Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.
Under general administrative direction, the Administrative Services Manager performs responsible, professional, administrative, and managerial work in planning, organizing, and directing the activities of an Administrative Services Division.
The successful performer can manage and organize a complex workload in a demanding environment. This self-starter can motivate staff, coalesce diverse interests, and complete assigned projects in a timely manner. This strong leader has a customer service orientation and can effectively respond to City Council, the Executive Director, user divisions, and the public.
The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. Currently, there is one (1) vacancy in Public Works Agency - Administrative Services Division.
Essential Functions Include But Are Not Limited To - Develops long-range plans for divisional program areas.
- Plans, organizes, directs, and controls activities of an Administrative Services Division including, but not limited to, financial and training services, office support services, and management information services.
- Prepares and reviews staff reports, makes presentations to the City Council, and responds to councilmembers’ questions.
- Develops and administers the operating budget for the division or agency.
- Provides management of financial systems supporting financial transactions and resolution of financial problems.
- Supervises management information systems in support of the agency or division including, but not limited to, computer and software support, maintaining records and archives, and developing and maintaining a variety of databases.
- Develops and implements organizational development programs, agency training programs, and coordinates agency personnel related issues, which may include payroll.
- Administers agency specific programs, such as purchasing, central services,
the landscaping of parks and public grounds, and the solid waste management program. - Manages administrative support to the agency or division, and establishes methods, procedures, and standards for office services.
- May provide facility management of leased office space.
- Performs other administrative duties as required.
Minimum Qualifications Graduation from an accredited college or university with a Bachelor’s degree in political science, business administration, public administration, finance, economics, or related field. Five years of professional, public sector experience in budgeting, management information systems, organizational development, and project management, including two years of supervisory experience; or any equivalent combination of experience and education, which provides the following knowledge and abilities:
DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: principles and practices of public administration, public finance, purchasing, and budgeting; functions and procedures of local government; principles of supervision and public personnel practices; computer and software applications; management information systems.
Ability to : prepare, monitor, and administer complex budgets; plan and direct the efforts of a number of professional and paraprofessional employees at multiple work sites; analyze information and make recommendations; prepare clear, concise, and effective written communications for management, City Council, and citizens; establish effective working relationships with subordinates, management staff, councilmembers, and citizens; train technical staff in administrative skills; work effectively under pressure; appropriately balance multiple competing priorities.
HIGHLY DESIRABLE
Graduation from an accredited college or university with a Master’s degree in political science, business administration, public administration, finance, economics, or a related field is highly desirable.
Selection ProcessAll applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application.
Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide .
Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:
Performance Examination (Tentatively scheduled for the week of June 24, 2024) : (Qualifying) will evaluate the candidate's analytical and writing aptitude. The areas that will be evaluated may include: analytical thought process and proper English and grammar usage, clarity, conciseness, organization, content, and logical progression from one idea to the next. Candidates need a minimum passing score in order to continue in the selection process.
Oral Interview Examination (Tentatively scheduled for the week of July 1, 2024) : (Weight of 100%) will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job.
Note: Tentative dates listed above are subject to change.
Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%.
The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.
Please visit the following website to view the summary of comprehensive benefits!
Summary of Benefits (under SAMA)
NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.
Closing Date/Time: 6/24/2024 8:00 AM Pacific
