Purchasing and Contracts Manager

Description

What do you value in your next job?

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect
We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving
We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability
We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning
We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety
We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of a Purchasing and Contracts Manager.

This position will function as an important member of the OC San's leadership team. In so doing, this person will provide leadership, vision, and guidance, to the Contracts, Purchasing, and Materials Management Division and other OC San staff in accordance with the OC San's Mission, Vision, Core Values, and Leadership Competencies.

The Purchasing and Contracts Manager will demonstrate a high level of professionalism, administrative expertise, and initiative in establishing and maintaining efficient and effective departmental operations consistent with OC San's policies and procedures.

The Purchasing and Contracts Manager will possess a thorough understanding of the principles and practices of the purchasing and contracts profession; and will be a strong leader with demonstrated proficiency in setting priorities, producing quality work, and meeting critical deadlines. Additional requirements for this position include excellent verbal and written communication skills, with the ability to synthesize technical materials and effectively communicate with all levels of the organization.

Under administrative direction, the successful candidate will:

• Assume management responsibility for assigned services and activities of the Contracts, Purchasing and Materials Management Division including contracts administration, procurement of supplies, equipment, and services, and warehousing operations for a multi department-organization.
  
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
  
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; optimize organizational structure and staffing levels by monitoring effectiveness of work performed and reviewing business practices and performance metrics; recommend, within departmental policy, appropriate service and staffing levels.
  
• Plan, organize, assign, supervise, and review the work of assigned staff; select, trains, and motivate staff; provide policy and procedural guidance and interpretation; evaluate performance, work with employees on performance issues and training and development, and implement discipline and termination procedures.
  
• Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
  
• Oversee the development and approval of Requests for Proposals, Invitation of Bids, contract stipulations, process specifications, bonds, and faithful performance warranties; ensure conformity and compliance with OC San policies, procedures, and service provision expectations; review and approve contracts, purchase orders, new procurement card issuances, blanket orders, work change orders and related documents and processes.
  
• Resolve issues related to maintenance/service, construction, and professional services contracts for procurements originating in all operating departments.
  
• Oversee and participate in the work of staff responsible for the preparation, review, negotiation, and approval of all OC San contracts for goods and services for public works and non-public works contracts; review and approve contract content including material, equipment, and service costs, performance requirements, and delivery schedules; negotiate with vendors; advise departments of contractual rights and obligations; coordinate all financial aspects; monitor progress; posts contract warranties; maintain records; resolve contract disagreements.
  
• Oversee the warehouse operation including the receipt, storage, inventory, tagging, and issuance of supplies, materials, and equipment for OC San; oversee the selling of surplus assets through the formal competitive bid process; administer auctioning services for rolling stock surplus; review and approve cycle count discrepancy reports; oversee salvage operations; oversee vending machine operations; oversee asset tracking and inventory optimization strategies.
  
• Oversee, track, and review certificates of insurance as they relate to contracts and purchasing; ensure appropriate levels, track expirations, and make determinations of acceptability.
  
• Ensure compliance with OC San Board policy and state law regarding delegation of authority for purchases and projects.
  
• Serve as the liaison for the Contracts, Purchasing, and Materials Management Division with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
  
• Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence; provide reports to OC San committees and the Board of Directors.
  
• Provide responsible staff assistance to the Department Director; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to contracts and purchasing programs, policies, and procedures as appropriate.
  
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of purchasing, materials management, warehousing, and contracts.
  
• Respond to inquiries in a courteous manner; provide information within the area of assignment; and resolve complaints in an efficient and timely manner.
  
• Ensure OC San's safety and health programs are implemented and carried out in the assigned division(s).
  
• Perform duties as assigned.

Qualifications & Requirements

• Bachelor's degree from a college or university accredited by the U.S. Department of Education, with major coursework in business or public administration, contract law, or a related field.
• Eight (8) years of increasingly responsible work experience in contracts administration, purchasing, materials management, and warehousing, including two (2) years of progressively more responsible experience as project or technical lead or supervisory experience.

Desirables:

• Professional certification(s) demonstrating advanced competency in contracts and/or purchasing management is highly desired.

Recruitment & Selection Process

Vacancies: 1
(an eligible list may be established for future vacancies)

Apply online at: www.ocsan.gov/jobs

APPLICATION FILING DEADLINE: Monday, April 29, 2024, 5:00 P.M.
(or until a sufficient number of qualified applications have been received)

Hiring Salary Range: $180,856.00 - $199,846.40/Year
(starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Disaster Service Workers
All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other information
For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website.

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.
False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. To ensure your application is accurate and complete, please review the Job Application Guide.

Employment is contingent upon successful completion of OC San's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employer
• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.
OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.

OC San offers an attractive benefits package that includes paid leave andholiday pay;group life, long and short-term disability, and executive disability insurance;group medical, dental, and vision insurancewith dependent coverage available; employee assistance program; a retirement plan through the Orange County Employees Retirement System (OCERS);deferred compensation plan options;an investment incentive plan;automobile allowance;and other optional benefits.

OC San makes a generous contribution toward the cost of these benefits, which are subject to the OC San Board of Directors' periodic determination (usually annually), and are therefore subject to change.

For more information, visit our website at
https://www.ocsan.gov/about-us/jobs/employee-benefits
https://www.ocsan.gov/about-us/jobs/employee-benefits.

01
PLEASE READ. The information provided on the Supplemental Questions will be used in conjunction with your job application to determine whether you meet the qualification requirements. Failure to provide detailed and complete information may result in your application being rejected. Do not submit a resume in place of completing these Supplemental Questions. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the job application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

• Yes, I understand.

02
Which of the following best describes the highest level of education you have completed?

• Some high school courses, but did not obtain a diploma or GED High school diploma, GED, or equivalent
• High school diploma, GED, or equivalent
• Some college courses, but did not complete an Associate's Degree
• Associates' Degree
• Bachelor's Degree
• Master's Degree or higher

03
Please indicate the major(s) you pursued as part of your education in the space provided (as noted on your diploma). If no degree, input N/A.

04
How many years of increasingly responsible work experience in contracts administration, purchasing, materials management, and warehousing do you possess?

• No experience
• One year but less than three years
• Five years but less than six years
• Six years but less than seven years
• Seven years but less than eight years
• Eight years or more

05
Describe in detail your work experience in the contracts administration, purchasing, materials management, and warehousing. Be specific about the duties you performed, your role, name of the employer and dates of employment. If no experience, input N/A.

06
Describe in detail your experience in contract administration (preparation, review, negotiation, and approval). Be specific about the duties you performed and your role. If no experience, input N/A.

07
Describe in detail your experience in purchasing (Purchase Orders, Bids, Request for Proposals, Request for Qualifications, Co-operative Purchases, Sole Sources). Be specific about the duties you performed and your role. If no experience, input N/A.

08
Describe in detail your experience in warehouse operations for a multi department organization? Be specific about the duties you performed and your role. If no experience, input N/A.

09
How many years of technical lead or supervisory experience do you possess?

• No experience
• One year but less than two years
• Two years but less than three years
• Three years but less than four years
• Four years or more

10
Describe your technical lead or supervisory experience. Be specific about your role, the duties you performed, and number of employees supervised.

11
Do you have a professional certification(s) demonstrating advanced competency in contracts and/or purchasing management?

• Yes
• No

12
If you answered yes to the previous question, please list your valid licenses and certifications that are relevant to this position. If none, input N/A.

13
All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. Click on the radio button below to acknowledge you understand these requirements.

• Yes, I understand.

Required Question
Closing Date/Time: 4/29/2024 5:00 PM Pacific

Orange, California United States View Map