Basic Function
Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.
Example Of Duties
- Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
- Plans procurement processes and assists user departments with setting schedules
- Schedules advertising and announcement of RFPs and IFBs
- Holds pre-proposal and bid conferences to answer questions
- Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
- Prepares award recommendations for management
- Attends various meetings, including pre-bid and post-bid debriefings
- Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
- Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
- Determines market effect on pricing
- Resolves problems and disagreements between contractors and user departments
- Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
- Negotiates contract costs, terms, and conditions with vendors
- Prepares reports and correspondence
- Reviews and approves contractor invoices
- Assists new vendors with requirements of the procurement process
- Conducts closeout actions upon contract completion, such as final audit, payment, etc.
- Provides guidance and assistance to new or entry-level employees
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Requirements For Employment
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education - Bachelor's degree in Economics, Business, Public Administration, or a related field; Master′s Degree in a related field preferred
Experience - Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements - A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
- Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Knowledge:
- Theories, principles, and practices of professional services or construction contract administration for public agencies
- Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
- Statistical and cost/price analysis
- Supply chain, procurement, and purchase to pay concepts
- Applicable business software applications
Skills: - Performing complex contract administration and management work
- Analyzing situations and identifying and resolving problems
- Producing statistical and financial reports
- Mediating and negotiating
- Communicating effectively orally and in writing
- Interacting professionally with various levels of Metro employees and outside representatives
Abilities:
- Interview and evaluate contract proposal respondents
- Perform cost/price analysis
- Represent Metro before the public
- Prepare reports, contracts, specifications, correspondence, RFPs and IFBs
- Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
- Travel to offsite locations
- Read, write, speak, and understand English
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (KM)
*Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: Open Until Filled
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