Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY : Established in 1853, Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE POSITION : Under general direction, to perform professional, human resources management work in a County department or agency assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and to perform other related duties. This series specification describes two levels of the Departmental Human Resources Officer classifications, which under close supervision to learn at the lower level, and under general direction to perform at the upper level. Departmental Human Resources Officer is a journey-level classification in the Departmental Human Resources Officer flex series located in County operating departments/agencies. This class is distinguished from the next higher-level, Departmental Human Resources Manager which functions as a first line supervisor to Departmental Human Resources Officer positions and other multidisciplinary professional and support staff. The classifications of Departmental Human Resources Officer Trainee and Human Resources Trainee are both expected to gain experience and demonstrate satisfactory proficiency to be eligible to flexibly promote to the Departmental Human Resources Officer class after the equivalent of one year of full time service for the Departmental Human Resources Officer Trainee, and 18 months for the Human Resources Trainee. Appointments at the Departmental Human Resources Officer Trainee or Human Resources Trainee level will not be extended beyond one year or 18 months respectively. THE VACANCIES : We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. THE IDEAL CANDIDATE : In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will have track records of successfully assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and they perform other related duties as needed. In addition to meeting the minimum qualifications stated below, the Departmental Human Resources Officer will possess the following critical attributes: A resourceful advisor who seeks to understand problems and provide accurate and timely guidance to employees, contractors, managers, supervisors, and others seeking information about human resource-related activities; Someone who develops collaborative relationships in an effort to facilitate and accomplish work goals; A professional who is a detail-oriented strategic thinker, who seeks, collects, and synthesizes information from a variety of sources to make recommendation; Someone who demonstrates a collaborative, eager spirit to actively participate as a member of a team; A strong communicator, both orally and in writing, who clearly conveys information and ideas to a variety of individuals or groups; an individual who effectively presents and receives information and concepts and who actively listens to ensure understanding; An effective planner who organizes work activities, manages several tasks at once, and ensures that the work is completed efficiently; A problem solver, who identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goals or outcomes; Someone who works effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations or background; and A technically knowledgeable human resources practitioner who applies knowledge of Federal, State, local and/or private sector Human Resources laws, rules and regulations and who understands human resources programmatic terminology, procedures and practices, and who demonstrates continued exposure to current trends and developments in the field. MINIMUM QUALIFICATIONS Experience: The equivalent of one year of full-time experience as a Departmental Human Resources Officer Trainee or 18 months as a Human Resources Trainee in the Alameda County classified service. Or II The equivalent of three years of full-time experience as a Human Resources Technician or in an equivalent or higher classification performing human resources related activities in the Alameda County classified service. Substitution: Completion of the Alameda County Management Academy “Management and Supervision Certificate Program’ may substitute for six (6) months of the required qualifying experience. OR Possession of a Bachelor’s degree in a relevant field from an accredited college or university may substitute for one year of the required qualifying experience. Or III Education: Possession of a Bachelor's degree in a relevant field from an accredited college or university. AND Experience: The equivalent of three years of full time professional level human resources management experience involving compensation analysis, workforce planning, training and development, recruitment/staffing employee relations, requiring the use of the knowledge and skills described in this specification. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Recruitment & Staffing • Public human resources administration including job analysis and position classification, conducting audits, wage and salary administration, recruitment and personnel selection, employer-employee relations, and training. • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resources-related activities. • Internal workforce assessment techniques & employment policies, practices, & procedures • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resource-related activities. • Successful recruiting strategies to attract high caliber diversity candidates. Employee & Labor Relations • Knowledge of labor relations laws, practices, and trends • Progressive discipline • Grievance resolution • Consultative & coaching skills with managers • Investigative and interview techniques • Labor relations laws, practices and trends. Health & Safety • Federal, State and Local workplace health, safety, security & privacy laws & regulations. • Enforcing procedures of workplace safety, health & security. • Awareness of potential violent behavior and workplace violence conditions. Administrative • Computer applications and hardware and software related to the work. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to : • Demonstrate commitment to the county’s mission, credo, and goals. • Be visionary, strategic, and innovative, working with change. • Collaborate with other agencies and departments to meet overall countywide needs while leveraging financial and other resources. • Use business acumen to build a strong organization that delivers results. • Use interpersonal skills to communicate effectively. • Promote personal and professional growth for self and others. • Provide the highest level of service delivery to diverse customers. • Work effectively as a member and leader of diverse teams. • Plan and organize workload. • Demonstrate interpersonal sensitivity • Be flexible • Create HR policies, programs, and services with Diversity imbedded. • Create employee programs that will demonstrate to the community the organization’s commitment to Diversity. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified applicants to continue in the process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT PLAN: Deadline For Filing: 5:00:00 p.m., Tuesday, May 28, 2024 Review of Minimum Qualifications: Review of Supplemental Questionnaire for Best Qualified: May 31, 2024 June 17, 2024 Virtual Oral Interviews: Virtual Oral Interview SME Rating: Results Notification: Promulgation of Eligible List Week of June 24-July 5, 2024 Week of July 8 - July 15, 2024 July 19, 2024 August 7, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: TBD WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page . Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied . Monique Hill | Personnel Services ProgramManager, Recruitment and Selection Human Resource Services, County of Alameda 510-208-4841 or email Monique.Hill@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency . EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/28/2024 5:00:00 PM
May 04, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY : Established in 1853, Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE POSITION : Under general direction, to perform professional, human resources management work in a County department or agency assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and to perform other related duties. This series specification describes two levels of the Departmental Human Resources Officer classifications, which under close supervision to learn at the lower level, and under general direction to perform at the upper level. Departmental Human Resources Officer is a journey-level classification in the Departmental Human Resources Officer flex series located in County operating departments/agencies. This class is distinguished from the next higher-level, Departmental Human Resources Manager which functions as a first line supervisor to Departmental Human Resources Officer positions and other multidisciplinary professional and support staff. The classifications of Departmental Human Resources Officer Trainee and Human Resources Trainee are both expected to gain experience and demonstrate satisfactory proficiency to be eligible to flexibly promote to the Departmental Human Resources Officer class after the equivalent of one year of full time service for the Departmental Human Resources Officer Trainee, and 18 months for the Human Resources Trainee. Appointments at the Departmental Human Resources Officer Trainee or Human Resources Trainee level will not be extended beyond one year or 18 months respectively. THE VACANCIES : We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. THE IDEAL CANDIDATE : In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will have track records of successfully assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and they perform other related duties as needed. In addition to meeting the minimum qualifications stated below, the Departmental Human Resources Officer will possess the following critical attributes: A resourceful advisor who seeks to understand problems and provide accurate and timely guidance to employees, contractors, managers, supervisors, and others seeking information about human resource-related activities; Someone who develops collaborative relationships in an effort to facilitate and accomplish work goals; A professional who is a detail-oriented strategic thinker, who seeks, collects, and synthesizes information from a variety of sources to make recommendation; Someone who demonstrates a collaborative, eager spirit to actively participate as a member of a team; A strong communicator, both orally and in writing, who clearly conveys information and ideas to a variety of individuals or groups; an individual who effectively presents and receives information and concepts and who actively listens to ensure understanding; An effective planner who organizes work activities, manages several tasks at once, and ensures that the work is completed efficiently; A problem solver, who identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goals or outcomes; Someone who works effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations or background; and A technically knowledgeable human resources practitioner who applies knowledge of Federal, State, local and/or private sector Human Resources laws, rules and regulations and who understands human resources programmatic terminology, procedures and practices, and who demonstrates continued exposure to current trends and developments in the field. MINIMUM QUALIFICATIONS Experience: The equivalent of one year of full-time experience as a Departmental Human Resources Officer Trainee or 18 months as a Human Resources Trainee in the Alameda County classified service. Or II The equivalent of three years of full-time experience as a Human Resources Technician or in an equivalent or higher classification performing human resources related activities in the Alameda County classified service. Substitution: Completion of the Alameda County Management Academy “Management and Supervision Certificate Program’ may substitute for six (6) months of the required qualifying experience. OR Possession of a Bachelor’s degree in a relevant field from an accredited college or university may substitute for one year of the required qualifying experience. Or III Education: Possession of a Bachelor's degree in a relevant field from an accredited college or university. AND Experience: The equivalent of three years of full time professional level human resources management experience involving compensation analysis, workforce planning, training and development, recruitment/staffing employee relations, requiring the use of the knowledge and skills described in this specification. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Recruitment & Staffing • Public human resources administration including job analysis and position classification, conducting audits, wage and salary administration, recruitment and personnel selection, employer-employee relations, and training. • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resources-related activities. • Internal workforce assessment techniques & employment policies, practices, & procedures • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resource-related activities. • Successful recruiting strategies to attract high caliber diversity candidates. Employee & Labor Relations • Knowledge of labor relations laws, practices, and trends • Progressive discipline • Grievance resolution • Consultative & coaching skills with managers • Investigative and interview techniques • Labor relations laws, practices and trends. Health & Safety • Federal, State and Local workplace health, safety, security & privacy laws & regulations. • Enforcing procedures of workplace safety, health & security. • Awareness of potential violent behavior and workplace violence conditions. Administrative • Computer applications and hardware and software related to the work. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to : • Demonstrate commitment to the county’s mission, credo, and goals. • Be visionary, strategic, and innovative, working with change. • Collaborate with other agencies and departments to meet overall countywide needs while leveraging financial and other resources. • Use business acumen to build a strong organization that delivers results. • Use interpersonal skills to communicate effectively. • Promote personal and professional growth for self and others. • Provide the highest level of service delivery to diverse customers. • Work effectively as a member and leader of diverse teams. • Plan and organize workload. • Demonstrate interpersonal sensitivity • Be flexible • Create HR policies, programs, and services with Diversity imbedded. • Create employee programs that will demonstrate to the community the organization’s commitment to Diversity. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified applicants to continue in the process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT PLAN: Deadline For Filing: 5:00:00 p.m., Tuesday, May 28, 2024 Review of Minimum Qualifications: Review of Supplemental Questionnaire for Best Qualified: May 31, 2024 June 17, 2024 Virtual Oral Interviews: Virtual Oral Interview SME Rating: Results Notification: Promulgation of Eligible List Week of June 24-July 5, 2024 Week of July 8 - July 15, 2024 July 19, 2024 August 7, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: TBD WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page . Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied . Monique Hill | Personnel Services ProgramManager, Recruitment and Selection Human Resource Services, County of Alameda 510-208-4841 or email Monique.Hill@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency . EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/28/2024 5:00:00 PM
City of Fremont, CA
Fremont, California, United States
Description The City of Fremont's Human Resources Department is recruiting for Human Resources Analyst I/II (Payroll/HRIS). VIEW OUR RECRUITMENT BROCHURE THE DEPARTMENT The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity. THE OPPORTUNITY The City of Fremont is looking for a skilled Analyst to support Payroll and HRIS functions . This position will extract and analyze payroll data; complete reconciliations and audits ; and act as a technical payroll and HRIS Analyst to identify, troubleshoot, and resolve HRIS system and reporting issues. The ideal candidate for this opportunity possesses the following: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. First Review of Applications The first review of applications is April 10 , 2024, at 12:00 p.m. (PST) . This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. SELECTION PROCESS The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Human Resources Analyst I/II Class Specification Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent’s experience and qualifications. Definition Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations. Class Characteristics Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision. Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the applicable human resources principles and practices. Essential Functions Payroll Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation and MOUs with the City’s nine bargaining groups. Extracts and analyzes payroll data from HRIS for payroll processing, data analytics and reporting purposes to ensure accuracy and compliance with policies, procedures and regulatory requirements. Completes payroll, benefit/retirement plan reconciliations, analysis and internal audits. Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation, and MOUs with the City's nine bargaining groups. Utilizes Human Resources systems and adheres to processes (payroll, leave of absence, workers’ compensation) while ensuring compliance with all federal/state laws and regulations. Ensures that benefits, leaves of absences and workers’ compensation processes are accurately administered within the HRIS system. Responds to internal and external payroll and policy related inquiries. Identifies opportunities for process improvements. Stays informed about changes in tax and HR laws that apply to the payroll process. Prepares and reconciles quarterly payroll tax filings as required by federal and state law. Reconciles and audits employees’ W-2 statements prior to distribution. Provides back-up support to other HR department team members, as needed. Completes special projects, as needed. Data Analysis/Reporting Generates ad-hoc and standard reports from the HRIS for payroll, HR and internal/external customers. Partners with City departments to produce required reports and documentation. Develops and maintains queries and reports to support payroll process and requests from users. HRIS System Enhancements and Upgrades Participates in the implementation of system enhancements, upgrades and integrations. Tests new features and functionalities in the HRIS related to payroll processing. Performs technical payroll and HRIS analytical support to identify, troubleshoot, resolve system and reporting issues. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees’ Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act. Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work. Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Human Resources Analyst I: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; OR two (2) years of experience in the field of human resources. Experience in a public agency setting is desirable. Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable. Licenses/Certificates/Special Requirements Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Desirable Qualifications: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Occasional 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Not required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others. Class Code: Level II: 2025 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 04/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Mar 21, 2024
Full Time
Description The City of Fremont's Human Resources Department is recruiting for Human Resources Analyst I/II (Payroll/HRIS). VIEW OUR RECRUITMENT BROCHURE THE DEPARTMENT The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity. THE OPPORTUNITY The City of Fremont is looking for a skilled Analyst to support Payroll and HRIS functions . This position will extract and analyze payroll data; complete reconciliations and audits ; and act as a technical payroll and HRIS Analyst to identify, troubleshoot, and resolve HRIS system and reporting issues. The ideal candidate for this opportunity possesses the following: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. First Review of Applications The first review of applications is April 10 , 2024, at 12:00 p.m. (PST) . This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. SELECTION PROCESS The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Human Resources Analyst I/II Class Specification Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent’s experience and qualifications. Definition Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations. Class Characteristics Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision. Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the applicable human resources principles and practices. Essential Functions Payroll Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation and MOUs with the City’s nine bargaining groups. Extracts and analyzes payroll data from HRIS for payroll processing, data analytics and reporting purposes to ensure accuracy and compliance with policies, procedures and regulatory requirements. Completes payroll, benefit/retirement plan reconciliations, analysis and internal audits. Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation, and MOUs with the City's nine bargaining groups. Utilizes Human Resources systems and adheres to processes (payroll, leave of absence, workers’ compensation) while ensuring compliance with all federal/state laws and regulations. Ensures that benefits, leaves of absences and workers’ compensation processes are accurately administered within the HRIS system. Responds to internal and external payroll and policy related inquiries. Identifies opportunities for process improvements. Stays informed about changes in tax and HR laws that apply to the payroll process. Prepares and reconciles quarterly payroll tax filings as required by federal and state law. Reconciles and audits employees’ W-2 statements prior to distribution. Provides back-up support to other HR department team members, as needed. Completes special projects, as needed. Data Analysis/Reporting Generates ad-hoc and standard reports from the HRIS for payroll, HR and internal/external customers. Partners with City departments to produce required reports and documentation. Develops and maintains queries and reports to support payroll process and requests from users. HRIS System Enhancements and Upgrades Participates in the implementation of system enhancements, upgrades and integrations. Tests new features and functionalities in the HRIS related to payroll processing. Performs technical payroll and HRIS analytical support to identify, troubleshoot, resolve system and reporting issues. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees’ Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act. Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work. Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Human Resources Analyst I: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; OR two (2) years of experience in the field of human resources. Experience in a public agency setting is desirable. Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable. Licenses/Certificates/Special Requirements Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Desirable Qualifications: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Occasional 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Not required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others. Class Code: Level II: 2025 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 04/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Contra Costa County, CA
Martinez, California, United States
The Position Contra Costa County recognizes that our employees are our strongest and greatest assets. Contra Costa Health Services (CCHS) is looking to fill an exciting opportunity for a Departmental Human Resources Officer II-Exempt to assist in the management of the Health Services Personnel & Payroll Unit in CCHS. This position reports to the Health Services Personnel Manager who has the overall responsibility for directing the Health Services Department’s Personnel and Payroll functions. Why join the Contra Costa Health Services Department? Contra Costa Health Services is the largest department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa County with special attention to those who are most vulnerable to health problems. We provide services through 8 divisions: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, and Contra Costa Regional Medical Center & Health Centers, including Detention Health Services. Please look on our website for more information about Contra Costa Health Services. www.cchealth.org Why join and lead the Contra Costa Health Services Personnel & Payroll Unit? The primary goal of the Personnel & Payroll Unit is the development and maintenance of human resources functions in coordination with the County Human Resources Department, County Labor Relations, County Risk Management, and the County Auditor-Controller. The unit has approximately 55 employees in various classifications and this position provides management and oversight over the following services: Recruitment & Classification/Compensation: We conduct CCHS specific recruitments from development to establishment of employment lists Position Management: We are responsible for processing all personnel transactions associated with position management Employee Relations: We provide consultation and guidance to managers and represent the Department in employee labor relations matters Leave Administration: We coordinate employee leaves in accordance with collective bargaining agreements, Federal/State laws, and County policies Safety: We provide oversite to divisions to ensure compliance with safety practices, and Cal/OSHA guidelines and regulations Employee Timekeeping: We coordinate with the County Auditor-Controller’s Office to process timesheets and pay codes for all CCHS employees Training: We provide training and staff development courses We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across divisions, departments and with external agencies. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Personnel/Payroll staff. Organized and results driven. You will need to balance multiple priorities and know when it is appropriate to delegate. Able to balance empathy. You will need to demonstrate your understanding of the human side of human resources, keeping in mind the department and the county’s interests as well as resolving employee conflict and showing compassion to staff and all CCHS employees. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Able to accept Personnel’s role. You will need to ensure that Personnel follows directives from the County Human Resources Department, which is responsible for administering County human resources processes and procedures. Innovative and solutions focused. You will need to take a fresh look at various current internal practices and identify opportunities to modernize and streamline your team’s work. What you will typically be responsible for: Advising directors, deputies, and management teams on human resources managementissues and formulation of departmental policies and procedures Planning, organizing, and directing the activities of the department’s human resources management program and labor relations as directed by the Health Services Personnel Manager Planning, directing, and coordinating work activities of subordinates and staff relating to employment, compensation, employee relations, leave administration, and safety Representing the Department in employee relations and negotiations activities Monitoring and reviewing personnel activities for consistency and propriety with regard to the Department’s goals, policies, and procedures Overseeing nondiscrimination, affirmative action, and equal employment opportunity programs Acting as the Health Services Personnel Manager in their absence Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge skills, and abilities would be: Education: Possession of a Bachelor’s Degree from an accredited college or university with a major in Business or Public Administration, Social or Behavioral Science, Human Resources Management, Organizational Development, or a closely related field. Experience: Four (4) years of full-time or its equivalent personnel management experience which included responsibility for conducting or participating in negotiations with labor organizations on issues pertaining to employer/employee relations , and the performance of departmental personnel functions, at least two (2) years of which must have been in a public agency in a supervisory capacity. All applicants must include official or unofficial college or university transcripts, or a copy of their degree. Applicants who have attended a foreign or non-U.S. accredited university or college must provide proof of education evaluation completed by a service affiliated with the National Association of Credentials Evaluation Services (NACES) with transcripts. All supporting documents must be scanned and attached to the application at the time of submission. Selection Process Application Filing: Candidates are required to attach a cover letter and either a copy of their college degree or transcripts . Applications without this documentation attached will not be accepted. Interview: Applications will be evaluated, and those candidates deemed most qualified will be invited to interview. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Mar 07, 2024
Full Time
The Position Contra Costa County recognizes that our employees are our strongest and greatest assets. Contra Costa Health Services (CCHS) is looking to fill an exciting opportunity for a Departmental Human Resources Officer II-Exempt to assist in the management of the Health Services Personnel & Payroll Unit in CCHS. This position reports to the Health Services Personnel Manager who has the overall responsibility for directing the Health Services Department’s Personnel and Payroll functions. Why join the Contra Costa Health Services Department? Contra Costa Health Services is the largest department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa County with special attention to those who are most vulnerable to health problems. We provide services through 8 divisions: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, and Contra Costa Regional Medical Center & Health Centers, including Detention Health Services. Please look on our website for more information about Contra Costa Health Services. www.cchealth.org Why join and lead the Contra Costa Health Services Personnel & Payroll Unit? The primary goal of the Personnel & Payroll Unit is the development and maintenance of human resources functions in coordination with the County Human Resources Department, County Labor Relations, County Risk Management, and the County Auditor-Controller. The unit has approximately 55 employees in various classifications and this position provides management and oversight over the following services: Recruitment & Classification/Compensation: We conduct CCHS specific recruitments from development to establishment of employment lists Position Management: We are responsible for processing all personnel transactions associated with position management Employee Relations: We provide consultation and guidance to managers and represent the Department in employee labor relations matters Leave Administration: We coordinate employee leaves in accordance with collective bargaining agreements, Federal/State laws, and County policies Safety: We provide oversite to divisions to ensure compliance with safety practices, and Cal/OSHA guidelines and regulations Employee Timekeeping: We coordinate with the County Auditor-Controller’s Office to process timesheets and pay codes for all CCHS employees Training: We provide training and staff development courses We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across divisions, departments and with external agencies. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Personnel/Payroll staff. Organized and results driven. You will need to balance multiple priorities and know when it is appropriate to delegate. Able to balance empathy. You will need to demonstrate your understanding of the human side of human resources, keeping in mind the department and the county’s interests as well as resolving employee conflict and showing compassion to staff and all CCHS employees. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Able to accept Personnel’s role. You will need to ensure that Personnel follows directives from the County Human Resources Department, which is responsible for administering County human resources processes and procedures. Innovative and solutions focused. You will need to take a fresh look at various current internal practices and identify opportunities to modernize and streamline your team’s work. What you will typically be responsible for: Advising directors, deputies, and management teams on human resources managementissues and formulation of departmental policies and procedures Planning, organizing, and directing the activities of the department’s human resources management program and labor relations as directed by the Health Services Personnel Manager Planning, directing, and coordinating work activities of subordinates and staff relating to employment, compensation, employee relations, leave administration, and safety Representing the Department in employee relations and negotiations activities Monitoring and reviewing personnel activities for consistency and propriety with regard to the Department’s goals, policies, and procedures Overseeing nondiscrimination, affirmative action, and equal employment opportunity programs Acting as the Health Services Personnel Manager in their absence Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge skills, and abilities would be: Education: Possession of a Bachelor’s Degree from an accredited college or university with a major in Business or Public Administration, Social or Behavioral Science, Human Resources Management, Organizational Development, or a closely related field. Experience: Four (4) years of full-time or its equivalent personnel management experience which included responsibility for conducting or participating in negotiations with labor organizations on issues pertaining to employer/employee relations , and the performance of departmental personnel functions, at least two (2) years of which must have been in a public agency in a supervisory capacity. All applicants must include official or unofficial college or university transcripts, or a copy of their degree. Applicants who have attended a foreign or non-U.S. accredited university or college must provide proof of education evaluation completed by a service affiliated with the National Association of Credentials Evaluation Services (NACES) with transcripts. All supporting documents must be scanned and attached to the application at the time of submission. Selection Process Application Filing: Candidates are required to attach a cover letter and either a copy of their college degree or transcripts . Applications without this documentation attached will not be accepted. Interview: Applications will be evaluated, and those candidates deemed most qualified will be invited to interview. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
ABOUT THE POSITION The Deputy Director of Community Development-Planning is an essential member of the Community Development Department management team. This position will work closely with the Director of Community Development and other Division Managers to achieve the goals of the community through a collaborative efforts. The position requires a business-friendly approach, a creative problem-solving mind-set, and a focus on quality customer service. The Deputy Director of Community Development - Planning reports to the Director of Community Development whose Department includes the Divisions of Planning, Building and Safety, and Code Enforcement. The deadline for the first review of applications is 11:59 p.m. on Wednesday, April 24, 2024. Applicants are encouraged to submit applications early. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline. The City of Downey is a dynamic, thriving community with a diverse land use base, encompasses 12.41 square miles and is home to over 113,000 residents. It is centrally located in the heart of Los Angeles County, about 15 miles from Downtown Los Angeles and 5 miles from Orange County. Downey is the tenth most populous city is Los Angeles County with new high profile developments and key planning projects on the horizon. The Deputy Director of Community Development - Planning position is a key leader in the department who reports directly to the Director of Community Development and may fill in during her absence. Under general direction, the Deputy Director of Community Development - Planning is tasked with managing the day-to-day operations of the Planning Division while also providing lead support for projects and administrative duties across divisions. The City of Downey is seeking a future-focused Community Development professional with a relentless passion for excellence. The ideal candidate will be excited about the opportunity to take a key management role in a multi-faceted department that thrives on achieving goals as a team. Considered a visionary in the industry, this individual will have a reputation for advancing activities that support a collective vision and enhance community pride. An inspiring and hardworking leader who has mastered the art of helping others see what's possible, the ideal candidate will be of the highest integrity and considered a role model in the profession. This person will have the ability to approach day-to-day operations with an optimistic can-do attitude and a constant eye toward results and continuous improvement. Familiarity with technology and tools that support contemporary business practices and maximum efficiency, coupled with a track record that reflects data-driven decision making and the delivery of exceptional outcomes, will be expected. Proven success with modernizing systems and processes and other significant change efforts will also be considered favorably. The individual selected will be a unifying mentor and team builder who prioritizes people and the needs of the team. Known for being enthusiastic about people and their work, this person will also be an outstanding people manager capable of fostering an inclusive culture that is also characterized by high standards, accountability, and trust. The ideal candidate will be a highly engaged and motivating manager who is generous with recognition and feedback, and supportive of innovation and creative problem solving. This person will know how to foster healthy internal debates to arrive at the best outcomes as one cohesive team. * The position title is currently "City Planner" and is anticipated to be updated to "Deputy Director of Community Development - Planning" to align with the assigned duties. The position title change is expected to take place during the budget approval process by July 1, 2024. * This position is classified as an "Executive, Mid-management, Confidential Exempt" position. The City offers a competitive benefits package, including 100% City-paid medical insurance coverage up to the CalPERS Kaiser Plan (2024 rates) with the option of selecting an HMO or PPO plan; dental and vision insurance; voluntary deferred compensation plans; group life insurance ; 12 paid holidays per calendar year; optional health and dependent care flexible spending accounts; behavioral wellness program, a generous tuition reimbursement program, city-paid professional memberships and trainings; and a "9/80" work schedule. Effective the start of the pay period that includes April 1, 2025, employees will receive a four percent (4.0%) across the board pay range increase. This position is FLSA exempt, non-represented, and serves in an "at-will" capacity. Salary and benefits are established by City Council Resolution for classifications designated as Executive, Mid-Management, Confidential/Exempt. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Oversees the municipal planning operations of the City and is responsible for the management and supervision of the professional and clerical staff of the Planning Division. Conducts employee evaluation, training, staffing development and discipline; track and evaluate program goals and objectives for the Planning Division. Manages the Planning Counter functions, while assuring exceptional customers service. Processes private development projects through the City's project review system, in coordination with other City Departments. Manages the City's Inter-Departmental Development Review Committee. Administers the City Zoning Code, Specific Plans, Master Plan, General Plan, and other development related ordinances and regulations. Ensures that the public and development community receive complete and courteous service and ensures that the Planning Division works cooperatively with other departments. Assists with the management of Planning Commission meetings and agenda processes by preparing and overseeing the preparation of agenda reports and supporting reports for the City Planning Commission. Assist with the preparation of City Council reports and other meetings, as needed. Prepares reports and makes presentations to the City Council on planning items. Assists in the development of the annual budget and maintains financial accountability for the Planning Division. Evaluates and implements updates to Divisions or Department's policies, procedures and practices to improve services and increase efficiencies. Performs other duties as assigned. QUALIFICATIONS Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination is as follows: Education: Bachelor's Degree from an accredited college or university in Public Administration, Architecture, Urban Planning or related field is required. A Master's degree is desirable. Experience: Eight (8) years of increasingly responsible professional experience in planning. Three (3) years in a supervisory capacity is desirable. A combination of public and private sector experience is acceptable. Knowledge of: Principles, methods and practices of city planning; thorough knowledge of laws and ordinances affecting the planning development and zoning processes; familiarity with the fundamentals of economic, engineering, municipal finance, sociology and other related subjects as applied to city planning; principles of organization, administration, budget and personnel management. Ability to: Communicate effectively orally and in writing; work with members of the public, elected and appointed officials, and business persons; deal with stressful situations and solve complex problems; supervise and coordinate the technical research required in the planning process; present the technical information clearly and concisely to lay groups and the general public, orally and in writing; analyze and supervise the systematic compilation of technical and statistical information and to prepare technical reports; establish and maintain effective working relationships as necessitated by the work; and identify, coordinate and resolve a wide variety of interests in the development of land use policy. License: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS/ABILITIES AND ENVIRONMENTAL CONDITIONS: Work is performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch and see. In addition, may be required to travel on business related trips via auto, train or airplane and walk thru construction projects, vacant property, and large buildings. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh less than 20 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. Selection Process: Selection/Testing Process: All applications and supplemental information will be reviewed and evaluated on the basis of information submitted at the time of filing to determine the level and scope of the applicant's qualifications for the position. All information submitted is subject to verification. For consideration, an on-line employment application and supplemental questionnaire is required to be completed and submitted by the application deadline. An attached resume will not be accepted in lieu of the completed application. Failure to complete all the information requested may result an application being removed from consideration. Applicants who most closely meet the desired qualifications will be invited to participate in the examination process, which will consist of an appraisal examination (weighted 100%). The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, computer skills, and general ability to perform the essential functions of the position. Candidate(s) who complete testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting. A pre-placement medical exam, including a drug screen will be conducted upon issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.Closing Date/Time:
Apr 03, 2024
Full Time
ABOUT THE POSITION The Deputy Director of Community Development-Planning is an essential member of the Community Development Department management team. This position will work closely with the Director of Community Development and other Division Managers to achieve the goals of the community through a collaborative efforts. The position requires a business-friendly approach, a creative problem-solving mind-set, and a focus on quality customer service. The Deputy Director of Community Development - Planning reports to the Director of Community Development whose Department includes the Divisions of Planning, Building and Safety, and Code Enforcement. The deadline for the first review of applications is 11:59 p.m. on Wednesday, April 24, 2024. Applicants are encouraged to submit applications early. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline. The City of Downey is a dynamic, thriving community with a diverse land use base, encompasses 12.41 square miles and is home to over 113,000 residents. It is centrally located in the heart of Los Angeles County, about 15 miles from Downtown Los Angeles and 5 miles from Orange County. Downey is the tenth most populous city is Los Angeles County with new high profile developments and key planning projects on the horizon. The Deputy Director of Community Development - Planning position is a key leader in the department who reports directly to the Director of Community Development and may fill in during her absence. Under general direction, the Deputy Director of Community Development - Planning is tasked with managing the day-to-day operations of the Planning Division while also providing lead support for projects and administrative duties across divisions. The City of Downey is seeking a future-focused Community Development professional with a relentless passion for excellence. The ideal candidate will be excited about the opportunity to take a key management role in a multi-faceted department that thrives on achieving goals as a team. Considered a visionary in the industry, this individual will have a reputation for advancing activities that support a collective vision and enhance community pride. An inspiring and hardworking leader who has mastered the art of helping others see what's possible, the ideal candidate will be of the highest integrity and considered a role model in the profession. This person will have the ability to approach day-to-day operations with an optimistic can-do attitude and a constant eye toward results and continuous improvement. Familiarity with technology and tools that support contemporary business practices and maximum efficiency, coupled with a track record that reflects data-driven decision making and the delivery of exceptional outcomes, will be expected. Proven success with modernizing systems and processes and other significant change efforts will also be considered favorably. The individual selected will be a unifying mentor and team builder who prioritizes people and the needs of the team. Known for being enthusiastic about people and their work, this person will also be an outstanding people manager capable of fostering an inclusive culture that is also characterized by high standards, accountability, and trust. The ideal candidate will be a highly engaged and motivating manager who is generous with recognition and feedback, and supportive of innovation and creative problem solving. This person will know how to foster healthy internal debates to arrive at the best outcomes as one cohesive team. * The position title is currently "City Planner" and is anticipated to be updated to "Deputy Director of Community Development - Planning" to align with the assigned duties. The position title change is expected to take place during the budget approval process by July 1, 2024. * This position is classified as an "Executive, Mid-management, Confidential Exempt" position. The City offers a competitive benefits package, including 100% City-paid medical insurance coverage up to the CalPERS Kaiser Plan (2024 rates) with the option of selecting an HMO or PPO plan; dental and vision insurance; voluntary deferred compensation plans; group life insurance ; 12 paid holidays per calendar year; optional health and dependent care flexible spending accounts; behavioral wellness program, a generous tuition reimbursement program, city-paid professional memberships and trainings; and a "9/80" work schedule. Effective the start of the pay period that includes April 1, 2025, employees will receive a four percent (4.0%) across the board pay range increase. This position is FLSA exempt, non-represented, and serves in an "at-will" capacity. Salary and benefits are established by City Council Resolution for classifications designated as Executive, Mid-Management, Confidential/Exempt. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Oversees the municipal planning operations of the City and is responsible for the management and supervision of the professional and clerical staff of the Planning Division. Conducts employee evaluation, training, staffing development and discipline; track and evaluate program goals and objectives for the Planning Division. Manages the Planning Counter functions, while assuring exceptional customers service. Processes private development projects through the City's project review system, in coordination with other City Departments. Manages the City's Inter-Departmental Development Review Committee. Administers the City Zoning Code, Specific Plans, Master Plan, General Plan, and other development related ordinances and regulations. Ensures that the public and development community receive complete and courteous service and ensures that the Planning Division works cooperatively with other departments. Assists with the management of Planning Commission meetings and agenda processes by preparing and overseeing the preparation of agenda reports and supporting reports for the City Planning Commission. Assist with the preparation of City Council reports and other meetings, as needed. Prepares reports and makes presentations to the City Council on planning items. Assists in the development of the annual budget and maintains financial accountability for the Planning Division. Evaluates and implements updates to Divisions or Department's policies, procedures and practices to improve services and increase efficiencies. Performs other duties as assigned. QUALIFICATIONS Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination is as follows: Education: Bachelor's Degree from an accredited college or university in Public Administration, Architecture, Urban Planning or related field is required. A Master's degree is desirable. Experience: Eight (8) years of increasingly responsible professional experience in planning. Three (3) years in a supervisory capacity is desirable. A combination of public and private sector experience is acceptable. Knowledge of: Principles, methods and practices of city planning; thorough knowledge of laws and ordinances affecting the planning development and zoning processes; familiarity with the fundamentals of economic, engineering, municipal finance, sociology and other related subjects as applied to city planning; principles of organization, administration, budget and personnel management. Ability to: Communicate effectively orally and in writing; work with members of the public, elected and appointed officials, and business persons; deal with stressful situations and solve complex problems; supervise and coordinate the technical research required in the planning process; present the technical information clearly and concisely to lay groups and the general public, orally and in writing; analyze and supervise the systematic compilation of technical and statistical information and to prepare technical reports; establish and maintain effective working relationships as necessitated by the work; and identify, coordinate and resolve a wide variety of interests in the development of land use policy. License: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS/ABILITIES AND ENVIRONMENTAL CONDITIONS: Work is performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch and see. In addition, may be required to travel on business related trips via auto, train or airplane and walk thru construction projects, vacant property, and large buildings. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh less than 20 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. Selection Process: Selection/Testing Process: All applications and supplemental information will be reviewed and evaluated on the basis of information submitted at the time of filing to determine the level and scope of the applicant's qualifications for the position. All information submitted is subject to verification. For consideration, an on-line employment application and supplemental questionnaire is required to be completed and submitted by the application deadline. An attached resume will not be accepted in lieu of the completed application. Failure to complete all the information requested may result an application being removed from consideration. Applicants who most closely meet the desired qualifications will be invited to participate in the examination process, which will consist of an appraisal examination (weighted 100%). The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, computer skills, and general ability to perform the essential functions of the position. Candidate(s) who complete testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting. A pre-placement medical exam, including a drug screen will be conducted upon issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.Closing Date/Time:
PLACER COUNTY, CA
Auburn, California, United States
POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Placer County Sheriff's Office is currently accepting applications for Dispatch Services Manager to plan, organize, direct, and manage public safety dispatch activities within the Sheriff's Office. This position will be responsible for preparing, monitoring, and administering the Dispatch Unit’s budget, coordinating public safety communication services with other divisions, agencies, and departments, acting as the administrator for the Sheriff's Office emergency notification system, and providing highly complex staff assistance to sworn and non-sworn staff. The dispatch center is located in beautiful Auburn, California, less than two hours away from Reno/Tahoe or San Francisco. The dispatch center features full sit-to-stand ergonomic workstations, a locker room, a full kitchen, a quiet room, a balcony with BBQ, skylights, and second-story views from wall-to-wall windows. The center provides dispatch services for law enforcement, fire, and medical. The ideal candidate will be a dynamic leader with prior supervisory experience in dispatch center operations. They will be flexible and adaptable and possess the ability to multi-task in a fast-paced environment. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct, and manage public safety dispatch activities within the Sheriff's Office; to prepare, monitor, and administer the Dispatch Unit’s budget; to coordinate public safety communication services with other divisions, agencies, and departments; to act as the administrator for the Sheriff's Office emergency notification system; and to provide highly complex staff assistance to sworn and non-sworn staff. DISTINGUISHING CHARACTERISTICS The Manager level recognizes positions that provide full line and functional management responsibility for the Dispatch Unit within the Sheriff’s Office. This single position class is distinguished from the supervisory levels in the Dispatch Unit in that it includes responsibility for budget management, coordination of services with other agencies and County departments, and for providing strategic leadership to address changing technology and emergency communications services demands. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from higher-level sworn staff. Exercises direct supervision over supervisory, technical, and clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Develop and implement Dispatch Unit goals, objectives, policies, and procedures for improved workflow and efficiency; write and update procedures manual(s) related to dispatch/emergency communications services as needed. Plan, organize, direct, and manage the activities within the Dispatch Unit including managing staff, coordinating vendor contracts, and providing assistance to sworn staff on technical and operational issues. Direct, oversee, and participate in the development of the Dispatch Unit’s work plan; assign work activities, projects, and programs; monitor work-flow; and review and evaluate work products, methods, and procedures. Prepare the Dispatch Unit’s budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor, and control expenses; administer the approved budget. Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Dispatch Unit. Provide direction and guidance to subordinate staff as they undertake staff development; identify and track training needs; initiate training programs and evaluate training activities. Ensure security of access to restricted telecommunications and computer terminals by means of orders, inspection, supervision, and discipline; as agency terminal coordinator, disseminate current law enforcement automated bulletins to system users (i.e., DOJ, CLETS, NCIC, etc.). Analyze and troubleshoot multiple communication systems; refer significant communication systems failures to the proper source of service; consult with vendors regarding communication services equipment and techniques; assist in systems analysis and make recommendations for efficiency. Provide training for supervisory staff in personnel management functions such as counseling, discipline, performance evaluation, and public relations; ensure that staff in the unit are trained in the systems and procedures related to the dispatch functions, including the operation of related systems and equipment; troubleshoot problems and respond to questions and inquiries from other Sheriff’s Office staff. Manage and maintain Peace Officer and Standards Training (P.O.S.T.) requirements for staff within the Dispatch Unit. Perform specialized research and analysis of Dispatch Unit data to assist in the legal defense of the County arising from emergency services; prepare statistical data and appear in court, when necessary. Build and maintain positive working relationships with co-workers, other County employees, vendors and the public using principles of good customer service. Represent the Placer County Dispatch Unit to outside agencies, vendors, and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Act as liaison with federal, state, and local governmental agencies regarding dispatch and emergency communication services matters; coordinate the operation of the Dispatch Unit with other user agencies and ensure proper compliance. Act as the Sheriff's Office CLETS Coordinator for the Department of Justice (DOJ), ensure agency compliance, and perform on-site audits, as necessary. Research and prepare technical and administrative reports; prepare written correspondence. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor dispatch center environment with controlled temperature conditions and varying noise levels and may require travel to and from locations in a variety of outdoor weather conditions. Position may require working on weekends, holidays, and odd or irregular hours and may be subject to emergency call-out as well as unusual and prolonged work schedules, and working multiple shifts during emergencies, critical incidents, or as required to meet service needs. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five (5) years of increasingly responsible law enforcement experience directly related to public safety dispatching, including two (2) years of supervisory responsibility. Training: Equivalent to a bachelor’s degree from an accredited college or university with major course work in business administration, criminal justice or a related field. Requirement License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. Successful completion of the P.O.S.T. certified Basic Dispatcher course; or the P.O.S.T. Basic Dispatcher course prior to appointment. Must maintain a valid CPR certificate. Successful completion of the P.O.S.T. Civilian or Sworn Supervisory course within twelve months of appointment. Successful completion of the CLETS Training Certificate (Train the Trainer) within twelve months of appointment. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of public safety administration including organization, budgeting, and human resource management of dispatch functions. Operations, terminology, regulations, services, and procedures used in emergency dispatch functions. Equipment, tools, and materials used in an automated public safety dispatch center. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, state, and federal rules, regulations, and laws. Modern office procedures, methods and computer equipment. Principles and practices of policy development. Principles and practices of organizational analysis and management Budgeting procedures and techniques. Principles and practices of supervision, training, and personnel management. Criminal justice procedures and record keeping. Correct English usage including spelling, grammar, and punctuation. Ability to: On a continuous basis, know and understand all aspects of the job; collect, understand, analyze, interpret, recall, and explain information received from a variety of sources including policies, procedures, rules, work papers, and regulations; identify different voices and sounds on the radio and telephone; listen and interpret radio codes correctly and translate information to the public and law enforcement staff; know various locations and addresses; refer to multiple computer screens for messages and other relevant information; read maps quickly and accurately; receive information from the public and problem solve the situation; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time; work with frequent interruptions and that includes various background noises such as telephones ringing, multiple frequency radio traffic, and general conversation; and decipher and differentiate various verbal and non-verbal auditory sounds and cues at variable intensities. On a continuous basis, sit at a desk or console for long periods of time. Intermittently walk, stand, bend, twist, squat, and reach to access office equipment; perform simple grasping and fine manipulation; speak, use a telephone, write, and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Organize, implement, and direct the operations and activities of a public safety communications/dispatch center. Explain to the public how their concern will be handled. Organize and direct the operations of the Sheriff’s Dispatch Unit. Analyze budget and technical reports; prepare and administer the Dispatch Unit budget. Interpret and evaluate staff reports; know and enforce laws, regulations, and codes related to dispatch, public safety, and staff management. Select, supervise, train, motivate, and evaluate staff; observe performance and provide feedback to staff; administer progressive discipline or other corrective action as needed. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Perform CLETS audits as mandated by the Department of Justice. Gain cooperation through discussion and persuasion. Understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities. Maintain an efficient, calm demeanor in handling adverse or emergency situations and direct others to do the same. Operate software and equipment associated with the dispatch functions including 911 (basic and advanced), telephone and radio, audio logger, emergency alert, computer-aided dispatch (CAD), Record Management (RMS), and case management (CMS) systems . Operate computerized keyboards and other related equipment at a speed necessary for successful job performance. Work assigned shift, including weekends, holidays, and odd or irregular hours, be subject to emergency call-out and work unusual and prolonged work schedules, work multiple shifts during emergencies, critical incidents, or as required to meet service needs. Communicate clearly and concisely, both verbally and in writing. Work with various cultural and ethnic groups in a tactful and efficient manner. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Management FLSA Status: Exempt CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: 5/20/2024 5:00:00 PM
Apr 30, 2024
Full Time
POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Placer County Sheriff's Office is currently accepting applications for Dispatch Services Manager to plan, organize, direct, and manage public safety dispatch activities within the Sheriff's Office. This position will be responsible for preparing, monitoring, and administering the Dispatch Unit’s budget, coordinating public safety communication services with other divisions, agencies, and departments, acting as the administrator for the Sheriff's Office emergency notification system, and providing highly complex staff assistance to sworn and non-sworn staff. The dispatch center is located in beautiful Auburn, California, less than two hours away from Reno/Tahoe or San Francisco. The dispatch center features full sit-to-stand ergonomic workstations, a locker room, a full kitchen, a quiet room, a balcony with BBQ, skylights, and second-story views from wall-to-wall windows. The center provides dispatch services for law enforcement, fire, and medical. The ideal candidate will be a dynamic leader with prior supervisory experience in dispatch center operations. They will be flexible and adaptable and possess the ability to multi-task in a fast-paced environment. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct, and manage public safety dispatch activities within the Sheriff's Office; to prepare, monitor, and administer the Dispatch Unit’s budget; to coordinate public safety communication services with other divisions, agencies, and departments; to act as the administrator for the Sheriff's Office emergency notification system; and to provide highly complex staff assistance to sworn and non-sworn staff. DISTINGUISHING CHARACTERISTICS The Manager level recognizes positions that provide full line and functional management responsibility for the Dispatch Unit within the Sheriff’s Office. This single position class is distinguished from the supervisory levels in the Dispatch Unit in that it includes responsibility for budget management, coordination of services with other agencies and County departments, and for providing strategic leadership to address changing technology and emergency communications services demands. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from higher-level sworn staff. Exercises direct supervision over supervisory, technical, and clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Develop and implement Dispatch Unit goals, objectives, policies, and procedures for improved workflow and efficiency; write and update procedures manual(s) related to dispatch/emergency communications services as needed. Plan, organize, direct, and manage the activities within the Dispatch Unit including managing staff, coordinating vendor contracts, and providing assistance to sworn staff on technical and operational issues. Direct, oversee, and participate in the development of the Dispatch Unit’s work plan; assign work activities, projects, and programs; monitor work-flow; and review and evaluate work products, methods, and procedures. Prepare the Dispatch Unit’s budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor, and control expenses; administer the approved budget. Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Dispatch Unit. Provide direction and guidance to subordinate staff as they undertake staff development; identify and track training needs; initiate training programs and evaluate training activities. Ensure security of access to restricted telecommunications and computer terminals by means of orders, inspection, supervision, and discipline; as agency terminal coordinator, disseminate current law enforcement automated bulletins to system users (i.e., DOJ, CLETS, NCIC, etc.). Analyze and troubleshoot multiple communication systems; refer significant communication systems failures to the proper source of service; consult with vendors regarding communication services equipment and techniques; assist in systems analysis and make recommendations for efficiency. Provide training for supervisory staff in personnel management functions such as counseling, discipline, performance evaluation, and public relations; ensure that staff in the unit are trained in the systems and procedures related to the dispatch functions, including the operation of related systems and equipment; troubleshoot problems and respond to questions and inquiries from other Sheriff’s Office staff. Manage and maintain Peace Officer and Standards Training (P.O.S.T.) requirements for staff within the Dispatch Unit. Perform specialized research and analysis of Dispatch Unit data to assist in the legal defense of the County arising from emergency services; prepare statistical data and appear in court, when necessary. Build and maintain positive working relationships with co-workers, other County employees, vendors and the public using principles of good customer service. Represent the Placer County Dispatch Unit to outside agencies, vendors, and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Act as liaison with federal, state, and local governmental agencies regarding dispatch and emergency communication services matters; coordinate the operation of the Dispatch Unit with other user agencies and ensure proper compliance. Act as the Sheriff's Office CLETS Coordinator for the Department of Justice (DOJ), ensure agency compliance, and perform on-site audits, as necessary. Research and prepare technical and administrative reports; prepare written correspondence. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor dispatch center environment with controlled temperature conditions and varying noise levels and may require travel to and from locations in a variety of outdoor weather conditions. Position may require working on weekends, holidays, and odd or irregular hours and may be subject to emergency call-out as well as unusual and prolonged work schedules, and working multiple shifts during emergencies, critical incidents, or as required to meet service needs. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five (5) years of increasingly responsible law enforcement experience directly related to public safety dispatching, including two (2) years of supervisory responsibility. Training: Equivalent to a bachelor’s degree from an accredited college or university with major course work in business administration, criminal justice or a related field. Requirement License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. Successful completion of the P.O.S.T. certified Basic Dispatcher course; or the P.O.S.T. Basic Dispatcher course prior to appointment. Must maintain a valid CPR certificate. Successful completion of the P.O.S.T. Civilian or Sworn Supervisory course within twelve months of appointment. Successful completion of the CLETS Training Certificate (Train the Trainer) within twelve months of appointment. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of public safety administration including organization, budgeting, and human resource management of dispatch functions. Operations, terminology, regulations, services, and procedures used in emergency dispatch functions. Equipment, tools, and materials used in an automated public safety dispatch center. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, state, and federal rules, regulations, and laws. Modern office procedures, methods and computer equipment. Principles and practices of policy development. Principles and practices of organizational analysis and management Budgeting procedures and techniques. Principles and practices of supervision, training, and personnel management. Criminal justice procedures and record keeping. Correct English usage including spelling, grammar, and punctuation. Ability to: On a continuous basis, know and understand all aspects of the job; collect, understand, analyze, interpret, recall, and explain information received from a variety of sources including policies, procedures, rules, work papers, and regulations; identify different voices and sounds on the radio and telephone; listen and interpret radio codes correctly and translate information to the public and law enforcement staff; know various locations and addresses; refer to multiple computer screens for messages and other relevant information; read maps quickly and accurately; receive information from the public and problem solve the situation; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time; work with frequent interruptions and that includes various background noises such as telephones ringing, multiple frequency radio traffic, and general conversation; and decipher and differentiate various verbal and non-verbal auditory sounds and cues at variable intensities. On a continuous basis, sit at a desk or console for long periods of time. Intermittently walk, stand, bend, twist, squat, and reach to access office equipment; perform simple grasping and fine manipulation; speak, use a telephone, write, and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Organize, implement, and direct the operations and activities of a public safety communications/dispatch center. Explain to the public how their concern will be handled. Organize and direct the operations of the Sheriff’s Dispatch Unit. Analyze budget and technical reports; prepare and administer the Dispatch Unit budget. Interpret and evaluate staff reports; know and enforce laws, regulations, and codes related to dispatch, public safety, and staff management. Select, supervise, train, motivate, and evaluate staff; observe performance and provide feedback to staff; administer progressive discipline or other corrective action as needed. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Perform CLETS audits as mandated by the Department of Justice. Gain cooperation through discussion and persuasion. Understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities. Maintain an efficient, calm demeanor in handling adverse or emergency situations and direct others to do the same. Operate software and equipment associated with the dispatch functions including 911 (basic and advanced), telephone and radio, audio logger, emergency alert, computer-aided dispatch (CAD), Record Management (RMS), and case management (CMS) systems . Operate computerized keyboards and other related equipment at a speed necessary for successful job performance. Work assigned shift, including weekends, holidays, and odd or irregular hours, be subject to emergency call-out and work unusual and prolonged work schedules, work multiple shifts during emergencies, critical incidents, or as required to meet service needs. Communicate clearly and concisely, both verbally and in writing. Work with various cultural and ethnic groups in a tactful and efficient manner. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Management FLSA Status: Exempt CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: 5/20/2024 5:00:00 PM
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Carlos, California, United States
General Reporting to the HR Manager, the Human Resources Analyst oversees professional HR functions, encompassing Leaves of Absence, Workers Compensation, Benefits Administration, and Total Rewards. This role extends analytical support to District management and supervisory staff while maintaining effective relationships with employees, management, union representatives, and contract entities. The position operates with significant initiative and independence, handling confidential information adeptly. APPLICATION DEADLINE: Sunday, May 12, 2024 (First cutoff Sunday, April 14, 2024) Essential Functions & Duties Coordinate District’s benefits program including health, dental, vision, life, deferred compensation, wellness, short- and long-term disability; responds to employee and retiree questions and complaints; interfaces with third-party administrators to resolve claims appeals, benefit reconciliation, provide guidance in policy interpretation and plan documents. Research, analyze, and recommend changes in benefit program design and contract provisions. Coordinate the District Employee benefits and leave training activities Training Administrator. Establish and maintain LOA files, correspondence and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Research, recommend, assist with the development of, and administer employee wellness, employee rewards and recognition, transportation management system Employee Clean Commute (ECC), and agency charitable programs. Ensure that employment laws, union agreements, classification, policies, and fair and consistent employment practices are followed. Examples of Duties Produce and audit monthly reports on all wages, benefits, and training program activities including budget analysis for effective resource allocation. Review LOA related notes/documents, follow-up. Administer employee wage and benefit plans in the human capital management (HCM) system. Assist and/or develop, and revise District policies, procedures, and programs. Assist with developing and maintaining processes and procedures to ensure compliance in specific program areas. Responsible for developing, tracking and managing all documentation, notifications, correspondence, administration details, and maintaining detailed information as required in accordance with company process, policies and applicable Federal and State laws for the entire life cycle of a leave. Independently interpreting and administering leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, etc.) as well as collective bargaining agreements. Act as a Subject Matter Expert on the Leave of Absence, Worker's Compensation and ADA processes, policies, procedures and manage leaves of absence of varying types. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in human resource management, Business Administration, Public Administration, Industrial Psychology, and/or other related field from an accredited college or university. Two (2) years of full-time progressively responsible professional level experience in human resources, preferably in the public sector. Strong knowledge of HR best practices, employment laws and regulations including but not limited to state and federally mandated leaves of absence. Preferred Qualifications: HR Certifications such as PHR/SPHR/IPMA preferred. Be highly analytical, detail oriented, and able to present recommendations and solutions to solve human resources business problems. Adept understanding of Employment Law, Benefits, and Leaves acquired through hands-on application and pertinent experience within the last 3-5 years. Understanding public sector classification and compensation Experience with PeopleSoft and CalPERS is desirable Additional Information Selection Process May Include: The process will include a panel interview and may include written and skills test assessments or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/12/2024 11:59 PM Pacific
May 01, 2024
Full Time
General Reporting to the HR Manager, the Human Resources Analyst oversees professional HR functions, encompassing Leaves of Absence, Workers Compensation, Benefits Administration, and Total Rewards. This role extends analytical support to District management and supervisory staff while maintaining effective relationships with employees, management, union representatives, and contract entities. The position operates with significant initiative and independence, handling confidential information adeptly. APPLICATION DEADLINE: Sunday, May 12, 2024 (First cutoff Sunday, April 14, 2024) Essential Functions & Duties Coordinate District’s benefits program including health, dental, vision, life, deferred compensation, wellness, short- and long-term disability; responds to employee and retiree questions and complaints; interfaces with third-party administrators to resolve claims appeals, benefit reconciliation, provide guidance in policy interpretation and plan documents. Research, analyze, and recommend changes in benefit program design and contract provisions. Coordinate the District Employee benefits and leave training activities Training Administrator. Establish and maintain LOA files, correspondence and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Research, recommend, assist with the development of, and administer employee wellness, employee rewards and recognition, transportation management system Employee Clean Commute (ECC), and agency charitable programs. Ensure that employment laws, union agreements, classification, policies, and fair and consistent employment practices are followed. Examples of Duties Produce and audit monthly reports on all wages, benefits, and training program activities including budget analysis for effective resource allocation. Review LOA related notes/documents, follow-up. Administer employee wage and benefit plans in the human capital management (HCM) system. Assist and/or develop, and revise District policies, procedures, and programs. Assist with developing and maintaining processes and procedures to ensure compliance in specific program areas. Responsible for developing, tracking and managing all documentation, notifications, correspondence, administration details, and maintaining detailed information as required in accordance with company process, policies and applicable Federal and State laws for the entire life cycle of a leave. Independently interpreting and administering leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, etc.) as well as collective bargaining agreements. Act as a Subject Matter Expert on the Leave of Absence, Worker's Compensation and ADA processes, policies, procedures and manage leaves of absence of varying types. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in human resource management, Business Administration, Public Administration, Industrial Psychology, and/or other related field from an accredited college or university. Two (2) years of full-time progressively responsible professional level experience in human resources, preferably in the public sector. Strong knowledge of HR best practices, employment laws and regulations including but not limited to state and federally mandated leaves of absence. Preferred Qualifications: HR Certifications such as PHR/SPHR/IPMA preferred. Be highly analytical, detail oriented, and able to present recommendations and solutions to solve human resources business problems. Adept understanding of Employment Law, Benefits, and Leaves acquired through hands-on application and pertinent experience within the last 3-5 years. Understanding public sector classification and compensation Experience with PeopleSoft and CalPERS is desirable Additional Information Selection Process May Include: The process will include a panel interview and may include written and skills test assessments or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/12/2024 11:59 PM Pacific
City of Fremont, CA
Fremont, California, United States
Description The City of Fremont's Public Works Department is recruiting for Fleet Maintenance Manager. VIEW OUR RECRUITMENT BROCHURE About the Public Works Department The mission of the Public Works Department is to enhance the community by providing high quality public works services through the engineering and maintenance of safe and effective transportation systems and public infrastructure that support a desirable quality of life for residents, businesses, and visitors, and to support the City organization with efficient and effective maintenance services for City buildings and fleet vehicles. First Review of Applications The first review of applications is March 14, 2024, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. __________________________________________________________________________________ Fleet Maintenance Manager Class Specification Definition Under general direction, manages and participates in the maintenance, repair and replacement of a large fleet of city owned automobiles, trucks, heavy construction equipment and related mechanical equipment, assists the Deputy Director of Maintenance Operations with administrative duties; performs related duties as assigned. Class Characteristics This single-position class manages the staff and day-to-day activities of the Fleet Maintenance Section. Assesses work to be performed, determines labor and materials required, prioritizes and schedules assignments and makes appropriate arrangements with outside contractors. Incumbent is responsible to the Deputy Director of Maintenance Operations for planning and prioritizing work, determining staff and materials required for project completion, recommending work to be performed by outside contractors, inspection of work in progress and upon completion, implementing, coordinating and scheduling preventive maintenance activities, and the vehicle replacement program. This class is distinguished from the Deputy Director of Maintenance Operations in that the latter has responsibility for overall coordination, administration, and management of all Maintenance Division activities. The Fleet Maintenance Manager receives direction from the Deputy Director and is responsible for planning, organizing, and directing the work to achieve the desired results. This class directly supervises lead mechanics, and indirectly supervises various skilled, semi-skilled and service employees. Essential Functions Manages employees performing fleet maintenance activities. Meets regularly with Deputy Director of Maintenance Operations to discuss program issues and receives input and/or direction on pertinent issues. Assigns, trains, directs, evaluates and assists in selecting subordinate staff, performing service, maintenance, repair and overhaul work for a large fleet of automobiles, trucks, heavy construction equipment and related mechanical equipment. Develops and maintains work productivity measures and directs operational changes. Monitors and prepares employee performance evaluations and plans staff development. Designs and implements systems to encourage productive behavior and recognizes exceptional performance. With assistance from Deputy Director, reviews, mediates and resolves personnel problems, and administers discipline. Interprets and communicates appropriate application of policy and operations procedures. Assesses work to be performed, determines labor and materials required and prioritizes and schedules assignments; makes appropriate arrangements with outside contractors. Provides input for section operating and capital improvement plan budget development. Monitors materials and supply costs and vehicle repair history. Monitors expenditures to ensure conformance with the section’s budget. Assists in the development of developing rental rates, tracking actual versus budget costs, in-house versus sublet costs, and establishing life cycle maintenance criteria for vehicle replacement procedures. Audits input and operation of the maintenance management computer system for fleet maintenance. Monitors vehicle accidents and coordinates repair activities with the City’s Risk Management Division and insurance adjusters. Supervises inventory of vehicles and shop equipment. Directs and participates in the keeping of records on fleet maintenance activities and prepares related reports. Assists in maintaining a vehicle replacement schedule and the procurement of new vehicles and equipment based on specifications and requirements of departments. Ensures that safe work procedures, including wearing of protective equipment, are followed and that the Shop maintains compliance with Local, State and Federal requirements. Oversees and coordinates inspections of vehicles and equipment for safety hazards and maintenance needs and considers findings in the development of work and budgetary needs. May assist in troubleshooting equipment problems and road testing of vehicles after repair. Implements, coordinates and schedules a comprehensive preventive maintenance program. Arranges for off-site specialized equipment installation. Monitors improvements in technology and changes in regulatory agency requirements. Supervises form processing for the registration of City vehicles. Participates in the safety committee. Coordinates random drug/alcohol testing program. Assists Deputy Director of Maintenance Operations in developing specifications for new vehicles and equipment, and in maintenance of the City’s fueling system and fuel requisitions. Coordinates activities of the Fleet Maintenance section with those of other City units and outside agencies. Makes oral and written presentations to citizen’s groups, commissioners and City Council. Marginal Functions O ther duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: City equipment and service priorities, operational principles for servicing, maintenance and repair of automobile, truck, construction and fire equipment found in a municipal organization; tools, equipment and supplies required to perform the work; hydraulic, electrical and related systems; techniques and equipment required for troubleshooting problems and determining staff, materials and supplies required; principles and practices of developing and implementing a comprehensive preventive maintenance program; shop and business mathematics; safety equipment and precautions; computer applications related to fleet maintenance and repair activities; principles and practices of supervision, including work planning and scheduling, selection practices, training, and work review and evaluation; techniques of determining customer satisfaction and employee productivity; inventory control methods; and basic public agency budgeting and purchasing practices. Skill in: Analysis of automotive maintenance problems; planning, scheduling, supervising, reviewing and evaluating the work of mechanics, service workers and others; training staff in work procedures; scheduling and implementing an effective preventive maintenance program; troubleshooting equipment problems and estimating staff, materials and supplies required to perform maintenance and repair work; maintaining accurate records of materials, supplies and work performed; and reading and interpreting plans, specifications and manuals for a variety of fleet equipment; working effectively in a team environment. Ability to: Develop effective customer service policies and procedures; use computer applications related to the work; prepare periodic and special reports and correspondence related to the work of the section; perform occasional repair and vehicle testing work; establish and maintain effective working relationships with those contacted in the course of the work. Incumbents must possess the physical and mental capacities to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. Example combinations include possession of an Associate degree from an accredited college or equivalent such as technical school education with course work in equipment maintenance, supervision, management, or a field related to the work and five years of journey-level mechanical maintenance and repair experience for both gasoline and diesel powered vehicles and construction equipment, at least two years of which are at a supervisory level. Licenses/Certificates/Special Requirements Must possess and maintain a valid class C driver's license and have a satisfactory driving record at the time of appointment. Possession of class A or B driver's license is desirable for road test equipment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Rare Jumping: Rare Balancing: Rare Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Occasional 11 to 25 lbs. Rare 26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. 51 to 75 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. 76 to 100 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare - Not a regular occurrence but possible in emergency situation 26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation 51 to 75 lbs. Rare 76 to 100 lbs. Rare Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare - Not a regular occurrence 26 to 50 lbs. Rare - Not a regular occurrence 51 to 75 lbs. Rare 76 to 100 lbs. Rare Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required Vision: Acuity, near: Required Acuity, far: Required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: conversation: Required Telephone communication: Required Earplugs required: Required Work environment: Works indoors, works outdoors, exposure to extreme hot or cold temperature, works at unprotected heights, being around moving machinery, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to toxic or caustic chemicals, exposure to excessive noise, exposure to radiation or electrical energy (from computer monitor), exposure to solvents, grease or oil, exposure to slippery or uneven walking surfaces, uses computer monitor, exposure to flames or burning items, works around others, works alone, works with others. Class Code: 6022 FLSA: Exempt EEOC Code: 2 Barg. Unit: FAME Probation: 12 months Rev.: 07/10 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The City of Fremont's Public Works Department is recruiting for Fleet Maintenance Manager. VIEW OUR RECRUITMENT BROCHURE About the Public Works Department The mission of the Public Works Department is to enhance the community by providing high quality public works services through the engineering and maintenance of safe and effective transportation systems and public infrastructure that support a desirable quality of life for residents, businesses, and visitors, and to support the City organization with efficient and effective maintenance services for City buildings and fleet vehicles. First Review of Applications The first review of applications is March 14, 2024, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. __________________________________________________________________________________ Fleet Maintenance Manager Class Specification Definition Under general direction, manages and participates in the maintenance, repair and replacement of a large fleet of city owned automobiles, trucks, heavy construction equipment and related mechanical equipment, assists the Deputy Director of Maintenance Operations with administrative duties; performs related duties as assigned. Class Characteristics This single-position class manages the staff and day-to-day activities of the Fleet Maintenance Section. Assesses work to be performed, determines labor and materials required, prioritizes and schedules assignments and makes appropriate arrangements with outside contractors. Incumbent is responsible to the Deputy Director of Maintenance Operations for planning and prioritizing work, determining staff and materials required for project completion, recommending work to be performed by outside contractors, inspection of work in progress and upon completion, implementing, coordinating and scheduling preventive maintenance activities, and the vehicle replacement program. This class is distinguished from the Deputy Director of Maintenance Operations in that the latter has responsibility for overall coordination, administration, and management of all Maintenance Division activities. The Fleet Maintenance Manager receives direction from the Deputy Director and is responsible for planning, organizing, and directing the work to achieve the desired results. This class directly supervises lead mechanics, and indirectly supervises various skilled, semi-skilled and service employees. Essential Functions Manages employees performing fleet maintenance activities. Meets regularly with Deputy Director of Maintenance Operations to discuss program issues and receives input and/or direction on pertinent issues. Assigns, trains, directs, evaluates and assists in selecting subordinate staff, performing service, maintenance, repair and overhaul work for a large fleet of automobiles, trucks, heavy construction equipment and related mechanical equipment. Develops and maintains work productivity measures and directs operational changes. Monitors and prepares employee performance evaluations and plans staff development. Designs and implements systems to encourage productive behavior and recognizes exceptional performance. With assistance from Deputy Director, reviews, mediates and resolves personnel problems, and administers discipline. Interprets and communicates appropriate application of policy and operations procedures. Assesses work to be performed, determines labor and materials required and prioritizes and schedules assignments; makes appropriate arrangements with outside contractors. Provides input for section operating and capital improvement plan budget development. Monitors materials and supply costs and vehicle repair history. Monitors expenditures to ensure conformance with the section’s budget. Assists in the development of developing rental rates, tracking actual versus budget costs, in-house versus sublet costs, and establishing life cycle maintenance criteria for vehicle replacement procedures. Audits input and operation of the maintenance management computer system for fleet maintenance. Monitors vehicle accidents and coordinates repair activities with the City’s Risk Management Division and insurance adjusters. Supervises inventory of vehicles and shop equipment. Directs and participates in the keeping of records on fleet maintenance activities and prepares related reports. Assists in maintaining a vehicle replacement schedule and the procurement of new vehicles and equipment based on specifications and requirements of departments. Ensures that safe work procedures, including wearing of protective equipment, are followed and that the Shop maintains compliance with Local, State and Federal requirements. Oversees and coordinates inspections of vehicles and equipment for safety hazards and maintenance needs and considers findings in the development of work and budgetary needs. May assist in troubleshooting equipment problems and road testing of vehicles after repair. Implements, coordinates and schedules a comprehensive preventive maintenance program. Arranges for off-site specialized equipment installation. Monitors improvements in technology and changes in regulatory agency requirements. Supervises form processing for the registration of City vehicles. Participates in the safety committee. Coordinates random drug/alcohol testing program. Assists Deputy Director of Maintenance Operations in developing specifications for new vehicles and equipment, and in maintenance of the City’s fueling system and fuel requisitions. Coordinates activities of the Fleet Maintenance section with those of other City units and outside agencies. Makes oral and written presentations to citizen’s groups, commissioners and City Council. Marginal Functions O ther duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: City equipment and service priorities, operational principles for servicing, maintenance and repair of automobile, truck, construction and fire equipment found in a municipal organization; tools, equipment and supplies required to perform the work; hydraulic, electrical and related systems; techniques and equipment required for troubleshooting problems and determining staff, materials and supplies required; principles and practices of developing and implementing a comprehensive preventive maintenance program; shop and business mathematics; safety equipment and precautions; computer applications related to fleet maintenance and repair activities; principles and practices of supervision, including work planning and scheduling, selection practices, training, and work review and evaluation; techniques of determining customer satisfaction and employee productivity; inventory control methods; and basic public agency budgeting and purchasing practices. Skill in: Analysis of automotive maintenance problems; planning, scheduling, supervising, reviewing and evaluating the work of mechanics, service workers and others; training staff in work procedures; scheduling and implementing an effective preventive maintenance program; troubleshooting equipment problems and estimating staff, materials and supplies required to perform maintenance and repair work; maintaining accurate records of materials, supplies and work performed; and reading and interpreting plans, specifications and manuals for a variety of fleet equipment; working effectively in a team environment. Ability to: Develop effective customer service policies and procedures; use computer applications related to the work; prepare periodic and special reports and correspondence related to the work of the section; perform occasional repair and vehicle testing work; establish and maintain effective working relationships with those contacted in the course of the work. Incumbents must possess the physical and mental capacities to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. Example combinations include possession of an Associate degree from an accredited college or equivalent such as technical school education with course work in equipment maintenance, supervision, management, or a field related to the work and five years of journey-level mechanical maintenance and repair experience for both gasoline and diesel powered vehicles and construction equipment, at least two years of which are at a supervisory level. Licenses/Certificates/Special Requirements Must possess and maintain a valid class C driver's license and have a satisfactory driving record at the time of appointment. Possession of class A or B driver's license is desirable for road test equipment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Rare Jumping: Rare Balancing: Rare Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Occasional 11 to 25 lbs. Rare 26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. 51 to 75 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. 76 to 100 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc. Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare - Not a regular occurrence but possible in emergency situation 26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation 51 to 75 lbs. Rare 76 to 100 lbs. Rare Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare - Not a regular occurrence 26 to 50 lbs. Rare - Not a regular occurrence 51 to 75 lbs. Rare 76 to 100 lbs. Rare Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required Vision: Acuity, near: Required Acuity, far: Required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: conversation: Required Telephone communication: Required Earplugs required: Required Work environment: Works indoors, works outdoors, exposure to extreme hot or cold temperature, works at unprotected heights, being around moving machinery, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to toxic or caustic chemicals, exposure to excessive noise, exposure to radiation or electrical energy (from computer monitor), exposure to solvents, grease or oil, exposure to slippery or uneven walking surfaces, uses computer monitor, exposure to flames or burning items, works around others, works alone, works with others. Class Code: 6022 FLSA: Exempt EEOC Code: 2 Barg. Unit: FAME Probation: 12 months Rev.: 07/10 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary Closing Date/Time: Continuous
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This is responsible professional accounting and administrative work conducting City tax audits and planning, organizing and supervising the work of the City’s Sales Tax Auditors. Duties involve the responsibility for supervising professional audit staff and for conducting audits of businesses to assure compliance with City ordinances. The varied work situations and problems encountered require employee to possess detailed familiarity with laws and accounting practices related to municipal tax matters. This position is located at Westminster City Hall, 4800 W. 92nd Avenue. A Monday through Friday 8:00 a.m. to 5:00 p.m., a Monday through Thursday 7:00 a.m. to 6:00 p.m., or a Tuesday through Friday 7:00 a.m. to 6:00 p.m. schedule would be considered. After a 100 percent in-office onboarding period, some remote schedule options may be offered based on operational coverage requirements. In order to be considered for this position, all candidates must attach a cover letter and resume (maximum of two pages for each document) to the online application at the time of submittal. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility and takes calculated risks when appropriate Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate considerable knowledge of generally accepted accounting procedures and principles Demonstrate knowledge of modern practices, principles and procedures in the performance of audits Demonstrate strong interpersonal skills including the ability to express ideas concisely and clearly, verbally and in writing Demonstrate working knowledge of various word processing and spreadsheet applications Analyze and solve a wide variety of auditing and accounting problems Assist in initiating and executing revenue collection procedures Handle the stress of court appearances and give effective testimony in support of the City's position Establish and maintain effective working relationships with, other employees, city officials and the public, even in contentious circumstances Transport and operate a personal computer Demonstrate knowledge of municipal revenue laws, requirements and procedures Demonstrate knowledge of computerized database systems, computerized accounting systems, and geographic information systems Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Auditing: Recommends taxpayers to be audited Commutes to taxpayer offices both locally and out-of-town to obtain taxpayer records to perform fieldwork of businesses, which may include the following activities: Reads taxpayer records to evaluate taxpayer’s accounting systems, internal controls, availability, volume and reliability of records Recognizes different accounting systems and compiles tax information from incomplete records Interprets and applies Westminster Municipal Code provisions to determine compliance and identify exceptions from City ordinances; Communicates audit results to taxpayer or taxpayer's representative both orally and in writingCommunicates audit findings at informal meetings, to hearing officers, and in courtEvaluates audit practices and procedures so as to simplify process and increase revenue collection efficiency, and proposes procedural changesMaintains current overall knowledge and in-depth specific knowledge of evolving complex tax issues and applicable State and Federal lawsReviews and issues final determination on claims for refundTakes lead role in review of Voluntary Disclosure Agreements and related compliance agreementsIdentifies projects and follow up on tax reporting requirements for construction activities in the City of Westminster2. Tax Software Program: Works with the Sales Tax Leadership, IT Staff, Vendors, and other stakeholders to identify and implement software program updates, enhancements, or new tax systems for the benefit of the organization Assists in the implementation of new software systems or processes 3. Accounting: Assists with monthly and year-end close activities Provides support to the Sales Tax Leadership in responding to accounting inquires 4. Enforcement: Assists the Revenue Agent with collection activities as necessary, including issuing summons, representing the City at Municipal Court proceedings, monitoring business activity, and coordinating distraints 5. Taxpayer Education: Conducts tax compliance seminars for groups and individual businesses Represents the City at professional and public organizations 6. Communicates with businesses in person and over the phone to ensure that City taxes are being properly charged, collected and remitted 7. Drafts and updates City tax guides, rules and regulations 8. Maintains regular and punctual attendance Other Duties and Responsibilities 1. Operates a copy machine, fax machine and other standard office equipment 2. Assists with preparing financial, audit, and enforcement reports as assigned 3. Reads hard copy request, including supporting documentation, to verify requests for refunds 4. Answers telephone, greets general public and provides clerical support for the Sales Tax Division on a periodic basis Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses and Certifications Required : Graduation from a four (4)-year college with major course work in accounting or closely related field Experience in accounting or auditing Must possess a valid driver’s license and maintain a safe driving record for continued employment Proficient with Microsoft Excel Preferred : Experience in sales and use tax auditing at a state or local level Experience using GenTax Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing sometimes for extended periods Frequent squatting, reaching above shoulder and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing and reaching below shoulder to store documents, material and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, push/pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing/pulling of up to twenty-five (25) pounds with dollies and carts Lift and transport various audit supplies including audit bags and work papers sometimes weighing up to 20 pounds WORKING CONDITIONS Work is constantly performed indoors. This is primarily sedentary office work. Some of the work will take place outside of City Hall. When auditing, position requires traveling within Denver Metro area during normal working hours and occasionally out of state for one to two weeks duration. Audits may be conducted in adverse working environments controlled by the taxpayer. Must routinely transport various audit supplies, audit bag, and portable computer weighing up to 20 pounds. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Basic office equipment including but not limited to: personal computer, computer terminal, fax machine, postage machine, computer printer, ten-key calculator, and telephone. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history and when applicable, credit check, driver’s license record, education verification Pre-employment drug screen Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
May 07, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This is responsible professional accounting and administrative work conducting City tax audits and planning, organizing and supervising the work of the City’s Sales Tax Auditors. Duties involve the responsibility for supervising professional audit staff and for conducting audits of businesses to assure compliance with City ordinances. The varied work situations and problems encountered require employee to possess detailed familiarity with laws and accounting practices related to municipal tax matters. This position is located at Westminster City Hall, 4800 W. 92nd Avenue. A Monday through Friday 8:00 a.m. to 5:00 p.m., a Monday through Thursday 7:00 a.m. to 6:00 p.m., or a Tuesday through Friday 7:00 a.m. to 6:00 p.m. schedule would be considered. After a 100 percent in-office onboarding period, some remote schedule options may be offered based on operational coverage requirements. In order to be considered for this position, all candidates must attach a cover letter and resume (maximum of two pages for each document) to the online application at the time of submittal. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility and takes calculated risks when appropriate Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate considerable knowledge of generally accepted accounting procedures and principles Demonstrate knowledge of modern practices, principles and procedures in the performance of audits Demonstrate strong interpersonal skills including the ability to express ideas concisely and clearly, verbally and in writing Demonstrate working knowledge of various word processing and spreadsheet applications Analyze and solve a wide variety of auditing and accounting problems Assist in initiating and executing revenue collection procedures Handle the stress of court appearances and give effective testimony in support of the City's position Establish and maintain effective working relationships with, other employees, city officials and the public, even in contentious circumstances Transport and operate a personal computer Demonstrate knowledge of municipal revenue laws, requirements and procedures Demonstrate knowledge of computerized database systems, computerized accounting systems, and geographic information systems Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Auditing: Recommends taxpayers to be audited Commutes to taxpayer offices both locally and out-of-town to obtain taxpayer records to perform fieldwork of businesses, which may include the following activities: Reads taxpayer records to evaluate taxpayer’s accounting systems, internal controls, availability, volume and reliability of records Recognizes different accounting systems and compiles tax information from incomplete records Interprets and applies Westminster Municipal Code provisions to determine compliance and identify exceptions from City ordinances; Communicates audit results to taxpayer or taxpayer's representative both orally and in writingCommunicates audit findings at informal meetings, to hearing officers, and in courtEvaluates audit practices and procedures so as to simplify process and increase revenue collection efficiency, and proposes procedural changesMaintains current overall knowledge and in-depth specific knowledge of evolving complex tax issues and applicable State and Federal lawsReviews and issues final determination on claims for refundTakes lead role in review of Voluntary Disclosure Agreements and related compliance agreementsIdentifies projects and follow up on tax reporting requirements for construction activities in the City of Westminster2. Tax Software Program: Works with the Sales Tax Leadership, IT Staff, Vendors, and other stakeholders to identify and implement software program updates, enhancements, or new tax systems for the benefit of the organization Assists in the implementation of new software systems or processes 3. Accounting: Assists with monthly and year-end close activities Provides support to the Sales Tax Leadership in responding to accounting inquires 4. Enforcement: Assists the Revenue Agent with collection activities as necessary, including issuing summons, representing the City at Municipal Court proceedings, monitoring business activity, and coordinating distraints 5. Taxpayer Education: Conducts tax compliance seminars for groups and individual businesses Represents the City at professional and public organizations 6. Communicates with businesses in person and over the phone to ensure that City taxes are being properly charged, collected and remitted 7. Drafts and updates City tax guides, rules and regulations 8. Maintains regular and punctual attendance Other Duties and Responsibilities 1. Operates a copy machine, fax machine and other standard office equipment 2. Assists with preparing financial, audit, and enforcement reports as assigned 3. Reads hard copy request, including supporting documentation, to verify requests for refunds 4. Answers telephone, greets general public and provides clerical support for the Sales Tax Division on a periodic basis Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses and Certifications Required : Graduation from a four (4)-year college with major course work in accounting or closely related field Experience in accounting or auditing Must possess a valid driver’s license and maintain a safe driving record for continued employment Proficient with Microsoft Excel Preferred : Experience in sales and use tax auditing at a state or local level Experience using GenTax Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing sometimes for extended periods Frequent squatting, reaching above shoulder and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing and reaching below shoulder to store documents, material and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, push/pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing/pulling of up to twenty-five (25) pounds with dollies and carts Lift and transport various audit supplies including audit bags and work papers sometimes weighing up to 20 pounds WORKING CONDITIONS Work is constantly performed indoors. This is primarily sedentary office work. Some of the work will take place outside of City Hall. When auditing, position requires traveling within Denver Metro area during normal working hours and occasionally out of state for one to two weeks duration. Audits may be conducted in adverse working environments controlled by the taxpayer. Must routinely transport various audit supplies, audit bag, and portable computer weighing up to 20 pounds. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Basic office equipment including but not limited to: personal computer, computer terminal, fax machine, postage machine, computer printer, ten-key calculator, and telephone. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history and when applicable, credit check, driver’s license record, education verification Pre-employment drug screen Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
Loveland Fire Rescue Authority (LFRA) is seeking a Finance Manger to serve as a senior advisor to the Fire Chief, senior leadership, and the Board of Directors. Reporting to the Fire Chief, this position will direct and manage LFRA's administrative, budgeting, and financial services and systems. Salary Information: The salary range for this exempt position is $119,000 - $178,600 per year, with a hiring range of $119,000 - $148,800 per year, depending on qualifications and experience. The application deadline is Friday, May 31, 2024 at 12 noon M.S.T . Benefits Information : At LFRA we recognize the importance of providing a comprehensive benefit program in an effort to help you and your eligible family members maintain your health and well-being. LFRA offers the following benefits: Medical, dental and vision benefits Retirement Plans: 401(a) with employer match and voluntary 457 Basic Life/Accidental Death & Dismemberment Flexible spending accounts Paid time off including vacation, medical, holidays Staff Psychologist & peer support team To view information on LFRA's benefits refer to our 2024 Employee Benefits Guide. Specifically the Finance Manager will: Evaluate financial information and advise the Fire Chief and Board of Directors in the development, preparation, and implementation of short- and long-range strategic financial objectives. Prepare financial reports, studies, and agendas for board meetings; recommend items to the Fire Chief to be discussed and items needing resolution. Oversee the administration of grant funds and ensure LFRA complies with financial legal requirements. Work with the Fire Chief, Executive Staff, and Board of Directors in developing and implementing the annual budget including determining budget format and fund availability. Serves as the Authority's Budget Officer with state and federal agencies. Develop short- and long-term financial plans; monitor the integration of the plan with the financial plans of governing partners. Manage the cost recovery process for billable services. We are looking for a candidate that will: Demonstrate advanced knowledge of business practices, governmental accounting, budgeting, finance, investment programs, debt management, sales tax, and mill levies. Analyze problems, identify alternative solutions, potential consequences and implement recommendations in support of LFRA goals. Develop innovative and influential presentations, speeches, and trainings. Maintain sensitive and confidential information. Show advanced attention to detail with the capability to prioritize and meet deadlines. Establish and maintain effective working relationships with LFRA personnel, representatives of other agencies, and members of the community. Qualifications: Education : Bachelor's degree in Finance, Accounting, Business Administration or Public Administration required. Master's degree and CPA certification preferred. Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be substituted on a year-for-year basis. Experience : Five years' progressively responsible experience in finance, accounting, or budgeting required. Two years' supervisory experience required. Public finance experience required. Special district/Fire district finance experience preferred. License/Certifications : Certified Public Accountant (CPA) preferred. NIMS 100, 200, 700, 706, 800 required within 12 months of date of hire. NIMS E/L/G0300 and E/L/G0400 preferred within 24 months of date of hire. Please review the full job description here: LFRA Finance Manager Recruitment Timeline (LFRA reserves the right to alter any recruitment process without notice) Fri. 5/31 at 12pm M.S.T. Application Deadline Fri. 5/31 - Weds. 6/5 Skills testing and/or self-paced video interviews (as needed) Mon. 6/10 In-person Interviews* Mon. 7/8 Anticipated Start Date* * must be in-person - Loveland, CO Equal Opportunity Employer LFRA is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, gender variance, marital status, genetic information, military status, disability, or any other status protected by law or regulation. We encourage, value and respect diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to LFRAHumanResources@lfra.org or 970-962-3199. Veteran's Preference LFRA applies a veterans’ preference to all hiring decisions. In accordance with C.R.S. 8-1-153, former military personnel or their surviving spouse must be verified as a “veteran”, by providing their or the service member’s DD214. The veterans’ preference does not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by LFRA. To complete and submit a LFRA Veteran's Preference application form, click here .
May 07, 2024
Full Time
Loveland Fire Rescue Authority (LFRA) is seeking a Finance Manger to serve as a senior advisor to the Fire Chief, senior leadership, and the Board of Directors. Reporting to the Fire Chief, this position will direct and manage LFRA's administrative, budgeting, and financial services and systems. Salary Information: The salary range for this exempt position is $119,000 - $178,600 per year, with a hiring range of $119,000 - $148,800 per year, depending on qualifications and experience. The application deadline is Friday, May 31, 2024 at 12 noon M.S.T . Benefits Information : At LFRA we recognize the importance of providing a comprehensive benefit program in an effort to help you and your eligible family members maintain your health and well-being. LFRA offers the following benefits: Medical, dental and vision benefits Retirement Plans: 401(a) with employer match and voluntary 457 Basic Life/Accidental Death & Dismemberment Flexible spending accounts Paid time off including vacation, medical, holidays Staff Psychologist & peer support team To view information on LFRA's benefits refer to our 2024 Employee Benefits Guide. Specifically the Finance Manager will: Evaluate financial information and advise the Fire Chief and Board of Directors in the development, preparation, and implementation of short- and long-range strategic financial objectives. Prepare financial reports, studies, and agendas for board meetings; recommend items to the Fire Chief to be discussed and items needing resolution. Oversee the administration of grant funds and ensure LFRA complies with financial legal requirements. Work with the Fire Chief, Executive Staff, and Board of Directors in developing and implementing the annual budget including determining budget format and fund availability. Serves as the Authority's Budget Officer with state and federal agencies. Develop short- and long-term financial plans; monitor the integration of the plan with the financial plans of governing partners. Manage the cost recovery process for billable services. We are looking for a candidate that will: Demonstrate advanced knowledge of business practices, governmental accounting, budgeting, finance, investment programs, debt management, sales tax, and mill levies. Analyze problems, identify alternative solutions, potential consequences and implement recommendations in support of LFRA goals. Develop innovative and influential presentations, speeches, and trainings. Maintain sensitive and confidential information. Show advanced attention to detail with the capability to prioritize and meet deadlines. Establish and maintain effective working relationships with LFRA personnel, representatives of other agencies, and members of the community. Qualifications: Education : Bachelor's degree in Finance, Accounting, Business Administration or Public Administration required. Master's degree and CPA certification preferred. Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be substituted on a year-for-year basis. Experience : Five years' progressively responsible experience in finance, accounting, or budgeting required. Two years' supervisory experience required. Public finance experience required. Special district/Fire district finance experience preferred. License/Certifications : Certified Public Accountant (CPA) preferred. NIMS 100, 200, 700, 706, 800 required within 12 months of date of hire. NIMS E/L/G0300 and E/L/G0400 preferred within 24 months of date of hire. Please review the full job description here: LFRA Finance Manager Recruitment Timeline (LFRA reserves the right to alter any recruitment process without notice) Fri. 5/31 at 12pm M.S.T. Application Deadline Fri. 5/31 - Weds. 6/5 Skills testing and/or self-paced video interviews (as needed) Mon. 6/10 In-person Interviews* Mon. 7/8 Anticipated Start Date* * must be in-person - Loveland, CO Equal Opportunity Employer LFRA is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, gender variance, marital status, genetic information, military status, disability, or any other status protected by law or regulation. We encourage, value and respect diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to LFRAHumanResources@lfra.org or 970-962-3199. Veteran's Preference LFRA applies a veterans’ preference to all hiring decisions. In accordance with C.R.S. 8-1-153, former military personnel or their surviving spouse must be verified as a “veteran”, by providing their or the service member’s DD214. The veterans’ preference does not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by LFRA. To complete and submit a LFRA Veteran's Preference application form, click here .
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00pm on: 12/7/23, 2/1/24, 3/7/24, *5/1/24, 6/7/24, 9/6/24, 12/6/24 Incumbents are responsible for a variety of civil engineering work in connection with the design, surveying, testing of materials and construction of public works projects. Public works projects include, but are not limited to roads and bridges; traffic control system design; drainage, water and wastewater collection, distribution and treatment; airports; new building construction and remodels; and other structures and projects. Senior Civil Engineer is characterized by the assignment of responsibility for a specific program, functioning either as a project/resident engineer or acting in a staff engineering capacity assisting major division chiefs in determining and fulfilling program responsibilities of the division. The position calls for the exercise of a high degree of initiative, technical proficiency, and judgment. Supervision over professional engineers, including one or more Associates, is normally required of this class, but assignments may be of a highly specialized and very responsible function that does not require supervision of others. In developmental programs, or programs which rely on the services of private consulting firms, this class may supervise few direct subordinates. The Senior is distinguished from the lower class of Associate by the level of responsibility and difficulty and variety of engineering work performed. A Senior is normally responsible for all phases of a major program, whereas an Associate is responsible for one or more individual projects within a program. Incumbent(s) receive general direction from a higher level manager and exercise(s) direct and indirect supervision over lower level professional staff, technical, and clerical personnel. Examples of Knowledge and Abilities Knowledge Of Applicable to All Options Principles and practices of civil engineering Methods and materials used in the design and construction of varied civil engineering projects Budget preparation Principles and techniques of personnel management and supervision Laws and regulations pertaining to public works construction and design General Option Civil engineering principles and practices applicable to construction, material testing administration, solid waste management Design of park facilities, parking lots and other miscellaneous civil engineering projects County surveyor and permit functions Laws and regulations pertaining to these programs Airport Option Engineering practices and principles applicable to planning and designing airfield and aircraft navigation facilities/equipment, roadways, traffic control and signaling, vehicle parking, sewer facilities, flood control and storm drainage, and water supply Federal, state and local laws ordinances and regulations pertaining to airport facilities Policies and procedures for coordinating airports projects with other Federal, State, County and other local agencies Financial management practices pertaining to the preparation and monitoring of capital improvement program project descriptions, and FAA grants Project management practices pertaining to the preparation of preliminary design and cost estimates for determining project budgetary needs, including other County departments' project support costs, and the identification of other branches' and/or departments' resource needs for design and construction projects Highway Engineering Option Specialized civil engineering principles and practices applicable to streets and highways Survey and construction practices related to highway projects Federal and state laws and regulations pertaining to highway and bridge construction and use Traffic control system design Traffic system management concepts Sanitary Engineering Option Specialized principles, practices, and methods of sanitary engineering Bacteriological, biological, physical, chemical, and other quality control processes involved in the treatment of wastewater Laws and regulations relating to wastewater treatment, collection, distribution and quality control requirements Water Resources Engineering Option Specialized knowledge of the principles, practices and methods of hydraulics, hydrology, water supply, hydraulic structures, drainage and flood control Laws and regulations pertaining to these subjects, as well as to ground and surface waters and water distributing agencies Ability To Plan, supervise and direct the work of professional and technical staff Analyze engineering and managerial problems and work out effective solutions Evaluate and perform difficult design work; perform feasibility and cost analysis studies Write reports, specifications, and contract documents Make written and verbal presentations to professional and civic groups work effectively with subordinates, superiors, official bodies, and the general public Employment Qualifications Minimum Qualifications Current registration as a civil engineer issued by the California State Board of Registration for Professional Engineers. AND Three years of full-time experience as a registered engineer performing duties which have included difficult and complex civil engineering projects with responsibilities comparable to those of a project, resident, or operations engineer for public works projects. Experience to be applied must be comparable to that of an Associate Civil Engineer within County of Sacramento service. Two years of this experience shall be in the option being tested. A Masters Degree in the option being tested may be substituted for one year of the experience. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Driver's License: A valid California Driver's License, Class C or higher, is required prior to appointment to this class. Failure to maintain the appropriate California Driver's License, may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Certification Requirements: Per Health and Safety Code, Sections 18949.25 - 18949.31, incumbents may be required to obtain a certification from a recognized state, national, or international association, as determined by the County, within two years of date of hire or assignment. Some positions in this class series require incumbents to complete one year of verifiable experience in the appropriate field and, within one year thereafter, to obtain certification from a recognized state, national, or international association, as determined by the County. Any person currently and continuously employed by the County as an inspector, plans examiner or building official, for not less than two years prior to January 1, 1996, is exempt from the certification requirements as outlined above. In addition, persons appointed to this class might be required to complete a minimum of 45 hours of continuing education every three years. The County may determine appropriate providers of continuing education such as community colleges or organizations affiliated with code enforcement. Note: Failure to meet the required certification requirements may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Physical Requirements: Sit for extended periods, frequently stand and walk Have manual dexterity and eye-hand coordination need to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment Have corrected vision in order to review plans and specifications and perform other essential functions of the job Occasionally walk on uneven terrain at construction sites, etc. Individuals who are unable to pass some of the physical requirements due to physical disability will be reviewed on a case-by-case basis. Working Conditions: May be required to work in excess of 40 hours a week and/or work irregular hours, particularly during emergency situations. Criminal History Check: The County may access criminal history information on candidates who have accepted a conditional offer of appointment within this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedure B-5 and applicable federal and state law. The County shall not consider for employment any applicant who has been convicted of a felony or misdemeanor that relates to or impacts the applicant's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. Special Access: Some incumbents in this class must acquire and maintain an airport security badge allowing access to secure County airport locations. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
May 01, 2024
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00pm on: 12/7/23, 2/1/24, 3/7/24, *5/1/24, 6/7/24, 9/6/24, 12/6/24 Incumbents are responsible for a variety of civil engineering work in connection with the design, surveying, testing of materials and construction of public works projects. Public works projects include, but are not limited to roads and bridges; traffic control system design; drainage, water and wastewater collection, distribution and treatment; airports; new building construction and remodels; and other structures and projects. Senior Civil Engineer is characterized by the assignment of responsibility for a specific program, functioning either as a project/resident engineer or acting in a staff engineering capacity assisting major division chiefs in determining and fulfilling program responsibilities of the division. The position calls for the exercise of a high degree of initiative, technical proficiency, and judgment. Supervision over professional engineers, including one or more Associates, is normally required of this class, but assignments may be of a highly specialized and very responsible function that does not require supervision of others. In developmental programs, or programs which rely on the services of private consulting firms, this class may supervise few direct subordinates. The Senior is distinguished from the lower class of Associate by the level of responsibility and difficulty and variety of engineering work performed. A Senior is normally responsible for all phases of a major program, whereas an Associate is responsible for one or more individual projects within a program. Incumbent(s) receive general direction from a higher level manager and exercise(s) direct and indirect supervision over lower level professional staff, technical, and clerical personnel. Examples of Knowledge and Abilities Knowledge Of Applicable to All Options Principles and practices of civil engineering Methods and materials used in the design and construction of varied civil engineering projects Budget preparation Principles and techniques of personnel management and supervision Laws and regulations pertaining to public works construction and design General Option Civil engineering principles and practices applicable to construction, material testing administration, solid waste management Design of park facilities, parking lots and other miscellaneous civil engineering projects County surveyor and permit functions Laws and regulations pertaining to these programs Airport Option Engineering practices and principles applicable to planning and designing airfield and aircraft navigation facilities/equipment, roadways, traffic control and signaling, vehicle parking, sewer facilities, flood control and storm drainage, and water supply Federal, state and local laws ordinances and regulations pertaining to airport facilities Policies and procedures for coordinating airports projects with other Federal, State, County and other local agencies Financial management practices pertaining to the preparation and monitoring of capital improvement program project descriptions, and FAA grants Project management practices pertaining to the preparation of preliminary design and cost estimates for determining project budgetary needs, including other County departments' project support costs, and the identification of other branches' and/or departments' resource needs for design and construction projects Highway Engineering Option Specialized civil engineering principles and practices applicable to streets and highways Survey and construction practices related to highway projects Federal and state laws and regulations pertaining to highway and bridge construction and use Traffic control system design Traffic system management concepts Sanitary Engineering Option Specialized principles, practices, and methods of sanitary engineering Bacteriological, biological, physical, chemical, and other quality control processes involved in the treatment of wastewater Laws and regulations relating to wastewater treatment, collection, distribution and quality control requirements Water Resources Engineering Option Specialized knowledge of the principles, practices and methods of hydraulics, hydrology, water supply, hydraulic structures, drainage and flood control Laws and regulations pertaining to these subjects, as well as to ground and surface waters and water distributing agencies Ability To Plan, supervise and direct the work of professional and technical staff Analyze engineering and managerial problems and work out effective solutions Evaluate and perform difficult design work; perform feasibility and cost analysis studies Write reports, specifications, and contract documents Make written and verbal presentations to professional and civic groups work effectively with subordinates, superiors, official bodies, and the general public Employment Qualifications Minimum Qualifications Current registration as a civil engineer issued by the California State Board of Registration for Professional Engineers. AND Three years of full-time experience as a registered engineer performing duties which have included difficult and complex civil engineering projects with responsibilities comparable to those of a project, resident, or operations engineer for public works projects. Experience to be applied must be comparable to that of an Associate Civil Engineer within County of Sacramento service. Two years of this experience shall be in the option being tested. A Masters Degree in the option being tested may be substituted for one year of the experience. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Driver's License: A valid California Driver's License, Class C or higher, is required prior to appointment to this class. Failure to maintain the appropriate California Driver's License, may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Certification Requirements: Per Health and Safety Code, Sections 18949.25 - 18949.31, incumbents may be required to obtain a certification from a recognized state, national, or international association, as determined by the County, within two years of date of hire or assignment. Some positions in this class series require incumbents to complete one year of verifiable experience in the appropriate field and, within one year thereafter, to obtain certification from a recognized state, national, or international association, as determined by the County. Any person currently and continuously employed by the County as an inspector, plans examiner or building official, for not less than two years prior to January 1, 1996, is exempt from the certification requirements as outlined above. In addition, persons appointed to this class might be required to complete a minimum of 45 hours of continuing education every three years. The County may determine appropriate providers of continuing education such as community colleges or organizations affiliated with code enforcement. Note: Failure to meet the required certification requirements may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Physical Requirements: Sit for extended periods, frequently stand and walk Have manual dexterity and eye-hand coordination need to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment Have corrected vision in order to review plans and specifications and perform other essential functions of the job Occasionally walk on uneven terrain at construction sites, etc. Individuals who are unable to pass some of the physical requirements due to physical disability will be reviewed on a case-by-case basis. Working Conditions: May be required to work in excess of 40 hours a week and/or work irregular hours, particularly during emergency situations. Criminal History Check: The County may access criminal history information on candidates who have accepted a conditional offer of appointment within this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedure B-5 and applicable federal and state law. The County shall not consider for employment any applicant who has been convicted of a felony or misdemeanor that relates to or impacts the applicant's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. Special Access: Some incumbents in this class must acquire and maintain an airport security badge allowing access to secure County airport locations. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This position works with limited supervision from the Open Space Superintendent and assists the Parks, Recreation, and Libraries Department in carrying out the objectives of the Open Space program. The Open Space Supervisor provides expertise to oversee and monitor multiple projects of small to medium size and complexity that have been identified to support the Open Space Stewardship Plan. The Open Space Supervisor will provide leadership, direction, supervision and guidance to a dynamic team responsible for recruiting, supporting, and managing volunteers, , delivering programs focused on outdoor recreation, environmental education, trail use, sustainability and stewardship opportunities. Supervise four direct reports with responsibilities in the work areas below and assist the Open Space Superintendent in long-term vision planning and management plan implementation: Natural resource and stewardship programs, including native and non-native vegetation mapping, monitoring, and data analysis, prairie restoration, and implementation, noxious and undesirable weed control, wildlife mapping, monitoring, management, and data analysis Volunteer, education, and outreach programming. Pilot and maintain outreach plans to engage the community to promote stewardship of Open Space values and other relevant topics Create and implement programs to help maintain the balance of ecosystem preservation and passive recreation in Open Space Recruit, manage, and maintain effective communication with volunteers and youth corps including notifications and training Utilize knowledge of local ecosystems to create site-specific work plans based on Open Space plans, goals, and objectives for youth corps and other organizations to implement in the field The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the mission of the Parks, Recreation and Libraries Department, which is to provide exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate a high degree of knowledge of natural resource and recreation management, sustainability and stewardship principles Supervise, inspire and motivate a dynamic group of individuals Demonstrated skill in natural resource management and the ability to research, develop and apply concepts to operations; experience in program coordination including volunteer management, youth corps oversight, and partner agency collaboration; creative in developing solutions for ecosystem enhancement in urban settings Demonstrate knowledge of best practices, procedures, and processes for contract administration and compliance with grants; write scope of work for Requests for Proposals/Bids (RFPs/RFBs), review proposals/bids, and manage contracts Coordinate the development of area management plans for Open Space properties, including providing for public input and engagement, developing proposed actions for the protection of natural resources while providing for passive recreation opportunities Apply knowledge of the principles and practice of project management Provide and implement a vision of goals and objectives for the team Communicate at a high level both verbally and written Create an atmosphere of creativity and innovation Contribute to and provide support for the strategic plan for the Open Space Program Meet deadlines while handling multiple tasks and work hours above and beyond regular schedule to bring project objectives to completion Establish and maintain effective working relationships with superiors, other employees, City officials, and the public through honest, open communication and follow-through on commitments Attend meetings and work at special events and programs Professionally interact with all levels of this organization as well as outside organizations JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Provides functional supervision and coordinate work activities of assigned staff with responsibilities for open space management plan implementation, restoration and ecosystem management, youth corps and volunteer management, grant writing and administration, contractor/consultant oversightAssists with the coordination and implementation of the City of Westminster’s Open Space Stewardship PlanLeads the development and implementation of area management plans for the Open Space system, focused on ecosystem restoration and passive recreational management.Assists or leads the Open Space staff with special and routine projects and events related to planning, development, grants and Open Space land managementManages expenditures and revenues, manages and maintains contracts and agreements, researches and applies for appropriate grants; administers and reports on procured grantsEvaluates proposals and bids, recommends award and negotiates and administers contract followed by reviewing documents, reports and inspecting work products from consultant and contractors from start to project close-outProvides oversight to consultants, design professionals, environmental specialists and contractors as neededMaintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Equivalent to a bachelor’s degree from an accredited college or university Bachelor’s degree from an accredited college in Natural Resource Management, Environmental Science, Wildlife or Conservation Sciences, Biology, or closely related field; requires an in-depth comprehension and familiarity with local ecosystems, encompassing native, invasive, and noxious flora and fauna. Thorough understanding of natural areas and open space conservation in the Colorado high plains prairie and the management of urban open space programs to plan for and implement resource conservation and sustainability practices Experience working with youth, managing volunteers, and coordinating with outside organizations to implement projects One or more years of work experience in open space or parks performing project management, planning, or restoration One or more years of work experience in grant writing, implementation and reporting Maintain a valid driver’s license and safe driving record throughout employment At least two (2) years of supervisory experience Experience with budget development and management Passionate commitment to the Parks, Recreation and Libraries Department’s mission statement Preferred : Advanced Degree in Natural Resource Management, Environmental Science, Wildlife or Conservation Sciences, Biology, or closely related field Experience drafting and implementing natural resource management plans Three (3) years of increasingly responsible full-time experience in open space management or natural resource management Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements This position can be physical in nature and requires sufficient physical strength and stamina for bending, lifting, pulling, pushing, carrying, walking, running, sitting and standing are some of the motor skills needed to complete work-related tasks. WORKING CONDITIONS Work is performed both indoors in a highly used public facility where noise level is high with frequent interruptions, and outdoors, which may include cold, heat, wet, snow, humid or icy conditions and with exposure to, dusts, grasses, molds, and fertilizers. There may be exposure to cleaning agents and other chemicals. The most critical physical activities of the work environment involve leading demanding outdoor activities, etc. Must possess the sufficient physical strength and flexibility to lift/maneuver the recreational equipment/supplies applicable to each individual position. Required Materials and Equipment Computers and computer programs such as JDEdwards, Outlook, GIS, Windows and related software programs. Knowledge of the operation of equipment used in the maintenance of open space and public facilities including; trucks, trailers, tractors, loaders, backhoes, mowers, renovators, seeders, mulchers and other related equipment. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references, criminal history and driver’s license record Pre-employment drug screen Pre-employment physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/13/2024 8:30 AM Mountain
Apr 30, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This position works with limited supervision from the Open Space Superintendent and assists the Parks, Recreation, and Libraries Department in carrying out the objectives of the Open Space program. The Open Space Supervisor provides expertise to oversee and monitor multiple projects of small to medium size and complexity that have been identified to support the Open Space Stewardship Plan. The Open Space Supervisor will provide leadership, direction, supervision and guidance to a dynamic team responsible for recruiting, supporting, and managing volunteers, , delivering programs focused on outdoor recreation, environmental education, trail use, sustainability and stewardship opportunities. Supervise four direct reports with responsibilities in the work areas below and assist the Open Space Superintendent in long-term vision planning and management plan implementation: Natural resource and stewardship programs, including native and non-native vegetation mapping, monitoring, and data analysis, prairie restoration, and implementation, noxious and undesirable weed control, wildlife mapping, monitoring, management, and data analysis Volunteer, education, and outreach programming. Pilot and maintain outreach plans to engage the community to promote stewardship of Open Space values and other relevant topics Create and implement programs to help maintain the balance of ecosystem preservation and passive recreation in Open Space Recruit, manage, and maintain effective communication with volunteers and youth corps including notifications and training Utilize knowledge of local ecosystems to create site-specific work plans based on Open Space plans, goals, and objectives for youth corps and other organizations to implement in the field The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the mission of the Parks, Recreation and Libraries Department, which is to provide exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate a high degree of knowledge of natural resource and recreation management, sustainability and stewardship principles Supervise, inspire and motivate a dynamic group of individuals Demonstrated skill in natural resource management and the ability to research, develop and apply concepts to operations; experience in program coordination including volunteer management, youth corps oversight, and partner agency collaboration; creative in developing solutions for ecosystem enhancement in urban settings Demonstrate knowledge of best practices, procedures, and processes for contract administration and compliance with grants; write scope of work for Requests for Proposals/Bids (RFPs/RFBs), review proposals/bids, and manage contracts Coordinate the development of area management plans for Open Space properties, including providing for public input and engagement, developing proposed actions for the protection of natural resources while providing for passive recreation opportunities Apply knowledge of the principles and practice of project management Provide and implement a vision of goals and objectives for the team Communicate at a high level both verbally and written Create an atmosphere of creativity and innovation Contribute to and provide support for the strategic plan for the Open Space Program Meet deadlines while handling multiple tasks and work hours above and beyond regular schedule to bring project objectives to completion Establish and maintain effective working relationships with superiors, other employees, City officials, and the public through honest, open communication and follow-through on commitments Attend meetings and work at special events and programs Professionally interact with all levels of this organization as well as outside organizations JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Provides functional supervision and coordinate work activities of assigned staff with responsibilities for open space management plan implementation, restoration and ecosystem management, youth corps and volunteer management, grant writing and administration, contractor/consultant oversightAssists with the coordination and implementation of the City of Westminster’s Open Space Stewardship PlanLeads the development and implementation of area management plans for the Open Space system, focused on ecosystem restoration and passive recreational management.Assists or leads the Open Space staff with special and routine projects and events related to planning, development, grants and Open Space land managementManages expenditures and revenues, manages and maintains contracts and agreements, researches and applies for appropriate grants; administers and reports on procured grantsEvaluates proposals and bids, recommends award and negotiates and administers contract followed by reviewing documents, reports and inspecting work products from consultant and contractors from start to project close-outProvides oversight to consultants, design professionals, environmental specialists and contractors as neededMaintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Equivalent to a bachelor’s degree from an accredited college or university Bachelor’s degree from an accredited college in Natural Resource Management, Environmental Science, Wildlife or Conservation Sciences, Biology, or closely related field; requires an in-depth comprehension and familiarity with local ecosystems, encompassing native, invasive, and noxious flora and fauna. Thorough understanding of natural areas and open space conservation in the Colorado high plains prairie and the management of urban open space programs to plan for and implement resource conservation and sustainability practices Experience working with youth, managing volunteers, and coordinating with outside organizations to implement projects One or more years of work experience in open space or parks performing project management, planning, or restoration One or more years of work experience in grant writing, implementation and reporting Maintain a valid driver’s license and safe driving record throughout employment At least two (2) years of supervisory experience Experience with budget development and management Passionate commitment to the Parks, Recreation and Libraries Department’s mission statement Preferred : Advanced Degree in Natural Resource Management, Environmental Science, Wildlife or Conservation Sciences, Biology, or closely related field Experience drafting and implementing natural resource management plans Three (3) years of increasingly responsible full-time experience in open space management or natural resource management Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements This position can be physical in nature and requires sufficient physical strength and stamina for bending, lifting, pulling, pushing, carrying, walking, running, sitting and standing are some of the motor skills needed to complete work-related tasks. WORKING CONDITIONS Work is performed both indoors in a highly used public facility where noise level is high with frequent interruptions, and outdoors, which may include cold, heat, wet, snow, humid or icy conditions and with exposure to, dusts, grasses, molds, and fertilizers. There may be exposure to cleaning agents and other chemicals. The most critical physical activities of the work environment involve leading demanding outdoor activities, etc. Must possess the sufficient physical strength and flexibility to lift/maneuver the recreational equipment/supplies applicable to each individual position. Required Materials and Equipment Computers and computer programs such as JDEdwards, Outlook, GIS, Windows and related software programs. Knowledge of the operation of equipment used in the maintenance of open space and public facilities including; trucks, trailers, tractors, loaders, backhoes, mowers, renovators, seeders, mulchers and other related equipment. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references, criminal history and driver’s license record Pre-employment drug screen Pre-employment physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/13/2024 8:30 AM Mountain
City of Kennewick, WA
Kennewick, WA, United States
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY General Statement of Duties: Under general supervision, a Maintenance and Construction Craftsworker performs semi-skilled and general work, including equipment operation, maintenance, repair and construction in the Public Works, Employee & Community Relations, Finance or Management Services Departments. Performs related work as required. Work hours are varied and include evenings and weekends. Distinguishing Features of the Class: A Maintenance and Construction Craftsworker performs a wide variety of semi-skilled and general work in one of the major divisions of the Public Works, Parks or Support Services Departments, and may be temporarily assigned to other Departments within the City as required. Must possess the skills, knowledge and physical capabilities to perform the duties of the position and must comply with City and Department policies, procedures and methods at all times. Must demonstrate an ability to work independently with minimal direct supervision. A Maintenance and Construction Craftsworker is distinguished from a higher-level General Craftsworker by the latter acting in a lead capacity, possessing greater technical skills and knowledge and performing more difficult tasks. A Maintenance and Construction Craftsworker may train, supervise and direct the work of part-time, seasonal workers or temporary workers. Maintenance and Construction Craftsworkers are divided into Level I and Level II, and are distinguished by the latter possessing both a Commercial Driver's License and an approved certification requiring continuing education units. Examples of Work Performed (Illustrative Only) Water Division: Replaces, repairs, relocates and installs water lines; locates pipes and lines, repairs broken mains by applying full circle clamps to breaks or by cutting and removing old pipe and replacing with new section of pipe and adding quick couplers; taps into main water lines (wet or dry) to provide stub service to property; cuts asphalt street sections with concrete saw and removes concrete and dirt with shovel to reach pipes; backfills holes and trenches; installs and adjusts level of water meters and meter boxes; repairs and tests water meters; installs valves in water mains; tests and inspects large meters and pressure regulating valves (PRVs), performs leak detection using survey equipment, sets cones and barricades for traffic control; conducts pressure tests of water lines to determine leakage and breaks in water mains; maintains fire hydrants as required; may operate welding machine to thaw frozen lines; uses a dump truck, compaction wacker, pickup truck, concrete saw, tap machine, loader, jackhammer, boom truck, pressure pump and other similar equipment required for the maintenance, installation and repair of water lines; uses various hand tools, including shovels, wrenches and picks; performs routine preventative maintenance of equipment by checking oil, fluids, water and tire levels and advises superiors of mechanical or operational problems; performs routine housekeeping of City well sites, pump houses and the City shops and yard; and performs related work and weekend and overtime work as required. Employment Standards MINIMUM QUALIFICATIONS Regardless of level, a Maintenance and Construction Craftsworker must meet the following minimum qualifications: must possess a high school diploma or G.E.D. and at least six (6) months of previous work experience performing maintenance work, repairs, equipment operation and motor vehicle operation, or an equivalent combination of education and experience. Demonstrated proficiency in construction and grounds maintenance. Demonstrated proficiency using maps and plans. Demonstrated proficiency in safely using required tools and operating required equipment. Must possess and maintain a valid, unrestricted Washington State Driver’s License. Must possess or obtain the following within six (6) months: flagging, first aid, and any other appropriate certifications as required by law, ordinance or department regulations. May be required to obtain a Commercial Driver’s License (CDL) within twelve (12) months of employment based on division standards (see below), and a minimum of a CDL learner's permit on the date of hire. Additional Minimum Requirements per Division/Department for M&C II: Water Division - at least two (2) years of water distribution-related experience, Washington State Commercial Drivers License, Class B or higher (to be obtained within 12 months of hire) and Water Distribution Manager I certification (to be obtained within 18 months of hire). Supplemental Requirements Physical Activity Requirements: To perform the essential functions of the job, a Maintenance and Construction Craftsworker must be able to perform the following: Stooping, kneeling, crouching, reaching, standing, climbing, crawling, walking, pulling, lifting, fine motor dexterity, grasping, and seeing/observing; ability to walk and stand for long periods of time. Ability to work outdoors under adverse and varied weather conditions. Heavy Work: Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects. FLSA: Non-Exempt Contract The benefits listed below are those currently enjoyed by the full-time IUOE (International Union of Operating Engineers) City of Kennewick employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action, union contracts or changes mandated by state and federal law. Paid Holidays 12 per year (10 scheduled; 2 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and two floating holidays selected by the employee. An employee will accrue one of the two floating holidays on February 12. The second floating holiday is to be selected by the employee in cooperation with the employer. An employee will only accrue a floating holiday if actually employed. Paid Time Off (PTO) Effective January 1, 2017, the City will implement a paid time off (PTO) program to replace sick leave and vacation accruals. The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program after completing 6 months of employment. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share of 10% per month (depending on number of family members covered) for medical insurance. Life Insurance The City currently pays the entire premium for group term life insurance coverage ($14,000) for employees. Employees may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Formore detailedinformation on benefits for a specific Collective Bargaining Group, all Agreements can be found at the following link: https://www.go2kennewick.com/305/Current-Labor-Contracts Closing Date/Time: 5/12/2024 11:59 PM Pacific
Apr 26, 2024
Full Time
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY General Statement of Duties: Under general supervision, a Maintenance and Construction Craftsworker performs semi-skilled and general work, including equipment operation, maintenance, repair and construction in the Public Works, Employee & Community Relations, Finance or Management Services Departments. Performs related work as required. Work hours are varied and include evenings and weekends. Distinguishing Features of the Class: A Maintenance and Construction Craftsworker performs a wide variety of semi-skilled and general work in one of the major divisions of the Public Works, Parks or Support Services Departments, and may be temporarily assigned to other Departments within the City as required. Must possess the skills, knowledge and physical capabilities to perform the duties of the position and must comply with City and Department policies, procedures and methods at all times. Must demonstrate an ability to work independently with minimal direct supervision. A Maintenance and Construction Craftsworker is distinguished from a higher-level General Craftsworker by the latter acting in a lead capacity, possessing greater technical skills and knowledge and performing more difficult tasks. A Maintenance and Construction Craftsworker may train, supervise and direct the work of part-time, seasonal workers or temporary workers. Maintenance and Construction Craftsworkers are divided into Level I and Level II, and are distinguished by the latter possessing both a Commercial Driver's License and an approved certification requiring continuing education units. Examples of Work Performed (Illustrative Only) Water Division: Replaces, repairs, relocates and installs water lines; locates pipes and lines, repairs broken mains by applying full circle clamps to breaks or by cutting and removing old pipe and replacing with new section of pipe and adding quick couplers; taps into main water lines (wet or dry) to provide stub service to property; cuts asphalt street sections with concrete saw and removes concrete and dirt with shovel to reach pipes; backfills holes and trenches; installs and adjusts level of water meters and meter boxes; repairs and tests water meters; installs valves in water mains; tests and inspects large meters and pressure regulating valves (PRVs), performs leak detection using survey equipment, sets cones and barricades for traffic control; conducts pressure tests of water lines to determine leakage and breaks in water mains; maintains fire hydrants as required; may operate welding machine to thaw frozen lines; uses a dump truck, compaction wacker, pickup truck, concrete saw, tap machine, loader, jackhammer, boom truck, pressure pump and other similar equipment required for the maintenance, installation and repair of water lines; uses various hand tools, including shovels, wrenches and picks; performs routine preventative maintenance of equipment by checking oil, fluids, water and tire levels and advises superiors of mechanical or operational problems; performs routine housekeeping of City well sites, pump houses and the City shops and yard; and performs related work and weekend and overtime work as required. Employment Standards MINIMUM QUALIFICATIONS Regardless of level, a Maintenance and Construction Craftsworker must meet the following minimum qualifications: must possess a high school diploma or G.E.D. and at least six (6) months of previous work experience performing maintenance work, repairs, equipment operation and motor vehicle operation, or an equivalent combination of education and experience. Demonstrated proficiency in construction and grounds maintenance. Demonstrated proficiency using maps and plans. Demonstrated proficiency in safely using required tools and operating required equipment. Must possess and maintain a valid, unrestricted Washington State Driver’s License. Must possess or obtain the following within six (6) months: flagging, first aid, and any other appropriate certifications as required by law, ordinance or department regulations. May be required to obtain a Commercial Driver’s License (CDL) within twelve (12) months of employment based on division standards (see below), and a minimum of a CDL learner's permit on the date of hire. Additional Minimum Requirements per Division/Department for M&C II: Water Division - at least two (2) years of water distribution-related experience, Washington State Commercial Drivers License, Class B or higher (to be obtained within 12 months of hire) and Water Distribution Manager I certification (to be obtained within 18 months of hire). Supplemental Requirements Physical Activity Requirements: To perform the essential functions of the job, a Maintenance and Construction Craftsworker must be able to perform the following: Stooping, kneeling, crouching, reaching, standing, climbing, crawling, walking, pulling, lifting, fine motor dexterity, grasping, and seeing/observing; ability to walk and stand for long periods of time. Ability to work outdoors under adverse and varied weather conditions. Heavy Work: Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects. FLSA: Non-Exempt Contract The benefits listed below are those currently enjoyed by the full-time IUOE (International Union of Operating Engineers) City of Kennewick employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action, union contracts or changes mandated by state and federal law. Paid Holidays 12 per year (10 scheduled; 2 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and two floating holidays selected by the employee. An employee will accrue one of the two floating holidays on February 12. The second floating holiday is to be selected by the employee in cooperation with the employer. An employee will only accrue a floating holiday if actually employed. Paid Time Off (PTO) Effective January 1, 2017, the City will implement a paid time off (PTO) program to replace sick leave and vacation accruals. The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program after completing 6 months of employment. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share of 10% per month (depending on number of family members covered) for medical insurance. Life Insurance The City currently pays the entire premium for group term life insurance coverage ($14,000) for employees. Employees may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Formore detailedinformation on benefits for a specific Collective Bargaining Group, all Agreements can be found at the following link: https://www.go2kennewick.com/305/Current-Labor-Contracts Closing Date/Time: 5/12/2024 11:59 PM Pacific
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,700.00 per month to $5,800.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist Non-Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Career Empowerment Center (CEC) Data Analyst and Office Manager is the primary position responsible for the day to day operations of the CEC. This position oversees the budget of the department, prepares forms and contracts, requests, requisitions, and monitors the supplies inventory. The CEC Data Analyst and Office Manager oversees the front office, provides training and support to front office staff (student workers) and participates in the hiring and supervision of student workers. In addition, the CEC Data Analyst and Office Manager will lead our assessment initiatives, data management, and technology utilization. The position will oversee large-scale surveys such as the first destination survey as well as the office metrics and utilization of the CEC. In addition, the position will be responsible for the data extraction of the multiple career related systems and make recommendations based on the usage. The successful candidate will have a growth mindset, be detail oriented and collaborative, and whose responsibilities will support and empower CEC stakeholders and support storytelling by leveraging data. Responsibilities Technology and Data Management Data and System Maintenance: Organize, develop, and maintain career data systems for smooth operation of technology platforms for all stakeholders. Ensure that data collected is current, correct, and complete and processes are well documented. Maintain data systems and research best practice and alternative solutions to our current business office applications. Evaluate effectiveness of additional career development technologies to support students. Survey & Data Analysis: Oversee the execution of the first-destination survey and other surveys, including designing, launching, and analyzing responses. Extract and analyze data from key career center systems (e.g. Handshake, 12Twenty) and review utilization to develop strategies to increase digital engagement. Reporting: Prepare written summaries and visualizations to highlight the impact of CEC on all stakeholders. Plan, develop, and coordinate annual summary reports. Provide data analysis and prepare reports for decision-making, presentations, and meetings. Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness. Provide professional development for colleagues in the program as needed (online and in-person presentations and online training modules). Fiscal Management Evaluate and recommend appropriate accounts for expenditures; propose new strategies and initiatives to develop additional revenue streams. Monitor all budgetary accounts; reconcile department budget records with accounting statements. Provide Director with updated reports with projected expenditures. Prepare monthly budget status and credit card reports. Manage contract processes (technology, staffing) working with Procurement and IT. Monitor inventory and purchase supplies. Manage front office and provide personnel and administrative support Manage the hiring, supervision and training of front desk student assistants. Design and assess processes and workflows to ensure efficient office operations. Maintain customer service standard of excellence to ensure high level of customer (student, employer, alumni, faculty/staff) satisfaction with CEC. Maintain office manual which outlines policies and procedures for all CEC front office operations and other critical workflows. Other Administrative Duties Provide administrative support to the Director. Provide event support for Employer Relations team. Provide student-facing support during peak usage periods. Establish and maintain record keeping system. Participate in department and campus committees. Minimum Qualifications Bachelor’s degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Required Qualifications Strong communication skills (written and oral). Strong project management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. Preferred Skills and Knowledge Bachelor's degree (or advanced degree) and at least 2 years of related experience. Experience with budget management. Proficiency in/knowledge of building and administering surveys. Experience analyzing large data sets. Proficiency in data analysis software and tools (e.g., Excel, R, Tableau, Microsoft Office, relational databases) to collect, analyze, interpret, and present career center outcomes and engagement data in a cohesive manner. Working knowledge of Handshake, 12Twenty, Canva, Canvas, and Peoplesoft. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: May 02 2024 Pacific Daylight Time Applications close: Sep 02 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,700.00 per month to $5,800.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist Non-Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Career Empowerment Center (CEC) Data Analyst and Office Manager is the primary position responsible for the day to day operations of the CEC. This position oversees the budget of the department, prepares forms and contracts, requests, requisitions, and monitors the supplies inventory. The CEC Data Analyst and Office Manager oversees the front office, provides training and support to front office staff (student workers) and participates in the hiring and supervision of student workers. In addition, the CEC Data Analyst and Office Manager will lead our assessment initiatives, data management, and technology utilization. The position will oversee large-scale surveys such as the first destination survey as well as the office metrics and utilization of the CEC. In addition, the position will be responsible for the data extraction of the multiple career related systems and make recommendations based on the usage. The successful candidate will have a growth mindset, be detail oriented and collaborative, and whose responsibilities will support and empower CEC stakeholders and support storytelling by leveraging data. Responsibilities Technology and Data Management Data and System Maintenance: Organize, develop, and maintain career data systems for smooth operation of technology platforms for all stakeholders. Ensure that data collected is current, correct, and complete and processes are well documented. Maintain data systems and research best practice and alternative solutions to our current business office applications. Evaluate effectiveness of additional career development technologies to support students. Survey & Data Analysis: Oversee the execution of the first-destination survey and other surveys, including designing, launching, and analyzing responses. Extract and analyze data from key career center systems (e.g. Handshake, 12Twenty) and review utilization to develop strategies to increase digital engagement. Reporting: Prepare written summaries and visualizations to highlight the impact of CEC on all stakeholders. Plan, develop, and coordinate annual summary reports. Provide data analysis and prepare reports for decision-making, presentations, and meetings. Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness. Provide professional development for colleagues in the program as needed (online and in-person presentations and online training modules). Fiscal Management Evaluate and recommend appropriate accounts for expenditures; propose new strategies and initiatives to develop additional revenue streams. Monitor all budgetary accounts; reconcile department budget records with accounting statements. Provide Director with updated reports with projected expenditures. Prepare monthly budget status and credit card reports. Manage contract processes (technology, staffing) working with Procurement and IT. Monitor inventory and purchase supplies. Manage front office and provide personnel and administrative support Manage the hiring, supervision and training of front desk student assistants. Design and assess processes and workflows to ensure efficient office operations. Maintain customer service standard of excellence to ensure high level of customer (student, employer, alumni, faculty/staff) satisfaction with CEC. Maintain office manual which outlines policies and procedures for all CEC front office operations and other critical workflows. Other Administrative Duties Provide administrative support to the Director. Provide event support for Employer Relations team. Provide student-facing support during peak usage periods. Establish and maintain record keeping system. Participate in department and campus committees. Minimum Qualifications Bachelor’s degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Required Qualifications Strong communication skills (written and oral). Strong project management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. Preferred Skills and Knowledge Bachelor's degree (or advanced degree) and at least 2 years of related experience. Experience with budget management. Proficiency in/knowledge of building and administering surveys. Experience analyzing large data sets. Proficiency in data analysis software and tools (e.g., Excel, R, Tableau, Microsoft Office, relational databases) to collect, analyze, interpret, and present career center outcomes and engagement data in a cohesive manner. Working knowledge of Handshake, 12Twenty, Canva, Canvas, and Peoplesoft. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: May 02 2024 Pacific Daylight Time Applications close: Sep 02 2024 Pacific Daylight Time Closing Date/Time:
Contra Costa County, CA
Martinez, California, United States
The Position About the Department of Information Technology The Contra Costa County Department of Information Technology (DoIT) provides a full range of services to the entire County and in the service of its various departments. DoIT’s team manages the central corporate computing complex, the County Wide Area Network (WAN), numerous Local Area Networks (LANs), and provides business and technical consulting services to departments and managers throughout the organization. The department provides services in Administration, Operations, Customer Service Center, Systems & Programming, Desktop and Network Services, Information Security, Public Safety Radio System over the Countywide Microwave System, and Telecommunications and Wide Area Network. Departmental staff provide assistance 24 hours a day, 7 days a week in order to meet the County’s needs. The Position and Ideal Candidate The Information Systems Division Director (Division Director) formulates, develops, plans, organizes, coordinates, and directs the staff and operations for one of the Divisions in the Department of Information Technology. The Department is organized into five divisions: Technical Services, Telecommunications, Enterprise Systems, Security, and Administration. The Department currently has openings in the Technical Services and Telecommunications Divisions. The Division Director for Telecommunications has the responsibility of all data and voice communications within Contra Costa County. In this role the ISDD-Telecom has a diverse span of responsibility including voice communications, data communications, public safety communications and structure cabling. We are looking for someone who has: The ability to be an effective communicator who assesses and includes stakeholders in decision-making and delivery. A deep understanding and experienced in the management and maintenance of large scale enterprise networks, enterprise grade datacenters, developing and maintaining private cloud platforms, and experienced in data communications technologies. Demonstrated ability to successfully manage staff conflicts. Proven ability to build high performing, collaborative technical teams. Proven ability to build and maintain strong relationships with customer departments. Proven ability to develop and manage multi-million dollar budgets. Demonstrated success in vendor management and managed services providers. What you will typically be responsible for: The 24x7x365 uptime for the County’s enterprise Wide Area Network that services critical County services including fire/life/safety functions. The 24x7x365 uptime and operations of the County’s data center. Developing the annual budget for the division, currently at over $12 million. Representing the Information Technology Department as determined by CIO/Director and ACIOs. Supervising 25+ employees within the Enterprise Systems Division and managing the division’s budget. Developing equipment and software replacement plans including Request for Proposal (RFP’s) for appropriate selection and recommending acquisition of equipment to the CIO/Director and ACIOs. A few reasons you might love this job: You will have the opportunity to lead, motivate, coach, and develop employees. You thrive in an environment where you have the opportunity to lead a team through challenges. You will be on the leading edge of emerging technologies and innovation. A few challenges you might face in this job : You will manage multiple priorities and deadlines, and balance competing interests. You maintain a high level of responsibility and accountability. You will be responsible to managing to a strict budget. You must be able to respond to critical outages 24x7x365. Competencies Required: Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Professional Impact : Presenting self as a positive representative of the organization Visionary Leadership : Taking a long-term view and building a shared vision with others; acting as a catalyst for organizational change Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Leading Cross-Divisional Collaboration : Demonstrating cooperation and teamwork while working within and across divisions and teams Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources : Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Leveraging Technology : Applying technology for improvements in organizational efficiency and effectiveness Project Management : Ensuring that projects are on-time, on-budget, and achieve their objectives Displaying Ownership and Accountability : Holding self and others accountable for measurable high-quality, timely, and cost-effective results Delivering Results : Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks To read the complete job description, please visit the website: www.cccounty.us/hr Minimum Qualifications License: Candidates must possess a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the application process; AND Education: Possession of a Bachelor's degree from an accredited college or university with major in computer science, business administration, public administration or a closely related field; AND Experience: Four (4) years of full-time experience in information systems which include two (2) years of senior management and administrative responsibility in a medium to large organization for enterprise & business systems including but not limited to ERP systems (People Soft), GIS, security, legacy systems (Mainframe) and customer specific information systems applications and services, or telecommunications and radio systems, or technical services, including networking, WAN, helpdesk, data center operations, desktop support, database management and servers. Government experience is preferred. Substitution for Education: Possession of a current CISSP (Certified Information Systems Security Professional), CISM (Certified Information Systems Manager), or GSLC (GIAC Security Leadership Certification) certification may substitute for part or all of the required education. Desirable Qualifications: Experience in Government Management or Public Administration. Professional credentials such as a certificate in management, project management professional (PMP), or applications/systems certificates Minimum of 5+ years in a senior leadership role within a large enterprise IT Department. Selection Process Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Interview: Applications will be evaluated, and those candidates deemed most qualified will be invited to interview. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. For recruitment specific questions, please contact Amanda Monson at Amanda.Monson@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 5/16/2024 11:59 PM Pacific
May 03, 2024
Full Time
The Position About the Department of Information Technology The Contra Costa County Department of Information Technology (DoIT) provides a full range of services to the entire County and in the service of its various departments. DoIT’s team manages the central corporate computing complex, the County Wide Area Network (WAN), numerous Local Area Networks (LANs), and provides business and technical consulting services to departments and managers throughout the organization. The department provides services in Administration, Operations, Customer Service Center, Systems & Programming, Desktop and Network Services, Information Security, Public Safety Radio System over the Countywide Microwave System, and Telecommunications and Wide Area Network. Departmental staff provide assistance 24 hours a day, 7 days a week in order to meet the County’s needs. The Position and Ideal Candidate The Information Systems Division Director (Division Director) formulates, develops, plans, organizes, coordinates, and directs the staff and operations for one of the Divisions in the Department of Information Technology. The Department is organized into five divisions: Technical Services, Telecommunications, Enterprise Systems, Security, and Administration. The Department currently has openings in the Technical Services and Telecommunications Divisions. The Division Director for Telecommunications has the responsibility of all data and voice communications within Contra Costa County. In this role the ISDD-Telecom has a diverse span of responsibility including voice communications, data communications, public safety communications and structure cabling. We are looking for someone who has: The ability to be an effective communicator who assesses and includes stakeholders in decision-making and delivery. A deep understanding and experienced in the management and maintenance of large scale enterprise networks, enterprise grade datacenters, developing and maintaining private cloud platforms, and experienced in data communications technologies. Demonstrated ability to successfully manage staff conflicts. Proven ability to build high performing, collaborative technical teams. Proven ability to build and maintain strong relationships with customer departments. Proven ability to develop and manage multi-million dollar budgets. Demonstrated success in vendor management and managed services providers. What you will typically be responsible for: The 24x7x365 uptime for the County’s enterprise Wide Area Network that services critical County services including fire/life/safety functions. The 24x7x365 uptime and operations of the County’s data center. Developing the annual budget for the division, currently at over $12 million. Representing the Information Technology Department as determined by CIO/Director and ACIOs. Supervising 25+ employees within the Enterprise Systems Division and managing the division’s budget. Developing equipment and software replacement plans including Request for Proposal (RFP’s) for appropriate selection and recommending acquisition of equipment to the CIO/Director and ACIOs. A few reasons you might love this job: You will have the opportunity to lead, motivate, coach, and develop employees. You thrive in an environment where you have the opportunity to lead a team through challenges. You will be on the leading edge of emerging technologies and innovation. A few challenges you might face in this job : You will manage multiple priorities and deadlines, and balance competing interests. You maintain a high level of responsibility and accountability. You will be responsible to managing to a strict budget. You must be able to respond to critical outages 24x7x365. Competencies Required: Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Professional Impact : Presenting self as a positive representative of the organization Visionary Leadership : Taking a long-term view and building a shared vision with others; acting as a catalyst for organizational change Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Leading Cross-Divisional Collaboration : Demonstrating cooperation and teamwork while working within and across divisions and teams Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources : Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Leveraging Technology : Applying technology for improvements in organizational efficiency and effectiveness Project Management : Ensuring that projects are on-time, on-budget, and achieve their objectives Displaying Ownership and Accountability : Holding self and others accountable for measurable high-quality, timely, and cost-effective results Delivering Results : Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks To read the complete job description, please visit the website: www.cccounty.us/hr Minimum Qualifications License: Candidates must possess a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the application process; AND Education: Possession of a Bachelor's degree from an accredited college or university with major in computer science, business administration, public administration or a closely related field; AND Experience: Four (4) years of full-time experience in information systems which include two (2) years of senior management and administrative responsibility in a medium to large organization for enterprise & business systems including but not limited to ERP systems (People Soft), GIS, security, legacy systems (Mainframe) and customer specific information systems applications and services, or telecommunications and radio systems, or technical services, including networking, WAN, helpdesk, data center operations, desktop support, database management and servers. Government experience is preferred. Substitution for Education: Possession of a current CISSP (Certified Information Systems Security Professional), CISM (Certified Information Systems Manager), or GSLC (GIAC Security Leadership Certification) certification may substitute for part or all of the required education. Desirable Qualifications: Experience in Government Management or Public Administration. Professional credentials such as a certificate in management, project management professional (PMP), or applications/systems certificates Minimum of 5+ years in a senior leadership role within a large enterprise IT Department. Selection Process Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Interview: Applications will be evaluated, and those candidates deemed most qualified will be invited to interview. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. For recruitment specific questions, please contact Amanda Monson at Amanda.Monson@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 5/16/2024 11:59 PM Pacific
Port of Oakland
Oakland, California, United States
Job Description *** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *** The Port is currently recruiting for the position of Senior Procurement Analyst. Under general supervision, the Senior Procurement Analyst administers the procurement programs of the Port and the Aviation Division; monitors the day-to-day procurement activities of their respective work units; and performs complex professional work in the procurement of materials, supplies and services. Examples of Duties Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level. Provides operational direction to user department(s) and vendors through the interpretation of purchasing rules, regulations and policies to ensure compliance with state and local laws; serves as technical resource to Port divisions/departments in procurement of supplies and services. Collaborates with the Purchasing Manager and/or other designated manager, as appropriate, in setting priorities to meet departmental goals and objectives. Develops and implements pilot projects, such as, the integrated supplier program; solicits necessary information from user departments and vendors. May oversee the operation of the department’s on-line computer systems. May supervise, technically and/or functionally, the work of subordinate staff. Schedules quarterly review of all assigned commodities and analyzes existing purchasing methods with user departments and vendors to determine if needs are met; determines if revisions are necessary to increase the participation of vendors in accordance with Port Equal Opportunity Policy. Generates and expedites the acquisition of commodities such as vehicles, heavy equipment, personal computers, office equipment and office work stations and furniture. Prepares and processes specifications and invitations for both formal and informal bids; receives, checks and evaluates informal bids; reviews vendor efforts made and awards purchase orders; tabulates results of formal bids and recommends contract awards. Performs and coordinates special projects related to the application of data processing activities. Conducts product evaluation meetings with user divisions/departments and vendors to determine product feasibility. Represents the Port or division in meetings with vendors and professional and technical organizations. Performs other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a related field PLUS four years of progressively responsible experience in the public sector as a buyer. Experience in a lead capacity is highly desirable. KNOWLEDGE, SKILLS AND ABILITIES To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required. Knowledge of: Public sector procurement principles and practices. Data processing systems and their applicability to purchasing and procurement functions. Selection process for supply sources, marketing practices and commodity pricing methods and discounts. Process and methods of analyzing commodity lines to determine the purchasing systems necessary to procure, stock and furnish goods required. Basic principles and procedures of supervision. Ability to: Interpret specifications for equipment, bid proposals, insurance documents and contracts and to comprehend the requirements of applicable federal, state, local, women and minority business enterprise programs. Technically and/or functionally supervise the work of subordinate staff. Identify, research and solve a wide range of work related problems using resources such as trade publications and interviews with specialists in the field. Prepare clear, concise, grammatically correct reports, summaries, memorandums, letters, specifications, invitations for formal and informal bids and related materials. Perform and review purchase order calculations and bid proposals. Present instructions and information effectively. Negotiate effectively in order to reach compromises concerning contracts with parties holding different viewpoints. Establish effective working relationships with those contacted in the course of work. Assess the vendor market to determine vendor capability to supply a variety of goods and services and to maximize value obtained per dollars expended. Distinguish between various grades and qualities of a variety of materials, supplies and equipment. THE SELECTION PROCESS Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II. Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. ADVISORIES Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application. Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation. The Port of Oakland is an Equal Opportunity Employer Additional Requirements Must possess a valid California Class C driver license at the time and for the duration of appointment. This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port of Oakland. The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity. The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port). The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available. The Port pays 100% of the premium cost for dental and vision coverage. The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance. The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits. The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits. Time Away from Work From 2 to 5 weeks of vacation depending on years of employment at the Port. 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA). 1 paid Floating Holiday per year. 12 days of sick leave per year after three months of employment which includes 4 days of personal leave. 13paid holidays as well as the second half of the shift on December 24 and December 31. Closing Date/Time: 5/10/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
Job Description *** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *** The Port is currently recruiting for the position of Senior Procurement Analyst. Under general supervision, the Senior Procurement Analyst administers the procurement programs of the Port and the Aviation Division; monitors the day-to-day procurement activities of their respective work units; and performs complex professional work in the procurement of materials, supplies and services. Examples of Duties Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level. Provides operational direction to user department(s) and vendors through the interpretation of purchasing rules, regulations and policies to ensure compliance with state and local laws; serves as technical resource to Port divisions/departments in procurement of supplies and services. Collaborates with the Purchasing Manager and/or other designated manager, as appropriate, in setting priorities to meet departmental goals and objectives. Develops and implements pilot projects, such as, the integrated supplier program; solicits necessary information from user departments and vendors. May oversee the operation of the department’s on-line computer systems. May supervise, technically and/or functionally, the work of subordinate staff. Schedules quarterly review of all assigned commodities and analyzes existing purchasing methods with user departments and vendors to determine if needs are met; determines if revisions are necessary to increase the participation of vendors in accordance with Port Equal Opportunity Policy. Generates and expedites the acquisition of commodities such as vehicles, heavy equipment, personal computers, office equipment and office work stations and furniture. Prepares and processes specifications and invitations for both formal and informal bids; receives, checks and evaluates informal bids; reviews vendor efforts made and awards purchase orders; tabulates results of formal bids and recommends contract awards. Performs and coordinates special projects related to the application of data processing activities. Conducts product evaluation meetings with user divisions/departments and vendors to determine product feasibility. Represents the Port or division in meetings with vendors and professional and technical organizations. Performs other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a related field PLUS four years of progressively responsible experience in the public sector as a buyer. Experience in a lead capacity is highly desirable. KNOWLEDGE, SKILLS AND ABILITIES To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required. Knowledge of: Public sector procurement principles and practices. Data processing systems and their applicability to purchasing and procurement functions. Selection process for supply sources, marketing practices and commodity pricing methods and discounts. Process and methods of analyzing commodity lines to determine the purchasing systems necessary to procure, stock and furnish goods required. Basic principles and procedures of supervision. Ability to: Interpret specifications for equipment, bid proposals, insurance documents and contracts and to comprehend the requirements of applicable federal, state, local, women and minority business enterprise programs. Technically and/or functionally supervise the work of subordinate staff. Identify, research and solve a wide range of work related problems using resources such as trade publications and interviews with specialists in the field. Prepare clear, concise, grammatically correct reports, summaries, memorandums, letters, specifications, invitations for formal and informal bids and related materials. Perform and review purchase order calculations and bid proposals. Present instructions and information effectively. Negotiate effectively in order to reach compromises concerning contracts with parties holding different viewpoints. Establish effective working relationships with those contacted in the course of work. Assess the vendor market to determine vendor capability to supply a variety of goods and services and to maximize value obtained per dollars expended. Distinguish between various grades and qualities of a variety of materials, supplies and equipment. THE SELECTION PROCESS Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II. Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. ADVISORIES Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application. Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation. The Port of Oakland is an Equal Opportunity Employer Additional Requirements Must possess a valid California Class C driver license at the time and for the duration of appointment. This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port of Oakland. The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity. The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port). The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available. The Port pays 100% of the premium cost for dental and vision coverage. The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance. The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits. The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits. Time Away from Work From 2 to 5 weeks of vacation depending on years of employment at the Port. 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA). 1 paid Floating Holiday per year. 12 days of sick leave per year after three months of employment which includes 4 days of personal leave. 13paid holidays as well as the second half of the shift on December 24 and December 31. Closing Date/Time: 5/10/2024 5:00 PM Pacific
City of Tacoma, WA
Tacoma, Washington, United States
Position Description The City of Tacoma is seeking a highly motivated and creative problem solver to join our experienced team of Labor Negotiators. Under the direction of the Labor Relations Division Manager, you will serve as lead negotiator for multiple collective bargaining agreements each year and be the first point of contact for City departments in need of contract administration assistance. In this role, you will develop and maintain business relationships with senior leaders from City management and labor unions. The City of Tacoma offers a seasoned labor relations professional the opportunity to grow their skills, with collective bargaining agreements covering office and field workers, as well as public safety, utilities, and the railroad industry. Approximately 75% of Tacoma's 4,000 employees are in 29 bargaining units represented by 12 different labor unions. The Labor Negotiator is an appointive FLSA-exempt position that works in an office environment and occasionally includes evening hours. This position is eligible for a telework/in-office hybrid option. Primary Responsibilities include: Negotiate collective bargaining agreements on behalf of the City and its departments as assigned Coordinate proposals for changes in collective bargaining agreements with department management negotiation teams Assist department staff and management by clarifying and reviewing proposed actions impacting represented employees Prepare cost analyses, exhibits and summaries of salary survey information in support of contract negotiations Research contract and negotiation history to resolve contract interpretation and application issues Investigate and provide advice regarding employee grievances and complaints; coordinate grievance tracking and processing Represent departments during labor-related meetings, fact-finding processes, and administrative proceedings Testify at grievance arbitration hearings and matters before the Public Employment Relations Commission Serve as a City contact and management liaison for Union leaders and business representatives Prepare responses to requests for information Prepare a variety of labor union related correspondence Qualifications Minimum Education* Bachelor's degree in human resources, business or public administration or directly related field. Minimum Experience* 5 years of professional experience in labor relations including experience as chief spokesperson in contract negotiations *Equivalency: 1 year of experience = 1 year of education Desired Qualifications: Experience in a public sector environment Experience dealing with multiple and diverse collective bargaining agreements Knowledge & Skills COMPETENCIES: Negotiate Agreements Effectively work with others to understand interests and actively strive to achieve agreements or resolve differences in a timely manner. Consulting Employ expertise, credibility, and effective partnering to help clients identify, evaluate and resolve complex and sensitive issues, problems and service needs. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Analysis Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions and make decisions. Communication Effectiveness Convey clear, timely, written and verbal, persuasive messages that positively influence the thoughts and actions of others. Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. Apply Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position. Applicants whose backgrounds most closely reflect the current needs of the department may be invited to participate in an interview. Reference checks will be conducted on final candidates and appointment is subject to passing a background check. The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from Cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the application process or questions regarding this job announcement please contact Human Resources at (253) 591-5400 by 4:00 pm on the closing date. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/28/2024 5:00 PM Pacific
Apr 25, 2024
Full Time
Position Description The City of Tacoma is seeking a highly motivated and creative problem solver to join our experienced team of Labor Negotiators. Under the direction of the Labor Relations Division Manager, you will serve as lead negotiator for multiple collective bargaining agreements each year and be the first point of contact for City departments in need of contract administration assistance. In this role, you will develop and maintain business relationships with senior leaders from City management and labor unions. The City of Tacoma offers a seasoned labor relations professional the opportunity to grow their skills, with collective bargaining agreements covering office and field workers, as well as public safety, utilities, and the railroad industry. Approximately 75% of Tacoma's 4,000 employees are in 29 bargaining units represented by 12 different labor unions. The Labor Negotiator is an appointive FLSA-exempt position that works in an office environment and occasionally includes evening hours. This position is eligible for a telework/in-office hybrid option. Primary Responsibilities include: Negotiate collective bargaining agreements on behalf of the City and its departments as assigned Coordinate proposals for changes in collective bargaining agreements with department management negotiation teams Assist department staff and management by clarifying and reviewing proposed actions impacting represented employees Prepare cost analyses, exhibits and summaries of salary survey information in support of contract negotiations Research contract and negotiation history to resolve contract interpretation and application issues Investigate and provide advice regarding employee grievances and complaints; coordinate grievance tracking and processing Represent departments during labor-related meetings, fact-finding processes, and administrative proceedings Testify at grievance arbitration hearings and matters before the Public Employment Relations Commission Serve as a City contact and management liaison for Union leaders and business representatives Prepare responses to requests for information Prepare a variety of labor union related correspondence Qualifications Minimum Education* Bachelor's degree in human resources, business or public administration or directly related field. Minimum Experience* 5 years of professional experience in labor relations including experience as chief spokesperson in contract negotiations *Equivalency: 1 year of experience = 1 year of education Desired Qualifications: Experience in a public sector environment Experience dealing with multiple and diverse collective bargaining agreements Knowledge & Skills COMPETENCIES: Negotiate Agreements Effectively work with others to understand interests and actively strive to achieve agreements or resolve differences in a timely manner. Consulting Employ expertise, credibility, and effective partnering to help clients identify, evaluate and resolve complex and sensitive issues, problems and service needs. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Analysis Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions and make decisions. Communication Effectiveness Convey clear, timely, written and verbal, persuasive messages that positively influence the thoughts and actions of others. Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. Apply Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position. Applicants whose backgrounds most closely reflect the current needs of the department may be invited to participate in an interview. Reference checks will be conducted on final candidates and appointment is subject to passing a background check. The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from Cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the application process or questions regarding this job announcement please contact Human Resources at (253) 591-5400 by 4:00 pm on the closing date. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/28/2024 5:00 PM Pacific
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $4,922.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented University with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office Coordinator performs duties under general supervision of the Associate Director, Housing Operations and Commercial Services and works independently to provide department office coordination and administrative support functions while providing excellent customer service. The incumbent coordinates various administrative services for the department including Housing front office reception/customer service, mailroom, procurement, and staff calendar scheduling. The Office Coordinator also provides lead work direction to student staff, support bay card printing and student assistant hiring-packet creation/dissemination, and lockouts. Independent judgment and initiative are expected and exercised during day-to-day operations. In addition, the incumbent provides a full range of support functions in support of the Housing and Residence Life program. Responsibilities Coordinate Housing Office Functions: Create a friendly and welcoming environment and set the office tone, meeting excellent customer service standards. Coordinate reception responsibilities for the Housing front office to assist current residents, prospective residents, campus partners, vendors, and other visitors. Ensure that the front office has sufficient coverage and operations run smoothly. Maintain an organized and tidy office work space at all times. Develop a system for maintaining cleanliness and organized resources at the Housing front office. Frequently check office supply stock and reorder supplies as needed. Coordinate with staff to send mass mail to residents. Maintain resident and departmental files in an organized fashion, ensuring confidential information is secured. Coordinate recruitment and hiring of student staff as needed in support of front desk operations. Provide lead work direction for front desk student staff. Provide training, scheduling, lead work direction, and evaluation for Lassen student staff. This includes troubleshooting open/missed shifts, planning, directing and evaluating the student staff according to the objectives established for the department. Coordinate department errand runs and mail distribution, ensuring they are done in a timely manner. This includes overseeing the logging/accountability of mail and packages to meet all federal and state laws as well as University and department policies and guidelines. Utilizes StarRez to assist residents in navigating the online contracting and maintenance processes. Ensure a supply of all department forms are available for staff and students. Respond to student and general inquiries made through email, phone, or video chat in a timely, professional and friendly manner with a focus on customer service. Responsible for obtaining, reconciling, and distributing payroll checks monthly to professional and student staff. This includes timesheet processing for student assistants, ensuring required approvals are obtained and information is accurate and submitted in a timely manner. Schedule appointments for Student Housing and Residential Life (SHRL) staff. Support department processes by tracking department form responses. Collect and report customer service patterns and feedback and make adjustments to operations when necessary. Schedule and provide housing tours. Coordinate the lock-out process. This includes but is not limited to key audits, lock changes/requests, maintaining records of lock-out and key processing requests. Track and check in/out of vendors, providing necessary access. Assist with staff onboarding by setting up office space with standard supplies. Assist with student staff onboarding by building and disseminating hiring packets and tracking the steps of the onboarding process. Meet with representatives from the Census Bureau to conduct a residential census. Update, print, and disseminate the department's directory. Liaison between residents and SHRL team. Keep supervisor apprised with community, resident and other issues affecting the Housing office. Coordinates Procurement: Serve as liaison for Housing with University procurement services. Purchase all Housing supplies. Administer the department purchasing program which includes reviewing requests, creates requisitions for purchased items and services. Transmit and prioritize approved purchase orders and supporting documents to both University Procurement and supplier. Track orders and confirm system lead times, delivery dates, and costs with Housing Analyst. Advise Housing analyst to ensure invoices are received in a timely manner and reconciled. Identify opportunities and implement actions to achieve maximum efficiency with procuring supplies and equipment. Contribute to consolidation, reduction, and rationalization of Housing’s supplier base. Keep daily records and work with accounts payable to pay vendors per University policy. Coordinate all recurring bills incurred by the department such as but not limited to: PG&E and Waste Management. Responsible for closing out all of the department's purchase orders. Maintain and update databases to ensure expenses are posted in a timely fashion and amounts are allocated appropriately to their respective accounts. Screen and audit P-Card reports to ensure expenses are being allocated against proper chartfields per department guidelines. Assist staff members in preparation of p-card reports and serve as a resource for questions regarding p-card policy updates and direct connection to University accounts payable department. Provide manager with explanation and assessment of p-card reports. This gives managers the ability to work with direct reports on proper use of chartfield strings. Assist staff in procuring retreat, large scale events, and special events. Assist staff in the planning, reservation and payment of transportation needs. Assist staff in securing travel advances and working with University travel agents. Responsible for training and program development of the procurement area within Housing. Monthly and Quarterly training are required to ensure the department is up to date on any department or University policies. Resident Mailroom Coordination: Coordinate all aspects of the residential mailroom processes. Respond to all mail delivery inquiries. Coordinate scheduling of student assistants to staff the mailroom. Coordinate deliveries with variety of carrier services Provide workflow of mail processes. Provide training, scheduling, and evaluation of student staff. Residential BayCard Coordination: Coordinate printing BayCards for residents. Responds to all inquiries regarding BayCard photos and printing. Ensures that paperwork is provided to the Building Services Coordinator. Other Duties and Support Functions: Develop liaison relationships with other University departments to coordinate efforts where appropriates. Serve on University committees as appropriate. Participate on Housing departmental task forces and committees as assigned. Serve as emergency back-up for other functional areas as needed. Review status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assist in documenting functional area policies and procedures and train department staff in their implementation. Assist with all aspects of transition, opening and closing periods as needed. Respond to inquiries within (two) 2 business days. Refer position specific inquiries to appropriate University and department personnel. Report any updates or pertinent issues that need addressing to a manager. Assist with residential advocacy and documenting through the CARE system. Performs other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Required Qualifications Excellent customer service skills. Ability to lead and provide direction to student staff. Detail-oriented and excellent organizational skills. Outstanding communication skills, both verbal and written. Ability to multitask, prioritize, and work under pressure and manage high volume work. Ability to adapt to the changing needs of the department. Basic understanding of accounts payable terms and practices. Ability to work effectively with vendors to procure supplies services. Computer literacy, including G-suite, Microsoft Office, Zoom/video chat, and departmental and campus software. Strong sense of discretion and professionalism. Problem-solving skills. Balance a student-centered approach with the operational needs of the department. High motivation and ability to work well without a high-level of supervision. Ability to create effective working relationships in a diverse community. Preferred Skills and Knowledge Experience working in higher education housing and residential life. Experience providing lead work direction/supervision to staff. Procurement experience. At least one year of experience working with college-aged students in a diverse community. At least one year of experience supervising desk operations or customer service initiatives Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the University's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. . Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Aug 22 2024 Pacific Daylight Time Closing Date/Time:
Apr 23, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $4,922.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented University with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office Coordinator performs duties under general supervision of the Associate Director, Housing Operations and Commercial Services and works independently to provide department office coordination and administrative support functions while providing excellent customer service. The incumbent coordinates various administrative services for the department including Housing front office reception/customer service, mailroom, procurement, and staff calendar scheduling. The Office Coordinator also provides lead work direction to student staff, support bay card printing and student assistant hiring-packet creation/dissemination, and lockouts. Independent judgment and initiative are expected and exercised during day-to-day operations. In addition, the incumbent provides a full range of support functions in support of the Housing and Residence Life program. Responsibilities Coordinate Housing Office Functions: Create a friendly and welcoming environment and set the office tone, meeting excellent customer service standards. Coordinate reception responsibilities for the Housing front office to assist current residents, prospective residents, campus partners, vendors, and other visitors. Ensure that the front office has sufficient coverage and operations run smoothly. Maintain an organized and tidy office work space at all times. Develop a system for maintaining cleanliness and organized resources at the Housing front office. Frequently check office supply stock and reorder supplies as needed. Coordinate with staff to send mass mail to residents. Maintain resident and departmental files in an organized fashion, ensuring confidential information is secured. Coordinate recruitment and hiring of student staff as needed in support of front desk operations. Provide lead work direction for front desk student staff. Provide training, scheduling, lead work direction, and evaluation for Lassen student staff. This includes troubleshooting open/missed shifts, planning, directing and evaluating the student staff according to the objectives established for the department. Coordinate department errand runs and mail distribution, ensuring they are done in a timely manner. This includes overseeing the logging/accountability of mail and packages to meet all federal and state laws as well as University and department policies and guidelines. Utilizes StarRez to assist residents in navigating the online contracting and maintenance processes. Ensure a supply of all department forms are available for staff and students. Respond to student and general inquiries made through email, phone, or video chat in a timely, professional and friendly manner with a focus on customer service. Responsible for obtaining, reconciling, and distributing payroll checks monthly to professional and student staff. This includes timesheet processing for student assistants, ensuring required approvals are obtained and information is accurate and submitted in a timely manner. Schedule appointments for Student Housing and Residential Life (SHRL) staff. Support department processes by tracking department form responses. Collect and report customer service patterns and feedback and make adjustments to operations when necessary. Schedule and provide housing tours. Coordinate the lock-out process. This includes but is not limited to key audits, lock changes/requests, maintaining records of lock-out and key processing requests. Track and check in/out of vendors, providing necessary access. Assist with staff onboarding by setting up office space with standard supplies. Assist with student staff onboarding by building and disseminating hiring packets and tracking the steps of the onboarding process. Meet with representatives from the Census Bureau to conduct a residential census. Update, print, and disseminate the department's directory. Liaison between residents and SHRL team. Keep supervisor apprised with community, resident and other issues affecting the Housing office. Coordinates Procurement: Serve as liaison for Housing with University procurement services. Purchase all Housing supplies. Administer the department purchasing program which includes reviewing requests, creates requisitions for purchased items and services. Transmit and prioritize approved purchase orders and supporting documents to both University Procurement and supplier. Track orders and confirm system lead times, delivery dates, and costs with Housing Analyst. Advise Housing analyst to ensure invoices are received in a timely manner and reconciled. Identify opportunities and implement actions to achieve maximum efficiency with procuring supplies and equipment. Contribute to consolidation, reduction, and rationalization of Housing’s supplier base. Keep daily records and work with accounts payable to pay vendors per University policy. Coordinate all recurring bills incurred by the department such as but not limited to: PG&E and Waste Management. Responsible for closing out all of the department's purchase orders. Maintain and update databases to ensure expenses are posted in a timely fashion and amounts are allocated appropriately to their respective accounts. Screen and audit P-Card reports to ensure expenses are being allocated against proper chartfields per department guidelines. Assist staff members in preparation of p-card reports and serve as a resource for questions regarding p-card policy updates and direct connection to University accounts payable department. Provide manager with explanation and assessment of p-card reports. This gives managers the ability to work with direct reports on proper use of chartfield strings. Assist staff in procuring retreat, large scale events, and special events. Assist staff in the planning, reservation and payment of transportation needs. Assist staff in securing travel advances and working with University travel agents. Responsible for training and program development of the procurement area within Housing. Monthly and Quarterly training are required to ensure the department is up to date on any department or University policies. Resident Mailroom Coordination: Coordinate all aspects of the residential mailroom processes. Respond to all mail delivery inquiries. Coordinate scheduling of student assistants to staff the mailroom. Coordinate deliveries with variety of carrier services Provide workflow of mail processes. Provide training, scheduling, and evaluation of student staff. Residential BayCard Coordination: Coordinate printing BayCards for residents. Responds to all inquiries regarding BayCard photos and printing. Ensures that paperwork is provided to the Building Services Coordinator. Other Duties and Support Functions: Develop liaison relationships with other University departments to coordinate efforts where appropriates. Serve on University committees as appropriate. Participate on Housing departmental task forces and committees as assigned. Serve as emergency back-up for other functional areas as needed. Review status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assist in documenting functional area policies and procedures and train department staff in their implementation. Assist with all aspects of transition, opening and closing periods as needed. Respond to inquiries within (two) 2 business days. Refer position specific inquiries to appropriate University and department personnel. Report any updates or pertinent issues that need addressing to a manager. Assist with residential advocacy and documenting through the CARE system. Performs other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Required Qualifications Excellent customer service skills. Ability to lead and provide direction to student staff. Detail-oriented and excellent organizational skills. Outstanding communication skills, both verbal and written. Ability to multitask, prioritize, and work under pressure and manage high volume work. Ability to adapt to the changing needs of the department. Basic understanding of accounts payable terms and practices. Ability to work effectively with vendors to procure supplies services. Computer literacy, including G-suite, Microsoft Office, Zoom/video chat, and departmental and campus software. Strong sense of discretion and professionalism. Problem-solving skills. Balance a student-centered approach with the operational needs of the department. High motivation and ability to work well without a high-level of supervision. Ability to create effective working relationships in a diverse community. Preferred Skills and Knowledge Experience working in higher education housing and residential life. Experience providing lead work direction/supervision to staff. Procurement experience. At least one year of experience working with college-aged students in a diverse community. At least one year of experience supervising desk operations or customer service initiatives Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the University's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. . Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Aug 22 2024 Pacific Daylight Time Closing Date/Time:
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION Are you looking for an exciting and rewarding career in the maintenance and operation of a water distribution and/or wastewater collection system? The City of Westminster is recruiting for an entry-level, full-time, and benefited Apprentice to complete a comprehensive three-year apprenticeship program in our Public Works and Utilities department. In addition to competitive pay and benefits and a values-driven work environment, you will be provided with on-the-job and classroom training to ensure your success. We are seeking individuals who have a strong desire to learn, work hard in the field, and serve the public. We also look for candidates who are interested or experienced in skilled trades and equipment operation. If this opportunity interests you, please read on for more details and apply! The Water Field workgroup operates and maintains approximately 540 miles of Water Distribution piping system to include hydrants, valves, pumps, meters and other appurtenances. The Wastewater Field workgroup operates and maintains approximately 400 miles of Wastewater piping system to include manholes, pumps, diversion structures and other appurtenances. The Apprentice will accompany and assist Certified Water Professionals in the maintenance, repair and replacement of pipes, pumps, valves, hydrants, manholes, PRV’s, storage tanks and other related infrastructure. It is a mandatory requirement of this position to work overtime, take weekend duty and be on-call for emergency work such as snow removal, water breaks, and sewer backups. Must be able to respond within thirty minutes when on-call. This is a safety sensitive position with operating hours of Monday - Thursday from 6:30 a.m. to 5:00 p.m. On-call assignments are mandatory. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing exceptional water and wastewater service and maintaining the city’s extensive network of street infrastructure. The Department continuously strives to meet the needs of the community by focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must learn to be able to: Demonstrate knowledge of safety practices common to hazards such as confined space, traffic control, fall protection, proper PPE Demonstrate knowledge of the general practices applied in the care and safe operation of a wide variety of light to heavy construction and maintenance equipment, especially those related to Utilities Operations Perform thorough daily vehicle inspections Demonstrate knowledge of the laws, regulations, and City’s policies, SOPs and standards; and ensure team members comply Demonstrate the ability to work with minimal supervision and both understand and follow oral instructions or written diagrams Demonstrate sufficient physical stamina to withstand fatiguing elements involved in operating light and heavy equipment for long hours and in adverse weather conditions Demonstrate ability to establish and maintain effective working relationships with citizens, the public and contractors Build positive relationships and rapport with other team members both within the work group, the division, the department and across all departments Demonstrate knowledge of using a telephone, fax machine, copier, two-way radio, pager, computer, and necessary computer programs Perform work safely to include operating various types of equipment and City vehicles Demonstrate proper handling of asbestos, excavation and trench safety and traffic control safety and ensure team members comply Communicate clearly, plan, and organize work in a manner conducive to full performance and high morale in rapidly changing situations under normal, stressful and/or emergency situations Analyze situations quickly and objectively recognizing established precedents and practices, and to use resourcefulness in meeting new problems Obtain and Maintain a Class A CDL with tanker endorsement, a DOT physical card, a valid driver’s license, and a safe driving record Maintain regular and punctual attendance Perform CPR and basic first aid JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Perform maintenance on water distribution or wastewater collection system, 10-hour days, Monday-Thursday. On-call assignments are mandatory.Install new water and wastewater mains, repair water or wastewater main breaks and participate in on-call assignments to provide emergency maintenance serviceInspect manholes for safety, quality and maintenanceUse tools and materials to stop I&I in manholesWork as part of a team to repair defects in the systemUtilize required personal protective equipment and safety apparatusOperate light and heavy construction equipment including dump trucks, passenger trucks, high pressure sewer cleaning equipment, pot-holing equipment, backhoes, skid steers, air compressors, jackhammers, power or hand tools, confined space equipment, closed circuit televising equipment, and other equipment as requiredRegularly use dump trucks, passenger trucks, high-pressure flushers, pothole machines, backhoes, skid steers, air compressors, jackhammers, power or hand tools, confined space equipment, and other equipment as requiredMaintains regular and punctual attendance Other Duties and Responsibilities Will be required to perform duties from other primary assignment areas, such as working with the Distribution Maintenance Crew, Distribution Construction Crew, Meter Shop and Cross Connection Control Team, Reclaimed Water Crew, Wastewater Collection Crew, Infrastructure Asset Management Team and the Street Division on snow removal Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or completion of GED Must possess a valid driver’s license, provide proof of a safe driving record, and maintain a safe driving record for continued employment Safety sensitive positions are subject to random drug and alcohol testing Must obtain a Class 1 Colorado Distribution or Wastewater Collection certification within 12 months, with the ability to advance to a Class 2 certification within two years Must be able to obtain and maintain a Class A Commercial Driver License with tanker endorsement within 90 days of employment (training and testing paid for and provided by the City of Westminster) Aptitude and desire to pursue a career in construction/labor trades to build and maintain public utilities and infrastructure and to become a certified water operator (State of Colorado Water Distribution and/or Wastewater Collection) Preferred : Previous work experience and/or education in construction, equipment operation, manual labor, and/or skilled trades (plumbing, electric, mechanical, etc.) Basic experience and/or education in water or wastewater field Knowledge of Microsoft Word, Excel, and Outlook Knowledge of CPR/first aid Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements This position is physical in nature and requires sufficient physical strength and stamina to: Frequently sit while driving to and from work sites and frequently stand and walk on uneven terrain Frequently crouch/squat, bend/twist and kneel in awkward confined spaces; frequently climb equipment, trenches, and 45-foot ladders through 24-inch-diameter manholes Frequent light grasp and reaching; occasional firm grasp and fine motor functions to handle tools and material Constant near/far acuity and hearing to safely perform duties and perform office tasks Occasional lifting of up to 100 pounds from ground to waist to move manhole covers; occasional lifting of up to eighty (80) pounds from ground to shoulder to move cement bags and equipment, and occasional lifting of forty (40) pounds overhead; occasional carrying and pushing/pulling of up to 100 pounds twenty (20) feet to lift and move manhole covers WORKING CONDITIONS Work is occasionally performed indoors and constantly outdoors with frequent exposure to extreme temperatures. Maintenance and repair are performed year-round on busy city streets where loud noise and traffic may cause a distraction. Work is very physical in nature and requires a great amount of physical exertion in extreme conditions while working in confined spaces. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review If current CDL holder, DOT questionnaire (Form 49 CFR part 40 Drug and Alcohol Testing) and required background check will be submitted to previous employer for the past two years Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
May 07, 2024
Temporary
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION Are you looking for an exciting and rewarding career in the maintenance and operation of a water distribution and/or wastewater collection system? The City of Westminster is recruiting for an entry-level, full-time, and benefited Apprentice to complete a comprehensive three-year apprenticeship program in our Public Works and Utilities department. In addition to competitive pay and benefits and a values-driven work environment, you will be provided with on-the-job and classroom training to ensure your success. We are seeking individuals who have a strong desire to learn, work hard in the field, and serve the public. We also look for candidates who are interested or experienced in skilled trades and equipment operation. If this opportunity interests you, please read on for more details and apply! The Water Field workgroup operates and maintains approximately 540 miles of Water Distribution piping system to include hydrants, valves, pumps, meters and other appurtenances. The Wastewater Field workgroup operates and maintains approximately 400 miles of Wastewater piping system to include manholes, pumps, diversion structures and other appurtenances. The Apprentice will accompany and assist Certified Water Professionals in the maintenance, repair and replacement of pipes, pumps, valves, hydrants, manholes, PRV’s, storage tanks and other related infrastructure. It is a mandatory requirement of this position to work overtime, take weekend duty and be on-call for emergency work such as snow removal, water breaks, and sewer backups. Must be able to respond within thirty minutes when on-call. This is a safety sensitive position with operating hours of Monday - Thursday from 6:30 a.m. to 5:00 p.m. On-call assignments are mandatory. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing exceptional water and wastewater service and maintaining the city’s extensive network of street infrastructure. The Department continuously strives to meet the needs of the community by focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must learn to be able to: Demonstrate knowledge of safety practices common to hazards such as confined space, traffic control, fall protection, proper PPE Demonstrate knowledge of the general practices applied in the care and safe operation of a wide variety of light to heavy construction and maintenance equipment, especially those related to Utilities Operations Perform thorough daily vehicle inspections Demonstrate knowledge of the laws, regulations, and City’s policies, SOPs and standards; and ensure team members comply Demonstrate the ability to work with minimal supervision and both understand and follow oral instructions or written diagrams Demonstrate sufficient physical stamina to withstand fatiguing elements involved in operating light and heavy equipment for long hours and in adverse weather conditions Demonstrate ability to establish and maintain effective working relationships with citizens, the public and contractors Build positive relationships and rapport with other team members both within the work group, the division, the department and across all departments Demonstrate knowledge of using a telephone, fax machine, copier, two-way radio, pager, computer, and necessary computer programs Perform work safely to include operating various types of equipment and City vehicles Demonstrate proper handling of asbestos, excavation and trench safety and traffic control safety and ensure team members comply Communicate clearly, plan, and organize work in a manner conducive to full performance and high morale in rapidly changing situations under normal, stressful and/or emergency situations Analyze situations quickly and objectively recognizing established precedents and practices, and to use resourcefulness in meeting new problems Obtain and Maintain a Class A CDL with tanker endorsement, a DOT physical card, a valid driver’s license, and a safe driving record Maintain regular and punctual attendance Perform CPR and basic first aid JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Perform maintenance on water distribution or wastewater collection system, 10-hour days, Monday-Thursday. On-call assignments are mandatory.Install new water and wastewater mains, repair water or wastewater main breaks and participate in on-call assignments to provide emergency maintenance serviceInspect manholes for safety, quality and maintenanceUse tools and materials to stop I&I in manholesWork as part of a team to repair defects in the systemUtilize required personal protective equipment and safety apparatusOperate light and heavy construction equipment including dump trucks, passenger trucks, high pressure sewer cleaning equipment, pot-holing equipment, backhoes, skid steers, air compressors, jackhammers, power or hand tools, confined space equipment, closed circuit televising equipment, and other equipment as requiredRegularly use dump trucks, passenger trucks, high-pressure flushers, pothole machines, backhoes, skid steers, air compressors, jackhammers, power or hand tools, confined space equipment, and other equipment as requiredMaintains regular and punctual attendance Other Duties and Responsibilities Will be required to perform duties from other primary assignment areas, such as working with the Distribution Maintenance Crew, Distribution Construction Crew, Meter Shop and Cross Connection Control Team, Reclaimed Water Crew, Wastewater Collection Crew, Infrastructure Asset Management Team and the Street Division on snow removal Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or completion of GED Must possess a valid driver’s license, provide proof of a safe driving record, and maintain a safe driving record for continued employment Safety sensitive positions are subject to random drug and alcohol testing Must obtain a Class 1 Colorado Distribution or Wastewater Collection certification within 12 months, with the ability to advance to a Class 2 certification within two years Must be able to obtain and maintain a Class A Commercial Driver License with tanker endorsement within 90 days of employment (training and testing paid for and provided by the City of Westminster) Aptitude and desire to pursue a career in construction/labor trades to build and maintain public utilities and infrastructure and to become a certified water operator (State of Colorado Water Distribution and/or Wastewater Collection) Preferred : Previous work experience and/or education in construction, equipment operation, manual labor, and/or skilled trades (plumbing, electric, mechanical, etc.) Basic experience and/or education in water or wastewater field Knowledge of Microsoft Word, Excel, and Outlook Knowledge of CPR/first aid Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements This position is physical in nature and requires sufficient physical strength and stamina to: Frequently sit while driving to and from work sites and frequently stand and walk on uneven terrain Frequently crouch/squat, bend/twist and kneel in awkward confined spaces; frequently climb equipment, trenches, and 45-foot ladders through 24-inch-diameter manholes Frequent light grasp and reaching; occasional firm grasp and fine motor functions to handle tools and material Constant near/far acuity and hearing to safely perform duties and perform office tasks Occasional lifting of up to 100 pounds from ground to waist to move manhole covers; occasional lifting of up to eighty (80) pounds from ground to shoulder to move cement bags and equipment, and occasional lifting of forty (40) pounds overhead; occasional carrying and pushing/pulling of up to 100 pounds twenty (20) feet to lift and move manhole covers WORKING CONDITIONS Work is occasionally performed indoors and constantly outdoors with frequent exposure to extreme temperatures. Maintenance and repair are performed year-round on busy city streets where loud noise and traffic may cause a distraction. Work is very physical in nature and requires a great amount of physical exertion in extreme conditions while working in confined spaces. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review If current CDL holder, DOT questionnaire (Form 49 CFR part 40 Drug and Alcohol Testing) and required background check will be submitted to previous employer for the past two years Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
CITY OF FRESNO, CA
Fresno, California, United States
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. Recruitment may close at any time. The City of Fresno is currently recruiting for a dynamic Supervising Airports Operations Officer. Under supervision from the Airports Operations Manager, incumbents perform advanced and complex duties related to Airport operations management, inspections and compliance; plans, coordinates, supervises and evaluates the work of assigned staff; maintains department compliance and monitors and interpret a variety of federal, state and local airport regulations for updates, policy changes and new regulations. Monitors and inspects the airfield, terminal, perimeter, grounds and personnel to ensure compliance with Federal Aviation Regulations (FAA), Transportation Security Administration (TSA), and Airport rules and regulations, and reports deficient conditions for correction. The current vacancies exist in the Airport/Operations Department located at the Fresno Yosemite International Airport (FAT). Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period for up to a maximum of two years at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months. Pay,Benefits, & Work Schedule BENEFITS: UNIT 13 Classification: City of Fresno Professional Employees Association (CFPEA) 3% salary increase, effective June 19, 2023 HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue 15.5 hours per month with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. BILINGUAL PREMIUM: PAY: $100 per month HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination. TO QUALIFY, an applicant must have: - Graduation from an accredited college or university with a Bachelor's Degree in Aviation Management, Aviation Science, Airport Management, or closely related field; AND - Two (2) years of experience in airports operations, which includes compliance and facility inspections. Acceptable experience is defined as working at a FAR Part 139 airport performing duties associated with compliance for Part 139 and Part 1542 regulations. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of meeting the educational requirement. Applicants lacking the documentation may be rejected. Additional Requirements The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno, and sign a confidentiality agreement. Possession of a valid driver's license is required at time of appointment. Possession of a valid California Driver's License is required within sixty (60) days of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process The examination process may consist of the following: APPLICATION REVIEW - Qualifying only: Applications may be evaluated to select a limited number of the most qualified candidates to participate in the Oral Examination. The selection will be based upon those applications demonstrating the greatest breadth and depth of applicable training, experience and education. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for a proper evaluation. ORAL EXAMINATION - 100 %: A panel of subject matter experts will conduct a job-related oral exam to evaluate each candidate's training, experience and personal traits for the position. Candidates must achieve a passing score in their oral examination to achieve placement on the eligible list. The Oral Examination is to be determined. Veteran Preference Regulations Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 05/26/2024
May 01, 2024
Full Time
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. Recruitment may close at any time. The City of Fresno is currently recruiting for a dynamic Supervising Airports Operations Officer. Under supervision from the Airports Operations Manager, incumbents perform advanced and complex duties related to Airport operations management, inspections and compliance; plans, coordinates, supervises and evaluates the work of assigned staff; maintains department compliance and monitors and interpret a variety of federal, state and local airport regulations for updates, policy changes and new regulations. Monitors and inspects the airfield, terminal, perimeter, grounds and personnel to ensure compliance with Federal Aviation Regulations (FAA), Transportation Security Administration (TSA), and Airport rules and regulations, and reports deficient conditions for correction. The current vacancies exist in the Airport/Operations Department located at the Fresno Yosemite International Airport (FAT). Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period for up to a maximum of two years at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months. Pay,Benefits, & Work Schedule BENEFITS: UNIT 13 Classification: City of Fresno Professional Employees Association (CFPEA) 3% salary increase, effective June 19, 2023 HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue 15.5 hours per month with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. BILINGUAL PREMIUM: PAY: $100 per month HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination. TO QUALIFY, an applicant must have: - Graduation from an accredited college or university with a Bachelor's Degree in Aviation Management, Aviation Science, Airport Management, or closely related field; AND - Two (2) years of experience in airports operations, which includes compliance and facility inspections. Acceptable experience is defined as working at a FAR Part 139 airport performing duties associated with compliance for Part 139 and Part 1542 regulations. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of meeting the educational requirement. Applicants lacking the documentation may be rejected. Additional Requirements The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno, and sign a confidentiality agreement. Possession of a valid driver's license is required at time of appointment. Possession of a valid California Driver's License is required within sixty (60) days of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process The examination process may consist of the following: APPLICATION REVIEW - Qualifying only: Applications may be evaluated to select a limited number of the most qualified candidates to participate in the Oral Examination. The selection will be based upon those applications demonstrating the greatest breadth and depth of applicable training, experience and education. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for a proper evaluation. ORAL EXAMINATION - 100 %: A panel of subject matter experts will conduct a job-related oral exam to evaluate each candidate's training, experience and personal traits for the position. Candidates must achieve a passing score in their oral examination to achieve placement on the eligible list. The Oral Examination is to be determined. Veteran Preference Regulations Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 05/26/2024