Minimum Qualifications
Contract Management Specialist III :
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
- Experience may substitute for education up to the maximum of four (4) years.
- A Master’s Degree may substitute for required experience up to two (2) years
Licenses and Certifications Required: Contract Management Specialist IV:
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
- A Master’s Degree may substitute for required experience up to a maximum of two (2) years
Licenses and Certifications Required: Notes to Applicants
Position Overview:This position will support the City of Austin Capital Delivery Services Department in the Financial Services Division, Contract Management Team. The Contract Management Specialist III or IV will report to the Contract Management Supervisor II and be responsible for general purchasing needs for the department operations and capital contract management/monitoring defined through collaboration with CDS and Financial Services Departments.
Salary Range:Contract Management Specialist III : $28.04 - $34.34
Contract Management Specialist IV: $31.81 - $39.76
Who We Are:Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over
500 active projects, representing an investment of over
$7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement.
Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department.
Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work.
Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects.
Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available.
Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs.
Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide.
To learn more about working with the City of Austin,
click here to watch a short video! Application Details: - A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position.
- This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes.
- Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application.
- If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed
- At least 3 previous supervisors in the application with correct contact information.
Additional Details: - This position may require a skills assessment.
- This position will require a pre-employment Criminal Background Investigation ( CBI ).
- If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
- The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
Travel:
The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position and meet the Driver Safety Standards in the City of Austin
Driver Safety Program , you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Hybrid Work Environment:The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite.
90 Day Provision for Additional Vacancy:If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
Pay Range
See Notes to Applicants Section
Hours
8:00 a.m. to 5:00 p.m. Monday - Friday
Hours may vary depending on work demands and business needs.
Work hours may include after-hours, holidays, and weekend work.
Overtime may be required with or without notice.
Alternative schedule and/or flexible hours available based on business needs
Hybrid - Up to 50% telework schedule available
Job Close Date 06/25/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications
Preferred Experience: - Demonstrated experience understanding, interpreting procurement, category management, and contract management best practices.
- Demonstrated experience obtaining data from financial and business intelligent systems.
- Advanced computer proficiency skills.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
This position is posted at multiple levels. For Duties, Functions and Responsibilities, please select the appropriate job description below.
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Contract Management Specialist III Contract Management Specialist IV Knowledge, Skills and Abilities
This position is posted at multiple levels. For Knowledge, Skills and Abilities, please select the appropriate job description below. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.Contract Management Specialist III Contract Management Specialist IV Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* The Contract Management Specialist III position requires Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Do you meet these qualifications?
* Briefly describe how you meet the minimum qualifications and educational requirements.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation.
* Please describe your experience with procurement and/or contract administration including typical size of contract you have worked with, what responsibility you regularly hold with each contract, as well as the typical workload (number) of contacts you have handled at one time.
(Open Ended Question)
* Select the skill level that best describes your computer proficiency. ◦ Basic: Create simple documents and retrieve my emails ◦ Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields ◦ Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc. ◦ No computer skills
(Open Ended Question)
* Describe your experience extracting data from multiple database applications, creating detailed and comprehensive spreadsheets and documents.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?
* Do you understand that this position is required to work in office 50% of the pay period?
Optional & Required DocumentsRequired Documents Optional Documents Cover Letter Resume
