Office Manager

Posting expires: June 14, 2024

Office Manager Job Description

General Description and Classification Standards Manages and directs the daily operations of an office and performs administrative and clerical functions for an assigned department. Duties and responsibilities include, but are not limited to: coordinating and directing office activities; ensuring efficient operations; planning expenditures; maintaining budgetary records; and preparing reports. Supervision Received Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees processing of daily paperwork and office work; performs unusually difficult general clerical work and prepares complex reports. Prepares and/or generates routine correspondence, letters, memoranda, forms, reports and other documents via computer and/or other electronic devices. Attends various meetings, conferences, and training sessions as required. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments; oversees timely processing. Responds to routine requests for information or assistance from officials, members of the staff, the public or other individuals. Discusses reports, records, documents, etc., and retrieval of information with customers, attorneys, court personnel, victims, etc. Establishes goals for employees on a regular basis; guides and trains subordinates on proper procedures and protocol of the department. Decision Making Directs and administers work assignments of subordinate clerical personnel engaged in a specialized function general office work activities within the assigned department; Leadership Provided in reviews and approves of personal leave, sick and vacation.

Leadership Provided supervises and evaluates assigned staff, handling all employee concerns, directing work assignments, counseling, and disciplining employees when necessary, and completing employee performance appraisals.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of records management, administrative and office practices, policies and procedures.

Skill in communicating and interacting with subordinates, elected officials, management, employees, members of the general public and any other groups involved in the activities of the City. Ability to administer operations, staff plans and objectives for the expediency and effectiveness of specific duties of the City.

Minimum Qualifications Education and Experience

Associates degree in secretarial science, business/public administration or related field. 1-3 years' of experience in a progressively responsible secretarial, clerical or administrative role and supervisory/management experience required.

Preferred Education & Experience

Bachelors degree in business/public administration and 3-5 years' of office management experience preferred. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Atlanta, Georgia United States View Map