Municipal Court Clerk

Do you enjoy showing your high level of operational and technical knowledge? Do you have experience as a court clerk? If yes, then the City of Spring Hill wants you so apply now!!! We offer excellent comprehensive benefits including 100% City paid medical, dental and vision premiums for the 2023-2024 Plan Year. We also offer other great benefits such as vision care allotment, paid leave, holiday pay, KPERS retirement and a City of Spring Hill Retirement package. Start a great new career with the City of Spring Hill. This position will be open until filled. Applications will be reviewed as they are received.

This position performs case processing and customer service duties related to daily operations of Municipal Court in accordance with the Kansas Municipal Court Manual. Work is performed with a high level of accountability, and a high level of operational and technical knowledge.  Work involves interaction with and access to confidential information and requires a high degree of ethics and professionalism.

• Assist the public, external agencies, and internal departments with inquiries related to court and case-specific information.
• Enters and maintains software-based offense coding.
• Prepares and maintains software-based forms and notices.
• Prepares and maintains court calendar and docket.
• Subpoena witnesses for trials as directed by prosecutor.
• Monitor and track defendants who are in custody.
• Enter all new municipal court citations into data base to achieve complete and accurate court records.
• Enter pleas and judgments into court data base.
• Enter diversion and sentencing/probation information.
• Process cases and paperwork during and after court, including, but not limited to State disposition reports and summons fingerprint card as well as processes attorney filings.
• Complete all abstract reporting for all traffic cases to the State.
• Process all court mail and bonds.
• Submits cases to agencies for collection.
• Process all transactions regarding payment of court fines and fees, and balances cash drawer at end of business day.
• Receive payment for unpaid reinstatements and notify State of compliance for driver’s license.
• Verify compliance in probation and diversion cases for prosecutor.
• Develop and maintain a variety of computer and office files and records and provide accurate and attested information to City staff, external agencies and public.
• Prepare warrants for Judge to sign; and provide copies of warrants for police department.
• Prepares court correspondence to defendants, attorneys, and external agencies and entities.
• Prepare and file appeals in District Court.
• Completes warrant purges pursuant to purge policy.
• Completes year-end record purges pursuant to retention policy.
• Processes record requests pursuant to the Kansas Open Records Act (KORA).
• Resolve sensitive and difficult complaints and inquiries.
• Serve as an additional backup to assist customers with utility billing inquiries and/or process payments.

Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

• Starting pay is $22.47 per hour. Actual pay depends on the experience and skills considered during the offer
• Two years of court, legal or related experience required. Experience using Tyler/Incode court software desired.

High school diploma or equivalent is required.  Associate degree from an accredited two-year college in business, law, or related field preferred.  Ability to speak, read and interpret Spanish desired.  Ability to speak, read, write and interpret fluent English along with the ability to be bonded and become a notary public is a must.

*Preferred:  Complete our online application and upload your cover letter and resume at https://www.springhillks.gov/.

Or – Print paper applications from https://www.springhillks.gov/DocumentCenter/View/678/Employment- Application?bidId= .

Send completed paper application, cover letter, and resume to:

Human Resources City of Spring Hill 401 N. Madison St. Spring Hill, KS 66083 hr@springhillks.gov

“The City of Spring Hill, Kansas values an inclusive workforce by providing equal opportunities for all applicants and employees as an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. All employment decisions at the City of Spring Hill, Kansas are based on operational needs, job requirements and individual qualifications without regard to race, color, sex or gender, gender identity or expression including transgender status, citizenship, religion or creed, age, disability, pregnancy, marital status, sexual orientation, genetic information, ancestry or national origin, military status or service in the military. We will not tolerate discrimination or harassment based on any of these characteristics and encourage applicants of all identities, backgrounds and cultures to apply. All dimensions of diversity in the workplace are welcomed by us and we aim to extend that inclusivity to the partners we work with.”