SENIOR PROCUREMENT ANALYST

Job Description

*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. ***

The Port is currently recruiting for the position of Senior Procurement Analyst. Under general supervision, the Senior Procurement Analyst administers the procurement programs of the Port and the Aviation Division; monitors the day-to-day procurement activities of their respective work units; and performs complex professional work in the procurement of materials, supplies and services.

Examples of Duties

Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.

• Provides operational direction to user department(s) and vendors through the interpretation of purchasing rules, regulations and policies to ensure compliance with state and local laws; serves as technical resource to Port divisions/departments in procurement of supplies and services.
• Collaborates with the Purchasing Manager and/or other designated manager, as appropriate, in setting priorities to meet departmental goals and objectives.
• Develops and implements pilot projects, such as, the integrated supplier program; solicits necessary information from user departments and vendors.
• May oversee the operation of the department’s on-line computer systems.
• May supervise, technically and/or functionally, the work of subordinate staff.
• Schedules quarterly review of all assigned commodities and analyzes existing purchasing methods with user departments and vendors to determine if needs are met; determines if revisions are necessary to increase the participation of vendors in accordance with Port Equal Opportunity Policy.
• Generates and expedites the acquisition of commodities such as vehicles, heavy equipment, personal computers, office equipment and office work stations and furniture.
• Prepares and processes specifications and invitations for both formal and informal bids; receives, checks and evaluates informal bids; reviews vendor efforts made and awards purchase orders; tabulates results of formal bids and recommends contract awards.
• Performs and coordinates special projects related to the application of data processing activities.
• Conducts product evaluation meetings with user divisions/departments and vendors to determine product feasibility.
• Represents the Port or division in meetings with vendors and professional and technical organizations.
• Performs other related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a related field PLUS four years of progressively responsible experience in the public sector as a buyer. Experience in a lead capacity is highly desirable.

KNOWLEDGE, SKILLS AND ABILITIES

To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.

Knowledge of:

• Public sector procurement principles and practices.
• Data processing systems and their applicability to purchasing and procurement functions.
• Selection process for supply sources, marketing practices and commodity pricing methods and discounts.
• Process and methods of analyzing commodity lines to determine the purchasing systems necessary to procure, stock and furnish goods required.
• Basic principles and procedures of supervision.

Ability to:

• Interpret specifications for equipment, bid proposals, insurance documents and contracts and to comprehend the requirements of applicable federal, state, local, women and minority business enterprise programs.
• Technically and/or functionally supervise the work of subordinate staff.
• Identify, research and solve a wide range of work related problems using resources such as trade publications and interviews with specialists in the field.
• Prepare clear, concise, grammatically correct reports, summaries, memorandums, letters, specifications, invitations for formal and informal bids and related materials.
• Perform and review purchase order calculations and bid proposals.
• Present instructions and information effectively.
• Negotiate effectively in order to reach compromises concerning contracts with parties holding different viewpoints.
• Establish effective working relationships with those contacted in the course of work.
• Assess the vendor market to determine vendor capability to supply a variety of goods and services and to maximize value obtained per dollars expended.
• Distinguish between various grades and qualities of a variety of materials, supplies and equipment.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Additional Requirements

Must possess a valid California Class C driver license at the time and for the duration of appointment.

This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port of Oakland.

The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association.

• The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity.
• The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port).
• The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available.
• The Port pays 100% of the premium cost for dental and vision coverage.
• The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance.
• The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits.
• The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits.

Time Away from Work

• From 2 to 5 weeks of vacation depending on years of employment at the Port.
• 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA).
• 1 paid Floating Holiday per year.
• 12 days of sick leave per year after three months of employment which includes 4 days of personal leave.
• 13paid holidays as well as the second half of the shift on December 24 and December 31.

Closing Date/Time: 5/10/2024 5:00 PM Pacific

530 Water Street, Oakland, California 94607 United States View Map