Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business, Planning, Business Administration, or related field, plus five (5) years progressively responsible professional experience in a professional or administrative capacity, two (2) years of which were in a lead or supervisory capacity. Master’s degree in Public Administration, Public Affairs, Business, Political Science or History, or other related field may substitute for two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position requires a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by May 3, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. Note: Information submitted for consideration may be made available to the public in compliance with the Texas Open Records Act. Pay Range Commensurate Hours 8:00AM - 5:00PM Monday - Friday *Hours may vary depending upon business needs. Job Close Date Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd St, Austin, TX 78701 Preferred Qualifications Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborate with city leadership to align organizational strategies with the overarching goals and priorities of the City. Lead and facilitate organizational change initiatives to enhance department efficiency, effectiveness, and responsiveness. Develop and implement strategies to navigate through transitions and paradigmatic shifts, including restructuring, process improvements, and cultural transformations to ensure the long-term sustainability and vitality of the City. Guide and support departmental leaders and staff members to successfully adopt change initiatives. Develop strategic recommendations and action plans to ensure alignment and synergy across departments and city-wide initiatives. Work closely with departmental stakeholders to assess and prioritize initiatives based on their strategic relevance, feasibility, and alignment with city-wide objectives. Monitor progress and outcomes of prioritized initiatives, adjusting as necessary to optimize resource allocation and achieve desired results. Develop strategic partnerships and collaborate with key stakeholders, anchor institutions, and community organizations to leverage expertise, information, and resources to advance city goals. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City operations and management, strategic and long-range planning, and policy development. Knowledge of Federal, State, and local laws. Knowledge of city practice, policy, and procedures. Knowledge of supervisory and managerial techniques and principles. Knowledge of change management principles, methodologies, and tools. Skill in coordinating large, complex, cross-functional initiatives. Skill in communicating effectively both orally and in writing. Skill in establishing and maintaining effective working relationships with various government officials, Council members, Boards, Commissions, City Employees, stakeholders, and the general public. Skill in handling multiple tasks and prioritizing. Skill in data analysis, performance measurement techniques, problem-solving, and decision making. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to cultivate relationships with other entities to leverage their expertise, resources, and networks to advance City priorities and goals and establish partnerships and collaboration. Ability to conduct assessments of existing strategies to identify gaps and opportunities for improvement. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Special Assistant to the City Manager are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business, Planning, Business Administration, or related field, plus five (5) years progressively responsible professional experience in a professional or administrative capacity, two (2) years of which were in a lead or supervisory capacity. Master’s degree in Public Administration, Public Affairs, Business, Political Science or History, or other related field may substitute for two (2) years of the required experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 27, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business, Planning, Business Administration, or related field, plus five (5) years progressively responsible professional experience in a professional or administrative capacity, two (2) years of which were in a lead or supervisory capacity. Master’s degree in Public Administration, Public Affairs, Business, Political Science or History, or other related field may substitute for two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position requires a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by May 3, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. Note: Information submitted for consideration may be made available to the public in compliance with the Texas Open Records Act. Pay Range Commensurate Hours 8:00AM - 5:00PM Monday - Friday *Hours may vary depending upon business needs. Job Close Date Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd St, Austin, TX 78701 Preferred Qualifications Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborate with city leadership to align organizational strategies with the overarching goals and priorities of the City. Lead and facilitate organizational change initiatives to enhance department efficiency, effectiveness, and responsiveness. Develop and implement strategies to navigate through transitions and paradigmatic shifts, including restructuring, process improvements, and cultural transformations to ensure the long-term sustainability and vitality of the City. Guide and support departmental leaders and staff members to successfully adopt change initiatives. Develop strategic recommendations and action plans to ensure alignment and synergy across departments and city-wide initiatives. Work closely with departmental stakeholders to assess and prioritize initiatives based on their strategic relevance, feasibility, and alignment with city-wide objectives. Monitor progress and outcomes of prioritized initiatives, adjusting as necessary to optimize resource allocation and achieve desired results. Develop strategic partnerships and collaborate with key stakeholders, anchor institutions, and community organizations to leverage expertise, information, and resources to advance city goals. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City operations and management, strategic and long-range planning, and policy development. Knowledge of Federal, State, and local laws. Knowledge of city practice, policy, and procedures. Knowledge of supervisory and managerial techniques and principles. Knowledge of change management principles, methodologies, and tools. Skill in coordinating large, complex, cross-functional initiatives. Skill in communicating effectively both orally and in writing. Skill in establishing and maintaining effective working relationships with various government officials, Council members, Boards, Commissions, City Employees, stakeholders, and the general public. Skill in handling multiple tasks and prioritizing. Skill in data analysis, performance measurement techniques, problem-solving, and decision making. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to cultivate relationships with other entities to leverage their expertise, resources, and networks to advance City priorities and goals and establish partnerships and collaboration. Ability to conduct assessments of existing strategies to identify gaps and opportunities for improvement. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Special Assistant to the City Manager are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business, Planning, Business Administration, or related field, plus five (5) years progressively responsible professional experience in a professional or administrative capacity, two (2) years of which were in a lead or supervisory capacity. Master’s degree in Public Administration, Public Affairs, Business, Political Science or History, or other related field may substitute for two (2) years of the required experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Description Serves under the general direction of the City Manager, performing confidential, difficult, and complex secretarial, administrative, and clerical duties in support of the City Manager. Accountable for the accuracy of both routine and non-routine, administrative support duties performed as directed by the City Manager. Assists the City Manager with the day-to-day general administrative and business detail of the City Manager’s Office. Assists the Administrative Services Director with general administrative support, as needed. Performs related work as required. Duties The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Manages City Manager’s calendar and independently schedules appointments and coordinates meetings and appointments between Department Directors, outside agencies, residents, and others, and arranging or monitoring schedule for outside speaking engagements, seminars, training, meetings, travel, and related department functions involving complicated schedules and deadlines. Composes, transcribes, types, and compiles a variety of letters, documents, forms, or correspondence, including proclamations, policies, council agenda items, desk procedures, proposals and miscellaneous reports as needed or directed to by the City Manager. Provides routine and general administrative support to the Administrative Services Director. Provides assistance to the City Manager as required on matters related to the effective operation of municipal government. Responsible for the electronic imaging of the City Manager and Administrative Services Director’s general correspondence through Laserfiche. Assists in gathering and preparing information for City Council agenda packets and Executive Staff Meetings. Screens all City Manager incoming calls and correspondence and responds to or forwards to appropriate staff. Previews and prioritizes e-mail and incoming documents, highlighting items requiring special attention by the City Manager. Prepares for or follows up on items as needed. Arranges transportation, lodging, itineraries, and other travel plans for the City Manager and other executive staff, as needed. Attends weekly Director meetings, keeping track of assignments and follow up as needed. Researches and responds to records requests on behalf of the City Manager's Office. Operates word processors, various electronic devices, and/or performs shorthand-type writing in transferring/transcribing/composing various documentation, such as meeting minutes, correspondence, and memoranda, etc. Prepares preparation of purchase orders, check requests, expense reports, work orders, P-card reconciliation, and requisitions for the City Manager and Administrative Services Director. Performs other related duties and assignments as required. Required Education, Experience, License, Registration, and Certification Qualifications Associate’s Degree from an accredited college in the field of business or public administration, emergency management, communications, paralegal studies or related field; and Three (3) years’ experience as an Administrative or Executive Assistant. Experience must include ability to type 55 wpm and Advanced knowledge of Microsoft Office Suite Equivalent combination of education, training, certification and experience will be considered. CERTIFICATES, LICENSES, REGISTRATIONS Must possess and maintain a valid Florida Driver’s License, or ability to obtain within 90 days of hire or promotion. Florida Notary License, preferred Supplemental or Additional Information Knowledge of modern office procedures and practices in planning and organizing work to meet organizational goals and objectives. Knowledge of computer word processing systems Knowledge of local government legislative and regulatory processes Knowledge of alphabetic and numeric filing principles and methodology Ability to compose effective and accurate correspondence and reports and deal with routine and non-routine matters. Ability to make independent decisions. Ability to establish and maintain effective working relationships and interact in a positive, professional manner with City Officials, Department Directors, fellow staff, city vendors, and the general public. Ability to exercise a high level of discretion with sensitive and confidential information, reports, and materials. Ability to communicate effectively, both orally and in writing Ability to learn city-wide administrative regulations, and City regulations. Ability to be adaptable to performing under frequent deadlines, re-prioritization of tasks and assignments and in response to urgent matters or emergencies. Ability to maintain a clean work environment. Benefits for full-time employeesinclude: Health insurance and subsidy for family and spouse coverage Dental insurance Life Insurance Accidental Death & Dismembermentinsurance Retirement plan 457 Deferred compensation plan Retirement Health Savings Plan Roth IRA Vacation, medical and personal leave Blood donation leave program 10paid holidays Beach parking sticker at resident rate Reimbursementof co-pays for annual physical and cancer screenings Paid Family Membership to SanibelRecreation Center Unlimited Sanibel Causeway transponder Cape Coral bridges transponder, if applicable
Mar 15, 2024
Full Time
Description Serves under the general direction of the City Manager, performing confidential, difficult, and complex secretarial, administrative, and clerical duties in support of the City Manager. Accountable for the accuracy of both routine and non-routine, administrative support duties performed as directed by the City Manager. Assists the City Manager with the day-to-day general administrative and business detail of the City Manager’s Office. Assists the Administrative Services Director with general administrative support, as needed. Performs related work as required. Duties The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Manages City Manager’s calendar and independently schedules appointments and coordinates meetings and appointments between Department Directors, outside agencies, residents, and others, and arranging or monitoring schedule for outside speaking engagements, seminars, training, meetings, travel, and related department functions involving complicated schedules and deadlines. Composes, transcribes, types, and compiles a variety of letters, documents, forms, or correspondence, including proclamations, policies, council agenda items, desk procedures, proposals and miscellaneous reports as needed or directed to by the City Manager. Provides routine and general administrative support to the Administrative Services Director. Provides assistance to the City Manager as required on matters related to the effective operation of municipal government. Responsible for the electronic imaging of the City Manager and Administrative Services Director’s general correspondence through Laserfiche. Assists in gathering and preparing information for City Council agenda packets and Executive Staff Meetings. Screens all City Manager incoming calls and correspondence and responds to or forwards to appropriate staff. Previews and prioritizes e-mail and incoming documents, highlighting items requiring special attention by the City Manager. Prepares for or follows up on items as needed. Arranges transportation, lodging, itineraries, and other travel plans for the City Manager and other executive staff, as needed. Attends weekly Director meetings, keeping track of assignments and follow up as needed. Researches and responds to records requests on behalf of the City Manager's Office. Operates word processors, various electronic devices, and/or performs shorthand-type writing in transferring/transcribing/composing various documentation, such as meeting minutes, correspondence, and memoranda, etc. Prepares preparation of purchase orders, check requests, expense reports, work orders, P-card reconciliation, and requisitions for the City Manager and Administrative Services Director. Performs other related duties and assignments as required. Required Education, Experience, License, Registration, and Certification Qualifications Associate’s Degree from an accredited college in the field of business or public administration, emergency management, communications, paralegal studies or related field; and Three (3) years’ experience as an Administrative or Executive Assistant. Experience must include ability to type 55 wpm and Advanced knowledge of Microsoft Office Suite Equivalent combination of education, training, certification and experience will be considered. CERTIFICATES, LICENSES, REGISTRATIONS Must possess and maintain a valid Florida Driver’s License, or ability to obtain within 90 days of hire or promotion. Florida Notary License, preferred Supplemental or Additional Information Knowledge of modern office procedures and practices in planning and organizing work to meet organizational goals and objectives. Knowledge of computer word processing systems Knowledge of local government legislative and regulatory processes Knowledge of alphabetic and numeric filing principles and methodology Ability to compose effective and accurate correspondence and reports and deal with routine and non-routine matters. Ability to make independent decisions. Ability to establish and maintain effective working relationships and interact in a positive, professional manner with City Officials, Department Directors, fellow staff, city vendors, and the general public. Ability to exercise a high level of discretion with sensitive and confidential information, reports, and materials. Ability to communicate effectively, both orally and in writing Ability to learn city-wide administrative regulations, and City regulations. Ability to be adaptable to performing under frequent deadlines, re-prioritization of tasks and assignments and in response to urgent matters or emergencies. Ability to maintain a clean work environment. Benefits for full-time employeesinclude: Health insurance and subsidy for family and spouse coverage Dental insurance Life Insurance Accidental Death & Dismembermentinsurance Retirement plan 457 Deferred compensation plan Retirement Health Savings Plan Roth IRA Vacation, medical and personal leave Blood donation leave program 10paid holidays Beach parking sticker at resident rate Reimbursementof co-pays for annual physical and cancer screenings Paid Family Membership to SanibelRecreation Center Unlimited Sanibel Causeway transponder Cape Coral bridges transponder, if applicable
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1763914072 Joe Lombardo Governor Jhone M. Ebert Superintendent of Public Instruction Southern Nevada Office 2080 East Flamingo Rd, Suite 210 Las Vegas, Nevada 89119-0811 Phone: (702) 486-6458 Fax: (702) 486-6450 STATE OF NEVADA DEPARTMENT OF EDUCATION 700 E. Fifth Street | Carson City, Nevada 89701-5096 Phone: (775) 687-9200 | www.doe.nv.gov | Fax: (775) 687-1116 UNCLASSIFIED JOB ANNOUNCEMENT Posted - April 15, 2024 EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF PUBLIC INSTRUCTION NEVADA DEPARTMENT OF EDUCATION Recruitment Open To: This is open competitive recruitment, open to all qualified applicants. This unclassified position is appointed by and serves at the pleasure of the Superintendent of Public Instruction. AGENCY RESPONSIBILITIES: The Nevada Department of Education (NDE) is an executive state agency that works to provide comprehensive pre-K-12 programs and support. NDE develops and implements education policy, conducts educator licensure, and supports students, families, schools, educators, and districts via programmatic and technical support. This work supports our mission to improve student achievement and educator effectiveness by ensuring opportunities, facilitating learning, and promoting excellence. APPROXIMATE Annual Salary: Up to $ 71,650.00 plus benefits *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Salary does not reflect a Cost-of-Living Adjustment of 11% effective 7/1/2024. Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance, 12 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are also available. POSITION DESCRIPTION: NDE is seeking an Executive Assistant who will work under limited supervision and directly support the State Superintendent of Public Instruction. As the office manager for the Office of the Superintendent, tasks include but are not limited to: maintaining correspondence and managing communications; preparing administrative reports from varied source materials; reviewing, proofreading, editing, and formatting documents originating from the Superintendent's Office; ensuring work product quality and accuracy; communicating clearly with Department staff, district leaders, stakeholders, and elected officials; compiling and distributing information; training and orienting staff to agency policies; establishing business relationships and networks; budget tracking and preparation of financial records; managing appointments, presentations, and travel; maintaining calendars; managing Office staff, including reviewing and approving leave requests and timesheets for subordinate personnel; providing excellent customer service; maintaining poise and professionalism by keeping all information confidential; and maintaining historical records. Candidates will be asked to demonstrate a working knowledge of functions and operations in an administrative office. Prior experience working in state government is preferred. The candidate must have the ability to clearly communicate detailed and complex information to others on behalf of the Superintendent, learn new tasks and information quickly, adapt to new protocols and practices easily, and always be able to maintain a professional demeanor. TO QUALIFY: BS/BA in Business, Management, or other related field; OR graduation from high school or equivalent and five years of progressively responsible administrative support experience including administrative support to multiple senior level staff; OR an equivalent combination of education and experience. Experience within a governmental, legal, or executive setting is preferred. Position Location: Carson City, Nevada. TO APPLY: Please submit a resume, letter of interest, and three professional references to: Angie Castellanos - angie.casellanos@doe.nv.gov In subject line please reference: Executive Assistant to the Superintendent of Public Instruction APPLICATIONS WILL BE ACCEPTED UNTILTHE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Apr 16, 2024
Full Time
Announcement Number: 1763914072 Joe Lombardo Governor Jhone M. Ebert Superintendent of Public Instruction Southern Nevada Office 2080 East Flamingo Rd, Suite 210 Las Vegas, Nevada 89119-0811 Phone: (702) 486-6458 Fax: (702) 486-6450 STATE OF NEVADA DEPARTMENT OF EDUCATION 700 E. Fifth Street | Carson City, Nevada 89701-5096 Phone: (775) 687-9200 | www.doe.nv.gov | Fax: (775) 687-1116 UNCLASSIFIED JOB ANNOUNCEMENT Posted - April 15, 2024 EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF PUBLIC INSTRUCTION NEVADA DEPARTMENT OF EDUCATION Recruitment Open To: This is open competitive recruitment, open to all qualified applicants. This unclassified position is appointed by and serves at the pleasure of the Superintendent of Public Instruction. AGENCY RESPONSIBILITIES: The Nevada Department of Education (NDE) is an executive state agency that works to provide comprehensive pre-K-12 programs and support. NDE develops and implements education policy, conducts educator licensure, and supports students, families, schools, educators, and districts via programmatic and technical support. This work supports our mission to improve student achievement and educator effectiveness by ensuring opportunities, facilitating learning, and promoting excellence. APPROXIMATE Annual Salary: Up to $ 71,650.00 plus benefits *Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary. Salary does not reflect a Cost-of-Living Adjustment of 11% effective 7/1/2024. Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance, 12 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are also available. POSITION DESCRIPTION: NDE is seeking an Executive Assistant who will work under limited supervision and directly support the State Superintendent of Public Instruction. As the office manager for the Office of the Superintendent, tasks include but are not limited to: maintaining correspondence and managing communications; preparing administrative reports from varied source materials; reviewing, proofreading, editing, and formatting documents originating from the Superintendent's Office; ensuring work product quality and accuracy; communicating clearly with Department staff, district leaders, stakeholders, and elected officials; compiling and distributing information; training and orienting staff to agency policies; establishing business relationships and networks; budget tracking and preparation of financial records; managing appointments, presentations, and travel; maintaining calendars; managing Office staff, including reviewing and approving leave requests and timesheets for subordinate personnel; providing excellent customer service; maintaining poise and professionalism by keeping all information confidential; and maintaining historical records. Candidates will be asked to demonstrate a working knowledge of functions and operations in an administrative office. Prior experience working in state government is preferred. The candidate must have the ability to clearly communicate detailed and complex information to others on behalf of the Superintendent, learn new tasks and information quickly, adapt to new protocols and practices easily, and always be able to maintain a professional demeanor. TO QUALIFY: BS/BA in Business, Management, or other related field; OR graduation from high school or equivalent and five years of progressively responsible administrative support experience including administrative support to multiple senior level staff; OR an equivalent combination of education and experience. Experience within a governmental, legal, or executive setting is preferred. Position Location: Carson City, Nevada. TO APPLY: Please submit a resume, letter of interest, and three professional references to: Angie Castellanos - angie.casellanos@doe.nv.gov In subject line please reference: Executive Assistant to the Superintendent of Public Instruction APPLICATIONS WILL BE ACCEPTED UNTILTHE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
JOB SUMMARY The City of San Marcos has engaged Mosaic Public Partners to conduct an executive search for our next two Assistant City Managers. A preliminary closing date has been set for May 20, 2024, however candidates are encouraged to apply immediately, as this recruitment will close early once a sufficiently strong candidate pool has been established. To apply and view the recruitment brochure with more information on this opportunity: Assistant City Managers | City of San Marcos | Mosaic Public Partners THE OPPORTUNITY With the retirement of two esteemed Assistant City Managers, the City of San Marcos has two exciting opportunities for the role of Assistant City Manager. This presents a unique chance to elevate your career within a dynamic, flourishing city located in the heart of the highly sought-after Texas Hill Country. Join us in shaping the future of San Marcos, a city celebrated for its diversity, vibrancy, and rapid growth. ABOUT SAN MARCOS San Marcos, Texas, the proud home of Texas State University, serves as the county seat of Hays County. A vibrant community with over 80,000 residents across 40 square miles, it’s a gem nestled between the San Marcos and Blanco Rivers along Interstate Highway 35, perfectly positioned between San Antonio and Austin. Millions of visitors are attracted to San Marcos to experience the serene beauty of the Texas Hill Country and some of the most popular attractions in the state. San Marcos has been named one of the “Best Places to Raise Your Kids” by Business Week and was named the “#1 Retirement Community” by Forbes. Residents enjoy convenient access to an array of amenities and unmatched recreational opportunities. CITY GOVERNMENT The City of San Marcos operates under the council-manager form of government. The City Council is comprised of six Council Members and a Mayor, all elected at-large. The City provides a wide array of municipal services through 850 employees in twenty municipal departments and has an all-funds budget of $259 million. In addition to the general government functions discussed above, the City has several enterprise funds including electric utility, storm water management, transit, resource recovery, and water and wastewater. The City operates the coordinated public transit system with Texas State University, a regional airport, and a cemetery. THE POSITIONS Reporting to the City Manager, the Assistant City Managers are responsible for executive oversight for assigned departments and provide a key role for the City Manager’s Office by ensuring that excellent customer service and responsiveness are provided by all employees. These positions function with a high degree of autonomy and corresponding responsibility and always require the highest ethical standards and integrity as a representative of the City's executive management team. One Assistant City Manager will be responsible for the public safety portfolio and will oversee the departments of Emergency Management, Fire, Police, Neighborhood Enhancement (Health, Code Compliance and Animal Services, Resource Recovery, and WIC), and Park Rangers/City Marshals. The second position will be responsible for a general services portfolio and will oversee the departments of Destination Services, Human Resources, Information Technology/GIS, Parks & Recreation, and Public Works. Key responsibilities include serving as a member of the Executive and the Leadership Teams and advising the City Manager and City Council; directing and managing the activities of assigned departments; ensuring high functional performance and that departments meet the City's mission; ensuring that public funds are expended in a fiscally responsible manner including guiding the departmental operating and capital budgets, making decisions on recommendations from departments, and advising on the effective use of resources; and acting as liaison with outside entities, local, state, and federal agencies, universities, and the Chamber of Commerce on diverse issues. The ideal candidate will have the ability to carefully navigate politically sensitive situations; bridge varying interests and engage thoughtfully with stakeholders to create a positive customer experience; resolve conflict, manage change and sensitive topics, plan, analyze, and evaluate programs/services, operational needs, and fiscal constraints; build trust and demonstrate integrity by being honest and honoring commitments; and the ability to communicate in both English and Spanish is desirable. QUALIFICATIONS The following are the minimum qualifications for the position of Assistant City Manager: Education: A Bachelor’s degree in Public Administration or a related field is required. A Master’s degree is highly desirable. Experience: Ten years of progressively responsible management experience in managing municipal functions, with at least five years in executive leadership such as a Director, Assistant City Manager or City Manager. SALARY AND BENEFITS The salary range for this position is up to $220,000 for well qualified candidates. The City of San Marcos offers an excellent benefits package including retirement through the Texas Municipal Retirement System (TMRS) with an employee contribution of 7% of salary and a 2:1 matching contribution by the City. Employees vest in 5 years and are eligible to retire after 20 years of service at any age. TMRS allows for service credit from other public agencies. Additional information can be found at www.tmrs.com . The City of San Marcos offers a wide array of additional benefits. Review the City of San Marcos Employee Benefits Guide for more information. APPLICATION AND SELECTION PROCESS This recruitment is scheduled to close on Monday, May 20, 2024, however the City may close the recruitment at any time once a sufficiently qualified pool of candidates has been established . Interested candidates should immediately submit a comprehensive résumé and compelling cover letter below. Confidential inquiries are welcomed to: Greg Nelson | greg@mosaicpublic.com | (916) 550-4100 Bryan Noblett | bryan@mosaicpublic.com | (916) 550-4100 The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. View Our Benefits Guide. BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 5/20/2024 11:59 PM Central
Apr 10, 2024
Full Time
JOB SUMMARY The City of San Marcos has engaged Mosaic Public Partners to conduct an executive search for our next two Assistant City Managers. A preliminary closing date has been set for May 20, 2024, however candidates are encouraged to apply immediately, as this recruitment will close early once a sufficiently strong candidate pool has been established. To apply and view the recruitment brochure with more information on this opportunity: Assistant City Managers | City of San Marcos | Mosaic Public Partners THE OPPORTUNITY With the retirement of two esteemed Assistant City Managers, the City of San Marcos has two exciting opportunities for the role of Assistant City Manager. This presents a unique chance to elevate your career within a dynamic, flourishing city located in the heart of the highly sought-after Texas Hill Country. Join us in shaping the future of San Marcos, a city celebrated for its diversity, vibrancy, and rapid growth. ABOUT SAN MARCOS San Marcos, Texas, the proud home of Texas State University, serves as the county seat of Hays County. A vibrant community with over 80,000 residents across 40 square miles, it’s a gem nestled between the San Marcos and Blanco Rivers along Interstate Highway 35, perfectly positioned between San Antonio and Austin. Millions of visitors are attracted to San Marcos to experience the serene beauty of the Texas Hill Country and some of the most popular attractions in the state. San Marcos has been named one of the “Best Places to Raise Your Kids” by Business Week and was named the “#1 Retirement Community” by Forbes. Residents enjoy convenient access to an array of amenities and unmatched recreational opportunities. CITY GOVERNMENT The City of San Marcos operates under the council-manager form of government. The City Council is comprised of six Council Members and a Mayor, all elected at-large. The City provides a wide array of municipal services through 850 employees in twenty municipal departments and has an all-funds budget of $259 million. In addition to the general government functions discussed above, the City has several enterprise funds including electric utility, storm water management, transit, resource recovery, and water and wastewater. The City operates the coordinated public transit system with Texas State University, a regional airport, and a cemetery. THE POSITIONS Reporting to the City Manager, the Assistant City Managers are responsible for executive oversight for assigned departments and provide a key role for the City Manager’s Office by ensuring that excellent customer service and responsiveness are provided by all employees. These positions function with a high degree of autonomy and corresponding responsibility and always require the highest ethical standards and integrity as a representative of the City's executive management team. One Assistant City Manager will be responsible for the public safety portfolio and will oversee the departments of Emergency Management, Fire, Police, Neighborhood Enhancement (Health, Code Compliance and Animal Services, Resource Recovery, and WIC), and Park Rangers/City Marshals. The second position will be responsible for a general services portfolio and will oversee the departments of Destination Services, Human Resources, Information Technology/GIS, Parks & Recreation, and Public Works. Key responsibilities include serving as a member of the Executive and the Leadership Teams and advising the City Manager and City Council; directing and managing the activities of assigned departments; ensuring high functional performance and that departments meet the City's mission; ensuring that public funds are expended in a fiscally responsible manner including guiding the departmental operating and capital budgets, making decisions on recommendations from departments, and advising on the effective use of resources; and acting as liaison with outside entities, local, state, and federal agencies, universities, and the Chamber of Commerce on diverse issues. The ideal candidate will have the ability to carefully navigate politically sensitive situations; bridge varying interests and engage thoughtfully with stakeholders to create a positive customer experience; resolve conflict, manage change and sensitive topics, plan, analyze, and evaluate programs/services, operational needs, and fiscal constraints; build trust and demonstrate integrity by being honest and honoring commitments; and the ability to communicate in both English and Spanish is desirable. QUALIFICATIONS The following are the minimum qualifications for the position of Assistant City Manager: Education: A Bachelor’s degree in Public Administration or a related field is required. A Master’s degree is highly desirable. Experience: Ten years of progressively responsible management experience in managing municipal functions, with at least five years in executive leadership such as a Director, Assistant City Manager or City Manager. SALARY AND BENEFITS The salary range for this position is up to $220,000 for well qualified candidates. The City of San Marcos offers an excellent benefits package including retirement through the Texas Municipal Retirement System (TMRS) with an employee contribution of 7% of salary and a 2:1 matching contribution by the City. Employees vest in 5 years and are eligible to retire after 20 years of service at any age. TMRS allows for service credit from other public agencies. Additional information can be found at www.tmrs.com . The City of San Marcos offers a wide array of additional benefits. Review the City of San Marcos Employee Benefits Guide for more information. APPLICATION AND SELECTION PROCESS This recruitment is scheduled to close on Monday, May 20, 2024, however the City may close the recruitment at any time once a sufficiently qualified pool of candidates has been established . Interested candidates should immediately submit a comprehensive résumé and compelling cover letter below. Confidential inquiries are welcomed to: Greg Nelson | greg@mosaicpublic.com | (916) 550-4100 Bryan Noblett | bryan@mosaicpublic.com | (916) 550-4100 The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. View Our Benefits Guide. BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas Municipal Retirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 5/20/2024 11:59 PM Central
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description The City Manager’s office is seeking an highly organized administrative professional to provide support to the City Manager, Deputy City Manager, and other staff. The selected individual will be motivated, resourceful, creative, and dedicated to providing excellent customer service. The ideal candidate will thrive in a fast paced environment and will enjoy working on special projects with internal staff, the community, and other stakeholders. The ability to draft staff reports, coupled with a strict adherence to confidentiality and discretion, will set the individual apart from other candidates. This position will be working a 9/80 work schedule with alternating Fridays off. The City provides an excellent benefits package including membership in the California Public Retirees’ System (CalPERS), $1,750 per month total contribution to purchase health insurance, dental and vision insurance provided, up to 56 hours of Administrative Leave annually, Vacation Leave beginning at 96 hours per year, Sick Leave of 8 hours per month, 12 paid holidays per year plus 1 Personal Leave day, basic life insurance policy, and retiree medical. Please review the Administrative Code and Employee Benefits Guide for more information. This recruitment requires a compelling cover letter outlining your relevant training and experience including why you are interested in becoming part of the City of El Segundo team, along with a resume to be attached to the online application in order to be considered complete. Definition: Under general supervision, performs advanced-level administrative, office and management support duties for the City Manager, City Council or other executive management as assigned requiring exercise of initiative, and independent judgment and decision making. Essential Job Functions Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Works closely with and prepares materials for City Manager, City officials or executive management on highly sensitive and confidential matters; Provides information to others requiring in-depth knowledge of City activities, business and policies; Responds to or refers inquiries for services to appropriate resources; Receives and evaluates customer complaints directed to high level City officials or executive management and recommends and/or initiates an appropriate course of action; Tracks, monitors and provides follow up on complaints and their resolution with City management and City Council; Performs administrative/secretarial duties for the City Manager, City Council or executive management; assists in the operation of an office; Maintains complex filing systems; Receives and reviews incoming correspondence, researches and drafts appropriate responses as delegated or directs to appropriate department for investigation and response; Independently prepares a variety of correspondence and selected reports for review/signature on behalf of an administrative supervisor; Initiates, researches, writes and finalizes a variety of written materials for accuracy, completeness and conformance with applicable rules and regulations; Prepares meeting agendas, documents, reports and minutes according to accepted City and State requirements; Plans and implements routine and special meetings and trips; Attends staff and City Council meetings as assigned; Maintains calendars and schedules, and coordinates appointments, meetings and a variety of official events as assigned; Maintains records of departmental expenditures; Assists in preparation of and monitors budgets; Reviews, prepares and may authorize purchase requisitions and payment of invoices; Orders supplies and equipment; Collects and compiles statistical, financial and other information for special or periodic reports; Additional duties as required depending on assignment: Monitors and tracks legislative activity and actions and keeps City Manager, City officials or executive management informed; and prepares various communications on behalf of the City in response to legislative activities. Knowledge, Skills and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Principles and practices of office administration; Basic budgeting procedures and financial record keeping; Policies, practices, procedures and terminology of City operations; and A variety of computer software, including Microsoft Office and database applications. Skill in: English composition, grammar and punctuation; Composing letters and preparing a variety of reports, using appropriate format and computer software; Preparing statistical reports; Bookkeeping practices and procedures; Following oral and written instructions and procedures; Presenting ideas and concepts orally and in writing; Effectively resolving disputes; Effectively managing multiple priorities in a high volume work environment; Utilizing public relations techniques in responding to inquiries and complaints; Working with a diverse group of individuals; and Establishing and maintaining effective working relationships with other City employees and the public. Qualifications Minimum Qualifications: A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: F ive (5) years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management. Education: Graduation from high school or GED. Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600. Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision :MetLife Dental and VSP vision benefits are provided. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: City cell phone provided depending on position. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22; 24 Closing Date/Time: Continuous
Mar 22, 2024
Full Time
Description The City Manager’s office is seeking an highly organized administrative professional to provide support to the City Manager, Deputy City Manager, and other staff. The selected individual will be motivated, resourceful, creative, and dedicated to providing excellent customer service. The ideal candidate will thrive in a fast paced environment and will enjoy working on special projects with internal staff, the community, and other stakeholders. The ability to draft staff reports, coupled with a strict adherence to confidentiality and discretion, will set the individual apart from other candidates. This position will be working a 9/80 work schedule with alternating Fridays off. The City provides an excellent benefits package including membership in the California Public Retirees’ System (CalPERS), $1,750 per month total contribution to purchase health insurance, dental and vision insurance provided, up to 56 hours of Administrative Leave annually, Vacation Leave beginning at 96 hours per year, Sick Leave of 8 hours per month, 12 paid holidays per year plus 1 Personal Leave day, basic life insurance policy, and retiree medical. Please review the Administrative Code and Employee Benefits Guide for more information. This recruitment requires a compelling cover letter outlining your relevant training and experience including why you are interested in becoming part of the City of El Segundo team, along with a resume to be attached to the online application in order to be considered complete. Definition: Under general supervision, performs advanced-level administrative, office and management support duties for the City Manager, City Council or other executive management as assigned requiring exercise of initiative, and independent judgment and decision making. Essential Job Functions Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Works closely with and prepares materials for City Manager, City officials or executive management on highly sensitive and confidential matters; Provides information to others requiring in-depth knowledge of City activities, business and policies; Responds to or refers inquiries for services to appropriate resources; Receives and evaluates customer complaints directed to high level City officials or executive management and recommends and/or initiates an appropriate course of action; Tracks, monitors and provides follow up on complaints and their resolution with City management and City Council; Performs administrative/secretarial duties for the City Manager, City Council or executive management; assists in the operation of an office; Maintains complex filing systems; Receives and reviews incoming correspondence, researches and drafts appropriate responses as delegated or directs to appropriate department for investigation and response; Independently prepares a variety of correspondence and selected reports for review/signature on behalf of an administrative supervisor; Initiates, researches, writes and finalizes a variety of written materials for accuracy, completeness and conformance with applicable rules and regulations; Prepares meeting agendas, documents, reports and minutes according to accepted City and State requirements; Plans and implements routine and special meetings and trips; Attends staff and City Council meetings as assigned; Maintains calendars and schedules, and coordinates appointments, meetings and a variety of official events as assigned; Maintains records of departmental expenditures; Assists in preparation of and monitors budgets; Reviews, prepares and may authorize purchase requisitions and payment of invoices; Orders supplies and equipment; Collects and compiles statistical, financial and other information for special or periodic reports; Additional duties as required depending on assignment: Monitors and tracks legislative activity and actions and keeps City Manager, City officials or executive management informed; and prepares various communications on behalf of the City in response to legislative activities. Knowledge, Skills and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Principles and practices of office administration; Basic budgeting procedures and financial record keeping; Policies, practices, procedures and terminology of City operations; and A variety of computer software, including Microsoft Office and database applications. Skill in: English composition, grammar and punctuation; Composing letters and preparing a variety of reports, using appropriate format and computer software; Preparing statistical reports; Bookkeeping practices and procedures; Following oral and written instructions and procedures; Presenting ideas and concepts orally and in writing; Effectively resolving disputes; Effectively managing multiple priorities in a high volume work environment; Utilizing public relations techniques in responding to inquiries and complaints; Working with a diverse group of individuals; and Establishing and maintaining effective working relationships with other City employees and the public. Qualifications Minimum Qualifications: A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: F ive (5) years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management. Education: Graduation from high school or GED. Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600. Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision :MetLife Dental and VSP vision benefits are provided. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: City cell phone provided depending on position. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22; 24 Closing Date/Time: Continuous
CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
THE POSITION The City of Ventura is hiring an Office Assistant I/II. We are seeking someone who thrives on communicating with people and is enthusiastic about helping others with a variety of questions and concerns. The Office Assistant I/II is part of the City Manager’s Office and is involved in providing exceptional customer service to the public. If you enjoy helping others, problem-solving, and working with a dynamic team in a fast-paced environment, this could be the position for you. Come join our team and start a rewarding career in public service! WHAT YOU’LL DO The Office Assistant I/II will support various functions in the City Manager’s Office, including providing support to executive-level staff and elected officials. In this role, you will perform a wide range of clerical, administrative, and office support duties including: Greeting and assisting the public, providing information and support as required. Answering and directing telephone calls to the appropriate departments and responding to inquiries in a courteous and professional manner ensuring issues are resolved timely. Creating, maintaining, and managing various files, records, and systems, including multiple types of documents. Preparing documents for data entry and recordkeeping. Providing clerical support to the department by typing letters and creating reports, proofreading and verifying records ensuring accuracy and confidentiality. Processing and organizing incoming and outgoing mail, maintaining office supplies, and assisting with scheduling and meeting arrangements. Performing other administrative tasks as needed. WHO YOU ARE The ideal candidate for this position will: Have experience working in an office setting or a similar environment. Possess excellent customer service skills to create a welcoming environment for internal and external customers. Be proficient with technology and comfortable using computer software, programs, and databases. Be self-motivated, dedicated, and capable of promoting teamwork, collaboration, and positive relationships that align with our organization's values. Have strong organizational skills, attention to detail, and excellent time management skills. Possess the ability to adjust seamlessly to changing priorities with frequent interruptions throughout the workday. DISTINGUISHING CHARACTERISTICS Office Assistant I : is the entry-level classification in the Office Assistant series, and is distinguished from the Office Assistant II by the performance of a limited range of duties. This is typically a training classification, in which incumbents may have limited work experience and work under immediate supervision while learning job tasks. This is a flexibly-staffed position, normally advancing to Office Assistant II after one year. Office Assistant II : is the journey-level class of the Office Assistant series, and distinguished from the I level by the performance of the full range of duties under general supervision, with only occasional instruction or assistance. Positions are flexibly staffed and normally filled by advancement from Office Assistant I. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here OFFICE ASSISTANT I /II . THE SCHEDULE This recruitment will follow the below timeline. May 10, 2024, at 5:00 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. May 15, 2024 - Candidates will be notified by email of their status by this date. Week of May 20th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified if they are invited to the panel interview process. Week of May 27 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : Office Assistant I : $20.09 - $24.41 Hourly DOQ Office Assistant II : $21.86 - $26.58 Hourly DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday , May 10, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required. In addition, Office Assistant II requires one year of experience comparable to that of the Office Assistant I at the City of Ventura (18 months related experience). License : Depending on assignment, possession of a valid California Class C driver's license may be required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday , May 10, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of May 20, 2024 . Select candidates will be notified of specifics after the filing deadline. The department selection interviews are tentatively scheduled for after the qualifying panel interviews have been completed. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2023/2024 Operating and Capital budget totals approximately $428.8 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2023-24 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment candidates must submit documentation verifying legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using City vehicles may be required to submit a DMV report. Probationary Period : Twelve months Deferred Compensation: $442 per year will be matched in a 457 Plan. Medical & Dental Insurance: Up to $691 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $469 monthly, applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Optional Holiday time. City Hall closure December 25th to January 1st. Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 5/10/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
THE POSITION The City of Ventura is hiring an Office Assistant I/II. We are seeking someone who thrives on communicating with people and is enthusiastic about helping others with a variety of questions and concerns. The Office Assistant I/II is part of the City Manager’s Office and is involved in providing exceptional customer service to the public. If you enjoy helping others, problem-solving, and working with a dynamic team in a fast-paced environment, this could be the position for you. Come join our team and start a rewarding career in public service! WHAT YOU’LL DO The Office Assistant I/II will support various functions in the City Manager’s Office, including providing support to executive-level staff and elected officials. In this role, you will perform a wide range of clerical, administrative, and office support duties including: Greeting and assisting the public, providing information and support as required. Answering and directing telephone calls to the appropriate departments and responding to inquiries in a courteous and professional manner ensuring issues are resolved timely. Creating, maintaining, and managing various files, records, and systems, including multiple types of documents. Preparing documents for data entry and recordkeeping. Providing clerical support to the department by typing letters and creating reports, proofreading and verifying records ensuring accuracy and confidentiality. Processing and organizing incoming and outgoing mail, maintaining office supplies, and assisting with scheduling and meeting arrangements. Performing other administrative tasks as needed. WHO YOU ARE The ideal candidate for this position will: Have experience working in an office setting or a similar environment. Possess excellent customer service skills to create a welcoming environment for internal and external customers. Be proficient with technology and comfortable using computer software, programs, and databases. Be self-motivated, dedicated, and capable of promoting teamwork, collaboration, and positive relationships that align with our organization's values. Have strong organizational skills, attention to detail, and excellent time management skills. Possess the ability to adjust seamlessly to changing priorities with frequent interruptions throughout the workday. DISTINGUISHING CHARACTERISTICS Office Assistant I : is the entry-level classification in the Office Assistant series, and is distinguished from the Office Assistant II by the performance of a limited range of duties. This is typically a training classification, in which incumbents may have limited work experience and work under immediate supervision while learning job tasks. This is a flexibly-staffed position, normally advancing to Office Assistant II after one year. Office Assistant II : is the journey-level class of the Office Assistant series, and distinguished from the I level by the performance of the full range of duties under general supervision, with only occasional instruction or assistance. Positions are flexibly staffed and normally filled by advancement from Office Assistant I. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here OFFICE ASSISTANT I /II . THE SCHEDULE This recruitment will follow the below timeline. May 10, 2024, at 5:00 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. May 15, 2024 - Candidates will be notified by email of their status by this date. Week of May 20th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified if they are invited to the panel interview process. Week of May 27 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : Office Assistant I : $20.09 - $24.41 Hourly DOQ Office Assistant II : $21.86 - $26.58 Hourly DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday , May 10, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required. In addition, Office Assistant II requires one year of experience comparable to that of the Office Assistant I at the City of Ventura (18 months related experience). License : Depending on assignment, possession of a valid California Class C driver's license may be required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday , May 10, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of May 20, 2024 . Select candidates will be notified of specifics after the filing deadline. The department selection interviews are tentatively scheduled for after the qualifying panel interviews have been completed. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2023/2024 Operating and Capital budget totals approximately $428.8 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2023-24 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment candidates must submit documentation verifying legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using City vehicles may be required to submit a DMV report. Probationary Period : Twelve months Deferred Compensation: $442 per year will be matched in a 457 Plan. Medical & Dental Insurance: Up to $691 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $469 monthly, applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Optional Holiday time. City Hall closure December 25th to January 1st. Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 5/10/2024 5:00 PM Pacific
THE OPPORTUNITY
The City of Cleburne, Texas is seeking an innovative, team-oriented municipal leader to join the Executive Team as the City’s next Assistant City Manager. This newly created position joins a cohesive team of professionals who are focused on service and excellence in this rapidly growing Texas city.
ABOUT CLEBURNE
The City of Cleburne is a fast-growing city within the Dallas-Fort Worth Metroplex. The 2014 completion of the Chisholm Trail Parkway has established a 20-minute connection from the heart of Cleburne to downtown Fort Worth. Cleburne is a growing yet quaint community that is quickly becoming home to those who need access to the big city but want to have roots in a truly Texan community. As the seat of Johnson County, Cleburne is an established city with a historic downtown, spirited community and limitless potential. As a full-service organization, the City of Cleburne can stand alone in the region with its own water and wastewater systems, sanitation service, airport and other services supporting an estimated 34,000 residents across more than 38 square miles.
CITY GOVERNMENT
The City of Cleburne operates under a Council-Manager form of government. Direction and goals are set by an elected mayor and a four-member city council. They appoint the City Manager who is responsible for leading the City organization. The City of Cleburne staff is made up of 373 full-time employees. Cleburne has an adopted FY 2024 budget of $150 million with an adopted tax rate of $0.581318 per $100 of valuation.
City leadership is committed to establishing a culture of excellence built on providing exceptional municipal customer service. Driven by a strong economy and an outstanding quality of life, Cleburne seeks to establish itself as a “City by which others are measured.”
THE POSITION
The Assistant City Manager (ACM) will oversee an exciting and career-enriching portfolio of City departments in Cleburne and will initially have five direct reports. Under the direction of the City Manager and Deputy City Manager, the Assistant City Manager will provide leadership and oversight to the Finance Department, the City Secretary, Information Technology Department, Conference Center, Airport, and other departments as assigned.
The Assistant City Manager will serve as a key member of the City’s Executive Leadership Team at an exciting time in Cleburne’s rapid growth and evolution as a city. Some of the additional responsibilities of the Assistant City Manager include a ssisting the City Manager and Deputy City Manager in the management and review of the activities and operation of the City by overseeing and participating in the administration of departments and programs; collaborating with the City Manager and Deputy City Manager to develop and oversee capital improvements, budget, and expenditures; and representing the City by acting as a liaison for community organizations, assigned boards, committees, and civic groups.
The City of Cleburne is seeking an experienced and leadership-minded Assistant City Manager with a demonstrated track record of excellent work. The most qualified candidates will have experience as a City Manager, Assistant/Deputy City Manager or senior department director in a contemporary small to medium-sized municipality, where growth management, customer service, high ethical standards, and open communications are valued; experience as a municipal CFO or Finance Director will greatly benefit the successful candidate and the City organization; and the ability to carefully navigate politically sensitive situations.
SALARY AND BENEFITS
The anticipated salary for the Assistant City Manager is $195,000 +/- depending on qualifications.
Retirement is provided through Texas Municipal Retirement System matched 2:1 with a 7% employee contribution. The City also provides health, dental and vision insurance with some shared employee cost; vacation leave based on years of service and ranges from 80 hours per year (for employees with less than 5 years of service) to 160 hours per year (15 or more years of service); 12 paid holidays per year; and 15 days of sick leave accrued per year with unlimited accumulation.
The complete 2023-2024 Benefits Guide can be viewed here .
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately, as this recruitment will close once a sufficiently strong pool of stellar candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Bryan Noblett | bryan@ mosaicpublic.com | (916) 550-4100
Greg Nelson | greg@mosaicpu blic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Cleburne is an Equal Opportunity Employer.
Apr 16, 2024
Full Time
THE OPPORTUNITY
The City of Cleburne, Texas is seeking an innovative, team-oriented municipal leader to join the Executive Team as the City’s next Assistant City Manager. This newly created position joins a cohesive team of professionals who are focused on service and excellence in this rapidly growing Texas city.
ABOUT CLEBURNE
The City of Cleburne is a fast-growing city within the Dallas-Fort Worth Metroplex. The 2014 completion of the Chisholm Trail Parkway has established a 20-minute connection from the heart of Cleburne to downtown Fort Worth. Cleburne is a growing yet quaint community that is quickly becoming home to those who need access to the big city but want to have roots in a truly Texan community. As the seat of Johnson County, Cleburne is an established city with a historic downtown, spirited community and limitless potential. As a full-service organization, the City of Cleburne can stand alone in the region with its own water and wastewater systems, sanitation service, airport and other services supporting an estimated 34,000 residents across more than 38 square miles.
CITY GOVERNMENT
The City of Cleburne operates under a Council-Manager form of government. Direction and goals are set by an elected mayor and a four-member city council. They appoint the City Manager who is responsible for leading the City organization. The City of Cleburne staff is made up of 373 full-time employees. Cleburne has an adopted FY 2024 budget of $150 million with an adopted tax rate of $0.581318 per $100 of valuation.
City leadership is committed to establishing a culture of excellence built on providing exceptional municipal customer service. Driven by a strong economy and an outstanding quality of life, Cleburne seeks to establish itself as a “City by which others are measured.”
THE POSITION
The Assistant City Manager (ACM) will oversee an exciting and career-enriching portfolio of City departments in Cleburne and will initially have five direct reports. Under the direction of the City Manager and Deputy City Manager, the Assistant City Manager will provide leadership and oversight to the Finance Department, the City Secretary, Information Technology Department, Conference Center, Airport, and other departments as assigned.
The Assistant City Manager will serve as a key member of the City’s Executive Leadership Team at an exciting time in Cleburne’s rapid growth and evolution as a city. Some of the additional responsibilities of the Assistant City Manager include a ssisting the City Manager and Deputy City Manager in the management and review of the activities and operation of the City by overseeing and participating in the administration of departments and programs; collaborating with the City Manager and Deputy City Manager to develop and oversee capital improvements, budget, and expenditures; and representing the City by acting as a liaison for community organizations, assigned boards, committees, and civic groups.
The City of Cleburne is seeking an experienced and leadership-minded Assistant City Manager with a demonstrated track record of excellent work. The most qualified candidates will have experience as a City Manager, Assistant/Deputy City Manager or senior department director in a contemporary small to medium-sized municipality, where growth management, customer service, high ethical standards, and open communications are valued; experience as a municipal CFO or Finance Director will greatly benefit the successful candidate and the City organization; and the ability to carefully navigate politically sensitive situations.
SALARY AND BENEFITS
The anticipated salary for the Assistant City Manager is $195,000 +/- depending on qualifications.
Retirement is provided through Texas Municipal Retirement System matched 2:1 with a 7% employee contribution. The City also provides health, dental and vision insurance with some shared employee cost; vacation leave based on years of service and ranges from 80 hours per year (for employees with less than 5 years of service) to 160 hours per year (15 or more years of service); 12 paid holidays per year; and 15 days of sick leave accrued per year with unlimited accumulation.
The complete 2023-2024 Benefits Guide can be viewed here .
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately, as this recruitment will close once a sufficiently strong pool of stellar candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Bryan Noblett | bryan@ mosaicpublic.com | (916) 550-4100
Greg Nelson | greg@mosaicpu blic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Cleburne is an Equal Opportunity Employer.
Assistant City Manager City of Bozeman, MT
Please follow this link to view the full brochure: https://www.affionpublic.com/position/assistant-city-manager-bozeman-mt-2024/
About Bozeman, MT
Nestled in the Rocky Mountains, with a population of 53,923 in the 2020 Census, the City of Bozeman has topped the charts for fastest growing micropolitans in the U.S. and now officially holds the status of “metropolitan” community. Spurred on by rapid growth the city touts a robust economy, world class university, and a thriving international airport.
Home to Montana State University, Bozeman is a dynamic growing community. The City's economy is supported by regional trade, tourism, higher education, and many high-growth industries such as photonics and optics, outdoor recreation, bioscience, manufacturing, technology, and healthcare. The region has drawn numerous tech start-ups looking for a Silicon Valley alternative, and Bozeman has become the high-tech center for the state.
Bozeman is a welcoming, diverse community that has received numerous awards and accolades over the years, including Time Magazine’s, "World's Greatest Places 2023,” and the 2023 Livability Top 100 List of Best Places to Live In The U.S.!
Bozeman is an ideal location for outdoor enthusiasts, from hiking and skiing to mountain biking and fishing, Bozeman offers a variety of outdoor recreation amenities. Bozeman residents are within easy distance of several cross country and downhill ski centers and trails in the region. The City of Bozeman parks system consists of 42 public parks, 52 miles of trails, numerous sports fields and open spaces, ice rinks, off-leash dog parks, and three community garden areas. Yellowstone National Park is just 90 minutes from Bozeman and offers an endless variety of activities and stunning vistas.
Government
The City of Bozeman operates under a city commission-city manager form of government. The City Commission is composed of four members and a Mayor who are all elected at-large. At every regular city election, a mayor is elected for a term of four years and serves as a Deputy Mayor and a Commissioner for the first two years of the term and Mayor for the balance of the term.
The Position
The Assistant City Manager provides leadership and assists in the direction of organizational management, and administrative operations and activities of the City Manager. The work is performed under the direction of the City Manager, but extensive leeway is granted for the exercise of independent judgment and initiative. Supervision is exercised over City Department Heads, and other administrative support personnel. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the City Manager, Department and Division Heads, other supervisory personnel and City employees, the City Commission, government officials, and the general public. The principal duties of this class are performed in a general office environment.
Responsibilities and Duties
Performs a variety of administrative duties in support of the City Manager in the execution of prescribed ordinances, resolutions, and regulations, including implementing all policies set forth, and serving as the acting City Manager in the absence of the City Manager
Plans, directs, and supervises the City’s organizational management and administration, as assigned by the City Manager, and ensures all operations are executed in accordance with prescribed policies, procedures, and codes of ethics
Develops goals, plans, and measurements for the identification and evaluation of the City’s problems and deficiencies, and assumes lead staff responsibility in managing City improvement and/or development projects
Confers with the City Manager and elected City officials, Department and Division heads, and other supervisory personnel to discuss, identify, and assess their organizational, management, administrative, budget and financial problems and needs, including working with City departments on work plans and budgets
Provides effective professional liaison between the City Manager’s Office and other City personnel, the general public, local businesses, and other Federal, State, and local agencies
Researches special projects or assignments for the City Manager, and oversees project assignments to ensure successful completion
Participates in the organization of special task forces and projects designed to address organizational management, administrative and community problems and needs as directed by the City Manager
Collaborates with the City Manager, City Commission and City department and division heads in the development of recommendations for enhancing City operations and services, including assuming lead staff responsibility in management studies aimed at improving the efficiency and effectiveness of City operations
Participates in the development and management of the City’s annual budget and capital improvement plan in accordance with policies established by the City Commission
Communicates with all related personnel in efforts to encourage, motivate, promote leadership, and encourage teamwork in accomplishing set forth objectives
Works with both elected and appointed City officials to solve internal organizational problems within Departments and Divisions and across departmental and jurisdictional lines
Provides assistance to both elected and appointed City officials in program development and coordination of intergovernmental policies, programs, and operations
Knowledge, Skills, and Abilities
Comprehensive knowledge of public management, organization, and administrative theories, principles, and techniques at local government level
Ability to establish and maintain effective working relationships with the City Manager, City Commission, Division and Department heads and other supervisory personnel, other City employees, and the general public
Comprehensive knowledge of the basic laws, ordinances, and regulations underlying City government, including State and City Codes, administrative regulations, and IMCA Code of Ethics
Comprehensive knowledge of City government finance and administration, including State and National laws affecting the operations of the City
Education and Experience
Qualified applicants will have a Bachelor's degree in Public Administration, Business Administration, or a closely related field and at least seven years’ experience in public management, preferably in the public sector at the local level of any government; ICMA involvement is preferred. Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work will be considered.
The Ideal Candidate
The ideal candidate will work closely with the City Manager to carry out the City Council’s initiatives and set the tone and vision for the employees of the city. The ideal candidate will be an established or up-and-coming leader with strong knowledge of public administration principles and experience in fiscal planning, strategic planning and organizational development; experience working in a university town and/or a growing community will be beneficial.
The ideal candidate must exhibit strong coordination and relationship-building skills in working with the entire organization and set a positive example of competence, professionalism, energy, and work ethic to the organization and community.
The ideal candidate will be a professional leader who has the capacity and interest to be an effective mentor and inspires staff to achieve excellence. Effective communication along with strong collaboration and team building skills will be necessary for this individual to be successful. Advanced written and oral communication skills are imperative.
Salary
The salary range for this position is between $184,000 to $202,000 commensurate with experience along with a comprehensive benefits package that includes 15% additional compensation that may be used to supplement housing costs or deposited into a supplemental retirement plan. Relocation expenses will be reimbursed up to $10,000. Temporary housing may also be available for the successful candidate, if coming from out of the area.
How to Apply
Interested applicants should forward a cover letter and resume to: resumes@affionpublic.com Reference: BOZACM24 Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com *The deadline to receive resumes is May 15, 2024*
The City of Bozeman is an Equal Employment Opportunity Employer.
Apr 17, 2024
Full Time
Assistant City Manager City of Bozeman, MT
Please follow this link to view the full brochure: https://www.affionpublic.com/position/assistant-city-manager-bozeman-mt-2024/
About Bozeman, MT
Nestled in the Rocky Mountains, with a population of 53,923 in the 2020 Census, the City of Bozeman has topped the charts for fastest growing micropolitans in the U.S. and now officially holds the status of “metropolitan” community. Spurred on by rapid growth the city touts a robust economy, world class university, and a thriving international airport.
Home to Montana State University, Bozeman is a dynamic growing community. The City's economy is supported by regional trade, tourism, higher education, and many high-growth industries such as photonics and optics, outdoor recreation, bioscience, manufacturing, technology, and healthcare. The region has drawn numerous tech start-ups looking for a Silicon Valley alternative, and Bozeman has become the high-tech center for the state.
Bozeman is a welcoming, diverse community that has received numerous awards and accolades over the years, including Time Magazine’s, "World's Greatest Places 2023,” and the 2023 Livability Top 100 List of Best Places to Live In The U.S.!
Bozeman is an ideal location for outdoor enthusiasts, from hiking and skiing to mountain biking and fishing, Bozeman offers a variety of outdoor recreation amenities. Bozeman residents are within easy distance of several cross country and downhill ski centers and trails in the region. The City of Bozeman parks system consists of 42 public parks, 52 miles of trails, numerous sports fields and open spaces, ice rinks, off-leash dog parks, and three community garden areas. Yellowstone National Park is just 90 minutes from Bozeman and offers an endless variety of activities and stunning vistas.
Government
The City of Bozeman operates under a city commission-city manager form of government. The City Commission is composed of four members and a Mayor who are all elected at-large. At every regular city election, a mayor is elected for a term of four years and serves as a Deputy Mayor and a Commissioner for the first two years of the term and Mayor for the balance of the term.
The Position
The Assistant City Manager provides leadership and assists in the direction of organizational management, and administrative operations and activities of the City Manager. The work is performed under the direction of the City Manager, but extensive leeway is granted for the exercise of independent judgment and initiative. Supervision is exercised over City Department Heads, and other administrative support personnel. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the City Manager, Department and Division Heads, other supervisory personnel and City employees, the City Commission, government officials, and the general public. The principal duties of this class are performed in a general office environment.
Responsibilities and Duties
Performs a variety of administrative duties in support of the City Manager in the execution of prescribed ordinances, resolutions, and regulations, including implementing all policies set forth, and serving as the acting City Manager in the absence of the City Manager
Plans, directs, and supervises the City’s organizational management and administration, as assigned by the City Manager, and ensures all operations are executed in accordance with prescribed policies, procedures, and codes of ethics
Develops goals, plans, and measurements for the identification and evaluation of the City’s problems and deficiencies, and assumes lead staff responsibility in managing City improvement and/or development projects
Confers with the City Manager and elected City officials, Department and Division heads, and other supervisory personnel to discuss, identify, and assess their organizational, management, administrative, budget and financial problems and needs, including working with City departments on work plans and budgets
Provides effective professional liaison between the City Manager’s Office and other City personnel, the general public, local businesses, and other Federal, State, and local agencies
Researches special projects or assignments for the City Manager, and oversees project assignments to ensure successful completion
Participates in the organization of special task forces and projects designed to address organizational management, administrative and community problems and needs as directed by the City Manager
Collaborates with the City Manager, City Commission and City department and division heads in the development of recommendations for enhancing City operations and services, including assuming lead staff responsibility in management studies aimed at improving the efficiency and effectiveness of City operations
Participates in the development and management of the City’s annual budget and capital improvement plan in accordance with policies established by the City Commission
Communicates with all related personnel in efforts to encourage, motivate, promote leadership, and encourage teamwork in accomplishing set forth objectives
Works with both elected and appointed City officials to solve internal organizational problems within Departments and Divisions and across departmental and jurisdictional lines
Provides assistance to both elected and appointed City officials in program development and coordination of intergovernmental policies, programs, and operations
Knowledge, Skills, and Abilities
Comprehensive knowledge of public management, organization, and administrative theories, principles, and techniques at local government level
Ability to establish and maintain effective working relationships with the City Manager, City Commission, Division and Department heads and other supervisory personnel, other City employees, and the general public
Comprehensive knowledge of the basic laws, ordinances, and regulations underlying City government, including State and City Codes, administrative regulations, and IMCA Code of Ethics
Comprehensive knowledge of City government finance and administration, including State and National laws affecting the operations of the City
Education and Experience
Qualified applicants will have a Bachelor's degree in Public Administration, Business Administration, or a closely related field and at least seven years’ experience in public management, preferably in the public sector at the local level of any government; ICMA involvement is preferred. Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work will be considered.
The Ideal Candidate
The ideal candidate will work closely with the City Manager to carry out the City Council’s initiatives and set the tone and vision for the employees of the city. The ideal candidate will be an established or up-and-coming leader with strong knowledge of public administration principles and experience in fiscal planning, strategic planning and organizational development; experience working in a university town and/or a growing community will be beneficial.
The ideal candidate must exhibit strong coordination and relationship-building skills in working with the entire organization and set a positive example of competence, professionalism, energy, and work ethic to the organization and community.
The ideal candidate will be a professional leader who has the capacity and interest to be an effective mentor and inspires staff to achieve excellence. Effective communication along with strong collaboration and team building skills will be necessary for this individual to be successful. Advanced written and oral communication skills are imperative.
Salary
The salary range for this position is between $184,000 to $202,000 commensurate with experience along with a comprehensive benefits package that includes 15% additional compensation that may be used to supplement housing costs or deposited into a supplemental retirement plan. Relocation expenses will be reimbursed up to $10,000. Temporary housing may also be available for the successful candidate, if coming from out of the area.
How to Apply
Interested applicants should forward a cover letter and resume to: resumes@affionpublic.com Reference: BOZACM24 Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com *The deadline to receive resumes is May 15, 2024*
The City of Bozeman is an Equal Employment Opportunity Employer.
Assistant City Manager
City of Walnut Creek, CA
The City of Walnut Creek is a thriving community of over 70,000 residents that offers a distinctive blend of urban flair, suburban grace, and the tranquility of surrounding nature. With an exceptional quality of life that has become a hallmark of the city, Walnut Creek continues to show strength as a major employment center; a successful retail, arts, and entertainment hub; a regional medical provider, and a safe community with highly rated schools and attractive residential neighborhoods. To learn more about the City of Walnut Creek, please visit www.walnutcreekca.gov .
The City Manager is seeking a local government professional who has a good understanding of city leadership and council and staff relations to join the City’s high performing Executive Team to cultivate an organizational culture that focuses on responsiveness, excellent customer service, and organizational development.
Walnut Creek is known for having a positive organizational culture, therefore, a leader who brings a collegial, service-oriented mindset, and one who embodies the City’s values of Respect, Integrity, Excellence, Teamwork and Creativity, will make a good fit. Individuals who are skilled at relationship management and consensus building and have the ability to make difficult decisions in an equitable manner make ideal candidates.
The City Manager seeks a strategic partner to assist in shaping the future of the organization. Candidates passionate about local government who place importance on values-based leadership, are committed to continuous learning and bring a strong coaching mindset are ideal for this role. Additionally, the City Manager is seeking a confident individual who is a creative and intuitive thinker, a proactive problem solver with the ability to anticipate problems and issues, and someone who can identify and facilitate win-win solutions, make clear recommendations, and take calculated risks.
The salary range is $188,039 - $260,005. The City is currently in contract negotiations and a wage adjustment is anticipated to occur based on the outcome of negotiations. Placement within this range is dependent upon qualifications.
Please submit your cover letter and resume (including month/year of employment) via our website:
Peckham & McKenney
www.peckhamandmckenney.com
Feel free to contact Maria Hurtado at (831) 247-7885 if you have any questions regarding this position or recruitment process.
Filing Deadline: May 7, 2024
Apr 08, 2024
Full Time
Assistant City Manager
City of Walnut Creek, CA
The City of Walnut Creek is a thriving community of over 70,000 residents that offers a distinctive blend of urban flair, suburban grace, and the tranquility of surrounding nature. With an exceptional quality of life that has become a hallmark of the city, Walnut Creek continues to show strength as a major employment center; a successful retail, arts, and entertainment hub; a regional medical provider, and a safe community with highly rated schools and attractive residential neighborhoods. To learn more about the City of Walnut Creek, please visit www.walnutcreekca.gov .
The City Manager is seeking a local government professional who has a good understanding of city leadership and council and staff relations to join the City’s high performing Executive Team to cultivate an organizational culture that focuses on responsiveness, excellent customer service, and organizational development.
Walnut Creek is known for having a positive organizational culture, therefore, a leader who brings a collegial, service-oriented mindset, and one who embodies the City’s values of Respect, Integrity, Excellence, Teamwork and Creativity, will make a good fit. Individuals who are skilled at relationship management and consensus building and have the ability to make difficult decisions in an equitable manner make ideal candidates.
The City Manager seeks a strategic partner to assist in shaping the future of the organization. Candidates passionate about local government who place importance on values-based leadership, are committed to continuous learning and bring a strong coaching mindset are ideal for this role. Additionally, the City Manager is seeking a confident individual who is a creative and intuitive thinker, a proactive problem solver with the ability to anticipate problems and issues, and someone who can identify and facilitate win-win solutions, make clear recommendations, and take calculated risks.
The salary range is $188,039 - $260,005. The City is currently in contract negotiations and a wage adjustment is anticipated to occur based on the outcome of negotiations. Placement within this range is dependent upon qualifications.
Please submit your cover letter and resume (including month/year of employment) via our website:
Peckham & McKenney
www.peckhamandmckenney.com
Feel free to contact Maria Hurtado at (831) 247-7885 if you have any questions regarding this position or recruitment process.
Filing Deadline: May 7, 2024
The City of Saratoga is an attractive residential community of approximately 30,200 known for its excellent schools and prestigious neighborhoods. The community’s downtown district, known as “The Village,” has distinctive dining, unique shops, and numerous buildings dating back to the late 1800s and early 1900s. Saratoga residents place an emphasis on retaining the quality of the City’s semi-rural ambiance and unique character. As the appointed Chief Executive Officer of the City, the City Manager is responsible for planning, directing, managing, and reviewing the activities and operations of the City. The role operates under the policy direction of the City Council in accordance with municipal law, for the benefit of City residents. It involves coordinating City services and activities across various departments and external agencies, as well as providing highly responsible and complex administrative support to the City Council, offering advice with substantial discretion and judgement in analyzing the best approaches for recommendations and decisions.
The City seeks an ideal candidate embodying qualities essential for effective leadership: an active listener, forward-facing, with broad knowledge of the functional areas of municipal government, and tech-savvy, capable of embracing the values of Saratoga, its community, and anticipating community needs. Understanding land-use planning and community engagement in the planning process is crucial. They must be responsive, prioritize customer service, and demonstrate adaptability and a solution-oriented mindset. Additionally, they need to attend events that connect them with the community. Transparency, honesty, and ethical conduct are paramount, along with a dedication to the community's best interests, while fostering the professional development of staff. They should be a servant leader, accessible, and prioritize others while fostering open communication. Qualified candidates typically possess ten (10) years of increasingly responsible experience in city government including at least three (3) years of experience as a city manager, or at least six (6) years of experience as an assistant city manager, or at least eight (8) years of experience as a department head involving considerable responsibility.
The 2023-24 salary or pay scale for the incumbent in the City Manager position is $300,518.00. The starting salary will be based on the experience and qualifications of the selected candidate. The City also offers an excellent benefits package. If you are interested in this outstanding opportunity, please visit our website at www.bobmurrayassoc.com to apply online. If you have any questions, please do not hesitate to call Ms. Valerie Phillips at (916) 784-9080.
Filing Deadline: March 31, 2024
Mar 08, 2024
Full Time
The City of Saratoga is an attractive residential community of approximately 30,200 known for its excellent schools and prestigious neighborhoods. The community’s downtown district, known as “The Village,” has distinctive dining, unique shops, and numerous buildings dating back to the late 1800s and early 1900s. Saratoga residents place an emphasis on retaining the quality of the City’s semi-rural ambiance and unique character. As the appointed Chief Executive Officer of the City, the City Manager is responsible for planning, directing, managing, and reviewing the activities and operations of the City. The role operates under the policy direction of the City Council in accordance with municipal law, for the benefit of City residents. It involves coordinating City services and activities across various departments and external agencies, as well as providing highly responsible and complex administrative support to the City Council, offering advice with substantial discretion and judgement in analyzing the best approaches for recommendations and decisions.
The City seeks an ideal candidate embodying qualities essential for effective leadership: an active listener, forward-facing, with broad knowledge of the functional areas of municipal government, and tech-savvy, capable of embracing the values of Saratoga, its community, and anticipating community needs. Understanding land-use planning and community engagement in the planning process is crucial. They must be responsive, prioritize customer service, and demonstrate adaptability and a solution-oriented mindset. Additionally, they need to attend events that connect them with the community. Transparency, honesty, and ethical conduct are paramount, along with a dedication to the community's best interests, while fostering the professional development of staff. They should be a servant leader, accessible, and prioritize others while fostering open communication. Qualified candidates typically possess ten (10) years of increasingly responsible experience in city government including at least three (3) years of experience as a city manager, or at least six (6) years of experience as an assistant city manager, or at least eight (8) years of experience as a department head involving considerable responsibility.
The 2023-24 salary or pay scale for the incumbent in the City Manager position is $300,518.00. The starting salary will be based on the experience and qualifications of the selected candidate. The City also offers an excellent benefits package. If you are interested in this outstanding opportunity, please visit our website at www.bobmurrayassoc.com to apply online. If you have any questions, please do not hesitate to call Ms. Valerie Phillips at (916) 784-9080.
Filing Deadline: March 31, 2024
Minimum Qualifications Bachelor’s degree in Public Administration, Business Administration or related field plus five (5) years’ experience in managing and directing a complex organization, including two (2) years of municipal management experience as a department head or comparable capacity. Licenses and Certifications Required: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here. To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position requires a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by May 3, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. Note: Information submitted for consideration may be made available to the public in compliance with the Texas Open Records Act. Pay Range Commensurate Hours 8:00AM - 5:00PM Monday - Friday *Hours may vary depending upon business needs. Job Close Date Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd St, Austin, TX 78701 Preferred Qualifications The ideal candidate will be a skilled and strategic leader interested in driving change within the organization and community. The person selected for this position will have exceptional communication and interpersonal skills with a passion for government transparency, community engagement, and accountability. They keep an open mind and an open door to new ideas and understand how to build, strengthen, and repair relationships within the organization and beyond. The following core competencies are important for this role: Planning Priorities - Recognizes, plans, focuses upon, and works toward what is most important or critical. Exercises Leadership - Uses appropriate judgment to handle critical, problematic, or a striking set of conditions with focus, ownership, and accountability. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy, and implement in a clear and concise manner. Customer Focused - Strives to deliver high-quality results and superior service that exceeds expectations while remaining mindful of the needs and perspective of both our internal and external customers. Community Collaborator - Experience in presenting complex information strategies to public stakeholders, management, City Manager’s Office, Boards and Commissions, and City Council. Achieves Results - Ability to achieve organizational goals and objectives. Communicates Effectively with an Equity Mindset - Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships, and convey and receive information. Political Savvy - Ability to exhibit confidence and professional diplomacy, while effectively relating to people at all levels internally and externally. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Acts as the City Manager in their absence, overseeing day-to-day operations, decision-making, and representing the city’s interests as necessary. May provide oversight, leadership and guidance to Assistant City Managers, department heads, and staff to ensure organizational collaboration, focus, and alignment with City Council policy direction and to deliver effective city services. Manages and directs city programs and initiatives to achieve operational excellence, efficient service delivery, and equity. Assists and advises the City Manager in working with and advising City Council Members and staff to understand priorities, goals, and policy objectives. Helps maintain responsive and transparent communication within the organization, with residents, and stakeholders. Fosters relationships with community groups, organizations, governmental agencies, businesses, and non-profit entities to leverage collaborative solutions to address community needs. With political acumen, navigates complex issues, resolves conflicts, and builds consensus among diverse stakeholders. Manages crises and emergencies with sound judgment, ensuring the continuity of essential City services, and maintaining public confidence. Represents the City’s interest with residents, the business community, and other key stakeholders to promote responsive and effective resolution of issues or concerns. Assists and advises the City Manager in the development of the City budget priorities and overall financial oversight to ensure fiscal accountability and alignment with strategic priorities. Mentor and develop departmental leaders and staff, fostering a culture of collaboration, innovation, and continuous improvement. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public administration principles, including the basic principles of organization, management, and resource allocation. Knowledge of methods for establishing various policies and procedures governing the conduct of municipal administration. Skill in preparing and analyzing budgets, reports and studies. Skill in planning, organizing, and evaluating the activities of a department or departments. Skill in establishing effective working relationships with employees, City Council, the media and the public. Skill in leading an organization from a values-driven perspective, including such things as equity, innovation, sustainability, and resiliency. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and community programs. Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships. Ability to deliver feedback to peers and subordinates in ways that effectively promote personal and organizational learning and improved results. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Deputy City Manager position are Bachelor's degree in Public Administration, Business Administration or related field plus five (5) years’ experience in managing and directing a complex organization, including two (2) years of municipal management experience as a department head or comparable capacity. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 19, 2024
Full Time
Minimum Qualifications Bachelor’s degree in Public Administration, Business Administration or related field plus five (5) years’ experience in managing and directing a complex organization, including two (2) years of municipal management experience as a department head or comparable capacity. Licenses and Certifications Required: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here. To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position requires a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by May 3, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. Note: Information submitted for consideration may be made available to the public in compliance with the Texas Open Records Act. Pay Range Commensurate Hours 8:00AM - 5:00PM Monday - Friday *Hours may vary depending upon business needs. Job Close Date Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd St, Austin, TX 78701 Preferred Qualifications The ideal candidate will be a skilled and strategic leader interested in driving change within the organization and community. The person selected for this position will have exceptional communication and interpersonal skills with a passion for government transparency, community engagement, and accountability. They keep an open mind and an open door to new ideas and understand how to build, strengthen, and repair relationships within the organization and beyond. The following core competencies are important for this role: Planning Priorities - Recognizes, plans, focuses upon, and works toward what is most important or critical. Exercises Leadership - Uses appropriate judgment to handle critical, problematic, or a striking set of conditions with focus, ownership, and accountability. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy, and implement in a clear and concise manner. Customer Focused - Strives to deliver high-quality results and superior service that exceeds expectations while remaining mindful of the needs and perspective of both our internal and external customers. Community Collaborator - Experience in presenting complex information strategies to public stakeholders, management, City Manager’s Office, Boards and Commissions, and City Council. Achieves Results - Ability to achieve organizational goals and objectives. Communicates Effectively with an Equity Mindset - Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships, and convey and receive information. Political Savvy - Ability to exhibit confidence and professional diplomacy, while effectively relating to people at all levels internally and externally. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Acts as the City Manager in their absence, overseeing day-to-day operations, decision-making, and representing the city’s interests as necessary. May provide oversight, leadership and guidance to Assistant City Managers, department heads, and staff to ensure organizational collaboration, focus, and alignment with City Council policy direction and to deliver effective city services. Manages and directs city programs and initiatives to achieve operational excellence, efficient service delivery, and equity. Assists and advises the City Manager in working with and advising City Council Members and staff to understand priorities, goals, and policy objectives. Helps maintain responsive and transparent communication within the organization, with residents, and stakeholders. Fosters relationships with community groups, organizations, governmental agencies, businesses, and non-profit entities to leverage collaborative solutions to address community needs. With political acumen, navigates complex issues, resolves conflicts, and builds consensus among diverse stakeholders. Manages crises and emergencies with sound judgment, ensuring the continuity of essential City services, and maintaining public confidence. Represents the City’s interest with residents, the business community, and other key stakeholders to promote responsive and effective resolution of issues or concerns. Assists and advises the City Manager in the development of the City budget priorities and overall financial oversight to ensure fiscal accountability and alignment with strategic priorities. Mentor and develop departmental leaders and staff, fostering a culture of collaboration, innovation, and continuous improvement. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public administration principles, including the basic principles of organization, management, and resource allocation. Knowledge of methods for establishing various policies and procedures governing the conduct of municipal administration. Skill in preparing and analyzing budgets, reports and studies. Skill in planning, organizing, and evaluating the activities of a department or departments. Skill in establishing effective working relationships with employees, City Council, the media and the public. Skill in leading an organization from a values-driven perspective, including such things as equity, innovation, sustainability, and resiliency. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and community programs. Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships. Ability to deliver feedback to peers and subordinates in ways that effectively promote personal and organizational learning and improved results. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Deputy City Manager position are Bachelor's degree in Public Administration, Business Administration or related field plus five (5) years’ experience in managing and directing a complex organization, including two (2) years of municipal management experience as a department head or comparable capacity. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Portland, Oregon
Portland, Oregon, United States
The Position Do you enjoy creating accessible training experiences and documents? Are you a detail-oriented individual who appreciates creating and documenting effective processes? Ready to build your experience in employee training and development? If you answered “yes” to these questions, please consider applying to the Training and Development Program Assistant role at t he Portland Water Bureau . About the Position Job Appointment: Casual Work Schedule: Approximately 20 hours per week with scheduling flexibility. Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year. Work Location: This position will work at the Portland Building, 1120 SW 5 th Ave., Portland, OR 97204. This is a hybrid position. Benefits : This position is not eligible for benefits Union Representation : This position is not represented by a union Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a resume and respond to supplemental questions for this application. Position Summary The Portland Water Bureau seeks to hire a Training and Development Program Assistant (Community Service Aide II) to support employee engagement and development related to the Bureau’s Business Services. The Business Services group houses many of the bureau’s core employee-focused functions, including - Human resources Communications and outreach Equity and policy Employee experience and development Strategic planning As a Training and Development Program Assistant (CSA II), you will: Assist in the administration, delivery, and documentation of employee programs and trainings. Support the coordination of virtual and in-person programming to include ‘lunch and learn’ style experiences, immersive multi-day employee experience programming, job shadow programming, and New Employee Welcome. Coordinate evaluation tools and processes for employee programs and trainings. Support the bureau-wide implementation of LinkedIn Learning, including promoting the program, communicating the value and evolving opportunity to the workforce, coordinating the employee experience with the platform, and developing recommended learning pathways. Perform administrative tasks and other duties as assigned independently. We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQ I A+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization. About the Portland Water Bureau: The Portland Water Bureau serves water to nearly a million people in the Portland area. Portland’s water system includes two great water sources, 53 tanks and reservoirs, and 2,200 miles of pipes. The bureau employs approximately 600 people in a variety of professions including maintenance and construction, engineering and design, water treatment and resource protection, customer service and communications, and much more. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. More Information about the Portland Water Bureau . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the recruiter! We will review the job announcement and discuss what a typical day looks like for this position. We will also devote time to answer any questions you may have about the application process and/or the position. Monday, May 13, 2024, 5:30PM-6:30PM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/86948089428 Have a question? Contact Information: Vanessa Valdez, Recruiter Bureau of Human Resources Vanessa.Valdez@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of technology and software, such as Microsoft Office & Office 365, or others. Knowledge and experience assisting in creating, designing or delivering training content for adult learners. Knowledge of and experience with the tools and techniques for project planning and management. Strong communication skills, both verbal and i n writing Ability to communicate and collaborate with individuals from a variety of different backgrounds and communication styles. Preferred Qualifications The following qualifications are helpful, but not required : Volunteer or employment experience with some aspect of Portland’s diverse civic engagement system or similar Ability to use online tools for conducting feedback and evaluation processes, such as Microsoft Forms and Survey Monkey Previous administrative support experience The Recruitment Process Step 1: Apply online between April 29, 2024 - May 13, 2024 Required Application Materials: Resume Supplemental Questions Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc) Application Tips Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%. Your résumé and supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of May 27, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June 2024 Step 6: Start Date: Late June - Early July 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change.* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 5/20/2024 11:59 PM Pacific
Apr 30, 2024
Full Time
The Position Do you enjoy creating accessible training experiences and documents? Are you a detail-oriented individual who appreciates creating and documenting effective processes? Ready to build your experience in employee training and development? If you answered “yes” to these questions, please consider applying to the Training and Development Program Assistant role at t he Portland Water Bureau . About the Position Job Appointment: Casual Work Schedule: Approximately 20 hours per week with scheduling flexibility. Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year. Work Location: This position will work at the Portland Building, 1120 SW 5 th Ave., Portland, OR 97204. This is a hybrid position. Benefits : This position is not eligible for benefits Union Representation : This position is not represented by a union Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a resume and respond to supplemental questions for this application. Position Summary The Portland Water Bureau seeks to hire a Training and Development Program Assistant (Community Service Aide II) to support employee engagement and development related to the Bureau’s Business Services. The Business Services group houses many of the bureau’s core employee-focused functions, including - Human resources Communications and outreach Equity and policy Employee experience and development Strategic planning As a Training and Development Program Assistant (CSA II), you will: Assist in the administration, delivery, and documentation of employee programs and trainings. Support the coordination of virtual and in-person programming to include ‘lunch and learn’ style experiences, immersive multi-day employee experience programming, job shadow programming, and New Employee Welcome. Coordinate evaluation tools and processes for employee programs and trainings. Support the bureau-wide implementation of LinkedIn Learning, including promoting the program, communicating the value and evolving opportunity to the workforce, coordinating the employee experience with the platform, and developing recommended learning pathways. Perform administrative tasks and other duties as assigned independently. We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQ I A+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization. About the Portland Water Bureau: The Portland Water Bureau serves water to nearly a million people in the Portland area. Portland’s water system includes two great water sources, 53 tanks and reservoirs, and 2,200 miles of pipes. The bureau employs approximately 600 people in a variety of professions including maintenance and construction, engineering and design, water treatment and resource protection, customer service and communications, and much more. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. More Information about the Portland Water Bureau . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the recruiter! We will review the job announcement and discuss what a typical day looks like for this position. We will also devote time to answer any questions you may have about the application process and/or the position. Monday, May 13, 2024, 5:30PM-6:30PM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/86948089428 Have a question? Contact Information: Vanessa Valdez, Recruiter Bureau of Human Resources Vanessa.Valdez@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of technology and software, such as Microsoft Office & Office 365, or others. Knowledge and experience assisting in creating, designing or delivering training content for adult learners. Knowledge of and experience with the tools and techniques for project planning and management. Strong communication skills, both verbal and i n writing Ability to communicate and collaborate with individuals from a variety of different backgrounds and communication styles. Preferred Qualifications The following qualifications are helpful, but not required : Volunteer or employment experience with some aspect of Portland’s diverse civic engagement system or similar Ability to use online tools for conducting feedback and evaluation processes, such as Microsoft Forms and Survey Monkey Previous administrative support experience The Recruitment Process Step 1: Apply online between April 29, 2024 - May 13, 2024 Required Application Materials: Resume Supplemental Questions Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc) Application Tips Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%. Your résumé and supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of May 27, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June 2024 Step 6: Start Date: Late June - Early July 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change.* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 5/20/2024 11:59 PM Pacific
City of San Luis Obispo, CA
San Luis Obispo, CA, USA
City Manager
City of San Luis Obispo, CA
The City of San Luis Obispo (SLO) is in the heart of California’s Central Coast. The City is home to 47,500 residents and is a community that is committed to being a place where all people feel valued, respected, and that they belong. The City of San Luis Obispo is a full-service City, covers 13.6 square miles, is the largest city in San Luis Obispo County, and serves as the County seat. As a well-known business hub, vacation and visitor destination, the City is also home to California Polytechnic State University (Cal Poly) and Cuesta Community College. With providing high-quality, responsive, respectful, and inclusive public services, the City prioritizes communication, community engagement, capital projects, planning and community development, and regional leadership. To do so, the City has 10 distinct departments comprised of a full-time complement of 475 personnel and approximately 200 part-time staff.
The City of San Luis Obispo is seeking an inspirational and engaging professional to work with the City Council and engage with the community to accomplish a comprehensive workplan; be a visionary and collaborator for leading the organization to new heights; model the principals of ethical, responsive and fiscally responsible government; and be a trusted resource for problem solving, best practices, and creative ideas. The ideal City Manager will be a thoughtful, humble, and honest individual and team member; be committed to engaging with the underserved and underrepresented; and effectively prioritize, organize, and manage multiple priorities. The successful applicant must have experience in the responsibilities of serving as a City/County Manager/Administrator, Deputy/Assistant, or Department Head and supervisor in a full-service agency of similar size, complexity and demographics for at least five (5) years and ideally in California. The minimal education requirement includes a Bachelor’s degree in a government-related field. The annual salary range is up to $308,000 based on qualifications and experience, and the City provides a competitive benefit package.
To apply for this exciting career opportunity, please visit our website at:
Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within two business days. Call Tony Dahlerbruch at (866) 912-1919 for more information. A detailed brochure is available at www.peckhamandmckenney.com .
Filing deadline is May 17, 2024.
Apr 16, 2024
Full Time
City Manager
City of San Luis Obispo, CA
The City of San Luis Obispo (SLO) is in the heart of California’s Central Coast. The City is home to 47,500 residents and is a community that is committed to being a place where all people feel valued, respected, and that they belong. The City of San Luis Obispo is a full-service City, covers 13.6 square miles, is the largest city in San Luis Obispo County, and serves as the County seat. As a well-known business hub, vacation and visitor destination, the City is also home to California Polytechnic State University (Cal Poly) and Cuesta Community College. With providing high-quality, responsive, respectful, and inclusive public services, the City prioritizes communication, community engagement, capital projects, planning and community development, and regional leadership. To do so, the City has 10 distinct departments comprised of a full-time complement of 475 personnel and approximately 200 part-time staff.
The City of San Luis Obispo is seeking an inspirational and engaging professional to work with the City Council and engage with the community to accomplish a comprehensive workplan; be a visionary and collaborator for leading the organization to new heights; model the principals of ethical, responsive and fiscally responsible government; and be a trusted resource for problem solving, best practices, and creative ideas. The ideal City Manager will be a thoughtful, humble, and honest individual and team member; be committed to engaging with the underserved and underrepresented; and effectively prioritize, organize, and manage multiple priorities. The successful applicant must have experience in the responsibilities of serving as a City/County Manager/Administrator, Deputy/Assistant, or Department Head and supervisor in a full-service agency of similar size, complexity and demographics for at least five (5) years and ideally in California. The minimal education requirement includes a Bachelor’s degree in a government-related field. The annual salary range is up to $308,000 based on qualifications and experience, and the City provides a competitive benefit package.
To apply for this exciting career opportunity, please visit our website at:
Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within two business days. Call Tony Dahlerbruch at (866) 912-1919 for more information. A detailed brochure is available at www.peckhamandmckenney.com .
Filing deadline is May 17, 2024.
City of Buckeye, AZ
Buckeye, Arizona, United States
Position Scope Under close supervision, performs a variety of clerical and customer service functions; collects and enters data, processes documents; responsible for reports, marketing, calendars and supports both social services and senior programs. Primary Duties and Responsibilities The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries for distribution. Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned division; edits and processes memoranda, technical documents and other communications. Maintains department files; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports. Resolves routine problems and customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages. Provides information and assistance to clients and others having business with the City; assists customers; completes intake forms; answers phones; responds to requests for information within the span of authority. Creates, maintains and monitors social media, newsletters and additional marketing materials as necessary. Performs basic office duties, such as copying, filing, faxing, preparing, sorting and distributing mail and entering data into spreadsheets and/or automated financial accounting system. Assists with program, staff and transportation calendars and schedules. Performs other duties as required. Minimum Qualifications & Position Requirements Education and Experience: High School diploma or GED equivalent, with three (3) years of customer service or administrative experience; OR an equivalent combination of education and experience. Preferred: bilingual skills; experience in social service and/or senior adult programming. Necessary Knowledge, Skills and Abilities: Knowledge of: City policies and procedures. Principles of record keeping and records management. Skill in: Maintaining accurate and interrelated financial records, and identifying and reconciling errors. Operating a personal computer utilizing a variety of business software. Collecting, tabulating, organizing, evaluating, analyzing, and presenting data and information. Effective oral and written communication. Ability to: Provide quality customer service to internal and external clients. Work effectively with other departments throughout the organization. Manage time efficiently to meet deadlines. Perform mathematical computations. Work in a fast-paced environment. Establish and maintain positive, effective working relationships with those contacted in the performance of work. Additional Information Physical Demands / Work Environment: Work is primarily performed in an office environment. Reports To: Senior Center Manager Work Schedule: Generally Monday - Friday, 8:00am - 5:00pm EQUAL EMPLOYMENT OPPORTUNITY : It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. Employee Benefits & Wellness The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined. For complete Benefit Plan & Wellness Information, please visit the City website at: Benefits & Wellness City benefit plans are subject to change at any time. Closing Date/Time: 5/8/2024 6:00 PM Mountain
Apr 25, 2024
Full Time
Position Scope Under close supervision, performs a variety of clerical and customer service functions; collects and enters data, processes documents; responsible for reports, marketing, calendars and supports both social services and senior programs. Primary Duties and Responsibilities The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries for distribution. Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned division; edits and processes memoranda, technical documents and other communications. Maintains department files; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports. Resolves routine problems and customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages. Provides information and assistance to clients and others having business with the City; assists customers; completes intake forms; answers phones; responds to requests for information within the span of authority. Creates, maintains and monitors social media, newsletters and additional marketing materials as necessary. Performs basic office duties, such as copying, filing, faxing, preparing, sorting and distributing mail and entering data into spreadsheets and/or automated financial accounting system. Assists with program, staff and transportation calendars and schedules. Performs other duties as required. Minimum Qualifications & Position Requirements Education and Experience: High School diploma or GED equivalent, with three (3) years of customer service or administrative experience; OR an equivalent combination of education and experience. Preferred: bilingual skills; experience in social service and/or senior adult programming. Necessary Knowledge, Skills and Abilities: Knowledge of: City policies and procedures. Principles of record keeping and records management. Skill in: Maintaining accurate and interrelated financial records, and identifying and reconciling errors. Operating a personal computer utilizing a variety of business software. Collecting, tabulating, organizing, evaluating, analyzing, and presenting data and information. Effective oral and written communication. Ability to: Provide quality customer service to internal and external clients. Work effectively with other departments throughout the organization. Manage time efficiently to meet deadlines. Perform mathematical computations. Work in a fast-paced environment. Establish and maintain positive, effective working relationships with those contacted in the performance of work. Additional Information Physical Demands / Work Environment: Work is primarily performed in an office environment. Reports To: Senior Center Manager Work Schedule: Generally Monday - Friday, 8:00am - 5:00pm EQUAL EMPLOYMENT OPPORTUNITY : It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. Employee Benefits & Wellness The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined. For complete Benefit Plan & Wellness Information, please visit the City website at: Benefits & Wellness City benefit plans are subject to change at any time. Closing Date/Time: 5/8/2024 6:00 PM Mountain
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: The Assistant City Clerk’s Office/City Manager’s Office is recruiting to fill a Deputy City Clerk. The Assistant City Clerk’s Office is organized under the City Clerk’s Office. The Office of the Assistant City Clerk processes the agendas for and attends all meetings of the Council and Authorities Concurrent and Stadium Authority meetings, maintains accurate and up-to-date records of the proceedings of those meetings and makes those records open for public inspection. The Office of the Assistant City Clerk processes and maintains copies of City contracts, ordinances, resolutions and other official documents. The Office of the Assistant City Clerk manages and compiles City records in accordance with the Records Retention Schedule and in response to Public Records Act requests. The Office of the Assistant City Clerk administers campaign and disclosure laws, the Campaign Finance Ordinance, Regulation of Lobbying Activities program and the Calendars of Certain City Officials program. The Office of the Assistant City Clerk also administers oaths of affirmation pertaining to the affairs and business of the City and certifies copies of official records. The Position: The Deputy City Clerk will report to the Assistant City Clerk and perform highly complex administrative and analytical work. This position will assist the Assistant City Clerk in the administration of the City Clerk's Office. The incumbent will assist in developing, implementing and coordinating projects, programs and procedures. This position is responsible for assisting with Public Record Act (PRA) requests and this position will also support projects and programs within the City Manager’s Office. Incumbents in this position will have considerable independence in making judgment related to their assignments and must handle situations with great sensitivity, tact and diplomacy. May supervise or act as lead worker to staff involved in management activities. As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. Additional Information: Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be considered. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of May 31, 2024 at 4:00 PM. Applications will be reviewed as they are submitted. Candidates are encouraged to apply by the first review date. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $119,994.36 - $155,300.16. This position will be filled at or near the minimum of the salary range. Typical Duties Follow this link to view the entire Class Specification , which includes more information on Typical Duties and Knowledge, Skills, and Abilities. Minimum Qualifications EDUCATION AND EXPERIENCE Any education or experience equivalent to: An Associate of Arts degree in Public Administration, Business Administration or closely related field; and Three (3) years of progressively responsible supervisory or lead administrative/management experience in a City Clerk's Office. Desirable Qualifications A Bachelor's degree in a related field and/or possession of a Certified Municipal Clerk certification or required within two (2) years of hire. LICENSE Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment. OTHER REQUIREMENTS Must be able to perform all of the essential functions of the job assignment. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: 5/31/2024 4:00 PM Pacific
May 03, 2024
Full Time
Description The Department: The Assistant City Clerk’s Office/City Manager’s Office is recruiting to fill a Deputy City Clerk. The Assistant City Clerk’s Office is organized under the City Clerk’s Office. The Office of the Assistant City Clerk processes the agendas for and attends all meetings of the Council and Authorities Concurrent and Stadium Authority meetings, maintains accurate and up-to-date records of the proceedings of those meetings and makes those records open for public inspection. The Office of the Assistant City Clerk processes and maintains copies of City contracts, ordinances, resolutions and other official documents. The Office of the Assistant City Clerk manages and compiles City records in accordance with the Records Retention Schedule and in response to Public Records Act requests. The Office of the Assistant City Clerk administers campaign and disclosure laws, the Campaign Finance Ordinance, Regulation of Lobbying Activities program and the Calendars of Certain City Officials program. The Office of the Assistant City Clerk also administers oaths of affirmation pertaining to the affairs and business of the City and certifies copies of official records. The Position: The Deputy City Clerk will report to the Assistant City Clerk and perform highly complex administrative and analytical work. This position will assist the Assistant City Clerk in the administration of the City Clerk's Office. The incumbent will assist in developing, implementing and coordinating projects, programs and procedures. This position is responsible for assisting with Public Record Act (PRA) requests and this position will also support projects and programs within the City Manager’s Office. Incumbents in this position will have considerable independence in making judgment related to their assignments and must handle situations with great sensitivity, tact and diplomacy. May supervise or act as lead worker to staff involved in management activities. As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. Additional Information: Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be considered. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of May 31, 2024 at 4:00 PM. Applications will be reviewed as they are submitted. Candidates are encouraged to apply by the first review date. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $119,994.36 - $155,300.16. This position will be filled at or near the minimum of the salary range. Typical Duties Follow this link to view the entire Class Specification , which includes more information on Typical Duties and Knowledge, Skills, and Abilities. Minimum Qualifications EDUCATION AND EXPERIENCE Any education or experience equivalent to: An Associate of Arts degree in Public Administration, Business Administration or closely related field; and Three (3) years of progressively responsible supervisory or lead administrative/management experience in a City Clerk's Office. Desirable Qualifications A Bachelor's degree in a related field and/or possession of a Certified Municipal Clerk certification or required within two (2) years of hire. LICENSE Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment. OTHER REQUIREMENTS Must be able to perform all of the essential functions of the job assignment. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: 5/31/2024 4:00 PM Pacific
City of Kennewick, WA
Kennewick, WA, United States
Description POSTING OVERVIEW Qualified candidates may be eligible for reimbursement on moving expenses. Flexible scheduling available to include (but are not limited to) every other Friday off. This position may be filled as a Level I or Level II Assistant City Attorney. 2024 Salary Ranges: Level I: $7,631 - $10,174/monthly Level II: $9,041 - $12,054/monthly CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. CLASSIFICATION SUMMARY Level I: Under general direction, enforces the Municipal Code through legal representation of the City in misdemeanor cases. Incumbent provides legal advice to police officers and various City departments; reviews reports for charging decisions; conducts case settlement negotiations; prepares cases for trial and tries cases in court. Level II: This classification is distinguished from Assistant City Attorney I because it requires greater knowledge of civil litigation and government process. The incumbent will provide legal advice to the City Manager and City Council concerning civil litigation matters in executive sessions. The incumbent will also draft ordinances and prepare staff reports to the City Council. The incumbent exercises considerable discretion and has more expertise and independent authority than Assistant City Attorney I. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Level I: Prepares cases for court by reading police reports and records, contacting witnesses, reviewing all evidence to determine the legal sufficiency to pursue cases. Plans legal strategy to ensure compliance with state law. Charges crimes and infractions, exercises discretion in the level and number of charges to file. Represents the City in court for jury and bench trials, as well as hearings involving both criminal and non-criminal cases. Negotiates settlements of criminal and non-criminal cases with attorneys and defendants to ensure the best interests of the City are served. Provides legal advice to police officers regarding City laws and legal procedures, as well as to various City departments when legal representation is necessary in District Court. Reviews drug forfeiture reports; exercises discretion in approving which matters proceed to a forfeiture hearing; litigates forfeiture matters to completion. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Level II: Drafts and/or reviews a variety of legal documents, including but not limited to contracts, leases, interlocal agreements for services, real estate transactions, easements and other property-related documents, settlement agreements, and discovery-related documents. Provides legal advice to various City officials, the City Manager and City Council on appropriate course of action based upon existing law, whether to initiate legal proceedings, and legal strategy. When necessary, appears as Counsel for the City of Kennewick on civil matters filed in District Court and Superior Court, and in civil administrative hearings. Provides legal advice to police officers regarding City laws and legal procedures. Researches and drafts legal opinions in areas of municipal law, including but not limited to, public records, civil rights, public works, land use, police powers, taxing authority, etc. Charges crime and infractions, exercises discretion in the level and number of charges to file. Prepares cases for court by reviewing police reports and records, contacting witnesses, and reviewing other evidence to determine the veracity and legal sufficiency of the City’s case. Develops legal strategy to ensure compliance with state law. Represents the City in court for jury trials, bench trials, and motion hearings involving criminal cases. Negotiates settlement of criminal cases with attorneys and defendants to ensure the best interests of the City are served. Represents the City in court for jury and bench trials for civil cases by investigating facts, determining applicable law, assessing the likelihood of success, and negotiating a settlement or litigating accordingly. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Prepares ordinances and resolutions for City Council’s consideration, and delivers staff reports to City Council as necessary. Serves as counsel for the City’s Code Enforcement/Abatement Team. Provides direction, interpretation of governing local, state, and federal laws, and facilitates proper resolution to challenging code enforcement issues. Employment Standards MINIMUM QUALIFICATIONS Level I: This position requires a Juris Doctor degree but is otherwise an entry level position that will provide training, mentoring, and courtroom experience to the person hired. Active members of the Washington State Bar Association are preferred but individuals eligible for and awaiting admission may also be considered. Must be an active member of the Washington State Bar Association or be Rule 9 eligible. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Level II: This position requires a Juris Doctor degree and three or more years of experience in criminal prosecution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must be an active member of the Washington State Bar Association. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. This classification is exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/31/2024 12:00 AM Pacific
May 04, 2024
Full Time
Description POSTING OVERVIEW Qualified candidates may be eligible for reimbursement on moving expenses. Flexible scheduling available to include (but are not limited to) every other Friday off. This position may be filled as a Level I or Level II Assistant City Attorney. 2024 Salary Ranges: Level I: $7,631 - $10,174/monthly Level II: $9,041 - $12,054/monthly CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. CLASSIFICATION SUMMARY Level I: Under general direction, enforces the Municipal Code through legal representation of the City in misdemeanor cases. Incumbent provides legal advice to police officers and various City departments; reviews reports for charging decisions; conducts case settlement negotiations; prepares cases for trial and tries cases in court. Level II: This classification is distinguished from Assistant City Attorney I because it requires greater knowledge of civil litigation and government process. The incumbent will provide legal advice to the City Manager and City Council concerning civil litigation matters in executive sessions. The incumbent will also draft ordinances and prepare staff reports to the City Council. The incumbent exercises considerable discretion and has more expertise and independent authority than Assistant City Attorney I. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Level I: Prepares cases for court by reading police reports and records, contacting witnesses, reviewing all evidence to determine the legal sufficiency to pursue cases. Plans legal strategy to ensure compliance with state law. Charges crimes and infractions, exercises discretion in the level and number of charges to file. Represents the City in court for jury and bench trials, as well as hearings involving both criminal and non-criminal cases. Negotiates settlements of criminal and non-criminal cases with attorneys and defendants to ensure the best interests of the City are served. Provides legal advice to police officers regarding City laws and legal procedures, as well as to various City departments when legal representation is necessary in District Court. Reviews drug forfeiture reports; exercises discretion in approving which matters proceed to a forfeiture hearing; litigates forfeiture matters to completion. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Level II: Drafts and/or reviews a variety of legal documents, including but not limited to contracts, leases, interlocal agreements for services, real estate transactions, easements and other property-related documents, settlement agreements, and discovery-related documents. Provides legal advice to various City officials, the City Manager and City Council on appropriate course of action based upon existing law, whether to initiate legal proceedings, and legal strategy. When necessary, appears as Counsel for the City of Kennewick on civil matters filed in District Court and Superior Court, and in civil administrative hearings. Provides legal advice to police officers regarding City laws and legal procedures. Researches and drafts legal opinions in areas of municipal law, including but not limited to, public records, civil rights, public works, land use, police powers, taxing authority, etc. Charges crime and infractions, exercises discretion in the level and number of charges to file. Prepares cases for court by reviewing police reports and records, contacting witnesses, and reviewing other evidence to determine the veracity and legal sufficiency of the City’s case. Develops legal strategy to ensure compliance with state law. Represents the City in court for jury trials, bench trials, and motion hearings involving criminal cases. Negotiates settlement of criminal cases with attorneys and defendants to ensure the best interests of the City are served. Represents the City in court for jury and bench trials for civil cases by investigating facts, determining applicable law, assessing the likelihood of success, and negotiating a settlement or litigating accordingly. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Prepares ordinances and resolutions for City Council’s consideration, and delivers staff reports to City Council as necessary. Serves as counsel for the City’s Code Enforcement/Abatement Team. Provides direction, interpretation of governing local, state, and federal laws, and facilitates proper resolution to challenging code enforcement issues. Employment Standards MINIMUM QUALIFICATIONS Level I: This position requires a Juris Doctor degree but is otherwise an entry level position that will provide training, mentoring, and courtroom experience to the person hired. Active members of the Washington State Bar Association are preferred but individuals eligible for and awaiting admission may also be considered. Must be an active member of the Washington State Bar Association or be Rule 9 eligible. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Level II: This position requires a Juris Doctor degree and three or more years of experience in criminal prosecution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must be an active member of the Washington State Bar Association. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. This classification is exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/31/2024 12:00 AM Pacific
City of Santa Clara, CA
Santa Clara, California, United States
Description The Departments: The City of Santa Clara is recruiting for two Compliance Manager positions: one (1) position in the Electric Utility Department, and one (1) position in the Water and Sewer Utilities Department. The Electric Department, doing business as “Silicon Valley Power,” (SVP) currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to operating several in-town generation plants, SVP owns and operates Santa Clara’s transmission and distribution electric system. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Electric Utility Department: The Compliance Manager for the Electric Utility (SVP) will lead the department’s North American Electric Reliability Corporation (NERC) Compliance Program. Based on SVP’s NERC Registrations as a Transmission Owner, Transmission Operator, Distribution Provider, Transmission Planner, Generation Owner, and Generation Operator, the Compliance Manager monitors NERC Reliability Standard projects and works with business units across the utility to plan a strategy for meeting compliance with upcoming regulatory changes. This position also performs ongoing reviews of the utility’s current practices, and operational events for compliance with existing reliability standards. The NERC Compliance Manager interfaces with the Western Electric Coordinating Council (SVP’s Compliance Enforcement Authority) for compliance spot checks, annual self-certifications, and the triennial NERC/WECC Audit. The Compliance Manager will prepare the utility for upcoming audits, coordinate compliance with SVP’s neighboring utility as needed, manage contracts as well as contractors and support staff. The ideal candidate will have: a good grasp of vertically integrated utility operations, strong analytical and writing skills, excellent organizational and record-keeping skills, experience with SharePoint, and experience organizing and leading teams. The Compliance Manager (NERC) for the Electric Utility must pass a criminal history background check that meets the requirements of NERC Standard CIP-004 prior to employment and every 7 years thereafter. Water and Sewer Utilities Department: The Compliance Manager for the Water and Sewer Utilities position oversees the Code Enforcement, Water Resources Specialist and administrative staff. This is a critical position with the responsibilities that include managing the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the California Department of Health Services, California Environmental Protection Agency, and the U.S. Environmental Protection Agency; managing all State and Federal regulatory programs and issues for the protection of the public and employees from industrial accidents, and occupational and environmental health hazards. Also managing all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, California Department of Health Services, State Water Resource Control Board, the Regional Water Quality Control Board and any other Federal, State, and local regulatory agency and when necessary, direct corrective action that may include halting an operation. Due to the level and day-to-day responsibility of the Compliance Manager, this position is integral to the Water and Sewer Utilities. The Compliance Manager is a key leadership position in the unclassified service with assigned responsibility for ensuring compliance with all Federal, State and local laws, regulations, permits for City of Santa Clara within the Electric Utility, Water & Sewer Utilities and Public Works Departments. The employee will provide the leadership of all employees through coaching, enabling and facilitating a team environment and working collaboratively with internal and external customers. Individual is responsible for initiating actions up to and including stopping an operation when necessary to assure full compliance. As a member of the City's Unclassified Service Compliance Manager is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. Additional Information: You must answer all job specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter 2) Resume and (3) Answers to Supplemental Questions. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. . Typical Duties Duties include, but are not limited to the following: Under general direction: For the Electric Utility and Water and Sewer Utilities Departments: • Works with all personnel ensuring an injury free work place; • Develops the programs and procedures necessary to be in compliance with all Federal, State and local environmental, health and safety and security laws, regulations and permits; • Maintains water quality, environmental, health, safety and security files and compliance with State and Federal regulations; • Develops and provides training for employees through coaching, enabling, and facilitating techniques and ensures that effective training programs are in place; • Utilizes continuous improvement tools like benchmarking, and establishes key process measures that meet the organization's needs; • Develops and implements incident investigation and reporting programs, and takes appropriate preventive actions; • Maintains the Material Safety Data Sheet System to ensure it is complete and up-to-date; • Reviews and revises all pertinent materials l for content, comprehension level, and clarity; • Maintains current information on applicable laws, regulations and permits with Federal and State agencies; • Provides necessary budgeting , communication, contracting, , agency relations with Federal, State and local regulatory bodies • Ensures that performance standards and records management requirements are met to achieve outcomes and expectations; • Assists in the preparation of material and evidence for the organization's use in hearings, lawsuits, and insurance investigations; • Ensures maintenance of applicable professional certifications required for employees; and • Performs other related duties as assigned. For the Electric Utility Department: • Manages all environmental, health, safety, reliability and security programs and issues to ensure employee safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous waste, air and water permitting and all facility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, NFPA, DOT, BAAQMD, CEC, FERC, WECC, and any other Federal, State and local regulatory agencies; • Conducts health & safety, health, physical security, environmental and behavioral based management system audits to identify existing and potential deficiencies and monitors corrective actions identified, and to assess compliance with standards and assure implementation of required changes; • Develops and implements the medical surveillance program, including hazardous materials exposure, hearing conservation, respiratory protection and any others as needed; • Coordinates all activities associated with Worker's Compensation with the Human Resources Department; and • Maintains the Material Safety Data Sheet System to ensure it is complete and up to date. For the Water and Sewer Utilities Department: • Manages the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the State Water Resources Control Board (SWRCB) - Division of Drinking Water, California Environmental Protection Agency, and U.S. Environmental Protection Agency; • Manages the City's demand side management programs to promote water conservation and the efficient use of water within the City; • Manages all State and Federal regulatory programs and issues to ensure the protection of the public and employees safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous wastes, air and water permitting; and all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, State Water Resources Control Board (SWRCB) - Division of Drinking Water and other applicable divisions, the Regional Water Quality Control Board and any other Federal, State and local regulatory agencies. Minimum Qualifications EDUCATION AND EXPERIENCE For all departments: • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's degree in Chemistry, Environmental Studies or closely related field; and • Three (3) years of experience at a responsible level in regulatory compliance in the electric utility, water and sewer utility industry, or storm water pollution prevention program. Desirable Qualifications • An additional two (2) years' experience in hazardous materials, management regulatory compliance in the electric or water resource planning in the water utility industry; • A Master's degree in Chemistry, Environmental Studies, Engineering or Public Administration for positions in the Water & Sewer Utilities Department and Public Works Department. LICENSE Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment. For Water & Sewer Utilities Department: • Possession of a valid Water Distribution Operators Certificate (Grade D2, or above) or the ability to obtain that certificate within 12 months of appointment; • Possession of a valid Collection System Maintenance certificate (Grade 2 or above) issued by the California Water Environment Association or the ability to obtain that certificate within 12 months of appointment. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job. • May be required to work unusual hours in emergency situations. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict-of-Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of: For all departments: • Principles of leadership and management through coaching, enabling and facilitating employees working in a team environment and working collaboratively with internal and external (Federal, State and local) customers and agencies; • Principles and practices of Electric Utility or Water & Sewer Utilities or Public Works environmental, health and safety and regulatory compliance methods; • Applicable laws, regulations and permits, including Environmental Protection Agency, air emissions, clean water and hazardous waste; • Applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, CPUC; • Principles and practices of budgeting, communication, contracting, performance standards, records management, and resource management to achieve outcomes and expectations in implementing compliance programs to be consistent with environmental, health, safety, security laws, regulations and permits; • Modern office equipment, and computer software programs including but not limited to current windows applications, Word, Excel (advanced user) and PowerPoint; • Effective leadership, supervision, training and project management principles and practices; • Research methods and statistical analysis; and • Familiarity with service request management platforms and other applicable technologies to provide oversight and monitoring. For the Electric Utility Department: • Applicable regulations/standards/policies governed by FERC, NERC and WECC. For the Water and Sewer Utilities Department: • Applicable laws, regulations and permits affecting the water and sewer utility industry, including Environmental Protection Agency, air emissions, and State Water Resources Control Board (SWRCB) - Division of Drinking Water and the City's Rules and Regulations for Sewers and Sewage Disposal; and • Principles of water resource planning. Ability to: • Prepare, analyze and forecast complex sets of data and prepare necessary memorandums, reports, and charts as assigned; • Identify requirements to ensure a safe, effective and efficient operation of the Electric Utility, Water & Sewer Utilities or Public Works Departments; • Evaluate situations, identify problems, make logical decisions and follow through on resolution; • Conduct research and analysis of complex technical issues; evaluate options and make recommendations for action; prepare staff reports and recommendations; • Manage consultants and contractors to meet contract requirements; • Interpret Federal, State and local regulations and assess impacts on City departments and the utilities' or public works customers; • Communicate clearly and effectively verbally, and in writing, and make presentations to management and regulatory agencies; • Establish and maintain effective working relationships with those contacted in the course of work including but not limited to supervisors, subordinates and customers; • Work in a team-based environment and achieve common goals; • Effectively handle multiple priorities, organize workload and meet strict deadlines; and • Walk or stand for extended periods of time and bend, stoop, crawl, reach, carry, climb, and lift as necessary to perform assigned duties. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime.
Mar 08, 2024
Full Time
Description The Departments: The City of Santa Clara is recruiting for two Compliance Manager positions: one (1) position in the Electric Utility Department, and one (1) position in the Water and Sewer Utilities Department. The Electric Department, doing business as “Silicon Valley Power,” (SVP) currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to operating several in-town generation plants, SVP owns and operates Santa Clara’s transmission and distribution electric system. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Electric Utility Department: The Compliance Manager for the Electric Utility (SVP) will lead the department’s North American Electric Reliability Corporation (NERC) Compliance Program. Based on SVP’s NERC Registrations as a Transmission Owner, Transmission Operator, Distribution Provider, Transmission Planner, Generation Owner, and Generation Operator, the Compliance Manager monitors NERC Reliability Standard projects and works with business units across the utility to plan a strategy for meeting compliance with upcoming regulatory changes. This position also performs ongoing reviews of the utility’s current practices, and operational events for compliance with existing reliability standards. The NERC Compliance Manager interfaces with the Western Electric Coordinating Council (SVP’s Compliance Enforcement Authority) for compliance spot checks, annual self-certifications, and the triennial NERC/WECC Audit. The Compliance Manager will prepare the utility for upcoming audits, coordinate compliance with SVP’s neighboring utility as needed, manage contracts as well as contractors and support staff. The ideal candidate will have: a good grasp of vertically integrated utility operations, strong analytical and writing skills, excellent organizational and record-keeping skills, experience with SharePoint, and experience organizing and leading teams. The Compliance Manager (NERC) for the Electric Utility must pass a criminal history background check that meets the requirements of NERC Standard CIP-004 prior to employment and every 7 years thereafter. Water and Sewer Utilities Department: The Compliance Manager for the Water and Sewer Utilities position oversees the Code Enforcement, Water Resources Specialist and administrative staff. This is a critical position with the responsibilities that include managing the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the California Department of Health Services, California Environmental Protection Agency, and the U.S. Environmental Protection Agency; managing all State and Federal regulatory programs and issues for the protection of the public and employees from industrial accidents, and occupational and environmental health hazards. Also managing all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, California Department of Health Services, State Water Resource Control Board, the Regional Water Quality Control Board and any other Federal, State, and local regulatory agency and when necessary, direct corrective action that may include halting an operation. Due to the level and day-to-day responsibility of the Compliance Manager, this position is integral to the Water and Sewer Utilities. The Compliance Manager is a key leadership position in the unclassified service with assigned responsibility for ensuring compliance with all Federal, State and local laws, regulations, permits for City of Santa Clara within the Electric Utility, Water & Sewer Utilities and Public Works Departments. The employee will provide the leadership of all employees through coaching, enabling and facilitating a team environment and working collaboratively with internal and external customers. Individual is responsible for initiating actions up to and including stopping an operation when necessary to assure full compliance. As a member of the City's Unclassified Service Compliance Manager is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. Additional Information: You must answer all job specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter 2) Resume and (3) Answers to Supplemental Questions. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. . Typical Duties Duties include, but are not limited to the following: Under general direction: For the Electric Utility and Water and Sewer Utilities Departments: • Works with all personnel ensuring an injury free work place; • Develops the programs and procedures necessary to be in compliance with all Federal, State and local environmental, health and safety and security laws, regulations and permits; • Maintains water quality, environmental, health, safety and security files and compliance with State and Federal regulations; • Develops and provides training for employees through coaching, enabling, and facilitating techniques and ensures that effective training programs are in place; • Utilizes continuous improvement tools like benchmarking, and establishes key process measures that meet the organization's needs; • Develops and implements incident investigation and reporting programs, and takes appropriate preventive actions; • Maintains the Material Safety Data Sheet System to ensure it is complete and up-to-date; • Reviews and revises all pertinent materials l for content, comprehension level, and clarity; • Maintains current information on applicable laws, regulations and permits with Federal and State agencies; • Provides necessary budgeting , communication, contracting, , agency relations with Federal, State and local regulatory bodies • Ensures that performance standards and records management requirements are met to achieve outcomes and expectations; • Assists in the preparation of material and evidence for the organization's use in hearings, lawsuits, and insurance investigations; • Ensures maintenance of applicable professional certifications required for employees; and • Performs other related duties as assigned. For the Electric Utility Department: • Manages all environmental, health, safety, reliability and security programs and issues to ensure employee safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous waste, air and water permitting and all facility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, NFPA, DOT, BAAQMD, CEC, FERC, WECC, and any other Federal, State and local regulatory agencies; • Conducts health & safety, health, physical security, environmental and behavioral based management system audits to identify existing and potential deficiencies and monitors corrective actions identified, and to assess compliance with standards and assure implementation of required changes; • Develops and implements the medical surveillance program, including hazardous materials exposure, hearing conservation, respiratory protection and any others as needed; • Coordinates all activities associated with Worker's Compensation with the Human Resources Department; and • Maintains the Material Safety Data Sheet System to ensure it is complete and up to date. For the Water and Sewer Utilities Department: • Manages the City's water quality monitoring program to ensure the protection of the public and compliance with all applicable drinking water regulations as promulgated by the State Water Resources Control Board (SWRCB) - Division of Drinking Water, California Environmental Protection Agency, and U.S. Environmental Protection Agency; • Manages the City's demand side management programs to promote water conservation and the efficient use of water within the City; • Manages all State and Federal regulatory programs and issues to ensure the protection of the public and employees safety; • Manages and directs all facility environmental programs including hazardous and non-hazardous wastes, air and water permitting; and all ongoing water and sewer utility compliance with applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, State Water Resources Control Board (SWRCB) - Division of Drinking Water and other applicable divisions, the Regional Water Quality Control Board and any other Federal, State and local regulatory agencies. Minimum Qualifications EDUCATION AND EXPERIENCE For all departments: • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's degree in Chemistry, Environmental Studies or closely related field; and • Three (3) years of experience at a responsible level in regulatory compliance in the electric utility, water and sewer utility industry, or storm water pollution prevention program. Desirable Qualifications • An additional two (2) years' experience in hazardous materials, management regulatory compliance in the electric or water resource planning in the water utility industry; • A Master's degree in Chemistry, Environmental Studies, Engineering or Public Administration for positions in the Water & Sewer Utilities Department and Public Works Department. LICENSE Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment. For Water & Sewer Utilities Department: • Possession of a valid Water Distribution Operators Certificate (Grade D2, or above) or the ability to obtain that certificate within 12 months of appointment; • Possession of a valid Collection System Maintenance certificate (Grade 2 or above) issued by the California Water Environment Association or the ability to obtain that certificate within 12 months of appointment. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job. • May be required to work unusual hours in emergency situations. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict-of-Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of: For all departments: • Principles of leadership and management through coaching, enabling and facilitating employees working in a team environment and working collaboratively with internal and external (Federal, State and local) customers and agencies; • Principles and practices of Electric Utility or Water & Sewer Utilities or Public Works environmental, health and safety and regulatory compliance methods; • Applicable laws, regulations and permits, including Environmental Protection Agency, air emissions, clean water and hazardous waste; • Applicable regulations/standards/policies governed by OSHA, Cal OSHA, EPA, DOT, CPUC; • Principles and practices of budgeting, communication, contracting, performance standards, records management, and resource management to achieve outcomes and expectations in implementing compliance programs to be consistent with environmental, health, safety, security laws, regulations and permits; • Modern office equipment, and computer software programs including but not limited to current windows applications, Word, Excel (advanced user) and PowerPoint; • Effective leadership, supervision, training and project management principles and practices; • Research methods and statistical analysis; and • Familiarity with service request management platforms and other applicable technologies to provide oversight and monitoring. For the Electric Utility Department: • Applicable regulations/standards/policies governed by FERC, NERC and WECC. For the Water and Sewer Utilities Department: • Applicable laws, regulations and permits affecting the water and sewer utility industry, including Environmental Protection Agency, air emissions, and State Water Resources Control Board (SWRCB) - Division of Drinking Water and the City's Rules and Regulations for Sewers and Sewage Disposal; and • Principles of water resource planning. Ability to: • Prepare, analyze and forecast complex sets of data and prepare necessary memorandums, reports, and charts as assigned; • Identify requirements to ensure a safe, effective and efficient operation of the Electric Utility, Water & Sewer Utilities or Public Works Departments; • Evaluate situations, identify problems, make logical decisions and follow through on resolution; • Conduct research and analysis of complex technical issues; evaluate options and make recommendations for action; prepare staff reports and recommendations; • Manage consultants and contractors to meet contract requirements; • Interpret Federal, State and local regulations and assess impacts on City departments and the utilities' or public works customers; • Communicate clearly and effectively verbally, and in writing, and make presentations to management and regulatory agencies; • Establish and maintain effective working relationships with those contacted in the course of work including but not limited to supervisors, subordinates and customers; • Work in a team-based environment and achieve common goals; • Effectively handle multiple priorities, organize workload and meet strict deadlines; and • Walk or stand for extended periods of time and bend, stoop, crawl, reach, carry, climb, and lift as necessary to perform assigned duties. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime.
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: As a community owned, not for profit municipal electric utility, Silicon Valley Power (SVP) has provided dependable electric service for over 125 years. SVP is the only full service, vertically integrated publicly owned utility in Silicon Valley owning generation, transmission and distribution assets. As a Public Electric Utility, Santa Clara’s Silicon Valley Power is not driven by profits, as reflected in its significantly lower utility rates when compared to other private sector utilities. Silicon Valley Power is community and policy driven, which is reflected in the many green policies that it promotes, reduced rates and its strategic plan. Silicon Valley Power is one of few public electric utilities in California with an upward trajectory of growth. Today, SVP owns, operates and participates in more than 1,200 MW of electric generating resources and serves a peak load of approximately 700 MW. SVP's expansion plan will double our system capacity over the next ten years. This includes over 30 strategic initiatives in four distinct areas: Utility Performance Excellence, Customer Engagement and Satisfaction, Progress and Innovation Focus, and Community and Environmental Stewardship. High-profile customers include large corporations such as Intel, Applied Materials, Amazon Web Services (AWS), and NVIDIA. The Position: This is a professional position in the unclassified service, responsible for managing the one or more of the Engineering Divisions of the Electric Department relating to transmission planning, distribution engineering, capital improvement project delivery (design & construction), system expansion program, and environmental compliance. The position requires a demonstrated ability to work well with management, professional and administrative support employees in the Department and with customers, professionals, managers and all City Departments. *** The position may have the option to work from Northern California Power Agency’s Satellite Office in Citrus Heights in Sacramento County *** MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties Duties include but are not limited to the following: Under general direction: • Plan, develop, coordinate, perform, and direct the activities of the Engineering Division of the Electric Utility Department; • Provide management and supervision for all activities of Engineering in the planning, engineering and design of individual system extensions, revisions and improvements; • Provide recommendations on a broad spectrum of division-related issues; • Manage assigned staff, provide technical instructions and assistance as necessary; develop, perform and manage the implementation of utility plans based upon applicable State and Federal laws; • May be responsible for directing the activities of consultants and contractors; • Attend meetings and work with engineers, contractors, specialists and City staff to ensure that City guidelines are met in the determination of requirements of projects; • Represent the City at industry meetings, management groups, professional organizations, and other meetings; • Make periodic and special reports, which describe the current Engineering Division activities and conduct special studies and prepare reports, including findings and recommendations, as required; • Direct or conduct studies and analysis related to the reliability of the electric system to ensure compliance with appropriate Federal Energy Regulatory Commission/North American Electric Reliability Corporation (FERC/NERC) and industry reliability standards; • Prepare or direct the preparation of purchase specifications required to implement Electric Utility Department purchases in connection with system expansion and improvements; • Conduct review and analysis of new equipment, methods and materials pertinent to the design, construction, operation and maintenance of the electric system, and make recommendations to appropriate Managers; • Confer with and assist the Director of Electric Utility in the development of long-range plans, goals and objectives, and budgets; • Manage, schedule and evaluate the work of Engineering Division staff, and develop processes designed to support a continuous learning environment; • Analyze Engineering Division operations to determine the most efficient and effective assignment of staff; • Prepare the Engineering Division budget, recommend allocation of division funds within guidelines; monitor expenditures to ensure adherence to the approved budget, manage contractual services; • Administer and assist in the staffing, administrative and financial matters of the Engineering Division; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education or experience equivalent to graduation from an accredited college or university with a bachelor's degree in electrical engineering or closely related field; and • Four (4) years experience at a responsible level in engineering in the electric utility industry or closely related field is required. DESIRABLE EXPERIENCE • One (1) year of experience managing staff, and with responsibility for division budget planning and administration is desirable. DESIRABLE QUALIFICATIONS • Possession of a certificate of registration as a Professional Engineer in the State of California is desirable. POSSIBLE SUBSTITUTION • Possession of a valid certificate of registration as an Electrical Engineer issued by the California State Board of Registration for Civil and Professional Engineers may be substituted in lieu of a bachelor’s degree in electrical engineering or closely related field. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Principles of electrical utility planning and engineering involved in the development, construction, production, operational methods in interconnected utility areas, principles of program evaluation, forecasting and planning, probability and energy analysis and formulation; customer service; telecommunications and controls; and information technology; • Principles of engineering economics, statistical analysis and forecasting; • Principles of management, supervision, personnel administration, training and performance evaluation; • Principles of organization and management, effective leadership and municipal budgeting and administration; • Regulatory laws, standards and requirements including FERC/NERC Reliability Standards; • Research methods and statistical analysis; • Problem solving and conflict resolution practices and techniques; • Complex spreadsheets and database applications; • Preparation and administration of contracts and fiscal planning; • Project and workload planning; and • Environmental and safety practices, procedures and standards. Ability to: • Analyze complex data; resolve applicable problems; evaluate alternatives and recommend an appropriate course of action; • Effectively negotiate contracts and customer business relations; • Manage contractor activities; • Manage project development and operations management; • Identify, research and gather relevant information from a variety of sources; • Exercise sound and independent judgment, conduct independent analyses and make recommendations on difficult and sensitive issues; • Anticipate potential problems, develop contingency plans when needed and solve concurrent problems; • Provide the leadership and management of the division through coaching, empowering and facilitating employees working in a team environment; • Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role, and job expectations; • Establish clear goals and objectives in order to create an organization that delivers excellent customer service through ethical leadership standards, and establishes an atmosphere of respect for employees consistent with the City’s Code of Ethics and Values; • Build constructive relationships by promoting collaborative partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work; • Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas; • Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff; • Work effectively as a member of the department’s management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Plan, organize, direct, and coordinate organization activities and effectively manage the work of Engineering Division staff; • Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines; • Communicate logically and clearly, both orally and in writing; follow oral and written instructions; • Understand and carry out highly complex technical tasks; • Use computer applications to prepare memos and procedural documentation; • Create, manage and maintain complex filing and record systems; • Walk or stand for extended periods of time and bend, stoop, crawl, climb, lift or any other physical requirement as necessitated by the position to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . *** The position may have the option to work from Northern California Power Agency’s Satellite Office in Citrus Heights in Sacramento County *** This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on Friday, June 7, 2024 . The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
May 04, 2024
Full Time
Description The Department: As a community owned, not for profit municipal electric utility, Silicon Valley Power (SVP) has provided dependable electric service for over 125 years. SVP is the only full service, vertically integrated publicly owned utility in Silicon Valley owning generation, transmission and distribution assets. As a Public Electric Utility, Santa Clara’s Silicon Valley Power is not driven by profits, as reflected in its significantly lower utility rates when compared to other private sector utilities. Silicon Valley Power is community and policy driven, which is reflected in the many green policies that it promotes, reduced rates and its strategic plan. Silicon Valley Power is one of few public electric utilities in California with an upward trajectory of growth. Today, SVP owns, operates and participates in more than 1,200 MW of electric generating resources and serves a peak load of approximately 700 MW. SVP's expansion plan will double our system capacity over the next ten years. This includes over 30 strategic initiatives in four distinct areas: Utility Performance Excellence, Customer Engagement and Satisfaction, Progress and Innovation Focus, and Community and Environmental Stewardship. High-profile customers include large corporations such as Intel, Applied Materials, Amazon Web Services (AWS), and NVIDIA. The Position: This is a professional position in the unclassified service, responsible for managing the one or more of the Engineering Divisions of the Electric Department relating to transmission planning, distribution engineering, capital improvement project delivery (design & construction), system expansion program, and environmental compliance. The position requires a demonstrated ability to work well with management, professional and administrative support employees in the Department and with customers, professionals, managers and all City Departments. *** The position may have the option to work from Northern California Power Agency’s Satellite Office in Citrus Heights in Sacramento County *** MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties Duties include but are not limited to the following: Under general direction: • Plan, develop, coordinate, perform, and direct the activities of the Engineering Division of the Electric Utility Department; • Provide management and supervision for all activities of Engineering in the planning, engineering and design of individual system extensions, revisions and improvements; • Provide recommendations on a broad spectrum of division-related issues; • Manage assigned staff, provide technical instructions and assistance as necessary; develop, perform and manage the implementation of utility plans based upon applicable State and Federal laws; • May be responsible for directing the activities of consultants and contractors; • Attend meetings and work with engineers, contractors, specialists and City staff to ensure that City guidelines are met in the determination of requirements of projects; • Represent the City at industry meetings, management groups, professional organizations, and other meetings; • Make periodic and special reports, which describe the current Engineering Division activities and conduct special studies and prepare reports, including findings and recommendations, as required; • Direct or conduct studies and analysis related to the reliability of the electric system to ensure compliance with appropriate Federal Energy Regulatory Commission/North American Electric Reliability Corporation (FERC/NERC) and industry reliability standards; • Prepare or direct the preparation of purchase specifications required to implement Electric Utility Department purchases in connection with system expansion and improvements; • Conduct review and analysis of new equipment, methods and materials pertinent to the design, construction, operation and maintenance of the electric system, and make recommendations to appropriate Managers; • Confer with and assist the Director of Electric Utility in the development of long-range plans, goals and objectives, and budgets; • Manage, schedule and evaluate the work of Engineering Division staff, and develop processes designed to support a continuous learning environment; • Analyze Engineering Division operations to determine the most efficient and effective assignment of staff; • Prepare the Engineering Division budget, recommend allocation of division funds within guidelines; monitor expenditures to ensure adherence to the approved budget, manage contractual services; • Administer and assist in the staffing, administrative and financial matters of the Engineering Division; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education or experience equivalent to graduation from an accredited college or university with a bachelor's degree in electrical engineering or closely related field; and • Four (4) years experience at a responsible level in engineering in the electric utility industry or closely related field is required. DESIRABLE EXPERIENCE • One (1) year of experience managing staff, and with responsibility for division budget planning and administration is desirable. DESIRABLE QUALIFICATIONS • Possession of a certificate of registration as a Professional Engineer in the State of California is desirable. POSSIBLE SUBSTITUTION • Possession of a valid certificate of registration as an Electrical Engineer issued by the California State Board of Registration for Civil and Professional Engineers may be substituted in lieu of a bachelor’s degree in electrical engineering or closely related field. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Principles of electrical utility planning and engineering involved in the development, construction, production, operational methods in interconnected utility areas, principles of program evaluation, forecasting and planning, probability and energy analysis and formulation; customer service; telecommunications and controls; and information technology; • Principles of engineering economics, statistical analysis and forecasting; • Principles of management, supervision, personnel administration, training and performance evaluation; • Principles of organization and management, effective leadership and municipal budgeting and administration; • Regulatory laws, standards and requirements including FERC/NERC Reliability Standards; • Research methods and statistical analysis; • Problem solving and conflict resolution practices and techniques; • Complex spreadsheets and database applications; • Preparation and administration of contracts and fiscal planning; • Project and workload planning; and • Environmental and safety practices, procedures and standards. Ability to: • Analyze complex data; resolve applicable problems; evaluate alternatives and recommend an appropriate course of action; • Effectively negotiate contracts and customer business relations; • Manage contractor activities; • Manage project development and operations management; • Identify, research and gather relevant information from a variety of sources; • Exercise sound and independent judgment, conduct independent analyses and make recommendations on difficult and sensitive issues; • Anticipate potential problems, develop contingency plans when needed and solve concurrent problems; • Provide the leadership and management of the division through coaching, empowering and facilitating employees working in a team environment; • Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role, and job expectations; • Establish clear goals and objectives in order to create an organization that delivers excellent customer service through ethical leadership standards, and establishes an atmosphere of respect for employees consistent with the City’s Code of Ethics and Values; • Build constructive relationships by promoting collaborative partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work; • Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas; • Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff; • Work effectively as a member of the department’s management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Plan, organize, direct, and coordinate organization activities and effectively manage the work of Engineering Division staff; • Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines; • Communicate logically and clearly, both orally and in writing; follow oral and written instructions; • Understand and carry out highly complex technical tasks; • Use computer applications to prepare memos and procedural documentation; • Create, manage and maintain complex filing and record systems; • Walk or stand for extended periods of time and bend, stoop, crawl, climb, lift or any other physical requirement as necessitated by the position to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . *** The position may have the option to work from Northern California Power Agency’s Satellite Office in Citrus Heights in Sacramento County *** This position is open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on Friday, June 7, 2024 . The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
CITY OF SAN LUIS, AZ
San Luis, Arizona, United States
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, creative leader to assist the Director of Development Services. As the Assistant Director of Development Services, you will: Assist the Director of Development Services with developing, planning, and implementing Department goals and objectives; develop and implement long and short-term strategic plans; recommend and administer policies and procedures. Assist with coordinating Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; and prepare and present staff reports and other necessary correspondence. Assist with directing, overseeing, and participating in the development of the Department's annual work plan; assign work activities, projecting, and programs; monitor workflow; review and evaluate work products, methods, and procedures. Assist with supervising and participating in the development and administration of the Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Assist with planning, organizing, directing, and evaluating all operations relating to building safety/inspection, plan review, planning, zoning, code enforcement, and community and economic development. Act as the City's primary authority on building, planning, and zoning issues and ensure coordination of activities and services between various departments, public and private agencies, organizations, and individuals. Assist with identification of significant issues affecting City growth and development and recommending appropriate action related to policy changes and code amendments. Assist architects, engineers, developers, contractors, and the general public with the development review process. Perform plan reviews on commercial and residential projects as required for the issuance of building permits; performs complex building inspections. Assist with overseeing the processing of subdivision plants, rezoning applications, and requests for variances. Interface with the Planning Commission and Board of Adjustment and coordinates activities. Performs duties of the Director in his/her absence. IDEAL CANDIDATE Will have the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules, and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Principles and practices of municipal building, planning and zoning administration. Principles and practices of community development, business development and retention, and financing programs. Review and evaluation of residential and commercial plans and specifications. Methods and techniques of building inspection. Will possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform complex plan review and building inspections. Pass an extensive background check including polygraph examination. MINIMUM REQUIREMENTS Education, Training and Experience: A bachelor’s degree in Urban Planning, Architecture, Engineering, Business or Public Administration, or closely related field; AND Five (5) years management or professional administrative experience in planning, building safety or economic development OR Job-related experience may substitute for the required education on a year-for-year basis. Residency in the United States and within 25 miles of the City of San Luis. Licenses and Certifications : must be maintained throughout employment. A valid Arizona driver’s license at the time of appointment and Desired/Preferred: Possession of certification as a Building Official issued by the International Code Council (ICC). Bilingual in Spanish. San Luis residency. SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications Received by 5:00 pm on December 10 , 2023 will be reviewed and considered Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
Mar 08, 2024
Full Time
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, creative leader to assist the Director of Development Services. As the Assistant Director of Development Services, you will: Assist the Director of Development Services with developing, planning, and implementing Department goals and objectives; develop and implement long and short-term strategic plans; recommend and administer policies and procedures. Assist with coordinating Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; and prepare and present staff reports and other necessary correspondence. Assist with directing, overseeing, and participating in the development of the Department's annual work plan; assign work activities, projecting, and programs; monitor workflow; review and evaluate work products, methods, and procedures. Assist with supervising and participating in the development and administration of the Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Assist with planning, organizing, directing, and evaluating all operations relating to building safety/inspection, plan review, planning, zoning, code enforcement, and community and economic development. Act as the City's primary authority on building, planning, and zoning issues and ensure coordination of activities and services between various departments, public and private agencies, organizations, and individuals. Assist with identification of significant issues affecting City growth and development and recommending appropriate action related to policy changes and code amendments. Assist architects, engineers, developers, contractors, and the general public with the development review process. Perform plan reviews on commercial and residential projects as required for the issuance of building permits; performs complex building inspections. Assist with overseeing the processing of subdivision plants, rezoning applications, and requests for variances. Interface with the Planning Commission and Board of Adjustment and coordinates activities. Performs duties of the Director in his/her absence. IDEAL CANDIDATE Will have the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules, and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Principles and practices of municipal building, planning and zoning administration. Principles and practices of community development, business development and retention, and financing programs. Review and evaluation of residential and commercial plans and specifications. Methods and techniques of building inspection. Will possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform complex plan review and building inspections. Pass an extensive background check including polygraph examination. MINIMUM REQUIREMENTS Education, Training and Experience: A bachelor’s degree in Urban Planning, Architecture, Engineering, Business or Public Administration, or closely related field; AND Five (5) years management or professional administrative experience in planning, building safety or economic development OR Job-related experience may substitute for the required education on a year-for-year basis. Residency in the United States and within 25 miles of the City of San Luis. Licenses and Certifications : must be maintained throughout employment. A valid Arizona driver’s license at the time of appointment and Desired/Preferred: Possession of certification as a Building Official issued by the International Code Council (ICC). Bilingual in Spanish. San Luis residency. SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications Received by 5:00 pm on December 10 , 2023 will be reviewed and considered Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.