Port of Oakland

We the Port of Oakland invest our resources in quality facilities and services for our airport, real estate, and seaport tenants and customers, so that through their activities we create economic vitality, jobs and waterfront enjoyment for Oakland and the region while generating earnings to reinvest in our activities.

The Port of Oakland headquarters is located at 530 Water Street, Oakland, California 94607. The Port of Oakland occupies 19 miles of waterfront on the eastern shore of San Francisco Bay, with 665 acres devoted to maritime activities and another 3,000 acres devoted to aviation activities.

 

 

 

2 job(s) at Port of Oakland

Port of Oakland Oakland, California, United States
Sep 23, 2020
Full Time
*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment.   PAPER APPLICATIONS WILL NOT BE ACCEPTED .  Please follow all submission instructions to ensure your application is complete.  Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully.  Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. ***  The Legal Assistant II provides specialized and responsible assistance and support to the Port Attorney or assigned attorneys involving a wide variety of legal support related to compiling, organizing, processing, filing, maintaining, and updating various forms and procedures, agreements, leases, contracts, public works specifications, opinions and litigation, and other legal documents of more complex and sensitive matters. Examples of Duties: TYPICAL TASKS/DUTIES (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.) Prepares initial drafts of and/or reviews consultant agreements, tenancy (including Right-of-Entry) and license agreements, bonds, and other form agreements in conformity with office requirements. Prepares and maintains logs, calendars and tickler systems (including follow-up) related to claims, hearings, motions, and other litigation matters, including discovery and pretrial deadlines, appeals, contract work requests, public works contract completions, bond financings, and environmental issues.  These tasks may involve interaction with legal secretaries, other Port personnel, the Port's outside or special counsel, clerk's offices or filing services for filing documents in state and federal courts, court reporters, court personnel, and other Port stakeholders. Schedules and coordinates tasks; interfaces with other Port Attorney personnel, other Port departments, outside services, or court reporters in processing and/or handling notices, pleadings, filings, litigation related discovery, hearings, reservations, meetings, recording documents and following up on execution of documents as directed and/or in accordance with office procedures. Assembles large numbers of paper and eletronic documents in support of complex business negotiations, financings, and for use as evidence in legal proceedings, including exhibits, pleadings and interrogatories, which may entail typing, identifying, categorizing, organizing, and compiling and/or assembling a large variety of legal documents and complex clerical records and reports, and labeling binders, boxes, and files. Prepares and serves a wide variety of notices, including demand letters, notices to pay rent or quit, and other notices of default, notices of intent to discipline, notices of discipline, prepublication and publication notices of ordinances and civil actions filed, including service of summons and complaint by publication. Performs, as directed by assigned attorneys, historical searches of files involving matters previously handled by the office, searches on Westlaw (a computerized legal database), shared electronic document drives and libraries (such as SharePoint) and the Internet, and searches of legal resource materials in the Port Attorney's law library. Cite checks legal references for accuracy; proofreads legal documents and other materials to provide true and correct documents. Assists in maintaining office standard forms of documents and templates. Maintains and implements various office manuals and procedures. Receives and responds to inquiries from Port employees and the general public concerning standard policies and procedures not requiring the Port Attorney's attention. Performs other related duties as assigned. Minimum Qualifications: EDUCATION AND EXPERIENCE  This position requires a combination of education and experience reflecting possession of the required knowledge, skills and abilities.  A typical combination would include a high school diploma or equivalent with five years of demonstrated experience in either one or a combination of (a) a legal assistant position or (b) a legal secretarial position.  A minimum of two years of college education in liberal arts is preferred.  An equivalent combination of education and experience may be considered, such as the completion of an accredited paralegal program. KNOWLEDGE, SKILLS AND ABILITIES  To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.   Knowledge of:   The City Charter, the Administrative Rules and Bylaws of the Board of Port Commissioners, Administrative Manual Policies and Procedures of the Port, and various Port ordinances. Civil Service Rules, Memoranda of Understanding, and other policies and procedures governing employee affairs. The California Code of Civil Procedure, Local Court Rules, state and federal Rules of Court, and legal style manual. Principles of contract execution. Law office practices and procedures, including legal terminology, record keeping, filing methods, and standard processes and formats of legal documents. Related outside agencies sufficient to obtain necessary information. Ability to:   Use correct English, including spelling, grammar, and punctuation in order to prepare clear, concise and grammatically correct reports and letters. Establish and maintain effective working relationships with other employees and the general public, including both oral and written communication skills to give clear and concise information. Proofread and correct typewritten materials and materials stored on a personal computer or on the Internet. Comprehend reading comprehension to interpret, address, and edit correspondence and documents and to perform research as needed. Operate modern office procedures and equipment, including the use of personal computers, all programs in the Microsoft Office Suite (including Word, Excel, PowerPoint and SharePoint), time accounting software, Adobe Acrobat, Westlaw, and the Internet. Organize work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. THE SELECTION PROCESS Stage I:  Application, Detailed Resume, and Supplemental Questionnaire Evaluation (Pass/Fail)  - The first stage in the selection process will consist of an application, detailed résumé and supplemental questionnaire appraisal review (pass/fail). Applications submitted without a résumé and completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage of the selection process.  Only the most suitably qualified candidates will be invited to Stage II.   Stage II: Interview (Weighted 100%)  - The second stage of the selection process may consist of a panel interview designed to assess technical knowledge and any additional other KSAs.   Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration .  The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.     ADVISORIES   Immigration and Reform Control Act:   In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States.  Social Security card must be presented, and the name on it must match the name on the application.   Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability.  The Port is committed to making reasonable accommodations in the selection process and in the work environment.  Individuals invited to advance in the examination process will be provided the opportunity to request reasonable accommodation.   The Port of Oakland is an Equal Opportunity Employer  Additional Requirements: Must possess a valid California Class C driver's license at the time  and for the duration of appointment. The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.   Closing Date/Time: Mon. 10/05/20 5:00 PM Pacific Time
Port of Oakland Oakland, CA, USA
Sep 21, 2020
Full Time
The Legal Assistant II provides specialized and responsible assistance and support to the Port Attorney or assigned attorneys involving a wide variety of legal support related to compiling, organizing, processing, filing, maintaining, and updating various forms and procedures, agreements, leases, contracts, public works specifications, opinions and litigation, and other legal documents of more complex and sensitive matters. EXAMPLES OF DUTIES: TYPICAL TASKS/DUTIES   (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.) Prepares initial drafts of and/or reviews consultant agreements, tenancy (including Right-of-Entry) and license agreements, bonds, and other form agreements in conformity with office requirements. Prepares and maintains logs, calendars and tickler systems (including follow-up) related to claims, hearings, motions, and other litigation matters, including discovery and pretrial deadlines, appeals, contract work requests, public works contract completions, bond financings, and environmental issues.  These tasks may involve interaction with legal secretaries, other Port personnel, the Port's outside or special counsel, clerk's offices or filing services for filing documents in state and federal courts, court reporters, court personnel, and other Port stakeholders. Schedules and coordinates tasks; interfaces with other Port Attorney personnel, other Port departments, outside services, or court reporters in processing and/or handling notices, pleadings, filings, litigation related discovery, hearings, reservations, meetings, recording documents and following up on execution of documents as directed and/or in accordance with office procedures. Assembles large numbers of paper and eletronic documents in support of complex business negotiations, financings, and for use as evidence in legal proceedings, including exhibits, pleadings and interrogatories, which may entail typing, identifying, categorizing, organizing, and compiling and/or assembling a large variety of legal documents and complex clerical records and reports, and labeling binders, boxes, and files. Prepares and serves a wide variety of notices, including demand letters, notices to pay rent or quit, and other notices of default, notices of intent to discipline, notices of discipline, prepublication and publication notices of ordinances and civil actions filed, including service of summons and complaint by publication. Performs, as directed by assigned attorneys, historical searches of files involving matters previously handled by the office, searches on Westlaw (a computerized legal database), shared electronic document drives and libraries (such as SharePoint) and the Internet, and searches of legal resource materials in the Port Attorney's law library. Cite checks legal references for accuracy; proofreads legal documents and other materials to provide true and correct documents. Assists in maintaining office standard forms of documents and templates. Maintains and implements various office manuals and procedures. Receives and responds to inquiries from Port employees and the general public concerning standard policies and procedures not requiring the Port Attorney's attention. Performs other related duties as assigned.