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Executive Admin Assoc

Texas Tech University Health Sciences Center
Lubbock, Texas
May 31, 2024

Full Time Administration and Management

Job Description

Executive Admin Assoc
Lubbock
37737BR

Position Description
Performs administrative and coordinative work in the Office of a Vice President or above to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Duties may also include the coordination of office procedures and policies and high level secretarial support. May supervise office/clerical staff and possibly administrative support staff.

Major/Essential Functions

Provides support to the Institutional Compliance Office. Coordinates special projects and events, office activities and committee meetings. Work with Compliance team to coordinate the annual Compliance Symposium. Copies and distributes documents and information relevant to scheduled meetings and activities. Assists in the preparation of meeting/activity materials as requested by the CCO.
Works closely with Chief Compliance Officer (CCO) on daily schedules and compliance issues that arise. Maintains Microsoft Outlook calendar for CCO. Coordinates meetings and prepare presentations and minutes as needed.
Assists in budget oversight. Initiates travel plans, makes reservations, produces itineraries, and processes expense reimbursement documents for CCO and others as needed. Maintains procurement card for the Institutional Compliance Office, and make purchases, manages memberships and registrations for OIC staff.
Conducts monthly sanctions checks. Reports findings to appropriate personnel, maintains accounts records.
Posts and manages available open job postings. Posts available position to the TTUS careers website; stays up to date on applicants; processes all applicants through the workflow process; prepare staff Position Descriptions. Prepares ePAFs for all the new/terminating staff.

Required Qualifications
Bachelor's degree plus 4 years skilled administrative experience; OR a combination of education and/or related experience to equal 8 years.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=865639

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

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Job Address

Lubbock, Texas 79410 United States View Map

About Texas Tech University Health Sciences Center

About Us

Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).

Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.

Our Mission

As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.

Our Values & Culture

Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.

Compensation & Benefits

We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:

Comprehensive Health Plans and Other Core Insurance
State Retirement Programs and Pension Options
Retiree Insurance for Lifetime Medical Benefits
Continuing Education & Lifelong Learning Programs
Tuition scholarships for employees and their dependents
Leadership and Professional Development Programs
Mental and Physical Wellness Programs
Employee Recognition Programs and Longevity Pay

We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!

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