Permit Technician II - Civil

Position Scope

GENERAL PURPOSE: Under general supervision, accepts, processes, coordinates, and routes all construction documents and plans for residential, commercial, industrial, utility, and CIP-related projects. Performs less complex technical reviews for over-the-counter permits.

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Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Coordinates all steps and documentation before and during the construction process, requests, logging and tracking, payments, routing, and transmitting of plans, reports, and other review items through the review process.
• Prepares permit checklists for projects. Responsible for knowing what is required for each project and permit type.
• Communicates with developers, architects, engineers, builders, contractors, and the public regarding submittal requirements, status updates, and permitting inquiries, as well as resolve permitting conflicts.
• Provides information and responds to requests for information within the span of authority.
• Maintains tracking system for all permits issued and all approved plans, as-built plans, project closeout documents, etc.
• Checks documents for validity, accuracy, and completeness of information; records, files, and distributes related paperwork.
• Ensures all required preconstruction documentation is received and accurate before permit issuance, including contractor certificate of insurance, verifies contractor license is valid and appropriate for permits being issued, and confirms required County and State permits have been issued.
• Prepares permits in permitting software for issuance. Coordinates special conditions with Project Engineers, and City Engineer.
• Enters permit fees and processes invoices for payment.
• Responsible for Public Infrastructure Assurance Agreements. Knowledge of when the agreement is required and responsible for ensuring it is fully executed and complete before permit issuance.
• Ensures financial security for all projects by obtaining performance bonds, cash bonds, maintenance bonds, and lines of credit and manages bond reductions and exonerations when necessary.
• Schedules preconstruction meetings with general contractors and other city departments.
• Issues all civil and landscape permit types.
• Coordinates all civil as-built submittals.
• Ensures all fees have been paid before project closeout.
• Manages closeout of all projects.
• Prepares Acceptance & Warranty letters, Conveyance letters, and Cash Bond letters.
• Maintains project pipeline through each project phase from first submittal login through project conveyance.
• Maintains log as projects are accepted to be utilized for asset management.
• Attends project-related meetings with external customers as directed.
• Demonstrates continuous effort to improve operations, decrease turnaround times, and streamline work processes.
• Performs other duties as assigned or required.

Focused Job Duties, (Civil Engineering):

• Review and issue all civil engineering permit types including, but not limited to residential subdivisions, commercial centers, major infrastructure, Capital Improvement Projects, Industrial Projects, and Economic Development/Special Projects.
• Manage and track all projects from first submittal through project conveyance.
• Meets with applicants to ensure project advancement and provide information as needed.
• Research special projects as assigned.
• Ability to read and understand engineering and architectural plans for basic review.
• Perform technical reviews on limited Civil Engineering submittals.

Minimum Qualifications & Position Requirements

Education and Experience:
High School diploma or GED equivalent, and four (4) years of municipal experience in permit issuance, customer service, and computer experience; OR an equivalent combination of education and experience.

Necessary Knowledge, Skills, and Abilities:
Knowledge of:

• General knowledge of municipal government.
• General knowledge in Civil Engineering
• Principles of record keeping and records management.

Skilled in:

• Data entry and mathematical calculations.
• Operating a personal computer utilizing a variety of business software, such as Microsoft Office, Word, and Excel.
• Skill in effective oral and written communication

Ability to:

• Review, track, and monitor detailed information in an organized fashion.
• Process various permit applications.
• Multitask and operate in a fast-paced environment.
• Listen and communicate effectively both verbally and in writing with a diverse group of people.
• Read and interpret basic drawings and specifications.
• Handle multiple projects simultaneously and use good judgment in prioritizing work.
• Establish and maintain effective working relationships with co-workers, supervisors, planners, architects, engineers, other City staff, and the public.

Additional Information

Special Requirements:
Four (4) years’ experience with Paraprofessional Engineering or Construction OR experience in Development Project Coordination, OR an equivalent combination of education and experience.
Physical Demands / Work Environment: Standard office environment.
Reports To: Deputy Director of Administration or designee
Supervision Exercised: None
FLSA Status: Non-exempt

12 MONTH GOALS:

• Achieve proficiency in using the Energov Software system.
• Efficiently log in, log out, and manage all civil related submittal types and projects including commercial/industrial projects, Capital Improvement Projects, Major Infrastructure, and Economic Development/Special Projects.
• Develop expertise in processing, tracking, and managing various project phases from preconstruction through project conveyance.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.

Closing Date/Time: 7/25/2024 11:59 PM Mountain

Tempe, Arizona United States View Map