Definition
This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The base pay for this position is $19.6711 per hour.
The Community Justice Department is seeking an
ADMINISTRATIVE ASSISTANT to join their team. This position p erforms advanced level clerical and administrative support duties for the Community Justice Department to support pretrial services programs.
Details: We are accepting completed application packets until the position is filled.
To Apply: - Please complete all sections of the online application, even if a resume is requested.
- Please include with your completed application: A letter of interest, and a resume.
- Incomplete applications may be disqualified.
- Complete job description available upon request to the Department of Human Resources.
Representative Examples of Work
Performs front desk reception; receives, screens, and routes telephone calls; provides directions to walk-in visitors to find appropriate departments and personnel and manage shared email accounts. Responds to requests for information by the public, office staff or other departments. Routes client documents, performs data entry and uploading of documents. Processes, tracks, files and maintains correspondence from clients, court partners and the general public. Performs some aspects of client intakes, staff travel arrangements, training schedules and preparations. Processes and tracks information, creates spreadsheets, and word documents. Composes and prepares correspondence, reports, and forms from source material. Plans and prepares special events, meetings, and trainings; prepares and disseminates agendas, meeting minutes, daily mail, and other information. Picks up and delivers mail; completes forms and applications; and accurately maintains files. Maintains an inventory of office and other supplies. Researches products and pricing; orders supplies, and equipment as required or directed; verifies accuracy of orders. Schedules appointments with program participants, staff in various city and county departments, and with local service providers. Responds to requests for information by the public, office staff or other departments. Maintains public records and files; may prepare payroll forms and processes claims; monitors budget expenditures. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as directed. May present information in public meetings.
Minimum Qualifications
- Requires high school graduation or GED.
- Requires two years of secretarial/clerical work in an office setting.
- Requires experience providing customer service over the phone and face-to-face.
- Requires experience in word-processing, and data entry.
- Experience working in the criminal justice system preferred.
- SPECIAL REQUIREMENTS : Must pass a criminal history background check.
Physical/Environmental Demands
The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours.
Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.
Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.
This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.
Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:
Excellent Medical Health Benefits– Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.
Medical deductible is $500 for an individual and $1,000 for a family.
Flexible Benefits Plan– Pre-tax out-of-pocket medical expenses and day care expenses.
Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.
Public Employees Retirement System– Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.
Sheriffs' Retirement System (SRS)– A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.
Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.
Supplemental Retirement Benefitsare offered through Valic or Nationwide.
Sick Leave– Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.
Vacation Leave– Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.
Holidays– The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.
Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
