Type of Appointment: Full-time, Management Personnel Plan (MPP II)
Anticipated Salary Range: Up to $121,000 annually (Commensurate with qualifications and experience)
Benefits Include: (15) Paid Holidays, (24) Vacation Days, CSU Benefits Summary
Work Schedule: Monday - Friday, 8am - 5pm, unless otherwise notified.
Recruitment Closing Date: Open Until Filled
First Application Review: May 6, 2024
THE DEPARTMENT: Student Conduct and Integrity at Cal Poly Pomona is a unit under the Division of Student Affairs that holistically supports student success, health, and well-being through intentional initiatives, programs, and partnerships. The Office of Student Conduct and Integrity educates the campus community about student rights and responsibilities, interprets and adjudicates the Student Code of Conduct and other applicable policies, upholds the integrity of CPP’s academic mission, and promotes ethical development using a culturally relevant approach grounded in due process and restorative practices
DUTIES AND RESPONSIBILITIES: Leadership, Strategic Planning, and Programming
- Creates and oversees a comprehensive, strategic vision for Student Conduct and Integrity that is rooted in the fundamentals of due process and student success for a campus that serves a large percentage of first-generation, Pell Eligible, and/or URM students.
- Collaborates with other campus areas/departments (University Police, University Housing Services, Academic Affairs, Care Center, Dean of Students Office, Fraternity and Sorority Life, Equity and Compliance, etc.) to ensure a seamless, well-rounded, culturally relevant, educational, and restorative approach to student discipline and integrity practices.
- Provides leadership, supervision, and training to all departmental staff and ensures Student Conduct and Integrity’s success in adjudicating the Code of Conduct in a fair, timely, and equitable fashion.
- Conducts an annual review of departmental policies and procedures to ensure alignment with Executive Order 1098, Title 5, and other governing policies and laws. Recommends appropriate revisions. Provides statistical reports/summaries for stakeholders regarding caseloads, types of conduct cases, and outcomes. Prepares monthly and annual reports as requested Student Affairs leadership.
- Collaborates with the Student Affairs Assessment team to create and implement a comprehensive assessment plan to measure student learning and success.
- Serves as subject matter expert on issues pertaining to student conduct in higher education, including current legal/due process issues that impact the student conduct process, academic integrity, and trends in higher education and student conduct. The incumbent must be up-to-date and aware of federal, state, and local laws, policies, and legislation that impact Student Affairs.
- Maintains membership in national professional associations governing the work of student conduct administrators, including ASCA, and participates in trainings required to maintain expertise in the area. Ensures that all members of the student conduct staff have a solid, working knowledge of applicable law, policy, and legislation that guide their work.
- Consults with the General Counsel for advice and opinions pertaining to student related matters which have, or may have, an effect on the University. Ensures compliance with FERPA and security of all records maintained by the Office of Student Conduct & Integrity. Actively collaborates with campus Maxient partners to maximize database usage and potential.
- Oversight of the department budget, payroll, and finances.
- Actively participates as a core member of the Students of Concern Team and an ad hoc member of the Threat Assessment Team. Delivers trainings to campus partners related to these teams. Prioritizes participation on these teams and ensures staff are trained as back-up.
- Co-creates relevant programs, initiatives, and services with units across and within the campus community
Administration of Student Discipline Process
- Directs the implementation of student discipline policies, procedures, and sanctions in accordance with Title 5, California Administrative Code, Section 41301 and related sections, Executive Order 1098 - Student Disciplinary Procedures for the CSU, and other relevant Executive Orders.
- Investigate and adjudicate alleged violations of student misconduct related to compliance with all University policies, procedures, and requirements.
- Oversees the disciplinary process embedded within University Housing and ensures seamless case handling between housing and the Conduct Office.
- Develop and implement a robust student club/organization discipline process. Advise professional staff members from a variety of offices on campus and meet with student club members to address allegations of underage drinking, hazing, or other inappropriate conduct by a Cal Poly Pomona student organization under Executive Order 1068.
- Consults with University Police, district attorneys, legal representatives, faculty, staff, students, and other relevant individuals regarding disciplinary investigations and sanctions.
- Issues appropriate, educationally focused, student-centered, and culturally relevant disciplinary sanctions to students found to be in violation of University disciplinary codes.
- Monitors ongoing sanction requirements, settlement agreements, and other disciplinary actions and provides consistent and timely updates to senior leadership for high-level cases.
- Formulates recommendations regarding substantive changes in law and policies impacting students and the campus community.
- Trains and educates the University community on the Student Conduct and Academic Integrity process, current legal parameters, fundamental fairness, and due process.
- Recruits and trains Hearing Officers and members of the Student Conduct Committee. Collaborate with campus partners (including, but not limited to the Care Center, Title IX, Survivor Advocates, Disability Resource Center, and ASI) to recruit and train a pool of support people available to assist respondents engaging with the student conduct process.
- Assists with the monitoring of protest & free speech activities and respond, as necessary, ensuring that campus policies and issues of “time, place, and manner” are enforced.
- Represents Cal Poly Pomona at all CSU Student Conduct Officers meetings, attends CSU trainings related to investigation practices, updates to Title V and pertinent CSU Executive Orders.
- Creates and implements restorative initiatives utilizing the Restorative Justice Continuum Model, including dialogue circles and other educational-based approaches to address restoration and healing.
- Creates and provides conflict resolution training sessions to students and unit staff.
- Maintains working knowledge of Clery, FERPA, Title IX, VAWA, and all other rules, regulations, guidelines, laws, and policies that impact the student conduct process.
Equity, Diversity & Inclusion
- In all our responsibilities, working to integrate in our work more culturally relevant and social justice mindedness through learning of one's own cultural and engaging in more opportunities to learn about other communities different from our own to continually build the department's commitment to becoming a culturally relevant organization.
- Facilitates an inclusive, just, and equitable work environment that encourages knowledge of, respect for, and development of skills to engage with those of diverse culture or backgrounds.
- Ensures all operations, procedures, processes, and programs through the office are culturally relevant and identity conscious.
Other duties as assigned
- Serves as a member of the cluster leadership and contributes to the strategic direction of the cluster.
- Serves on various University and Divisional committees as appropriate.
QUALIFICATIONS: - A master’s degree in Higher Education Administration, Counseling, Clinical Psychology or Social Work or applicable fields.
- Five (5) years of experience at the post-secondary level in student life/student affairs, two (2) of which must specifically include experience adjudicating high-level student conduct cases within a centralized, university conduct office.
- Two (2) years management, supervisory or leadership experience in an applicable field.
- Superior written and communication skills. Excellent skills in conflict resolution, advising, and mediation. Demonstrated ability to work with a diverse campus population. Communication skills, including interpersonal communication, writing, public speaking and presenting training and facilitation and instruction. Deep knowledge and understanding of Clery Act, FERPA, Title IX, VAWA, due process, confidentiality in higher education, and other laws, policies, regulations, and rules guiding the work of Student Conduct Administrators.
PREFERRED EXPERIENCE: - Previous supervisory/leadership experience within a university student conduct office (as a Director, Associate/Assistant Director, or Senior Conduct Coordinator).
- Basic knowledge of CSU policies and procedures and law affecting judicial decisions including Title V Sections 41303 and 41303 of the California Code of Regulations, and CSU Executive Order.
- Ability to interact with student, faculty, administrators, police, staff, and community members in a collegial manner to resolved highly charged matters that arise.
- Competency in Maxient online database system.
Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.
We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.
More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website .
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml .
Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml .
Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Apr 22 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
