POSITION SUMMARY
The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
This is specialized secretarial and some clerical work of more than average difficulty for attorneys associated with the Office of the City Attorney residing at the Police Department. An employee in this class is responsible for the performance of confidential and varied secretarial duties and for public contact work. Work requires the application of knowledge of legal methods, requirements and terminology in meeting a variety of work problems. Limited independence of action is exercised in the disposition of routine work matters, giving information, receiving inquiries and complaints, and other public contact work. Detailed instructions are received from supervisor when involving complex and legal terminology. PLEASE NOTE: The duties of this position will include all of those duties set forth in the official job description.
This position shall remain open until a sufficient number of qualified applications have been received.The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify.
This job classification will be governed by the Personnel Rules, as it is not represented by a collective bargaining unit.
ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
- Is familiar with or will familiarize themselves with the Florida Contraband Forfeiture Act.
- Under attorney supervision, prepare administrative memorandums and legal documents.
- Proofread documents for the attorney; file and maintain documents and other basic data needed by the attorney in the normal course of official business.
- Receives and responds to inquiries (internal and from the public) in person, via email, or telephone relating to police legal matters.
- Maintains legal calendar; assembles documents and exhibits as needed in preparing cases; maintains files for ongoing litigation cases and keeps timelines to ensure court filing are timely.
- Prepares and edits reports, ordinances, resolutions, drafts, legal pleadings, legal briefs, agreements, correspondence and other legal documents.
- Schedules appointments, meetings and court dates for legal staff.
- Under attorney supervision, prepares and routes routine replies to correspondence; as needed, sorts and distributes mail.
- Routes memorandums, agreements, and other legal documents internally and externally.
- Prepares and processes purchasing and accounts payable forms.
- Coordinates attorney travel in accordance with Police Department and City polices.
- Performs related work as required.
JOB REQUIREMENTS & WORK ENVIRONMENT
High School Diploma or possess a G.E.D. from a recognized issuing agency preferably including or supplemented by courses in legal administration, paralegal work or a related field.Associates Degree or Higher-Level Degree in a related field is highly preferred. Three (3) or more years of experience performing legal administrative work. PREFERENCES: Certified Paralegal (CP) or Certified Legal Assistant (CLA).Experience performing administrative legal work in areas related to specialized area of assignment (Police).Experience working for local, state or federal government.Experience filing in the Federal or State Court systems.Proficient in Microsoft Word, Microsoft Outlook, and Microsoft Excel.Be able to type at least 40 words per minute. Special Requirements: - An in-depth pre-employment background check, including a polygraph exam, will be conducted as part of the selection process as this position is deemed security-sensitive.
- Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee’s Department Head will determine when the employee will be required to work.
WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HOW TO APPLY/ VETERAN INFORMATION
Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify.
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ) .
The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
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Closing Date/Time: Continuous
