Procurement & Contract Services Coordinator

Working Title: Procurement & Contract Services Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details

Priority Application Date (Posting will remain open until filled): Wednesday, March 6, 2024 @ 11:55pm PDT

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general supervision of the Procurement & Contract Services Manager/Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,865 per month - $4,270 per month; commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,865 per month - $6,336 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday through Friday 8:00AM to 5:00PM; May be eligible for a partial telework schedule, upon management approval, following a training period.

Department Information

The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs.

https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience.

Required Qualifications

Skills:

1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.

2. Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted.

3. Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc.

4. Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results.

5. Thorough knowledge of English grammar, punctuation, and spelling.

Abilities:

6. Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant.

7. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist.

8. Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students.

9. Ability to multi-task, manage a high volume of work, and effectively adapt to change.

Experience:

10. Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment.

11. Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues.

12. Experience with providing administrative support coordination and work independently handling multiple projects or priorities.

13. Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues.

14. Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public.

15. Experience with document management and retention including utilizing scanning equipment and indexing documents

Preferred Qualifications:

16. Bachelor’s degree from an accredited college or university.

17. Experience working at an institute of higher learning, preferably the California State University (CSU) system.

18. Knowledge of public procurement processes.

19. Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer.

20. Experience with procurement department functions and related processes and procedures

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may lead to disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Feb 21 2024 Pacific Standard Time
Applications close:

Closing Date/Time:

Sacramento, California 95819 United States View Map