Minimum Qualifications
- Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
- Any combination of related experience and/or education may be substituted.
Licenses or Certifications: Notes to Applicants
The Accounting Associate III will report to the Finance Manager at the Office of Homeland Security and Emergency Management ( HSEM ). HSEM plans and prepares for emergencies, educates the public about preparedness, develops volunteers, manages grant funding to improve homeland security and public safety capabilities, coordinates emergency response and recovery, supports planned events, and works with public and partner organizations to protect our whole community when it needs us the most.
Job responsibilities will include: - Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing, or other accounting transactions by verifying documentation from multiple sources.
- Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Audits documentation and processes, performs quality control and improvement.
- Supports the Finance Business Program Manager with projects and information requests.
- Learns emergency management/Incident Command System and responds during an emergency
When completing the City of Austin employment application: - Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
- A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.
- A résumé is required, but will not substitute for a complete employment application.
- Please include contact information from previous employers.
Travel: If you are selected for this position, and meet the
Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$25.40 - $30.10/hr
Hours
Monday - Friday; 8:00 a.m. - 5:00 p.m.
Evenings and weekends may be required to meet business needs.
In the event of an activation of the Emergency Operations Center, this position may require working outside of the regularly scheduled works hours.
Job Close Date 05/07/2024 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd, Austin Preferred Qualifications
- Experience with Federal Grants and Public Assistance Cost Recovery
- Experience with disaster cost accounting for FEMA grant reimbursement
- Experience purchasing supplies for division staff using a procurement card and
- Experience reconciling and submitting monthly reports with supporting documents to manager for review
- Experience processing travel advances and travel claim reimbursements
- Experience working with internal and external stakeholders
- Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources. Review and reconciles high volume and complicated transactions. Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets. Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Prepares complex and non-routine financial analysis and trend analysis of data. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to inquiries requiring knowledge of accounting practices, policies, and procedures. Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Performs financial analysis of special projects and programs as requested. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities- Supervision and/or Leadership Exercised:
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of Generally Accepted Accounting Principles ( GAAP )
- Knowledge of financial reporting concepts and preferred business practices.
- Knowledge of data and trend analysis
- Skill in analyzing and interpreting financial records.
- Skill in processing large volumes of numerical data
- Skill in effective verbal and written communication.
- Skill in operating a personal computer and related equipment.
- Skill in performing basic mathematical calculations.
- Skill in classifying fiscal data and compiling reports.
- Skill in data analysis and financial analysis using spreadsheets.
- Ability to make recommendations to solve complex problems.
- Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
- Ability to plan and organize tasks to complete projects.
- Ability to handle multiple tasks and prioritize duties
- Ability to resolve problems or situations requiring the exercise of good judgment.
- Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Accounting Associate III position are graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Do you meet these minimum qualifications?
* Please describe your experience with disaster cost accounting and FEMA grants. In your response, please include where you gained this experience.
(Open Ended Question)
* Describe your experience with government purchasing policy and processes, contract compliance, and managing purchasing cards.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation.
* This position requires occasional work availability in the evenings and weekends. Are you able to occasionally work non-traditional hours?
(Open Ended Question)
Optional & Required Documents
Required Documents Resume Optional Documents
