Position Description
Minneapolis Elections & Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters.
Absentee Voting Team Member (up to 12 positions) The City Clerk’s Office is looking to fill up to twelve (12) temporary Absentee Voting Team Member (Seasonal Elections Support Specialist) positions to: provide customer service, assist voters, provide election information to the public, prepare election materials, process applications for absentee ballots, process voted absentee ballots, enter and look up data in the Statewide Voter Registration System (SVRS), answer phones, and perform associated clerical work as needed.
These are full-time (30-40+ hours per week), temporary positions scheduled for June 17, 2024, to November 15, 2024, covering two scheduled elections:
- August 13, 2024, State Primary Election
- November 5, 2024, General Election
There is on scheduled unpaid break between elections:- A three-week break between the State Primary and General elections
Hours may fluctuate based on operational needs. Will involve evening and weekend hours, as needed, especially in the final weeks leading up to each Election Day.
There is the opportunity to work from June 17 through August 16 for applicants who cannot commit to also working during the General Election.
Work Location
This position currently works on-site only.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties and Responsibilities
- Perform election functions in an assigned program area.
- Absentee voting (in-person): Check-in, register, assist, and provide voting materials to voters.
- Absentee voting (mail): Process requests for absentee ballots and prepare ballots to go out in the mail, process ballots returned in the mail according to Minnesota law and prepare mail ballots for tabulation.
- Order supplies and keep inventory.
- Process a high volume of time sensitive election material.
- Perform data entry where details and accuracy are essential.
- Learn and effectively utilize new software systems.
- Provide quality customer service in-person, via phone, and via written communication.
- Work cooperatively as a member of a diverse team.
- Follow statute, law, City code, policy, procedure, and guidelines.
- Inventory, prepare, and categorize election equipment and supplies.
- May be assigned to assist in other programs within elections or within the City Clerk's office as needed.
WORKING CONDITIONS: Normal office setting with occasional field work; may involve assignments at various Minneapolis sites, including outdoor and/or warehouse-related activities.
Required Qualifications
Minimum Education:High school diploma or equivalent; or currently attending high school
Meet Minnesota State Election Judge qualifications; Must
- be a U.S. citizen;
- Must be at least 18 years of age;
- Able to read, write, and speak English;
- Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;
- Or domiciled, either permanently or temporarily, with any candidate on the ballot and; Cannot be a candidate in the election.
OR meet Minnesota State Trainee Election Judge qualifications; Must
- be a U.S. citizen;
- Must be 16 or 17 years of age;
- Able to read, write, and speak English;
- Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;
- Or domiciled, either permanently or temporarily, with any candidate on the ballot and; Cannot be a candidate in the election.
Licenses/Certifications:Election Judge Training provided.
Desired Qualifications:- Proficiency in Hmong, Somali, Spanish, or Oromo highly desirable to assist voters in translating elections materials.
- Candidates selected for positions that make use of additional language skills may have the opportunity to pass a proficiency test to receive additional language pay.
- Experience working in elections.
- Experience working in customer service roles.
Selection ProcessThe selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background CheckThe City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation
This position is not represented by a bargaining unit.
Interview SelectionThe hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
- Knowledge of the election process.
- Knowledge of accepted business English usage, punctuation, spelling and math.
- Knowledge of office practices, policies, and procedures as they relate to the assigned program.
- Proficiency on computers, to include word processing, spreadsheets, and database programs.
- Ability to make decisions in accordance with laws, regulations and established departmental policies and apply judgment in interpreting and applying procedures.
- Ability to handle customer concerns and complaints respectfully.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively by phone, in person, and in writing.
- Ability to organize and prioritize daily work tasks while experiencing multiple interruptions.
- Ability to follow written and verbal instructions.
- Ability to remain politically neutral and provide an inclusive, positive voting experience to persons of diverse backgrounds.
Benefits SummaryOur employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page .
New12 weeks of paid parental leaveCity employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
InsuranceHealth insuranceEligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insuranceThe City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
BenefitsPaid time offOur generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .
RetirementCity employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension:The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
TransportationEligible City employees may choose to participate in the following transportation programs:
- Metropass:The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and developmentTo engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other perksEmployees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.
Closing Date/Time: 5/6/2024 11:59 PM Central
