Description
The County of Yuba is currently accepting Full-Time applications for the position of Office Assistant. The current vacancy exists in the Probation Department. Under close supervision, provides a limited range of administrative support for an assigned department, including tasks such as word processing, data entry, reception duties, scheduling, website updates, record maintenance, creating routine forms, memoranda, correspondence, reports, and operating office equipment as needed; and preforms related duties as assigned. Additionally, the individual in this role serves as the face of the department and must be willing to assist both the general public and County staff.
Note: Office Assistant is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments.
Job Description URL:
https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga...Job PDF:
4-26-24 Office Assistant Job Flyer.pdf Ideal Candidate
The ideal candidate will have excellent organization skills and be skilled in performing technical and administrative support. They must have the ability to multi-task and shift between assignments on a continuous basis as priorities change. Experience using Microsoft Windows and Office Suite is preferred. Must possess the interpersonal skills to successfully interact with a variety of individuals from various socio-economic and cultural backgrounds both in-person and over the telephone. Incumbents will have excellent verbal and written communication and have the ability to work independently and efficiently while possessing a teamwork mentality. Bi-lingual applicants encouraged to apply.
QUALIFICATIONS: Education and Experience:
MINIMUM: Graduation from high school and some office work experience, including volunteer work.
PREFERRED: In addition to the minimum, one year (30 semester units) college coursework and two years of office support experience. Certain positions may prefer increased typing accuracy and speed.
Benefits
HIRING RANGE: $2,809 - $3,090 MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this
link.
RETIREMENT MISCELLANEOUS:
Classic: 2% @ 55
New: 2% @ 62
For more information about CalPERS Pension, please visit
CalPERS Retirement.
SOCIAL SECURITY: Yuba County does not participate in the Social Security Program
MEDICARE: Yuba County does participate in the Medicare Program.
STATE DISABILITY INSURANCE: SDIprovides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI.
MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit
Health Insurance and see General Resources.
DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.
*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.
LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents.
EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.
DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available.
UNION AFFILIATION:
Yuba County Employee Association (YCEA). To learn more visit
Labor Relations.
F
or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary . Special Instructions
Final Filing Deadline: Sunday, May 19th 2024 @ 5:00 PM. APPLICATION SCREENING:
An official Yuba County employment application must be submitted by the final filing deadline. Applications must include Typing Self Certification, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.
TO APPLY:
ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Typing Self Certification.
OR
HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Typing Self Certification, by visiting our website at
http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.
All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County. Communications are sent from two mail servers:
Yuba@CalOpps.org and @co.yuba.ca.us.
Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.
(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at:
http://ope.ed.gov/accreditation/search.aspx )
Applicants must provide the following documents with their application by the filing deadline:
- Completed Yuba County Employment Application (Online or Hard Copy)
- Typing Self Certification
- Any Diplomas and Unofficial Transcripts
- Copies of Related Certifications
MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.
RECRUITMENT SELECTION PROCESSES:
The recruitment process involves multiple steps which may include but are not limited to:
- Interview Screening
- One-Way Video Interviews
- Exams
- In-Box Exercise
- Qualifications Appraisal Panels
- Department Interviews
(Please note: The entire recruitment process from recruitment opening date to start date could take 10 - 12 weeks for successful candidates).
INTERVIEW SCREENING:
Interview screening is an extension of the application process. Used as a secondary method of screening large applicant pools.
ONE-WAY VIDEO INTERVIEW:
One-way interviews may be used as an extension of the application process, as a secondary method of screening large applicant pools or as an oral examination. A panel may be comprised of one individual, typically the hiring authority, or a small group of subject matter experts. Oral examinations can be used to assist in the establishment of an employment list or as part of the hiring decision. The goal of a one-way interview is to simulate an actual in-person interview environment. If one-way video interviewing is utilized in the recruitment process, applicants are provided detailed information including instructions, interview practice options and 24-hour direct support from the County's vendor, Spark Hire.
EXAM:
Applicants who have successfully met the minimum qualifications and completed any screening processes must successfully complete the Cooperative Personnel Services (CPS) Exam with a passing score to continue to the next phase of the recruitment process. The CPS Exam may potentially be administered online using County computers.
IN-BOX WRITTEN EXERCISE:
Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list.
QUALIFICATIONS APPRAISAL PANEL:
This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualification’s appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.
PRE-QUALIFICATION SUPPLEMENTAL QUESTIONNAIRE:
Must complete the Pre-Qualifications Supplemental Questionnaire, stating that you have the ability to type at the speed of 40 net words per minute.
TESTING ACCOMMODATION:
If special accommodation is required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at
Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.
WAIVER OF SELECTION PROCEDURES:
When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.
EMPLOYMENT ELIGIBILITY LIST:
An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.
DEPARTMENT INTERVIEW:
The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.
Recruitment Contact
Contact phone:
(530)749-7875
Contact email:
Dbardford@co.yuba.ca.usClosing Date/Time: 5/19/2024 at 5pm
