/ workflows for the processing of payroll transactions and projects;
• Manages and supervises the daily functions of the Payroll Staff, allocating staff tasks, and assigning projects;
• Oversees central Payroll Projects, evaluating work and performance of staff;
• Collaborates with various stakeholders (internal and external) for management of payroll initiatives;
• Assists the ACFO for Payroll in providing oversight and supervision of the goals and objectives of the unit;
• Supervises the enrollment of all Payroll staff in training for MMARS, as well as the Commonwealth Information Warehouse training sponsored by the Comptroller; training for MAGIC sponsored by the Group Insurance Commission;
• Directs the implementation of new systems/workflows for the processing of payroll/fiscal transactions and projects;
• Acts as a key contributor for new workflow processes and digital organization;
• Provides guidance and support to courts and offices for Payroll initiatives and activities;
• Reviews and manages the work of reporting staff in responding to Procurement Activities
• Works closely with Human Resources and other OCM staff both within courthouses and in various Administrative/Executive Offices; and
• Performs other duties as required.
All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
Mission Understands, upholds, and communicates the Trial Court missions.
Applied Knowledge Understands research, information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions.
Problem Solving Ability to successfully address data issues, draw conclusions, and make recommendations.
Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments.
Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied economic and cultural backgrounds.
Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Payroll Manager:
Education and Experience:
• A Bachelor’s Degree and (6) years of relevant, applicable work experience with an emphasis in Payroll or related business operations. Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
• Demonstrated supervisory ability is required.
Skills and Abilities:
• Knowledge of Commonwealth payroll processes and applicable terms
• Demonstrates and understanding and knowledge of HRCMS, MMARS/ LCM and PageUp;
• Knowledge of Massachusetts state contract vendors;
• Knowledge of payroll and benefits;
• Knowledge of accounting principles and state fiscal procedures;
• Demonstrated knowledge and experience with MS Office, particularly MS Excel and Access;
• Demonstrated skills in verbal and written communication, multitasking, organization, and prioritization, training, data research and compilation;
• Ability to coordinate and collaborate with multiple departments and benefit providers;
• Ability to maintain good working relationships with benefit providers;
• Ability to communicate with department heads;
• Ability to supervise staff and vendors;
• Ability to maintain accurate records;
• Ability to maintain confidentiality;
• Ability to make well-reasoned analysis and defend decisions;
• Ability to work independently; and
• Ability to travel within the Commonwealth.
Closing Date/Time: 2024-09-18
