About the Opportunity
THIS RECRUITMENT WILL CLOSE AFTER 150 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE POSITION The part time Confidential Assistant II performs a variety of functions for members and retirement staff. This position will have flexibility with days and hours and is allocated only to the Stanislaus County Employees Retirement Association (StanCERA). Under general supervision incumbents are designated as “confidential employees” and process confidential personnel, retirement, medical, and legal documents. Incumbents are responsible for performing retirement benefits administration work involving processing incoming mail and assigning work to StanCERA's Pension database, answer phone calls regarding retirement, handling retirement related documents ensuring records comply with regulations, policies and procedures, and other duties as assigned.
THE DEPARTMENTThe Stanislaus County Employees' Retirement Association was formed in 1948 and provides retirement, death and disability benefits for over 9,000 members. The Association operates under the 1937 Act Code, the California Constitution and is governed by a nine-member Board of Retirement. The Board of Retirement is responsible for all policy decisions, while internal staff handles the day-to-day administrative functions. Currently, StanCERA has a staff of 14, including both full and part-time employees.
Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits.
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at https://www.stancounty.com/riskmgmt/risk-dm-jta-class-sub-main.shtm.
Typical Tasks
- Handle confidential retirement documents and correspondence
- Process the scanning and imaging of all mail received in the office
- Answer phones
- Work with minimal direction
- Maintain interdepartmental relations
- Serve as professional interface with other County Departments and the public
- Interpret and disseminate instructions, department rules, policies and procedures
- Perform other duties as assigned
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
KNOWLEDGE- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology
- Standard Office Machines-Telephone, copier, printer, personal computers, adding machine
- Software programs- Microsoft Office and Adobe Professional
- Timekeeping Software- PeopleSoft or other timekeeping programs
- English Language- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
- Payroll Processes- Knowledge of steps involved in payroll cycle, timecard auditing, processing adjustments
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
SKILLS/ABILITIES- Critical Thinking- Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
- Writing- Communicating effectively in writing as appropriate for the needs of the audience
- Speaking- Talking to others to convey information effectively
- Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences
- Number Facility- The ability to add, subtract, multiply, or divide quickly and correctly
- Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
- Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work
- Deductive Reasoning- The ability to apply general rules to specific problems to produce answers that make sense
- Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
- Attention to Detail- The ability to be detailed and thorough when completing work tasks
We recognize your time is valuable, please only apply if you meet the following required qualifications.EDUCATION/EXPERIENCEPATTERN I- Equivalent of two (2) years of full-time journey level clerical experience.
PATTERN II- Forty-eight (48) semester units in Business Administration, English, or a closely related field.
Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6393 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATEApplications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESSMost County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULEApplication Deadline: May 24, 2024 or 150 applications collected
Oral Examination: TBA
Note: The eligible list generated from this recruitment may be used to fill future extra-help and part-time vacancies throughout Stanislaus County.
GENERAL INFORMATIONFinal appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions
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Stanislaus County supports the good health of its workforce. More information is available at
http://myclubwellness.orgCell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: 5/24/2024 5:00 PM Pacific
