This position assists the Register of Deeds in performing statutory duties related to the recording of real estate documents and issuing of vital records under the supervision of the Register; and to provide courteous and efficient customer services to County residents.
Examples of Duties / Knowledge & Skills Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required.
Receives, receipts, reconciles and deposits County monies daily, and answer inquiries from various departments.
Issues Vital Records from the State Vital Records Information System.
Analyzes, evaluates and interprets documents to determine whether to accept or reject real estate documents for recording according to local, state, and federal guidelines.
Analyzes, evaluates and interprets vital records to immediately determine whether to accept or reject for filing according to local, state, and federal guidelines.
Prepares, issues and certifies copies of real estate records and vital records for the general public and other agencies.
Records new Vital Records and maintains current Vital Records and index books.
Adds pertinent searchable information to a computerized index prior to computerized recording.
Provides technical assistance, training and education on related Wisconsin Statutes to property professionals, other government agencies, and the public regarding recording requirements, property records, and vital records.
Performs bookkeeping functions as needed.
Performs redaction of confidential information from older Vital Records stored in the office.
Performs back indexing of book recorded documents being integrated into indexing system.
Other duties as assigned .
Minimum qualifications & Requirements- Associates degree in a surveying, land information, accounting, or administrative/business program and two (2) year’s work experience working with real estate or legal descriptions; or a high school diploma/equivalent with four (4) years clerical/office support work experience, inclusive of working with real estate or legal descriptions.
- Previous customer services experience required.
- Previous accounting or bookkeeping experience required.
- Must be bondable.
Supplemental information- Ability to read and interpret legal descriptions on real estate documents.?
- Knowledge of Wisconsin Statutory requisites and the requirements established by the Wisconsin Department of Revenue, Department of Health Services and Department of Financial Institutions.
- Knowledge of and ability to interpret federal, state, and county laws, rules, and ordinances pertaining to the responsibilities of the Office.
- Knowledge of administrative policies and procedures of the County.
- Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
- Ability to establish and maintain accurate records of assigned activities and operations.
- Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
- Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
- Ability to perform mathematical calculations required of this position.
- Ability to understand and effectively carry out verbal and written instructions.
- Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
- Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
- Ability to handle sensitive interpersonal situations calmly and tactfully.
- Ability to maintain effective working relationships with individuals within and outside the organization.
- Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of open records laws.
- Ability to work the allocated hours of the position and respond after hours as needed.
There are a wide variety of benefits available to Barron County employees. These benefits include: Wisconsin Retirement System; health, dental and life insurance; flexible spending account plans; deferred compensation programs, etc.
Barron County pays 87% of the total health insurance premiums for regular full-time employees. Health insurance takes effect the 1st of the month following 30 days of employment.
Benefits are pro-rated for regular employees working less than 40 hours per week. Regular positions working less than 30 hours per week are not eligible for benefits.
Closing Date/Time: 6/30/2024 11:00 PM Central
