Job SummaryMohave County Justice Court is currently recruiting for a Justice Court Services Assistant Senior in the Bullhead City, AZ location.Depending on qualification, may fill position as: Justice Court Services Assistant Range 8, Steps 1-19: $16.05 - $27.35Performs a variety of tasks related to case processing and serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.
REPORTS TO: A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.
SUPERVISION EXERCISED None. Serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.
Essential Job Functions- Works at and/or assists others working at the counter.
- Accept new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
- Collect fees and issues receipts.
- Set-up case in electronic and/or manual recording system.
- Create new or update existing file folders.
- Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
- Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
- Processes mail, provides to appropriate parties.
- Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
- Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
- Assists judicial officer in a variety of tasks as assigned.
- Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
- As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
- Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
- As assigned, serves as the Justice Court bookkeeper; accepts, receives and counts monies paid to the court; validates and/or reconciles cash, checks and other financial instruments; works with others within the office regarding financial and related matters.
- Works with defendants, family members and others regarding status of payments, crediting of monies paid and related financial matters; reconciles daily financial accounts; identifies discrepancies and problems with balance.
- Serves as a resource to staff regarding financial, operational and related questions/issues.
- Allocates payments to the various accounts; determines amount/allocation as required by statute, rule and/or other governing requirements.
- Compiles, prepares, updates and maintains a variety of regularly scheduled and/or ad hoc financial and statistical files, records, logs and lists.
- Submits claims for payment for utility bills, training, etc. Writes checks to restitution victims; exonerates bonds; maintains records of cash bonds posted; works with the jail regarding bonds posted there.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
SECONDARY JOB FUNCTIONS - Performs related work as required.
- Performs special assignments as requested.
- Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
Minimum Qualifications- A high school diploma/ GED.
- AND three (3) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.
- OR an equivalent combination of experience, education and training, may be considered, which provides the desired knowledge, skills and abilities.
SPECIAL JOB REQUIREMENT - Must complete annual training as required by the Committee on Judicial Education and Training (COJET).
- May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position.
- Provide acceptable driving history at no cost to the County.
Knowledge, Skills & AbilitiesKnowledge of:- Modern office practices and procedures.
- Legal terminology, statues, and court procedures.
- Principles and practices of recordkeeping, bookkeeping, case flow management, jury management, automation and office operations.
- Data entry and verification procedures.
- Internal procedures of the justice court.
- Trends and practices in adult learning and teaching techniques.
- Department policies, rules and procedures
- Mohave County Personnel Policies and Procedures, and Department Regulation.
Skill in:- Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
- Producing written presentations and oral reports for internal and external audiences.
- Organizing and coordinating the efforts of court personnel and others.
- Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
- Operating a personal computer utilizing a variety of commonly used and specialized software applications.
- Communicating and maintaining professionalism with the public, co-workers, and work contacts.
Ability to:- Analyze legal documents and interpret statutory requirements.
- Perform complex legal clerical work independently.
- Enter and retrieve data from an automated system.
- Follow written and verbal instructions.
- Maintain confidentiality and work under pressure in a dynamic environment with changing program demands and priorities.
- Communicate effectively verbally and in writing.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Closing Date/Time: 6/20/2024 5:00 PM Arizona
