ITS Project Coordinator ITS Project Office, Information Technology Services
Job #536274
Close Date: Tuesday, June 25, 2024
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #536274) Administrative Analyst/Specialist I E, ITS Project Coordinator, Salary Range: $4,379 - $7,922; Hiring Range: $4,379 - $5,700/mo. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in the Information Technology Services Project Office. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: The ITS Project Coordinator provides project management skills, knowledge, and experience to motivate teams to meet a project’s needs and achieve its desired outcomes.
Key Responsibilities: Project Coordination (40%)
- Participate in all phases of the project life cycle.
- Create and execute comprehensive project plans, including scope, tasks, resources, dependencies, timelines, and status throughout the life of the project, revising as appropriate to meet changing needs and requirements. Project plan phases include, but are not limited to:
- planning and organizing
- design
- development / build
- documentation such as forms, reports, business process guides and process maps
- testing plans, scripts and activities
- training plans and activities
- communication plans and distribution
- move to production activities
- project wrap-up and closure activities
- Resolve conflicts, project risks, and issues in a timely manner, escalating to management as appropriate.
- Communicate, coordinate, and collaborate with project teams and stakeholders comprised of ITS directors/managers and staff, campus staff, the Chancellor’s Office, consultants, and vendors. This includes facilitating project team meetings and promoting communication and cooperation among campus departments.
- Contribute to continual process improvements by soliciting feedback from project stakeholders, capturing lessons learned and implementing solutions.
- Coach, mentor and motivate others to help them achieve project expectations and deliverables; particularly in areas of Agile project methodology and project estimating/sizing.
Project Intake (15%)
- Participate in the creation, evolution, and maintenance of the ITS Project Prioritization process
Campus and ITS Initiatives Support (40%)
- Provide additional resource support for assigned Initiative(s)
- Assist in management of the project scope, deliverables, and timeline.
- Maintain the project schedule - updates, % complete.
- Assist in maintaining toolkits to be a part of the campus project and change management framework
Knowledge, Skills, and Abilities Associated with this Position Include: - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
- Demonstrated ability to effectively listen, interpret, organize, and present information and ideas in written or presentation form.
- Demonstrated cultural humility, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of students, faculty, and staff when establishing and maintaining cooperative and collaborative working relationships with students, faculty and staff.
Minimum Qualifications: Entry to this classification requires general knowledge and skills in Project Management with a foundational knowledge of public administration principles, practices, and methods.
This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications: - 1 to 3 years of project management experience with either technical or business projects where strong project management skills have been demonstrated
- Possession of a Professional (PMP), or Certified Associate in Project Management (CAPM) or PMI Agile Certified Practitioner (PMI-ACP)
- Exhibit maturity, reliability, composure and stability under pressure as required in managing projects and interacting with students, faculty and staff.
- Strong communication, presentation, and interpersonal relations, and listening skills in general and specifically in relation to project communications and stakeholder interactions.
- Working knowledge of a wide range of existing and emerging information technology models, standards, technologies and tools, including SDLC, Agile, Lean, Flow, etc. that can be applied to meet the needs of an individual project.
- Demonstrated experience with coordinating projects involving integration of disparate systems and services, including commercial off-the-shelf, open source, SaaS, and in-house developed products.
- Demonstrated ability to use organizational and time-management skills to lead multiple projects and activities simultaneously.
- General experience with various project management software applications.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, June 25, 2024.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 1038
Publication Date: 06/11/2024
Advertised: Jun 11 2024 Pacific Daylight Time
Applications close: Jun 25 2024 Pacific Daylight Time
Closing Date/Time:
