Sponsored Programs Foundation Coordinator Student Financial Services Office
Job #537072
First Review Date: Tuesday, May 7, 2024
Open Until Filled
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #537072) Accounting Technician II, Sponsored Programs Foundation Coordinator, Salary Range: $3,688 - $6,122 monthly. This is a full-time, benefited, non-exempt 12-month pay plan permanent position with a one-year probationary period in the Student Financial Services Office. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: This position provides direct financial support to SPF by receipting all SPF transactions and acting as a point of contact for SPF financials.
Key Responsibilities: 40% - Perform various cashiering and data entry functions for all incoming Sponsored Programs Foundation payments for the University. Responsible for communicating and coordinating with Accounting and Sponsored Programs Foundation to solve payment issues. Provide support and assistance to the Sponsored Programs Foundation office to accommodate changes in business processes, create efficient procedures, and establish written procedures/processing documents.
30% - Responsible for processing all student stipends. Review request forms, verify completeness, coordinate with Financial Aid, request funds transfers, process stipends, and communicate awards to students. Verify appropriate payments, confirm student eligibility, investigate discrepancies, and submit return of funds transfers as needed.
15% - Post and facilitate Sponsored Programs Foundation third party tuition payments. Coordinate with Financial Aid and verify student eligibility. Investigate and resolve discrepancies. Process third party billings during the semester and verifying that funds are received.
10% - Provide support and assistance to campus personal through a variety of different methods including phones, emails, text messaging, and in-person walk up traffic.
5% - Other duties as assigned/needed
Knowledge, Skills, and Abilities Associated with this Position Include: - Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
- Ability to compute and post numbers rapidly and accurately, including working in a fast-paced environment.
- Ability to maintain files and records.
- Ability to identify, trace, and correct errors.
- Ability to follow directions.
- Ability to interpret and apply written rules and regulations.
- Ability to establish and maintain effective working relationships with others including good communication skills, both written and oral
- Ability to exercise tact, courtesy, alertness, and good judgment in responding to others with a positive and constructive manner.
- Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
- Ability to analyze and interpret accounting data.
- Ability to apply problem solving techniques in finding solutions.
- Ability to understand and apply applicable rules, regulations, CSU policies, and Cal Poly Humboldt procedures to all transactions and the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
- Ability to use current computer word processing, spreadsheet software, web browsers, query tools, integrated financial systems and/or other types of records management systems.
- Ability to work independently.
- Ability to make sound decisions and recommendations regarding accounting activities.
- Work collaboratively with individuals on campus from diverse ethnic, cultural, and socioeconomic backgrounds.
Minimum Qualifications: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Please refer to the required abilities below.
Preferred Qualifications: General knowledge of governmental financial record-keeping methods. General knowledge of financial aid disbursements, procedures and regulations including Title IV funds, state programs, short-term loans, and scholarship awards. Knowledge of PeopleSoft. Bilingual in English and Spanish. Debt Recovery or Collections Experience
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, May 7, 2024.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 1741
Publication Date: April 22, 2024
Advertised: Apr 22 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
