City of Tacoma, WA
Tacoma, Washington, United States
Position Description Are you ready to make an impact in one of Washington's most vibrant communities? Join us at the City of Tacoma as a Human Resources Analyst and play a crucial role in shaping the future of our diverse and dynamic city! The right candidate has the opportunity to ditch the daily commute and enjoy our hybrid and flexible work schedule options. We understand that you want above-average benefits to secure you and your loved ones’ future. The private sector can’t even come close to matching our unbelievable benefits so, this is the right time to join local government and start a career at the City of Tacoma! Human Resources professionals experienced in talent acquisition and employee relations will enjoy applying their knowledge, expertise, and independent judgement in the service of the organization, employees, and community. Successful candidates will be placed on a list to be considered for an HR Analyst role. Human Resources Analysts on our Talent Solutions Team are part of a talented team of recruiters spearheading recruitment efforts to attract top-tier candidates . They also serve as trusted advisors, providing organizational leaders with expert level consultation services on topics such as performance management and progressive discipline , conducting workplace investigations, and providing advice to employees on organizational policies and programs to foster a positive work environment. City of Tacoma Commitment to Diversity, Equity, and Inclusion Our goal at the City of Tacoma is to have the workforce reflect the community we serve. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and multicultural skill sets and experiences. Employees are the heart of our organization, and we consistently work to provide a welcoming, safe, equitable and inclusive workplace. Don't miss this chance to contribute to the vitality of Tacoma and help shape its future through effective human resources strategies. Join our team and be a part of something remarkable! Qualifications QUALIFICATIONS * Bachelor's Degree in human resources, business, public administration or a related field, AND Two to four years professional human resource experience related to area of assignment. Equivalent education/experience may be substituted. *Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it! Preferred Qualifications: Proven knowledge of principles and practices related to recruiting top talent and implementing effective employee relation s programs in a unionized environment Proven skills in coaching/consulting, performance management, conflict resolution, union progressive discipline, relationship building, and sourcing passive talent Strong business and HR acumen, including the ability to influence leadership on HR practices Competency using Microsoft Suite and Applicant Tracking System preferably NeoGov Developing and administering written, oral, physical, performance and other appropriate examinations for employment Licensing, Certifications and Other Legal Requirements Depending upon assignment a WA driver's license may be required Individuals may have to pass a background check depending upon assignment Human Resources related certifications are desired Knowledge & Skills COMPETENCIES: Consulting Employ expertise, credibility, and effective partnering to help clients identify, evaluate, and resolve complex or sensitive issues, problems, and service needs. Partner with the customer, engaging the customer in analyzing and evaluating issues, options and service needs. Comprehend and apply standard solutions and service options, developing innovative solutions that uniquely meet the customer's needs when standard options are insufficient. Decisiveness Make timely decisions without sacrificing quality even under ambiguous circumstances or when data is limited. Move quickly to find common ground for solutions among diverse interests. Be willing to act and advocate for an important organizational objective, even though it may be unpopular. Influencing for Voluntary Compliance Effectively persuade others to voluntarily accept recommendations or advice for the purpose of bringing them into compliance with regulations or policy. Understand and clearly communicate the reasons for seeking compliance, explaining pertinent rules or policies within the context of the customer's situation, and explaining the consequences of non-compliance. Work to find the "common ground" between the organization's objectives and the customer's situation in order to facilitate cooperation. Judgment Display balanced thinking that combines analysis, wisdom, experience and perspective. Recognize and carefully weigh pros and cons of a prospective action and make the best decision, based on pros/cons, consideration of impacts, identification of options that address the issues. Involve stakeholders as appropriate in decision making that impacts them. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Anticipate and recognize the concerns of others, patiently solicit and consider ideas from those who are reluctant to express their points of view. Treat everyone with dignity and respect, respecting the opinion of all other people. Model effective group process behavior, such as listening, discussing, negotiating, rewarding, encouraging and motivating. Selection Process & Supplemental Information To be considered for this rewarding career opportunity: Applicants must apply online and attach a resume and/or cover letter highlighting their specific experiences in recruiting top talent and/ or employee relations . For your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. Examination Process: This is a competitive selection process. Applicants who meet the minimum qualifications will have their responses to the supplemental questions scored as the required Experience & Training (E&T) test. Applicants must receive a passing score (70% or better) to be placed on the eligible list for interview and hiring consideration. The eligibility list established for this recruitment is generally good for one year. Appointment is subject to successfully passing the background and reference checks. This position is covered by a Labor Agreement between the City of Tacoma and the Local 483. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. C ommunication from the City of Tacoma (NOTE : For questions regarding this specific recruitment contact Kat Flores, HR Analyst.) We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NeoGov application process, or questions regarding this job announcement, please contact the Human Resources office at 253-591-5400 by 4:00pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. ( For technical difficulties using the NeoGov system , call the applicant support line at 1-855-524-5627 between 6:00am and 5:00pm Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/21/2024 5:00 PM Pacific
May 01, 2024
Full Time
Position Description Are you ready to make an impact in one of Washington's most vibrant communities? Join us at the City of Tacoma as a Human Resources Analyst and play a crucial role in shaping the future of our diverse and dynamic city! The right candidate has the opportunity to ditch the daily commute and enjoy our hybrid and flexible work schedule options. We understand that you want above-average benefits to secure you and your loved ones’ future. The private sector can’t even come close to matching our unbelievable benefits so, this is the right time to join local government and start a career at the City of Tacoma! Human Resources professionals experienced in talent acquisition and employee relations will enjoy applying their knowledge, expertise, and independent judgement in the service of the organization, employees, and community. Successful candidates will be placed on a list to be considered for an HR Analyst role. Human Resources Analysts on our Talent Solutions Team are part of a talented team of recruiters spearheading recruitment efforts to attract top-tier candidates . They also serve as trusted advisors, providing organizational leaders with expert level consultation services on topics such as performance management and progressive discipline , conducting workplace investigations, and providing advice to employees on organizational policies and programs to foster a positive work environment. City of Tacoma Commitment to Diversity, Equity, and Inclusion Our goal at the City of Tacoma is to have the workforce reflect the community we serve. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and multicultural skill sets and experiences. Employees are the heart of our organization, and we consistently work to provide a welcoming, safe, equitable and inclusive workplace. Don't miss this chance to contribute to the vitality of Tacoma and help shape its future through effective human resources strategies. Join our team and be a part of something remarkable! Qualifications QUALIFICATIONS * Bachelor's Degree in human resources, business, public administration or a related field, AND Two to four years professional human resource experience related to area of assignment. Equivalent education/experience may be substituted. *Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it! Preferred Qualifications: Proven knowledge of principles and practices related to recruiting top talent and implementing effective employee relation s programs in a unionized environment Proven skills in coaching/consulting, performance management, conflict resolution, union progressive discipline, relationship building, and sourcing passive talent Strong business and HR acumen, including the ability to influence leadership on HR practices Competency using Microsoft Suite and Applicant Tracking System preferably NeoGov Developing and administering written, oral, physical, performance and other appropriate examinations for employment Licensing, Certifications and Other Legal Requirements Depending upon assignment a WA driver's license may be required Individuals may have to pass a background check depending upon assignment Human Resources related certifications are desired Knowledge & Skills COMPETENCIES: Consulting Employ expertise, credibility, and effective partnering to help clients identify, evaluate, and resolve complex or sensitive issues, problems, and service needs. Partner with the customer, engaging the customer in analyzing and evaluating issues, options and service needs. Comprehend and apply standard solutions and service options, developing innovative solutions that uniquely meet the customer's needs when standard options are insufficient. Decisiveness Make timely decisions without sacrificing quality even under ambiguous circumstances or when data is limited. Move quickly to find common ground for solutions among diverse interests. Be willing to act and advocate for an important organizational objective, even though it may be unpopular. Influencing for Voluntary Compliance Effectively persuade others to voluntarily accept recommendations or advice for the purpose of bringing them into compliance with regulations or policy. Understand and clearly communicate the reasons for seeking compliance, explaining pertinent rules or policies within the context of the customer's situation, and explaining the consequences of non-compliance. Work to find the "common ground" between the organization's objectives and the customer's situation in order to facilitate cooperation. Judgment Display balanced thinking that combines analysis, wisdom, experience and perspective. Recognize and carefully weigh pros and cons of a prospective action and make the best decision, based on pros/cons, consideration of impacts, identification of options that address the issues. Involve stakeholders as appropriate in decision making that impacts them. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Anticipate and recognize the concerns of others, patiently solicit and consider ideas from those who are reluctant to express their points of view. Treat everyone with dignity and respect, respecting the opinion of all other people. Model effective group process behavior, such as listening, discussing, negotiating, rewarding, encouraging and motivating. Selection Process & Supplemental Information To be considered for this rewarding career opportunity: Applicants must apply online and attach a resume and/or cover letter highlighting their specific experiences in recruiting top talent and/ or employee relations . For your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. Examination Process: This is a competitive selection process. Applicants who meet the minimum qualifications will have their responses to the supplemental questions scored as the required Experience & Training (E&T) test. Applicants must receive a passing score (70% or better) to be placed on the eligible list for interview and hiring consideration. The eligibility list established for this recruitment is generally good for one year. Appointment is subject to successfully passing the background and reference checks. This position is covered by a Labor Agreement between the City of Tacoma and the Local 483. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. C ommunication from the City of Tacoma (NOTE : For questions regarding this specific recruitment contact Kat Flores, HR Analyst.) We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NeoGov application process, or questions regarding this job announcement, please contact the Human Resources office at 253-591-5400 by 4:00pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. ( For technical difficulties using the NeoGov system , call the applicant support line at 1-855-524-5627 between 6:00am and 5:00pm Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/21/2024 5:00 PM Pacific
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description HUMAN RESOURCES ANALYST - Workers' Compensation and Risk Management Regular, Full-Time Employment Opportunity This classification has been designated as confidential. Salary listed above includes a 3.5% confidential premium. The City of Sunnyvale is accepting applications for a Human Resources Analyst to work within the Risk Management Division of the Human Resources Department. This position is responsible assisting with the development, coordination and administration of the City's Workers' Compensation Program including facilitating claims investigations and serving as the liaison between the City, injured worker and third-party administrator in workers' compensation related issues. The ideal candidate will be well organized, have attention to detail, manage multiple demands and changing priorities while maintaining the City's core values of public service of integrity, leadership, and respect. The candidate will be able to analyze complex administrative and technical issues and make appropriate recommendations for action; exercise initiative, ingenuity and sound judgment in solving problems and developing effective solutions, and work effectively with a customer service focus with department and City staff, and the public. Essential Job Functions (May include, but are not limited to, the following): When assigned to Risk Management, duties may include, but are not limited to the following: Assists with the development, coordination and administration of the City's Workers' Compensation Program. Interprets and applies existing laws, policies and procedures and recommends systems and methods for the effective and efficient processing of workers' compensation claims. Assists in negotiating and maintaining a cost-effective workers' compensation program. Reviews and analyzes workers' compensation claims and coordinates case management with third party administrator. Participates in and facilitates claims investigations; coordinates the involvement of attorneys, managers, administrators and employees. Serves as the liaison between the City, injured worker and third-party administrator in workers' compensation related issues. Initiates and conducts the interactive process with injured workers. May coordinate or make recommendations regarding reasonable accommodation requests. May participate in the Safety Committee Meetings and gathers information on safety issues and preventative measures that can be put in place. Assists departments with certificate of insurance tracking system. In addition to the above, the following duties are also performed by the Human Resources Analyst: Responds to unemployment claims and may represent the City at unemployment hearings. Administers FMLA/CFRA leaves and the City's short- and long-term disability programs, ensuring legal compliance. Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues. Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation. Assists in analyzing data and preparing reports related to area(s) of assignment; conducts and responds to surveys. Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees. Utilizes computer software applications to support and conduct recruitment and selection, compensation, classification, workers' compensation and safety, labor relations and employee development activities depending on the area(s) of assignment. Assists with department budget preparation, analysis and administration; monitors expenditures; approves invoices and purchases; may be assigned responsibility for department-wide budget monitoring. May represent the Human Resources Department in interdepartmental, interagency and public meetings; acts as staff to and/or serves on committees and task forces as assigned. May act as a lead-worker to assigned clerical and technical staff; directs and assists with the evaluation of assigned staff. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Minimum Qualifications Education and Experience A Bachelor's degree from an accredited college or university in personnel administration, business, public administration or a related field, AND Two years of technical or professional level human resources experience. Knowledge and Abilities Working Knowledge of: Principles and practices of human resources administration, including workers' compensation claims management and administration, and safety program administration. Professional standards and procedures related to workers' compensation. Methods and techniques of record keeping and report preparation and writing; proper English, spelling and grammar. Office practices, methods and equipment, including a computer and a variety of word processing and other software applications. Applicable federal, state and local laws, codes and regulations related to area(s) of assignment. Some Knowledge of: Principles and practices of program and system development, administration and evaluation. Research methods and statistical analysis. Basic principles of supervision and training. Ability to: Analyze complex administrative and technical issues and make appropriate recommendations for action. Exercise initiative, ingenuity and sound judgment in solving problems and developing effective solutions within the role of a Human Resources Analyst. Work effectively with a customer service focus with department and City staff, and the public. Effectively organize, prioritize and follow-up on work assignments. Independently develop and coordinate effective systems, programs, and procedures. Learn more complex principles, practices, techniques and regulations pertaining to assigned duties. Understand, interpret, explain and accurately apply applicable laws, codes and regulations. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate. Develop and coordinate work programs. Direct, train and assist with the evaluation of subordinate staff. Make sound decisions within established guidelines. Make public presentations. Maintain accurate records. Communicate clearly and concisely, both orally and in writing. Follow written and oral directions. Work independently and as a member of a team. Establish and maintain effective working relationships with those contacted in the course of work. Observe safety principles and work in a safe manner. Licenses/Certificates Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS For all Human Resource Analyst Positions: Public sector human resources experience Project management experience Lead experience Application and Selection Process APPLICATION PROCESS The application period closes on Thursday May 9, 2024, at 5:00 pm (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for May 21, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled the week of May 27, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are not represented by a bargaining group and are designated as confidential employees. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Confidential Non-Management Employees CONF Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 5/9/2024 5:00 PM Pacific
Apr 23, 2024
Full Time
Description HUMAN RESOURCES ANALYST - Workers' Compensation and Risk Management Regular, Full-Time Employment Opportunity This classification has been designated as confidential. Salary listed above includes a 3.5% confidential premium. The City of Sunnyvale is accepting applications for a Human Resources Analyst to work within the Risk Management Division of the Human Resources Department. This position is responsible assisting with the development, coordination and administration of the City's Workers' Compensation Program including facilitating claims investigations and serving as the liaison between the City, injured worker and third-party administrator in workers' compensation related issues. The ideal candidate will be well organized, have attention to detail, manage multiple demands and changing priorities while maintaining the City's core values of public service of integrity, leadership, and respect. The candidate will be able to analyze complex administrative and technical issues and make appropriate recommendations for action; exercise initiative, ingenuity and sound judgment in solving problems and developing effective solutions, and work effectively with a customer service focus with department and City staff, and the public. Essential Job Functions (May include, but are not limited to, the following): When assigned to Risk Management, duties may include, but are not limited to the following: Assists with the development, coordination and administration of the City's Workers' Compensation Program. Interprets and applies existing laws, policies and procedures and recommends systems and methods for the effective and efficient processing of workers' compensation claims. Assists in negotiating and maintaining a cost-effective workers' compensation program. Reviews and analyzes workers' compensation claims and coordinates case management with third party administrator. Participates in and facilitates claims investigations; coordinates the involvement of attorneys, managers, administrators and employees. Serves as the liaison between the City, injured worker and third-party administrator in workers' compensation related issues. Initiates and conducts the interactive process with injured workers. May coordinate or make recommendations regarding reasonable accommodation requests. May participate in the Safety Committee Meetings and gathers information on safety issues and preventative measures that can be put in place. Assists departments with certificate of insurance tracking system. In addition to the above, the following duties are also performed by the Human Resources Analyst: Responds to unemployment claims and may represent the City at unemployment hearings. Administers FMLA/CFRA leaves and the City's short- and long-term disability programs, ensuring legal compliance. Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues. Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation. Assists in analyzing data and preparing reports related to area(s) of assignment; conducts and responds to surveys. Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees. Utilizes computer software applications to support and conduct recruitment and selection, compensation, classification, workers' compensation and safety, labor relations and employee development activities depending on the area(s) of assignment. Assists with department budget preparation, analysis and administration; monitors expenditures; approves invoices and purchases; may be assigned responsibility for department-wide budget monitoring. May represent the Human Resources Department in interdepartmental, interagency and public meetings; acts as staff to and/or serves on committees and task forces as assigned. May act as a lead-worker to assigned clerical and technical staff; directs and assists with the evaluation of assigned staff. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Minimum Qualifications Education and Experience A Bachelor's degree from an accredited college or university in personnel administration, business, public administration or a related field, AND Two years of technical or professional level human resources experience. Knowledge and Abilities Working Knowledge of: Principles and practices of human resources administration, including workers' compensation claims management and administration, and safety program administration. Professional standards and procedures related to workers' compensation. Methods and techniques of record keeping and report preparation and writing; proper English, spelling and grammar. Office practices, methods and equipment, including a computer and a variety of word processing and other software applications. Applicable federal, state and local laws, codes and regulations related to area(s) of assignment. Some Knowledge of: Principles and practices of program and system development, administration and evaluation. Research methods and statistical analysis. Basic principles of supervision and training. Ability to: Analyze complex administrative and technical issues and make appropriate recommendations for action. Exercise initiative, ingenuity and sound judgment in solving problems and developing effective solutions within the role of a Human Resources Analyst. Work effectively with a customer service focus with department and City staff, and the public. Effectively organize, prioritize and follow-up on work assignments. Independently develop and coordinate effective systems, programs, and procedures. Learn more complex principles, practices, techniques and regulations pertaining to assigned duties. Understand, interpret, explain and accurately apply applicable laws, codes and regulations. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate. Develop and coordinate work programs. Direct, train and assist with the evaluation of subordinate staff. Make sound decisions within established guidelines. Make public presentations. Maintain accurate records. Communicate clearly and concisely, both orally and in writing. Follow written and oral directions. Work independently and as a member of a team. Establish and maintain effective working relationships with those contacted in the course of work. Observe safety principles and work in a safe manner. Licenses/Certificates Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS For all Human Resource Analyst Positions: Public sector human resources experience Project management experience Lead experience Application and Selection Process APPLICATION PROCESS The application period closes on Thursday May 9, 2024, at 5:00 pm (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for May 21, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled the week of May 27, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are not represented by a bargaining group and are designated as confidential employees. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Confidential Non-Management Employees CONF Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 5/9/2024 5:00 PM Pacific
City of Fremont, CA
Fremont, California, United States
Description The City of Fremont's Human Resources Department is recruiting for Human Resources Analyst I/II (Payroll/HRIS). VIEW OUR RECRUITMENT BROCHURE THE DEPARTMENT The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity. THE OPPORTUNITY The City of Fremont is looking for a skilled Analyst to support Payroll and HRIS functions . This position will extract and analyze payroll data; complete reconciliations and audits ; and act as a technical payroll and HRIS Analyst to identify, troubleshoot, and resolve HRIS system and reporting issues. The ideal candidate for this opportunity possesses the following: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. First Review of Applications The first review of applications is April 10 , 2024, at 12:00 p.m. (PST) . This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. SELECTION PROCESS The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Human Resources Analyst I/II Class Specification Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent’s experience and qualifications. Definition Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations. Class Characteristics Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision. Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the applicable human resources principles and practices. Essential Functions Payroll Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation and MOUs with the City’s nine bargaining groups. Extracts and analyzes payroll data from HRIS for payroll processing, data analytics and reporting purposes to ensure accuracy and compliance with policies, procedures and regulatory requirements. Completes payroll, benefit/retirement plan reconciliations, analysis and internal audits. Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation, and MOUs with the City's nine bargaining groups. Utilizes Human Resources systems and adheres to processes (payroll, leave of absence, workers’ compensation) while ensuring compliance with all federal/state laws and regulations. Ensures that benefits, leaves of absences and workers’ compensation processes are accurately administered within the HRIS system. Responds to internal and external payroll and policy related inquiries. Identifies opportunities for process improvements. Stays informed about changes in tax and HR laws that apply to the payroll process. Prepares and reconciles quarterly payroll tax filings as required by federal and state law. Reconciles and audits employees’ W-2 statements prior to distribution. Provides back-up support to other HR department team members, as needed. Completes special projects, as needed. Data Analysis/Reporting Generates ad-hoc and standard reports from the HRIS for payroll, HR and internal/external customers. Partners with City departments to produce required reports and documentation. Develops and maintains queries and reports to support payroll process and requests from users. HRIS System Enhancements and Upgrades Participates in the implementation of system enhancements, upgrades and integrations. Tests new features and functionalities in the HRIS related to payroll processing. Performs technical payroll and HRIS analytical support to identify, troubleshoot, resolve system and reporting issues. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees’ Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act. Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work. Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Human Resources Analyst I: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; OR two (2) years of experience in the field of human resources. Experience in a public agency setting is desirable. Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable. Licenses/Certificates/Special Requirements Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Desirable Qualifications: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Occasional 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Not required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others. Class Code: Level II: 2025 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 04/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Mar 21, 2024
Full Time
Description The City of Fremont's Human Resources Department is recruiting for Human Resources Analyst I/II (Payroll/HRIS). VIEW OUR RECRUITMENT BROCHURE THE DEPARTMENT The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity. THE OPPORTUNITY The City of Fremont is looking for a skilled Analyst to support Payroll and HRIS functions . This position will extract and analyze payroll data; complete reconciliations and audits ; and act as a technical payroll and HRIS Analyst to identify, troubleshoot, and resolve HRIS system and reporting issues. The ideal candidate for this opportunity possesses the following: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. First Review of Applications The first review of applications is April 10 , 2024, at 12:00 p.m. (PST) . This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. SELECTION PROCESS The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Human Resources Analyst I/II Class Specification Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent’s experience and qualifications. Definition Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations. Class Characteristics Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision. Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the applicable human resources principles and practices. Essential Functions Payroll Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation and MOUs with the City’s nine bargaining groups. Extracts and analyzes payroll data from HRIS for payroll processing, data analytics and reporting purposes to ensure accuracy and compliance with policies, procedures and regulatory requirements. Completes payroll, benefit/retirement plan reconciliations, analysis and internal audits. Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation, and MOUs with the City's nine bargaining groups. Utilizes Human Resources systems and adheres to processes (payroll, leave of absence, workers’ compensation) while ensuring compliance with all federal/state laws and regulations. Ensures that benefits, leaves of absences and workers’ compensation processes are accurately administered within the HRIS system. Responds to internal and external payroll and policy related inquiries. Identifies opportunities for process improvements. Stays informed about changes in tax and HR laws that apply to the payroll process. Prepares and reconciles quarterly payroll tax filings as required by federal and state law. Reconciles and audits employees’ W-2 statements prior to distribution. Provides back-up support to other HR department team members, as needed. Completes special projects, as needed. Data Analysis/Reporting Generates ad-hoc and standard reports from the HRIS for payroll, HR and internal/external customers. Partners with City departments to produce required reports and documentation. Develops and maintains queries and reports to support payroll process and requests from users. HRIS System Enhancements and Upgrades Participates in the implementation of system enhancements, upgrades and integrations. Tests new features and functionalities in the HRIS related to payroll processing. Performs technical payroll and HRIS analytical support to identify, troubleshoot, resolve system and reporting issues. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees’ Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act. Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work. Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Human Resources Analyst I: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; OR two (2) years of experience in the field of human resources. Experience in a public agency setting is desirable. Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable. Licenses/Certificates/Special Requirements Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Desirable Qualifications: Public sector payroll experience. Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC). Experience using robust Human Resources systems: PeopleSoft and CalPERS. Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities. Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines. Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department. Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Rare Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Occasional 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Not required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others. Class Code: Level II: 2025 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 04/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Superior Court of California, County of Alameda
Alameda, California, United States
Salary Range $93,121.60 - $121,180.80 Job Description The Superior Court of California, County of Alameda is accepting applications for the position ofHR Analyst II (Integrated Disability Management Coordinator)within the Human Resources Division. Under direction, this position performs a variety of professional level work focusing on Workers' Compensation Administration, ADAAA and FEHA Disability Coordination andErgonomics Management ; may supervise or act as a lead worker for clerical staff; assists in the administration and management of the personnel programs and performs other related duties as assigned. The Human Resources Analyst IIis the journey-level class of the class series in which incumbents under direction perform a wide variety of professional assignments of increasing difficulty. The position is assigned to the Risk Management Unit in the Human Resources Division. The position is located at the Rene C. Davidson Courthouse in Oakland, California. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all listed duties. When supporting the Unit, job duties will include: Workers' Compensation Administration: •Coordinate Workers' Compensation program, including providing information to injured employees regarding benefits and procedures; counsel employees, managers, and supervisors on Workers' Compensation procedures, disability management and vocational rehabilitation procedures and State and Federal laws regarding the disabled. •Ensure timely reporting of claims to the 3rd party administrator; request and records substantiating documentation from physicians, departments and witnesses. •Interview claimants, witnesses, supervisors and physicians to ascertain the credibility of claims; respond to requests for authorization for medical treatment and approve payment for such treatment. •Conduct audit and reporting of all lost work time due to the injury. Complete OSHA Form 300 Log for annual postings. •Monitor Workers' Compensation cases and the Return-To-Work program, including collaborating with the designated providers to ensure that the employees return to work safely with proper work functions for the medical restrictions and assisting in the development and implementation of transitional duty. •Develop and conduct employee and supervisory training programs. •Recommend and coordinate any revisions or changes to policy and procedures as indicated by applicable OSHA and worker's compensation laws and regulations; oversee compliance with internal policies and procedures. •Communicate with claimants, supervisors, and physicians to ascertain the condition and status of injured employees. Ergonomic Program: •Maintain the Ergonomic Program database; track all ergonomic requests and ergonomic equipment. •Engage with employees and their supervisors to fully understand the ergonomic request; coordinate ergonomic requests with employees, supervisors, and vendors. •Coordinate Ergonomic training for staff. ADAAA and FEHA Disability Management: •Manage ADAAA cases; actively engage in the Interactive Process with employees, management team, and medical providers to understand any requested work modifications / accommodations due to a disability. •Analyze restrictions and assist in determining modified duty or light duty assignments. •Ensure all cases are managed and documented in a timely and accurate manner. •Review and update procedures. •Coordinate ADAAA and FEHA training for supervisors. General Administration: •Assist the Risk Manager in the Risk unit with a variety of administrative tasks, including drafting memos, creating announcements and ensuring all files are properly organized. •Participate in the new employee orientation process. •Perform other related duties as assigned. Minimum Qualifications Education and Experience: Education: Possession of a Bachelor's degree from an accredited college or university in Public Administration, Human Resources, Business Administration or related field. AND Experience: The equivalent to two years of full-time professional personnel experience in three of the following areas: classification, compensation, employee relations, recruitment and selection, benefits or training. Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Desired Qualifications: Certified Leave Management Specialist (CLMS) Certified Professional in Disability Management (CPDM) Experience in ADAAA, FEHA, Workers Compensation, Ergonomic Program, and Health & Safety Knowledge of basic principles, functions and practices of public personnel administration, including organization staffing, classification, compensation and selection; methods and techniques of interviewing; basic job analysis methods and techniques; statistical and research methods; supervision principles and practices; principles, functions and practices of public personnel administration; local, State and Federal laws pertaining to employment law, workers' compensation, State unemployment insurance and labor relations; principles, methods and techniques of position classification, compensation, selection procedure development, interviewing and training; budget techniques and practices; salary administration; and grievance procedures. Ability to perform job analysis, position audits and other research; interpret and explain personnel procedures to employees at all levels and personnel of other organizations; prepare written and oral presentations; maintain the confidence and cooperation of Court officials, employees and the public; interpret and apply employee labor agreements and State and Federal laws pertaining to employment; use a variety of computer office applications; collect, interpret and evaluate a variety of narrative and statistical data; coordinate special projects and programs; identify problems and central issues, select alternatives, and make recommendations; draft procedures, correspondence and narrative and statistical reports; maintain confidentiality of information; exercise discretion; and independent judgment. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process. An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool. The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants. If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date May 6, 2024
Apr 16, 2024
Full Time
Salary Range $93,121.60 - $121,180.80 Job Description The Superior Court of California, County of Alameda is accepting applications for the position ofHR Analyst II (Integrated Disability Management Coordinator)within the Human Resources Division. Under direction, this position performs a variety of professional level work focusing on Workers' Compensation Administration, ADAAA and FEHA Disability Coordination andErgonomics Management ; may supervise or act as a lead worker for clerical staff; assists in the administration and management of the personnel programs and performs other related duties as assigned. The Human Resources Analyst IIis the journey-level class of the class series in which incumbents under direction perform a wide variety of professional assignments of increasing difficulty. The position is assigned to the Risk Management Unit in the Human Resources Division. The position is located at the Rene C. Davidson Courthouse in Oakland, California. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all listed duties. When supporting the Unit, job duties will include: Workers' Compensation Administration: •Coordinate Workers' Compensation program, including providing information to injured employees regarding benefits and procedures; counsel employees, managers, and supervisors on Workers' Compensation procedures, disability management and vocational rehabilitation procedures and State and Federal laws regarding the disabled. •Ensure timely reporting of claims to the 3rd party administrator; request and records substantiating documentation from physicians, departments and witnesses. •Interview claimants, witnesses, supervisors and physicians to ascertain the credibility of claims; respond to requests for authorization for medical treatment and approve payment for such treatment. •Conduct audit and reporting of all lost work time due to the injury. Complete OSHA Form 300 Log for annual postings. •Monitor Workers' Compensation cases and the Return-To-Work program, including collaborating with the designated providers to ensure that the employees return to work safely with proper work functions for the medical restrictions and assisting in the development and implementation of transitional duty. •Develop and conduct employee and supervisory training programs. •Recommend and coordinate any revisions or changes to policy and procedures as indicated by applicable OSHA and worker's compensation laws and regulations; oversee compliance with internal policies and procedures. •Communicate with claimants, supervisors, and physicians to ascertain the condition and status of injured employees. Ergonomic Program: •Maintain the Ergonomic Program database; track all ergonomic requests and ergonomic equipment. •Engage with employees and their supervisors to fully understand the ergonomic request; coordinate ergonomic requests with employees, supervisors, and vendors. •Coordinate Ergonomic training for staff. ADAAA and FEHA Disability Management: •Manage ADAAA cases; actively engage in the Interactive Process with employees, management team, and medical providers to understand any requested work modifications / accommodations due to a disability. •Analyze restrictions and assist in determining modified duty or light duty assignments. •Ensure all cases are managed and documented in a timely and accurate manner. •Review and update procedures. •Coordinate ADAAA and FEHA training for supervisors. General Administration: •Assist the Risk Manager in the Risk unit with a variety of administrative tasks, including drafting memos, creating announcements and ensuring all files are properly organized. •Participate in the new employee orientation process. •Perform other related duties as assigned. Minimum Qualifications Education and Experience: Education: Possession of a Bachelor's degree from an accredited college or university in Public Administration, Human Resources, Business Administration or related field. AND Experience: The equivalent to two years of full-time professional personnel experience in three of the following areas: classification, compensation, employee relations, recruitment and selection, benefits or training. Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. Desired Qualifications: Certified Leave Management Specialist (CLMS) Certified Professional in Disability Management (CPDM) Experience in ADAAA, FEHA, Workers Compensation, Ergonomic Program, and Health & Safety Knowledge of basic principles, functions and practices of public personnel administration, including organization staffing, classification, compensation and selection; methods and techniques of interviewing; basic job analysis methods and techniques; statistical and research methods; supervision principles and practices; principles, functions and practices of public personnel administration; local, State and Federal laws pertaining to employment law, workers' compensation, State unemployment insurance and labor relations; principles, methods and techniques of position classification, compensation, selection procedure development, interviewing and training; budget techniques and practices; salary administration; and grievance procedures. Ability to perform job analysis, position audits and other research; interpret and explain personnel procedures to employees at all levels and personnel of other organizations; prepare written and oral presentations; maintain the confidence and cooperation of Court officials, employees and the public; interpret and apply employee labor agreements and State and Federal laws pertaining to employment; use a variety of computer office applications; collect, interpret and evaluate a variety of narrative and statistical data; coordinate special projects and programs; identify problems and central issues, select alternatives, and make recommendations; draft procedures, correspondence and narrative and statistical reports; maintain confidentiality of information; exercise discretion; and independent judgment. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process. An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool. The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants. If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date May 6, 2024
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Carlos, California, United States
General Reporting to the HR Manager, the Human Resources Analyst oversees professional HR functions, encompassing Leaves of Absence, Workers Compensation, Benefits Administration, and Total Rewards. This role extends analytical support to District management and supervisory staff while maintaining effective relationships with employees, management, union representatives, and contract entities. The position operates with significant initiative and independence, handling confidential information adeptly. APPLICATION DEADLINE: Sunday, May 12, 2024 (First cutoff Sunday, April 14, 2024) Essential Functions & Duties Coordinate District’s benefits program including health, dental, vision, life, deferred compensation, wellness, short- and long-term disability; responds to employee and retiree questions and complaints; interfaces with third-party administrators to resolve claims appeals, benefit reconciliation, provide guidance in policy interpretation and plan documents. Research, analyze, and recommend changes in benefit program design and contract provisions. Coordinate the District Employee benefits and leave training activities Training Administrator. Establish and maintain LOA files, correspondence and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Research, recommend, assist with the development of, and administer employee wellness, employee rewards and recognition, transportation management system Employee Clean Commute (ECC), and agency charitable programs. Ensure that employment laws, union agreements, classification, policies, and fair and consistent employment practices are followed. Examples of Duties Produce and audit monthly reports on all wages, benefits, and training program activities including budget analysis for effective resource allocation. Review LOA related notes/documents, follow-up. Administer employee wage and benefit plans in the human capital management (HCM) system. Assist and/or develop, and revise District policies, procedures, and programs. Assist with developing and maintaining processes and procedures to ensure compliance in specific program areas. Responsible for developing, tracking and managing all documentation, notifications, correspondence, administration details, and maintaining detailed information as required in accordance with company process, policies and applicable Federal and State laws for the entire life cycle of a leave. Independently interpreting and administering leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, etc.) as well as collective bargaining agreements. Act as a Subject Matter Expert on the Leave of Absence, Worker's Compensation and ADA processes, policies, procedures and manage leaves of absence of varying types. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in human resource management, Business Administration, Public Administration, Industrial Psychology, and/or other related field from an accredited college or university. Two (2) years of full-time progressively responsible professional level experience in human resources, preferably in the public sector. Strong knowledge of HR best practices, employment laws and regulations including but not limited to state and federally mandated leaves of absence. Preferred Qualifications: HR Certifications such as PHR/SPHR/IPMA preferred. Be highly analytical, detail oriented, and able to present recommendations and solutions to solve human resources business problems. Adept understanding of Employment Law, Benefits, and Leaves acquired through hands-on application and pertinent experience within the last 3-5 years. Understanding public sector classification and compensation Experience with PeopleSoft and CalPERS is desirable Additional Information Selection Process May Include: The process will include a panel interview and may include written and skills test assessments or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/12/2024 11:59 PM Pacific
May 01, 2024
Full Time
General Reporting to the HR Manager, the Human Resources Analyst oversees professional HR functions, encompassing Leaves of Absence, Workers Compensation, Benefits Administration, and Total Rewards. This role extends analytical support to District management and supervisory staff while maintaining effective relationships with employees, management, union representatives, and contract entities. The position operates with significant initiative and independence, handling confidential information adeptly. APPLICATION DEADLINE: Sunday, May 12, 2024 (First cutoff Sunday, April 14, 2024) Essential Functions & Duties Coordinate District’s benefits program including health, dental, vision, life, deferred compensation, wellness, short- and long-term disability; responds to employee and retiree questions and complaints; interfaces with third-party administrators to resolve claims appeals, benefit reconciliation, provide guidance in policy interpretation and plan documents. Research, analyze, and recommend changes in benefit program design and contract provisions. Coordinate the District Employee benefits and leave training activities Training Administrator. Establish and maintain LOA files, correspondence and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Research, recommend, assist with the development of, and administer employee wellness, employee rewards and recognition, transportation management system Employee Clean Commute (ECC), and agency charitable programs. Ensure that employment laws, union agreements, classification, policies, and fair and consistent employment practices are followed. Examples of Duties Produce and audit monthly reports on all wages, benefits, and training program activities including budget analysis for effective resource allocation. Review LOA related notes/documents, follow-up. Administer employee wage and benefit plans in the human capital management (HCM) system. Assist and/or develop, and revise District policies, procedures, and programs. Assist with developing and maintaining processes and procedures to ensure compliance in specific program areas. Responsible for developing, tracking and managing all documentation, notifications, correspondence, administration details, and maintaining detailed information as required in accordance with company process, policies and applicable Federal and State laws for the entire life cycle of a leave. Independently interpreting and administering leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Pregnancy Discrimination Act, etc.) as well as collective bargaining agreements. Act as a Subject Matter Expert on the Leave of Absence, Worker's Compensation and ADA processes, policies, procedures and manage leaves of absence of varying types. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in human resource management, Business Administration, Public Administration, Industrial Psychology, and/or other related field from an accredited college or university. Two (2) years of full-time progressively responsible professional level experience in human resources, preferably in the public sector. Strong knowledge of HR best practices, employment laws and regulations including but not limited to state and federally mandated leaves of absence. Preferred Qualifications: HR Certifications such as PHR/SPHR/IPMA preferred. Be highly analytical, detail oriented, and able to present recommendations and solutions to solve human resources business problems. Adept understanding of Employment Law, Benefits, and Leaves acquired through hands-on application and pertinent experience within the last 3-5 years. Understanding public sector classification and compensation Experience with PeopleSoft and CalPERS is desirable Additional Information Selection Process May Include: The process will include a panel interview and may include written and skills test assessments or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/12/2024 11:59 PM Pacific
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description SENIOR HUMAN RESOURCES ANALYST, BENEFITS/HRIS Term Limited, Full Time Employment Opportunity This classification has been designated as confidential. Salary listed above includes a 3.5% confidential premium. Under general direction, coordinates and performs difficult and responsible professional level human resources duties associated with recruitment and classification; benefits, risk management, or employee relations; develops, plans, implements, supervises, coordinates and administers assigned program responsibilities; conducts research, analysis and preparation of reports; may supervise professional, paraprofessional and/or clerical staff; and performs other related duties as assigned. DISTINGUISHING CHARACTERISTICS The Senior Human Resources Analyst is the advanced journey level classification in the professional human resources analyst series. Incumbents are expected to independently perform and coordinate the full scope of human resources analysis and research on new and current program activities, and may supervise and train staff. This classification is distinguished from the higher classification of Human Resources Manager in that the latter is a division manager classification with responsibility for the overall performance of the program and work unit. Essential Job Functions Duties for all Senior Human Resources Analysts, regardless of assignment, include but are not limited to: Trains and assists with the evaluation of professional, paraprofessional, and clerical staff assigned to perform human resources functions. Develops, plans, coordinates, and administers the most complex human resources assignments in one or more of the Human Resources Divisions. Provides information concerning human resources policies, procedures, wage rates and terms of labor contracts to City staff, other agencies, and the public; responds to compensation and classification survey requests. Analyzes data and prepares reports related to area(s) of assignment; conducts surveys. Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues. Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation. Represents the Human Resources Department in interdepartmental, interagency, and public meetings; serves on committees and task forces as assigned. Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees. Utilizes computer software applications to perform assigned activities. Assists with department budget preparation, analysis, and administration; monitors expenditures; approves invoices and purchases. Duties for Employee Benefits/HRIS, may include, but are not limited to: Responsible for the management of the HR functions of the City's ERP application, including troubleshooting, problem solving, and proactively evaluating human resources, benefits, and compensation issues. Develops and maintains system configuration, data structures, and workflows. Develops reports, queries, and dashboards for use by users. Supports subject matter experts (SMEs) by translating functional business requirements into technical requirements/specifications. Plans, coordinates, and leads the testing and implementation tasks of ongoing system releases and updates for assigned functional area(s), including documentation. Provides skilled application and business expertise to support end users across all departments for the applicable modules. Develops, coordinates, and maintains business process, training, and system configuration documentation. Coordinates effective delivery of training to system users. Determines and make appropriate configuration changes in the system related to negotiated MOU changes, changes in legal requirements, quarterly system updates, changes in business practices, or process improvements. Analyzes complex data and process issues, research and develop solutions, collaborates with available resources, and prepares recommendations and reports. Collaborates effectively with business partners in departments of Finance and Information Technology on shared areas of configuration, testing, training, business process development or other areas requiring coordination. Represents department interests on committees, outside organizations, coordinate activities with other divisions and outside agencies. Assists in the preparation of the departmental budget; monitors expenditures; approves invoices and purchases. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Minimum Qualifications Education and Experience The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited university in personnel administration, business, public administration or a related field, AND Two years of professional level experience in human resources information systems, including some lead or supervisory experience. Knowledge of: Principles and practices of public sector human resources administration, including recruitment and selection, classification, benefits, training, employee relations, labor relations, HRIS, or workers compensation. Applicable federal, state and local laws, codes, and regulations related to area(s) of assignment. Principles and practices of program and system development, administration, and evaluation. Methods and techniques of record keeping, report preparation, and writing; proper English, spelling and grammar. Office practices, methods and equipment, including a computer and a variety of word processing and other software applications. Research methods and statistical analysis. Methods and techniques of supervision, training and motivation. Ability to: Develop and coordinate work programs. Supervise, direct, train and assist with the evaluation of subordinate staff. Effectively organize, prioritize and follow-up on work assignments. Analyze complex administrative and technical issues and make appropriate recommendations for action. Independently develop and coordinate effective systems, programs, and procedures. Interpret, explain and apply applicable laws, codes and regulations. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate. Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties. Make sound decisions within established guidelines. Make public presentations. Maintain accurate records. Communicate clearly and concisely, both orally and in writing. Follow written and oral directions. Work independently and as a member of a team. Establish and maintain effective working relationships. Observe safety principles and work in a safe manner. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS Public sector human resources experience Application and Selection Process APPLICATION PROCESS The application period closes on Monday, May 13, 2024, at 5:00 pm (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for May 22, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled the week of May 27, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are not represented by a bargaining group and are designated as confidential employees. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Confidential Non-Management Employees CONF Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 5/13/2024 5:00 PM Pacific
Apr 25, 2024
Temporary
Description SENIOR HUMAN RESOURCES ANALYST, BENEFITS/HRIS Term Limited, Full Time Employment Opportunity This classification has been designated as confidential. Salary listed above includes a 3.5% confidential premium. Under general direction, coordinates and performs difficult and responsible professional level human resources duties associated with recruitment and classification; benefits, risk management, or employee relations; develops, plans, implements, supervises, coordinates and administers assigned program responsibilities; conducts research, analysis and preparation of reports; may supervise professional, paraprofessional and/or clerical staff; and performs other related duties as assigned. DISTINGUISHING CHARACTERISTICS The Senior Human Resources Analyst is the advanced journey level classification in the professional human resources analyst series. Incumbents are expected to independently perform and coordinate the full scope of human resources analysis and research on new and current program activities, and may supervise and train staff. This classification is distinguished from the higher classification of Human Resources Manager in that the latter is a division manager classification with responsibility for the overall performance of the program and work unit. Essential Job Functions Duties for all Senior Human Resources Analysts, regardless of assignment, include but are not limited to: Trains and assists with the evaluation of professional, paraprofessional, and clerical staff assigned to perform human resources functions. Develops, plans, coordinates, and administers the most complex human resources assignments in one or more of the Human Resources Divisions. Provides information concerning human resources policies, procedures, wage rates and terms of labor contracts to City staff, other agencies, and the public; responds to compensation and classification survey requests. Analyzes data and prepares reports related to area(s) of assignment; conducts surveys. Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues. Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation. Represents the Human Resources Department in interdepartmental, interagency, and public meetings; serves on committees and task forces as assigned. Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees. Utilizes computer software applications to perform assigned activities. Assists with department budget preparation, analysis, and administration; monitors expenditures; approves invoices and purchases. Duties for Employee Benefits/HRIS, may include, but are not limited to: Responsible for the management of the HR functions of the City's ERP application, including troubleshooting, problem solving, and proactively evaluating human resources, benefits, and compensation issues. Develops and maintains system configuration, data structures, and workflows. Develops reports, queries, and dashboards for use by users. Supports subject matter experts (SMEs) by translating functional business requirements into technical requirements/specifications. Plans, coordinates, and leads the testing and implementation tasks of ongoing system releases and updates for assigned functional area(s), including documentation. Provides skilled application and business expertise to support end users across all departments for the applicable modules. Develops, coordinates, and maintains business process, training, and system configuration documentation. Coordinates effective delivery of training to system users. Determines and make appropriate configuration changes in the system related to negotiated MOU changes, changes in legal requirements, quarterly system updates, changes in business practices, or process improvements. Analyzes complex data and process issues, research and develop solutions, collaborates with available resources, and prepares recommendations and reports. Collaborates effectively with business partners in departments of Finance and Information Technology on shared areas of configuration, testing, training, business process development or other areas requiring coordination. Represents department interests on committees, outside organizations, coordinate activities with other divisions and outside agencies. Assists in the preparation of the departmental budget; monitors expenditures; approves invoices and purchases. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Minimum Qualifications Education and Experience The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited university in personnel administration, business, public administration or a related field, AND Two years of professional level experience in human resources information systems, including some lead or supervisory experience. Knowledge of: Principles and practices of public sector human resources administration, including recruitment and selection, classification, benefits, training, employee relations, labor relations, HRIS, or workers compensation. Applicable federal, state and local laws, codes, and regulations related to area(s) of assignment. Principles and practices of program and system development, administration, and evaluation. Methods and techniques of record keeping, report preparation, and writing; proper English, spelling and grammar. Office practices, methods and equipment, including a computer and a variety of word processing and other software applications. Research methods and statistical analysis. Methods and techniques of supervision, training and motivation. Ability to: Develop and coordinate work programs. Supervise, direct, train and assist with the evaluation of subordinate staff. Effectively organize, prioritize and follow-up on work assignments. Analyze complex administrative and technical issues and make appropriate recommendations for action. Independently develop and coordinate effective systems, programs, and procedures. Interpret, explain and apply applicable laws, codes and regulations. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate. Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties. Make sound decisions within established guidelines. Make public presentations. Maintain accurate records. Communicate clearly and concisely, both orally and in writing. Follow written and oral directions. Work independently and as a member of a team. Establish and maintain effective working relationships. Observe safety principles and work in a safe manner. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS Public sector human resources experience Application and Selection Process APPLICATION PROCESS The application period closes on Monday, May 13, 2024, at 5:00 pm (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for May 22, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled the week of May 27, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are not represented by a bargaining group and are designated as confidential employees. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Confidential Non-Management Employees CONF Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 5/13/2024 5:00 PM Pacific
CITY OF FRESNO, CA
Fresno, California, United States
Position Description ......DUE TO THE AMOUNT OF SENIOR MANAGEMENT ANALYST POSITIONS AVAILABLE, THIS RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME....... The City of Fresno is currently seeking energetic, hardworking individuals to join our team and achieve our mission of Building a Better Fresno! Under general supervision, Senior Management Analysts perform a variety of professional level research, administrative and analytical duties, and may provide lead direction or supervision of assigned staff; support and assist in the management of business and/or personnel functions within a division or department and provide responsible administrative support. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of subordinate clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. The current vacancies exist in the Departments of PARCS, Police, Public Works, Capital Development and Planning and Development; however, because the Senior Management Analyst position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exist in the Police Department and will report directly to the Administrator Manager. The incumbent will be responsible for monitoring non-pers budget, preparing monthly budget reports and transfers, processing invoices, assisting with payroll, developing agreements and/or contracts and preparing City Council staff reports. One vacancy exist in the PARCS Department will report directly to the Business Manager. The incumbent will be responsible for the coordination of a variety of time sensitive and critical projects. The incumbent will be responsible for contract compliance, grant writing and administrative reports. One vacancy exists in the Planning and Development Department and will report directly to the Business Manager. This position will assist with keeping accurate financial records, support fiscal policy, and ensure compliance with regulatory framework. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Graduation from an accredited college or university with a Bachelor's Degree in business administration, public administration, or closely related field; -And- Three (3) years of progressively responsible professional personnel, management, or administrative experience or two years of experience equivalent to that gained as a Management Analyst II with the City of Fresno. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of two years. Possession of a valid California Driver's License at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record and satisfactorily complete a Department of Justice fingerprinting. APPLICANTS MUST ATTACH A COPY OF THEIR BACHELOR'S DEGREE OR COLLEGE TRANSCRIPTS FOR VERIFICATION OF REQUIRED UNITS. Eligible candidates certified for consideration for this position and subsequently selected following a Department interview will be required to successfully complete a Department of Justice fingerprint process prior to employment with the City of Fresno. ADDITIONAL REQUIREMENTS: Eligibles certified to the Police Department for consideration will be required to complete a detailed pre-employment personal history form, followed by a thorough background investigation which will include a polygraph examination or computer voice stress analyzer test before receiving conditional offers of employment. Individuals receiving a conditional offer of employment must successfully complete the Department of Justice fingerprinting process before receiving a final offer of employment. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 12/02/2024
Mar 07, 2024
Position Description ......DUE TO THE AMOUNT OF SENIOR MANAGEMENT ANALYST POSITIONS AVAILABLE, THIS RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME....... The City of Fresno is currently seeking energetic, hardworking individuals to join our team and achieve our mission of Building a Better Fresno! Under general supervision, Senior Management Analysts perform a variety of professional level research, administrative and analytical duties, and may provide lead direction or supervision of assigned staff; support and assist in the management of business and/or personnel functions within a division or department and provide responsible administrative support. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of subordinate clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. The current vacancies exist in the Departments of PARCS, Police, Public Works, Capital Development and Planning and Development; however, because the Senior Management Analyst position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exist in the Police Department and will report directly to the Administrator Manager. The incumbent will be responsible for monitoring non-pers budget, preparing monthly budget reports and transfers, processing invoices, assisting with payroll, developing agreements and/or contracts and preparing City Council staff reports. One vacancy exist in the PARCS Department will report directly to the Business Manager. The incumbent will be responsible for the coordination of a variety of time sensitive and critical projects. The incumbent will be responsible for contract compliance, grant writing and administrative reports. One vacancy exists in the Planning and Development Department and will report directly to the Business Manager. This position will assist with keeping accurate financial records, support fiscal policy, and ensure compliance with regulatory framework. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Graduation from an accredited college or university with a Bachelor's Degree in business administration, public administration, or closely related field; -And- Three (3) years of progressively responsible professional personnel, management, or administrative experience or two years of experience equivalent to that gained as a Management Analyst II with the City of Fresno. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of two years. Possession of a valid California Driver's License at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record and satisfactorily complete a Department of Justice fingerprinting. APPLICANTS MUST ATTACH A COPY OF THEIR BACHELOR'S DEGREE OR COLLEGE TRANSCRIPTS FOR VERIFICATION OF REQUIRED UNITS. Eligible candidates certified for consideration for this position and subsequently selected following a Department interview will be required to successfully complete a Department of Justice fingerprint process prior to employment with the City of Fresno. ADDITIONAL REQUIREMENTS: Eligibles certified to the Police Department for consideration will be required to complete a detailed pre-employment personal history form, followed by a thorough background investigation which will include a polygraph examination or computer voice stress analyzer test before receiving conditional offers of employment. Individuals receiving a conditional offer of employment must successfully complete the Department of Justice fingerprinting process before receiving a final offer of employment. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 12/02/2024
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY : Established in 1853, Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE POSITION : Under general direction, to perform professional, human resources management work in a County department or agency assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and to perform other related duties. This series specification describes two levels of the Departmental Human Resources Officer classifications, which under close supervision to learn at the lower level, and under general direction to perform at the upper level. Departmental Human Resources Officer is a journey-level classification in the Departmental Human Resources Officer flex series located in County operating departments/agencies. This class is distinguished from the next higher-level, Departmental Human Resources Manager which functions as a first line supervisor to Departmental Human Resources Officer positions and other multidisciplinary professional and support staff. The classifications of Departmental Human Resources Officer Trainee and Human Resources Trainee are both expected to gain experience and demonstrate satisfactory proficiency to be eligible to flexibly promote to the Departmental Human Resources Officer class after the equivalent of one year of full time service for the Departmental Human Resources Officer Trainee, and 18 months for the Human Resources Trainee. Appointments at the Departmental Human Resources Officer Trainee or Human Resources Trainee level will not be extended beyond one year or 18 months respectively. THE VACANCIES : We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. THE IDEAL CANDIDATE : In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will have track records of successfully assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and they perform other related duties as needed. In addition to meeting the minimum qualifications stated below, the Departmental Human Resources Officer will possess the following critical attributes: A resourceful advisor who seeks to understand problems and provide accurate and timely guidance to employees, contractors, managers, supervisors, and others seeking information about human resource-related activities; Someone who develops collaborative relationships in an effort to facilitate and accomplish work goals; A professional who is a detail-oriented strategic thinker, who seeks, collects, and synthesizes information from a variety of sources to make recommendation; Someone who demonstrates a collaborative, eager spirit to actively participate as a member of a team; A strong communicator, both orally and in writing, who clearly conveys information and ideas to a variety of individuals or groups; an individual who effectively presents and receives information and concepts and who actively listens to ensure understanding; An effective planner who organizes work activities, manages several tasks at once, and ensures that the work is completed efficiently; A problem solver, who identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goals or outcomes; Someone who works effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations or background; and A technically knowledgeable human resources practitioner who applies knowledge of Federal, State, local and/or private sector Human Resources laws, rules and regulations and who understands human resources programmatic terminology, procedures and practices, and who demonstrates continued exposure to current trends and developments in the field. MINIMUM QUALIFICATIONS Experience: The equivalent of one year of full-time experience as a Departmental Human Resources Officer Trainee or 18 months as a Human Resources Trainee in the Alameda County classified service. Or II The equivalent of three years of full-time experience as a Human Resources Technician or in an equivalent or higher classification performing human resources related activities in the Alameda County classified service. Substitution: Completion of the Alameda County Management Academy “Management and Supervision Certificate Program’ may substitute for six (6) months of the required qualifying experience. OR Possession of a Bachelor’s degree in a relevant field from an accredited college or university may substitute for one year of the required qualifying experience. Or III Education: Possession of a Bachelor's degree in a relevant field from an accredited college or university. AND Experience: The equivalent of three years of full time professional level human resources management experience involving compensation analysis, workforce planning, training and development, recruitment/staffing employee relations, requiring the use of the knowledge and skills described in this specification. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Recruitment & Staffing • Public human resources administration including job analysis and position classification, conducting audits, wage and salary administration, recruitment and personnel selection, employer-employee relations, and training. • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resources-related activities. • Internal workforce assessment techniques & employment policies, practices, & procedures • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resource-related activities. • Successful recruiting strategies to attract high caliber diversity candidates. Employee & Labor Relations • Knowledge of labor relations laws, practices, and trends • Progressive discipline • Grievance resolution • Consultative & coaching skills with managers • Investigative and interview techniques • Labor relations laws, practices and trends. Health & Safety • Federal, State and Local workplace health, safety, security & privacy laws & regulations. • Enforcing procedures of workplace safety, health & security. • Awareness of potential violent behavior and workplace violence conditions. Administrative • Computer applications and hardware and software related to the work. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to : • Demonstrate commitment to the county’s mission, credo, and goals. • Be visionary, strategic, and innovative, working with change. • Collaborate with other agencies and departments to meet overall countywide needs while leveraging financial and other resources. • Use business acumen to build a strong organization that delivers results. • Use interpersonal skills to communicate effectively. • Promote personal and professional growth for self and others. • Provide the highest level of service delivery to diverse customers. • Work effectively as a member and leader of diverse teams. • Plan and organize workload. • Demonstrate interpersonal sensitivity • Be flexible • Create HR policies, programs, and services with Diversity imbedded. • Create employee programs that will demonstrate to the community the organization’s commitment to Diversity. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified applicants to continue in the process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT PLAN: Deadline For Filing: 5:00:00 p.m., Tuesday, May 28, 2024 Review of Minimum Qualifications: Review of Supplemental Questionnaire for Best Qualified: May 31, 2024 June 17, 2024 Virtual Oral Interviews: Virtual Oral Interview SME Rating: Results Notification: Promulgation of Eligible List Week of June 24-July 5, 2024 Week of July 8 - July 15, 2024 July 19, 2024 August 7, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: TBD WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page . Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied . Monique Hill | Personnel Services ProgramManager, Recruitment and Selection Human Resource Services, County of Alameda 510-208-4841 or email Monique.Hill@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency . EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/28/2024 5:00:00 PM
May 04, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY : Established in 1853, Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE POSITION : Under general direction, to perform professional, human resources management work in a County department or agency assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and to perform other related duties. This series specification describes two levels of the Departmental Human Resources Officer classifications, which under close supervision to learn at the lower level, and under general direction to perform at the upper level. Departmental Human Resources Officer is a journey-level classification in the Departmental Human Resources Officer flex series located in County operating departments/agencies. This class is distinguished from the next higher-level, Departmental Human Resources Manager which functions as a first line supervisor to Departmental Human Resources Officer positions and other multidisciplinary professional and support staff. The classifications of Departmental Human Resources Officer Trainee and Human Resources Trainee are both expected to gain experience and demonstrate satisfactory proficiency to be eligible to flexibly promote to the Departmental Human Resources Officer class after the equivalent of one year of full time service for the Departmental Human Resources Officer Trainee, and 18 months for the Human Resources Trainee. Appointments at the Departmental Human Resources Officer Trainee or Human Resources Trainee level will not be extended beyond one year or 18 months respectively. THE VACANCIES : We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. THE IDEAL CANDIDATE : In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will have track records of successfully assisting, developing and maintaining a program of human resources management and administration including, recruitment/staffing, workforce planning, training and development, examination development and administration, employee selection, position classification, performance evaluations, affirmative action, disciplinary and grievance procedures and employee relations; and they perform other related duties as needed. In addition to meeting the minimum qualifications stated below, the Departmental Human Resources Officer will possess the following critical attributes: A resourceful advisor who seeks to understand problems and provide accurate and timely guidance to employees, contractors, managers, supervisors, and others seeking information about human resource-related activities; Someone who develops collaborative relationships in an effort to facilitate and accomplish work goals; A professional who is a detail-oriented strategic thinker, who seeks, collects, and synthesizes information from a variety of sources to make recommendation; Someone who demonstrates a collaborative, eager spirit to actively participate as a member of a team; A strong communicator, both orally and in writing, who clearly conveys information and ideas to a variety of individuals or groups; an individual who effectively presents and receives information and concepts and who actively listens to ensure understanding; An effective planner who organizes work activities, manages several tasks at once, and ensures that the work is completed efficiently; A problem solver, who identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goals or outcomes; Someone who works effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations or background; and A technically knowledgeable human resources practitioner who applies knowledge of Federal, State, local and/or private sector Human Resources laws, rules and regulations and who understands human resources programmatic terminology, procedures and practices, and who demonstrates continued exposure to current trends and developments in the field. MINIMUM QUALIFICATIONS Experience: The equivalent of one year of full-time experience as a Departmental Human Resources Officer Trainee or 18 months as a Human Resources Trainee in the Alameda County classified service. Or II The equivalent of three years of full-time experience as a Human Resources Technician or in an equivalent or higher classification performing human resources related activities in the Alameda County classified service. Substitution: Completion of the Alameda County Management Academy “Management and Supervision Certificate Program’ may substitute for six (6) months of the required qualifying experience. OR Possession of a Bachelor’s degree in a relevant field from an accredited college or university may substitute for one year of the required qualifying experience. Or III Education: Possession of a Bachelor's degree in a relevant field from an accredited college or university. AND Experience: The equivalent of three years of full time professional level human resources management experience involving compensation analysis, workforce planning, training and development, recruitment/staffing employee relations, requiring the use of the knowledge and skills described in this specification. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Recruitment & Staffing • Public human resources administration including job analysis and position classification, conducting audits, wage and salary administration, recruitment and personnel selection, employer-employee relations, and training. • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resources-related activities. • Internal workforce assessment techniques & employment policies, practices, & procedures • Federal, State and local laws, rules and guidelines relating to the hiring process and other areas of human resource-related activities. • Successful recruiting strategies to attract high caliber diversity candidates. Employee & Labor Relations • Knowledge of labor relations laws, practices, and trends • Progressive discipline • Grievance resolution • Consultative & coaching skills with managers • Investigative and interview techniques • Labor relations laws, practices and trends. Health & Safety • Federal, State and Local workplace health, safety, security & privacy laws & regulations. • Enforcing procedures of workplace safety, health & security. • Awareness of potential violent behavior and workplace violence conditions. Administrative • Computer applications and hardware and software related to the work. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to : • Demonstrate commitment to the county’s mission, credo, and goals. • Be visionary, strategic, and innovative, working with change. • Collaborate with other agencies and departments to meet overall countywide needs while leveraging financial and other resources. • Use business acumen to build a strong organization that delivers results. • Use interpersonal skills to communicate effectively. • Promote personal and professional growth for self and others. • Provide the highest level of service delivery to diverse customers. • Work effectively as a member and leader of diverse teams. • Plan and organize workload. • Demonstrate interpersonal sensitivity • Be flexible • Create HR policies, programs, and services with Diversity imbedded. • Create employee programs that will demonstrate to the community the organization’s commitment to Diversity. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified applicants to continue in the process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT PLAN: Deadline For Filing: 5:00:00 p.m., Tuesday, May 28, 2024 Review of Minimum Qualifications: Review of Supplemental Questionnaire for Best Qualified: May 31, 2024 June 17, 2024 Virtual Oral Interviews: Virtual Oral Interview SME Rating: Results Notification: Promulgation of Eligible List Week of June 24-July 5, 2024 Week of July 8 - July 15, 2024 July 19, 2024 August 7, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: TBD WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page . Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied . Monique Hill | Personnel Services ProgramManager, Recruitment and Selection Human Resource Services, County of Alameda 510-208-4841 or email Monique.Hill@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency . EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/28/2024 5:00:00 PM
CITY OF FRESNO, CA
Fresno, California, United States
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works, Animal Center Department and Public Utilities Wastewater Management Division. The Department of Public Utilities, Wastewater Management Division (WMD) has one vacancy that will be managing the Asset Management Program. The incumbent in the position manages a collection of sub-programs: the maintenance management program for assets under the WMD's purview, field validate assets in a wastewater treatment environment, set and enforce standards for all aspects of WMD's asset addition, documentation, and tracking. Establish and maintain asset condition assessment program. Establish, and maintain a critical spares program. Oversee planning and predictive maintenance program. Develop KPI's to monitor maintenance efficiency by sub-program, assets, and trades. The incumbent will assist in creating specifications for various capital improvement projects and consultant contracts. The Animal Center Department has one vacancy. This position will manage a team of Community Coordinators and Animal Program Coordinators. The incumbent in this position manages a collection of sub-programs: Dog and Cat Foster program, Adoption Program, Rescue Program, Social Media, Community Outreach and Education. This Program Manager will provide coordination and oversight of new and existing programs, and develop ways to utilize grant funds. Incumbents assigned to the Animal Center will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and may be required to handle and restrain animals humanely and safely using approved protocols and practices. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 07/21/2024
Mar 07, 2024
Full Time
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works, Animal Center Department and Public Utilities Wastewater Management Division. The Department of Public Utilities, Wastewater Management Division (WMD) has one vacancy that will be managing the Asset Management Program. The incumbent in the position manages a collection of sub-programs: the maintenance management program for assets under the WMD's purview, field validate assets in a wastewater treatment environment, set and enforce standards for all aspects of WMD's asset addition, documentation, and tracking. Establish and maintain asset condition assessment program. Establish, and maintain a critical spares program. Oversee planning and predictive maintenance program. Develop KPI's to monitor maintenance efficiency by sub-program, assets, and trades. The incumbent will assist in creating specifications for various capital improvement projects and consultant contracts. The Animal Center Department has one vacancy. This position will manage a team of Community Coordinators and Animal Program Coordinators. The incumbent in this position manages a collection of sub-programs: Dog and Cat Foster program, Adoption Program, Rescue Program, Social Media, Community Outreach and Education. This Program Manager will provide coordination and oversight of new and existing programs, and develop ways to utilize grant funds. Incumbents assigned to the Animal Center will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and may be required to handle and restrain animals humanely and safely using approved protocols and practices. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 07/21/2024
CITY OF FRESNO, CA
Fresno, California, United States
Position Description We are accepting applications on a continuous basis until the position is filled. The recruitment may close at any time. The City of Fresno is currently recruiting for an Airports Operations Manager. Under general direction, this position manages and administers the Operations Division of the Airports Department including management of Department regulatory compliance policies and procedures, airside/landside operations; coordinates the review and approval of construction projects and specifications; coordinates activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Director. The Airports Operations Manager areas of responsibility include the Airports Operations, Airfield Maintenance and Building Maintenance sections. Within guidelines set by the Director of Aviation, the incumbent establishes and implements regulatory and operational procedures, including those associated with Airport Emergency Management and Security. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: To reimburse retirement medical insurance and qualified medical expenses. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Possession of a bachelor's degree from an accredited college or university in Airport Management, Aviation Management, Public Administration, Business Administration, or a closely related field. AND Four years of managerial or supervisory experience in airport operations, including comprehensive regulatory compliance responsibilities and oversight of building and construction operations. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of (2) two years. If qualifying with a degree or accredited college or university credits, please attach a copy of the degree or transcripts. Applications lacking this documentation may be rejected. HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Your document must first be scanned and saved to a computer or thumb drive (save as the "document name") 2. Then go to www.fresno.gov/jobs > City of Fresno Jobs > Apply On-Line 3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to 4. Under the section "My Career Tools" (located towards the top of the page), Select "Cover Letters & Attachments", and then "Add Attachments" towards the bottom 5. For Attachment Type, choose the most appropriate option (i.e. "DIPLOMA/TRANSCRIPTS or DD214") a. If you do not see an appropriate choice, you may use "Reference Attachments". Under Attachment Purpose, you can TYPE a description 6. Then Select "Add Attachment" and hit the "Browse" button to locate your attachment 7. Once you have selected your attachment, select "Open", hit "Upload" and then "Save & Return" 8. After you confirm your attachment has been uploaded, then proceed to fill out your online application. Additional Requirements Possession and continued maintenance of a valid California Driver's License within sixty (60) days of appointment. Candidates considered for hire must provide proof of a valid driver's license and a current copy of their driving record. Certified Member of the American Association of Airport Executives (AAAE) or be able to obtain within eighteen (18) months of hire is preferred. The final selected (eligible candidates certified) will be required to successfully pass a TSA Security Threat Assessment, Federal Bureau of Investigation fingerprinting process and an extensive background investigation before being eligible for hire with the City of Fresno, along with clearing a second fingerprinting process with the Department of Justice. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 12/31/2024
Mar 07, 2024
Full Time
Position Description We are accepting applications on a continuous basis until the position is filled. The recruitment may close at any time. The City of Fresno is currently recruiting for an Airports Operations Manager. Under general direction, this position manages and administers the Operations Division of the Airports Department including management of Department regulatory compliance policies and procedures, airside/landside operations; coordinates the review and approval of construction projects and specifications; coordinates activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Director. The Airports Operations Manager areas of responsibility include the Airports Operations, Airfield Maintenance and Building Maintenance sections. Within guidelines set by the Director of Aviation, the incumbent establishes and implements regulatory and operational procedures, including those associated with Airport Emergency Management and Security. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: To reimburse retirement medical insurance and qualified medical expenses. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Possession of a bachelor's degree from an accredited college or university in Airport Management, Aviation Management, Public Administration, Business Administration, or a closely related field. AND Four years of managerial or supervisory experience in airport operations, including comprehensive regulatory compliance responsibilities and oversight of building and construction operations. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of (2) two years. If qualifying with a degree or accredited college or university credits, please attach a copy of the degree or transcripts. Applications lacking this documentation may be rejected. HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Your document must first be scanned and saved to a computer or thumb drive (save as the "document name") 2. Then go to www.fresno.gov/jobs > City of Fresno Jobs > Apply On-Line 3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to 4. Under the section "My Career Tools" (located towards the top of the page), Select "Cover Letters & Attachments", and then "Add Attachments" towards the bottom 5. For Attachment Type, choose the most appropriate option (i.e. "DIPLOMA/TRANSCRIPTS or DD214") a. If you do not see an appropriate choice, you may use "Reference Attachments". Under Attachment Purpose, you can TYPE a description 6. Then Select "Add Attachment" and hit the "Browse" button to locate your attachment 7. Once you have selected your attachment, select "Open", hit "Upload" and then "Save & Return" 8. After you confirm your attachment has been uploaded, then proceed to fill out your online application. Additional Requirements Possession and continued maintenance of a valid California Driver's License within sixty (60) days of appointment. Candidates considered for hire must provide proof of a valid driver's license and a current copy of their driving record. Certified Member of the American Association of Airport Executives (AAAE) or be able to obtain within eighteen (18) months of hire is preferred. The final selected (eligible candidates certified) will be required to successfully pass a TSA Security Threat Assessment, Federal Bureau of Investigation fingerprinting process and an extensive background investigation before being eligible for hire with the City of Fresno, along with clearing a second fingerprinting process with the Department of Justice. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 12/31/2024
CITY OF FRESNO, CA
Fresno, California, United States
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking individuals responsible for managing high profile projects which may include capital projects, engineering, or housing related services. Incumbents are expected to plan, coordinate and manage these high profile and complex projects while working closely with stakeholders including consultants, City staff and providing regular updates to management staff and City Council regarding the timelines and status of the projects. The incumbent exercises supervision and/or serves as staff lead over professional, technical, and administrative support staff as assigned. This is an unclassified position in which the incumbent serves at the will of the Department Director. The successful candidate should possess strong leadership and management skills, have extensive experience in project management, formal bid processes, and contract compliance. Comprehensive knowledge and management experience with CDBG requirements is highly desirable and preferred. The current vacancies exist in the Department of Planning and Development, Airports and Capital Projects; however, because the Project Administrator position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exists in the Planning and Development Department and will report directly to the Director. The incumbent will be responsible for approximately $6 million in various projects such as: Brownfields, Community Benefits Fund, CAP/EJ, Fiscal Impact Analysis, Multi-Jurisdictional Housing Element, various neighborhood specific plans, and a Master Fee Study. One vacancy exists in the Airports Department and will report directly to the Director of Aviation. The incumbent will be responsible for supporting the planning, environmental, and design of the airports capital projects and will take lead on executing the construction phase of projects to a successful completion. Knowledge and experience with Federal Aviation Administration (FAA) project requirements are highly desirable. One vacancy exists in the Capital Projects Department and will report directly to the Assistant Director. The incumbent may be responsible for bid proposals, consultant selection, negotiating contracts, monitoring project performance, preparing various reports to the City Council, outside agencies and grantors and will work closely with construction management. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification: City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: To reimburse retirement medical insurance and qualified medical expenses. BILINGUAL PREMIUM: PAY: $100 per month RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 Qualifications The ideal candidate will possess a Bachelor's Degree from an accredited college or university in construction management, engineering, industrial technology, public administration, business administration or a closely related field. AND Four (4) years of increasingly responsible professional experience managing capital projects, housing projects, engineering projects or a closely related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. Possession and continued maintenance of a valid California Driver's License is required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Documentation verifying education and certification status must be attached to your application profile. Applications lacking the required documents may be excluded from further screening. Instructions for attaching documents: 1. Go www.frenso.gov/jobs; From the "Menu" list, select "I Want To," and select "Job Postings" 2. This will take you to the "Careers" page 3. Under the "Login" section, Enter the same Login Information (Username & Password) that was used to apply for this job. Then press "Login." 4. Under the section "My Career Tools"(located towards the top of the page), Select "Cover Letters & Attachments" 5. Select "Add Attachments" towards the bottom 6. For "Attachment Type" choose the appropriate or closely related type (example: DMV Print Out) 7. For "Attachment Purpose" you can TYPE a description. For example "DMV Print Out" 8. Then Select "Add Attachment" 9. Select the "Browse" button and locate your attachment 10. Once you have selected your attachment, Select "Open" 11. Select "Upload" 12. Select "Save & Return" Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Diana Meagher, Human Resources Analyst (559) 621-6955 Diana.Meagher@fresno.gov Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 05/23/2024
Mar 07, 2024
Full Time
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking individuals responsible for managing high profile projects which may include capital projects, engineering, or housing related services. Incumbents are expected to plan, coordinate and manage these high profile and complex projects while working closely with stakeholders including consultants, City staff and providing regular updates to management staff and City Council regarding the timelines and status of the projects. The incumbent exercises supervision and/or serves as staff lead over professional, technical, and administrative support staff as assigned. This is an unclassified position in which the incumbent serves at the will of the Department Director. The successful candidate should possess strong leadership and management skills, have extensive experience in project management, formal bid processes, and contract compliance. Comprehensive knowledge and management experience with CDBG requirements is highly desirable and preferred. The current vacancies exist in the Department of Planning and Development, Airports and Capital Projects; however, because the Project Administrator position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exists in the Planning and Development Department and will report directly to the Director. The incumbent will be responsible for approximately $6 million in various projects such as: Brownfields, Community Benefits Fund, CAP/EJ, Fiscal Impact Analysis, Multi-Jurisdictional Housing Element, various neighborhood specific plans, and a Master Fee Study. One vacancy exists in the Airports Department and will report directly to the Director of Aviation. The incumbent will be responsible for supporting the planning, environmental, and design of the airports capital projects and will take lead on executing the construction phase of projects to a successful completion. Knowledge and experience with Federal Aviation Administration (FAA) project requirements are highly desirable. One vacancy exists in the Capital Projects Department and will report directly to the Assistant Director. The incumbent may be responsible for bid proposals, consultant selection, negotiating contracts, monitoring project performance, preparing various reports to the City Council, outside agencies and grantors and will work closely with construction management. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification: City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: To reimburse retirement medical insurance and qualified medical expenses. BILINGUAL PREMIUM: PAY: $100 per month RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 Qualifications The ideal candidate will possess a Bachelor's Degree from an accredited college or university in construction management, engineering, industrial technology, public administration, business administration or a closely related field. AND Four (4) years of increasingly responsible professional experience managing capital projects, housing projects, engineering projects or a closely related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. Possession and continued maintenance of a valid California Driver's License is required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Documentation verifying education and certification status must be attached to your application profile. Applications lacking the required documents may be excluded from further screening. Instructions for attaching documents: 1. Go www.frenso.gov/jobs; From the "Menu" list, select "I Want To," and select "Job Postings" 2. This will take you to the "Careers" page 3. Under the "Login" section, Enter the same Login Information (Username & Password) that was used to apply for this job. Then press "Login." 4. Under the section "My Career Tools"(located towards the top of the page), Select "Cover Letters & Attachments" 5. Select "Add Attachments" towards the bottom 6. For "Attachment Type" choose the appropriate or closely related type (example: DMV Print Out) 7. For "Attachment Purpose" you can TYPE a description. For example "DMV Print Out" 8. Then Select "Add Attachment" 9. Select the "Browse" button and locate your attachment 10. Once you have selected your attachment, Select "Open" 11. Select "Upload" 12. Select "Save & Return" Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Diana Meagher, Human Resources Analyst (559) 621-6955 Diana.Meagher@fresno.gov Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 05/23/2024
Monterey County Human Resources
Salinas, California, United States
Position Description A Drug-Free Workplace Invites your interest for the position of Public Health Nurse II Exam #21/52E22/03RUT Final Filing Date: Continuous SUMMARY OF POSITION The Health Department’s Public Health Bureau is seeking to fill vacant Public Health Nurse II positions in the Community Based Nursing, Communicable Disease Prevention and Control, and Children’s Medical Services divisions. The Public Health Nurse II (PHN) will perform the full scope of Public Health Nursing duties by initiating and carrying out special programs under limited supervision. The PHN will be part of a team of professional, para-professional and support staff that collaborate to ensure comprehensive health services are provided throughout Monterey County. These programs include: Nurse-Family Partnership (NFP) provides specially trained nurses to partner with low-income first-time mothers, beginning at approximately the 28th week of pregnancy, to promote and teach positive health and development behaviors and improve economic self-sufficiency. The program continues to work with the mother and child until the child’s second birthday. Maternal Child Adolescent Health (MCAH) works to improve the health and well-being of women, infants, children and adolescents through the provision of community leadership through our stated Scope of Work and nurse case management by assuring access to health promotion and health care services. This program includes the provision of Perinatal Services Coordination and SIDS Coordination. Whole Person Care (WPC)/Enhance Case Management (ECM) assist individuals in establishing primary care, social and mental health services, managing medical conditions and appointments, and make referrals for housing. The state will be transitioning WPC to ECM in January 2022. ECM will expand to include high utilizers of emergency departments and hospitals, with the goal of reducing these avoidable visits through outpatient intervention and education. Tuberculosis Control Unit (TBU) has the primary responsibility to provide early identification of Tuberculosis patients to prevent TB transmission and spread in the county. The PHN II provides Case Management services to a select number of community members with active TB. TB case management includes monitoring treatment and medication compliance, specimen collection and ensures urgent medical and psychosocial needs are met. The TB program administers the Directly Observed Therapy program in Monterey County. Communicable Disease Unit (CDU) provides communicable disease prevention and control services for all Monterey County residents. Program activities include conducting detailed interviews, collecting biological specimens, delivering health education, linking clients to treatment and/or preventative services, and providing guidance to medical providers, schools and congregate living facilities on screening, treatment, and infection control practices. California Children’s Services (CCS) determines financial and medical eligibility for children under age 21 for CCS-eligible diagnostic and treatment services, medical case management and physical and occupational therapy services. Child Health Disability Prevention (CHDP) provides care coordination to assure periodic health assessments and services to low income children and youth in California, and the Health Care Program for Children in Foster Care (HCPCFC) program that is co-located in the Department of Social Services and Probation to provide public health nurse expertise in meeting the medical, dental, mental and development needs of children and youth in foster care, including psychotropic medication monitoring and oversight (PMM&O). Child Lead Poisoning Prevention Program (CLPPP) seeks to prevent, screen, diagnose and treat childhood lead poisoning through nurse case management, and to eliminate sources of poisoning education and environmental interventions. As of August 14, 2023, Health Department may offer up to $10,000 signing bonus to candidates hired into regular full-time positions for this classification from this recruitment hired after August 14, 2023 - Exam Plan 21/52E22/03RUT. A list of eligible candidates resulting from this recruitment may be used to fill current and future full-time or temporary vacancies as they arise. Examples of Duties THE IDEAL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities : Knowledge of principles, methods, and practices of public health nursing. Knowledge of community aspects of nursing programs including provisions for continuity of patient care, nursing services in health programs, care of the homeless, and nursing care in the home. Ability to use community resources for assistance in public health programs. Knowledge of federal, state, and local laws and regulations governing public health. Knowledge of epidemiologic investigation, control and care of chronic and communicable diseases and illness, handicapping conditions, mental illness, and other disabling conditions. Knowledge of environmental, sociological, and psychological problems associated with public health nursing clients and families. Knowledge of normal and abnormal human physiological development and behavior patterns. Prevention, detection, reporting and treatment of child abuse and neglect. Knowledge of principles and procedures involved with complex chronic disease management, mental illness and substance abuse, family planning, sexually transmitted disease control, maternal, child and adolescent health and communicable diseases. Characteristics of the Ideal Candidate: Strong analytical and problem-solving skills Excellent organizational skills Ability to communicate effectively, both verbally and in writing, with a wide variety of audiences Proficient in the use of technology Provide excellent and courteous customer service Work well in a team-oriented environment Conditions of Employment : Pursuant to Title 17 of the California Administrative Code, possession of a license in active status, to practice as a registered nurse in California and possession of a Public Health Nursing Certificate. Possession of a valid California Driver’s License Due to the sensitive nature of these positions, the Health Department reserves the right to fingerprint and conduct police background checks of appointees for some positions. Examples of Experience/Education/Training EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: One year of responsible professional experience in public health nursing. Or An equivalent combination of education and experience to satisfactorily perform these duties. For complete information see the class specification/job description on our website at: https://www2.co.monterey.ca.us/pages/hr/class-specs/52E22.pdf Additional Information APPLICATION & SELECTION PROCEDURES TO APPLY : Submit the following to theMonterey County Health Department, Human Resources Division, 1270 Natividad Road, Salinas, CA 93906 by the Final filing date: Continuous Monterey County Employment Application Response to the Supplemental Questions A copy of your license/certificate must be submitted with your application Or a pply on-line at https://www.governmentjobs.com/careers/montereycounty Resumes may be submitted in addition to, but will not be accepted in lieu of, required application materials . Application materials will be competitively evaluated. Those applicants who are determined to be most appropriately qualified will be invited to participate further in the process. To further assess applicant’s possession of required qualifications, this examination may include an oral examination, pre-exam exercise, performance exercise, performance exam, and/or written examination. For more information or to receive application materials, contact the Health Department Human Resources Division at 831-755-4519. SPECIAL NOTES : Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States. If you are hired into this classification in a temporary position, your salary will be hourly, and you will not be eligible for the benefits listed below. BENEFITS: The County offers an excellent benefits package (S Unit) The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution or "S" MOU prevails over this listing. See https://www.co.monterey.ca.us/home/showpublisheddocument?id=99648 for more information (S bargaining Unit Benefit Summary Sheet) Equal Opportunity Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment and cultural and ethnic diversity. Monterey County provides reasonable accommodations for persons with disabilities. If you believe you possess a disability that would require accommodation, please call the Human Resources Analyst at 831-755-4618. Monterey County is an Equal Opportunity Employer and a Drug-Free Workplace http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: Continuous
Apr 22, 2024
Full Time
Position Description A Drug-Free Workplace Invites your interest for the position of Public Health Nurse II Exam #21/52E22/03RUT Final Filing Date: Continuous SUMMARY OF POSITION The Health Department’s Public Health Bureau is seeking to fill vacant Public Health Nurse II positions in the Community Based Nursing, Communicable Disease Prevention and Control, and Children’s Medical Services divisions. The Public Health Nurse II (PHN) will perform the full scope of Public Health Nursing duties by initiating and carrying out special programs under limited supervision. The PHN will be part of a team of professional, para-professional and support staff that collaborate to ensure comprehensive health services are provided throughout Monterey County. These programs include: Nurse-Family Partnership (NFP) provides specially trained nurses to partner with low-income first-time mothers, beginning at approximately the 28th week of pregnancy, to promote and teach positive health and development behaviors and improve economic self-sufficiency. The program continues to work with the mother and child until the child’s second birthday. Maternal Child Adolescent Health (MCAH) works to improve the health and well-being of women, infants, children and adolescents through the provision of community leadership through our stated Scope of Work and nurse case management by assuring access to health promotion and health care services. This program includes the provision of Perinatal Services Coordination and SIDS Coordination. Whole Person Care (WPC)/Enhance Case Management (ECM) assist individuals in establishing primary care, social and mental health services, managing medical conditions and appointments, and make referrals for housing. The state will be transitioning WPC to ECM in January 2022. ECM will expand to include high utilizers of emergency departments and hospitals, with the goal of reducing these avoidable visits through outpatient intervention and education. Tuberculosis Control Unit (TBU) has the primary responsibility to provide early identification of Tuberculosis patients to prevent TB transmission and spread in the county. The PHN II provides Case Management services to a select number of community members with active TB. TB case management includes monitoring treatment and medication compliance, specimen collection and ensures urgent medical and psychosocial needs are met. The TB program administers the Directly Observed Therapy program in Monterey County. Communicable Disease Unit (CDU) provides communicable disease prevention and control services for all Monterey County residents. Program activities include conducting detailed interviews, collecting biological specimens, delivering health education, linking clients to treatment and/or preventative services, and providing guidance to medical providers, schools and congregate living facilities on screening, treatment, and infection control practices. California Children’s Services (CCS) determines financial and medical eligibility for children under age 21 for CCS-eligible diagnostic and treatment services, medical case management and physical and occupational therapy services. Child Health Disability Prevention (CHDP) provides care coordination to assure periodic health assessments and services to low income children and youth in California, and the Health Care Program for Children in Foster Care (HCPCFC) program that is co-located in the Department of Social Services and Probation to provide public health nurse expertise in meeting the medical, dental, mental and development needs of children and youth in foster care, including psychotropic medication monitoring and oversight (PMM&O). Child Lead Poisoning Prevention Program (CLPPP) seeks to prevent, screen, diagnose and treat childhood lead poisoning through nurse case management, and to eliminate sources of poisoning education and environmental interventions. As of August 14, 2023, Health Department may offer up to $10,000 signing bonus to candidates hired into regular full-time positions for this classification from this recruitment hired after August 14, 2023 - Exam Plan 21/52E22/03RUT. A list of eligible candidates resulting from this recruitment may be used to fill current and future full-time or temporary vacancies as they arise. Examples of Duties THE IDEAL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities : Knowledge of principles, methods, and practices of public health nursing. Knowledge of community aspects of nursing programs including provisions for continuity of patient care, nursing services in health programs, care of the homeless, and nursing care in the home. Ability to use community resources for assistance in public health programs. Knowledge of federal, state, and local laws and regulations governing public health. Knowledge of epidemiologic investigation, control and care of chronic and communicable diseases and illness, handicapping conditions, mental illness, and other disabling conditions. Knowledge of environmental, sociological, and psychological problems associated with public health nursing clients and families. Knowledge of normal and abnormal human physiological development and behavior patterns. Prevention, detection, reporting and treatment of child abuse and neglect. Knowledge of principles and procedures involved with complex chronic disease management, mental illness and substance abuse, family planning, sexually transmitted disease control, maternal, child and adolescent health and communicable diseases. Characteristics of the Ideal Candidate: Strong analytical and problem-solving skills Excellent organizational skills Ability to communicate effectively, both verbally and in writing, with a wide variety of audiences Proficient in the use of technology Provide excellent and courteous customer service Work well in a team-oriented environment Conditions of Employment : Pursuant to Title 17 of the California Administrative Code, possession of a license in active status, to practice as a registered nurse in California and possession of a Public Health Nursing Certificate. Possession of a valid California Driver’s License Due to the sensitive nature of these positions, the Health Department reserves the right to fingerprint and conduct police background checks of appointees for some positions. Examples of Experience/Education/Training EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: One year of responsible professional experience in public health nursing. Or An equivalent combination of education and experience to satisfactorily perform these duties. For complete information see the class specification/job description on our website at: https://www2.co.monterey.ca.us/pages/hr/class-specs/52E22.pdf Additional Information APPLICATION & SELECTION PROCEDURES TO APPLY : Submit the following to theMonterey County Health Department, Human Resources Division, 1270 Natividad Road, Salinas, CA 93906 by the Final filing date: Continuous Monterey County Employment Application Response to the Supplemental Questions A copy of your license/certificate must be submitted with your application Or a pply on-line at https://www.governmentjobs.com/careers/montereycounty Resumes may be submitted in addition to, but will not be accepted in lieu of, required application materials . Application materials will be competitively evaluated. Those applicants who are determined to be most appropriately qualified will be invited to participate further in the process. To further assess applicant’s possession of required qualifications, this examination may include an oral examination, pre-exam exercise, performance exercise, performance exam, and/or written examination. For more information or to receive application materials, contact the Health Department Human Resources Division at 831-755-4519. SPECIAL NOTES : Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States. If you are hired into this classification in a temporary position, your salary will be hourly, and you will not be eligible for the benefits listed below. BENEFITS: The County offers an excellent benefits package (S Unit) The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution or "S" MOU prevails over this listing. See https://www.co.monterey.ca.us/home/showpublisheddocument?id=99648 for more information (S bargaining Unit Benefit Summary Sheet) Equal Opportunity Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment and cultural and ethnic diversity. Monterey County provides reasonable accommodations for persons with disabilities. If you believe you possess a disability that would require accommodation, please call the Human Resources Analyst at 831-755-4618. Monterey County is an Equal Opportunity Employer and a Drug-Free Workplace http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: Continuous
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E (Senior Financial Analyst) Annual Salary Range $ 112,048.72 (Minimum) - $ 145,662.97 (Maximum) The negotiable salary offer will be between $112,048.72 - $135.312.13 /annually commensurate with experience and education. AFSCME Pay Band G (Principal Financial Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76 /annually commensurate with experience and education. Reports To Manager of Capital Financial Planning Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill two vacant Principal or Senior Capital Planning Analyst (Financial Analyst) positions (distinction will be made based on skills and work experience of the applicants). The selected incumbent applicants will be responsible for developing the District’s more than $25 billion Capital Investment Plan, including internal coordination to collect and validate capital needs and fund source data, model development to optimize data analysis and forecasting, data representation and drafting of related narratives and presentations; preparing and managing multimillion- and multibillion-dollar capital project funding plans; preparing capital plan reports; performing ad-hoc analyses to support District capital funding strategy; and managing relationships with internal and external partners. Other assignments may include supporting District-wide initiatives and other related projects. Key responsibilities for these positions include identifying and resolving complex financial funding and analytical issues, which require strong execution and analytical critical thinking abilities such as: - Working independently and defining workload, deliverables and schedule. - Balancing multiple and sometimes conflicting priorities and stakeholders. - Using critical thinking and analytical capabilities to build data models, perform data analysis, and draw insights to support District decision-making. -Taking initiative, including developing and supporting process improvements. - Identifying and understanding issues, problems and opportunities; and devising appropriate solutions. - Building and maintaining relationships with internal BART departments and with external agencies. - Interpreting and implementing funding agreements with other agencies; and preparing concise and clear communications, including reports. In 2022, BART celebrated 50 years of operating a heavy-rail transit system serving the San Francisco Bay Area. The transit backbone of the region, BART carries half of the region’s miles traveled on transit along more than 130 miles of track and through 50 stations across five counties. BART connects to 18 other transit operators, including the Capital Corridor, and represents almost 90% of all transit transfers. BART’s capital program focuses on sustaining the reliability, safety and resilience of the system’s existing assets, while also investing in improvements to enhance the customer experience and stimulate ridership, such as those that support transit-oriented development. The Senior or Principal Capital Planning Analyst in the Capital Financial Planning division serves an important role in helping the Board and senior executives to understand the scope and scale of BART’s current and forecast capital program, to facilitate data-driven prioritization of planned capital investments and to support the development of a coherent capital program funding strategy. In the current financial landscape, BART is faced with many financial challenges and pressures, including projected operating revenue deficits and construction material and labor cost escalation. If you love solving problems, enjoy strategic and critical thinking, and are adept at stakeholder engagement - it’s a particularly exciting time to work for BART! BART offers remote work opportunities, competitive compensation including great benefits, and a dynamic work environment. Selection Process Initial screening of applications will begin in May 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Principal Financial Analyst Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Senior Financial Analyst: Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Principal Financial Analyst: Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Senior Financial Analyst: Education : A bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Principal Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Senior Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Apr 05, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E (Senior Financial Analyst) Annual Salary Range $ 112,048.72 (Minimum) - $ 145,662.97 (Maximum) The negotiable salary offer will be between $112,048.72 - $135.312.13 /annually commensurate with experience and education. AFSCME Pay Band G (Principal Financial Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76 /annually commensurate with experience and education. Reports To Manager of Capital Financial Planning Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill two vacant Principal or Senior Capital Planning Analyst (Financial Analyst) positions (distinction will be made based on skills and work experience of the applicants). The selected incumbent applicants will be responsible for developing the District’s more than $25 billion Capital Investment Plan, including internal coordination to collect and validate capital needs and fund source data, model development to optimize data analysis and forecasting, data representation and drafting of related narratives and presentations; preparing and managing multimillion- and multibillion-dollar capital project funding plans; preparing capital plan reports; performing ad-hoc analyses to support District capital funding strategy; and managing relationships with internal and external partners. Other assignments may include supporting District-wide initiatives and other related projects. Key responsibilities for these positions include identifying and resolving complex financial funding and analytical issues, which require strong execution and analytical critical thinking abilities such as: - Working independently and defining workload, deliverables and schedule. - Balancing multiple and sometimes conflicting priorities and stakeholders. - Using critical thinking and analytical capabilities to build data models, perform data analysis, and draw insights to support District decision-making. -Taking initiative, including developing and supporting process improvements. - Identifying and understanding issues, problems and opportunities; and devising appropriate solutions. - Building and maintaining relationships with internal BART departments and with external agencies. - Interpreting and implementing funding agreements with other agencies; and preparing concise and clear communications, including reports. In 2022, BART celebrated 50 years of operating a heavy-rail transit system serving the San Francisco Bay Area. The transit backbone of the region, BART carries half of the region’s miles traveled on transit along more than 130 miles of track and through 50 stations across five counties. BART connects to 18 other transit operators, including the Capital Corridor, and represents almost 90% of all transit transfers. BART’s capital program focuses on sustaining the reliability, safety and resilience of the system’s existing assets, while also investing in improvements to enhance the customer experience and stimulate ridership, such as those that support transit-oriented development. The Senior or Principal Capital Planning Analyst in the Capital Financial Planning division serves an important role in helping the Board and senior executives to understand the scope and scale of BART’s current and forecast capital program, to facilitate data-driven prioritization of planned capital investments and to support the development of a coherent capital program funding strategy. In the current financial landscape, BART is faced with many financial challenges and pressures, including projected operating revenue deficits and construction material and labor cost escalation. If you love solving problems, enjoy strategic and critical thinking, and are adept at stakeholder engagement - it’s a particularly exciting time to work for BART! BART offers remote work opportunities, competitive compensation including great benefits, and a dynamic work environment. Selection Process Initial screening of applications will begin in May 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Principal Financial Analyst Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Senior Financial Analyst: Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Principal Financial Analyst: Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Senior Financial Analyst: Education : A bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Principal Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Senior Financial Analyst: Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 7/31/2024 11:59 PM Pacific
City of Vallejo
Vallejo, California, United States
Description Thank you for your interest in a career with the Vallejo Police Department! The Vallejo Police Department is committed to hiring personnel who embody professionalism, are dedicated to providing superior service to the community, and who will uphold the values and core principles of the department. THE POSITION This recruitment is being conducted to fill three full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The department may choose to fill these vacancies at the I or II level, depending on the qualifications of the candidate pool. The Police Department has exciting opportunities in this pivotal role which will undertake a diverse array of administrative tasks, including the development of statistical reports, policy research, and ensuring compliance. Reporting directly to the Administrative Manager, you'll provide crucial assistance to the Compliance, Integrity, and Accountability Division, as well as the Professional Standards Division. Your responsibilities encompass managing sensitive materials, conducting analytical research, producing statistical reports, ensuring document accuracy and consistency, policy review, compliance audits, redacting content for public disclosure, and reporting on personnel misconduct. Materials handled may involve policies, procedures, use of force incidents, legal matters, personnel misconduct investigations, background/personnel files, and audio/video/record management. Who should apply? The ideal candidate for this position should possess strong organizational skills, attention to detail, and a solid understanding of administrative procedures and compliance requirements within law enforcement settings. They should have experience in conducting research, analyzing data, and developing statistical reports. Excellent written and verbal communication skills are essential, as the role involves working with confidential information and interacting with various divisions within the Police Department. The candidate should also demonstrate discretion, professionalism, and the ability to handle sensitive matters tactfully and with integrity. Experience with document formatting, grammatical accuracy, and policy review would be advantageous. Additionally, familiarity with legal processes, investigative techniques, and law enforcement terminology is desirable. This position offers a unique and exciting opportunity for professional growth and development within the Police Department and to be a member of the team of analysts who support the ground-breaking Compliance, Integrity, and Accountability Division. THE DEPARTMENT The Vallejo Police Department's mission is to provide professional law enforcement services that enhance, protect, and promote the quality of life for persons residing, visiting, or doing business in the City of Vallejo. As an integral part of the community the Vallejo Police Department is committed to providing a highly professional, ethical and quality Police service. The proud men and women of the Department are dedicated to maintaining law and order by proactively addressing crime, protecting welfare, property, and the rights of all people. In partnership with the community, community groups and other city departments, the Vallejo Police Department continually endeavors to improve its service, making Vallejo a safe place to live, work and visit. For more information about the Vallejo Police Department, please visit their webpage . THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. SALARY Administrative Analyst I : $39.1791 - $47.6443 Hourly $3,135.77 - $3,811.54 Bi-Weekly $6,794.16 - $8,2587.35 Monthly $81,529.97 - $99,100.14 Annually Administrative Analyst II : $45.5320 - 55.3445 Hourly $3,642.56 - $4,427.56 Bi-Weekly $7,892.21 - $9,593.05 Monthly $94,706.56 - $115,116.56 Annually This is an at-will position and as such serves at the pleasure of the City Manager. DISTINGUISHING CHARACTERISTICS Administrative Analyst I - This is the entry level class in the Administrative Analyst series. This class is distinguished from the Administrative Analyst II by the performance of more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Administrative Analyst II - This is the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Administrative Analyst I Receives general supervision from higher level supervisory and management staff. Administrative Analyst II Receives direction from higher level supervisory and management staff. May exercise direct supervision over clerical and technical staff. Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Important responsibilities and duties may include, but are not limited to, the following: Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment forms. Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations. Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations. Assist in the drafting and implementation of department policies and procedures. Serve as a liaison with public and private organizations, community groups and other social organizations. Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required. Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations. Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements. Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff. Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required. Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department. Perform related duties and responsibilities as required. Minimum Qualifications/Knowledge, Skills & Abilities Administrative Analyst I KNOWLEDGE OF: Basic principles and practices of budget administration. Basic methods of research, program analysis, and report preparation. English usage, spelling grammar and punctuation. Modern office procedures, methods and computer software and hardware. Basic principles and procedures of record keeping. ABILITY TO: Learn to interpret the policies and procedures of the assigned department. Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Perform personnel activities with adherence to confidentiality for the assigned department. Perform responsible administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference. Administrative Analyst I: ( in addition to the qualifications stated for Administrative Analyst I ): KNOWLEDGE OF : Policies and procedures of the assigned department. Methods of research, program analysis, and report preparation. Public relations techniques. Principles and procedures of record keeping. Basic principles and practices of supervision and training. ABILITY TO : Organize and direct the work of assigned staff. Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Work independently in the absence of supervision. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Administrative Analyst I Experience : Some administrative and analytical experience, preferably within a local government environment, is desirable. Education : Possession of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field. Administrative Analyst II Experience : Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Education : Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. Additional Information Working Conditions Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise. The Recruitment and Selection Process 1. Applications are due by 5:00 P.M. on Monday, May 20, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of May 20, 2024. 3. The most qualified applicants will have their supplemental responses scored by subject matter experts. Supplemental responses will be scored by subject matter experts tentatively the week of May 28, 2024. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. The most qualified applicants from the scoring of the supplemental questions will be invited to participate in an Oral Panel Interview. 5. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Marie Cruz at (707) 554-5914 or send an email to: marie.cruz@cityofvallejo.net prior to May 20, 2024. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a thorough background investigation, including fingerprint check, polygraph, psychological evaluation, and medical evaluation. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109 ). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Closing Date/Time: 5/20/2024 5:00 PM Pacific
May 01, 2024
Full Time
Description Thank you for your interest in a career with the Vallejo Police Department! The Vallejo Police Department is committed to hiring personnel who embody professionalism, are dedicated to providing superior service to the community, and who will uphold the values and core principles of the department. THE POSITION This recruitment is being conducted to fill three full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The department may choose to fill these vacancies at the I or II level, depending on the qualifications of the candidate pool. The Police Department has exciting opportunities in this pivotal role which will undertake a diverse array of administrative tasks, including the development of statistical reports, policy research, and ensuring compliance. Reporting directly to the Administrative Manager, you'll provide crucial assistance to the Compliance, Integrity, and Accountability Division, as well as the Professional Standards Division. Your responsibilities encompass managing sensitive materials, conducting analytical research, producing statistical reports, ensuring document accuracy and consistency, policy review, compliance audits, redacting content for public disclosure, and reporting on personnel misconduct. Materials handled may involve policies, procedures, use of force incidents, legal matters, personnel misconduct investigations, background/personnel files, and audio/video/record management. Who should apply? The ideal candidate for this position should possess strong organizational skills, attention to detail, and a solid understanding of administrative procedures and compliance requirements within law enforcement settings. They should have experience in conducting research, analyzing data, and developing statistical reports. Excellent written and verbal communication skills are essential, as the role involves working with confidential information and interacting with various divisions within the Police Department. The candidate should also demonstrate discretion, professionalism, and the ability to handle sensitive matters tactfully and with integrity. Experience with document formatting, grammatical accuracy, and policy review would be advantageous. Additionally, familiarity with legal processes, investigative techniques, and law enforcement terminology is desirable. This position offers a unique and exciting opportunity for professional growth and development within the Police Department and to be a member of the team of analysts who support the ground-breaking Compliance, Integrity, and Accountability Division. THE DEPARTMENT The Vallejo Police Department's mission is to provide professional law enforcement services that enhance, protect, and promote the quality of life for persons residing, visiting, or doing business in the City of Vallejo. As an integral part of the community the Vallejo Police Department is committed to providing a highly professional, ethical and quality Police service. The proud men and women of the Department are dedicated to maintaining law and order by proactively addressing crime, protecting welfare, property, and the rights of all people. In partnership with the community, community groups and other city departments, the Vallejo Police Department continually endeavors to improve its service, making Vallejo a safe place to live, work and visit. For more information about the Vallejo Police Department, please visit their webpage . THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. SALARY Administrative Analyst I : $39.1791 - $47.6443 Hourly $3,135.77 - $3,811.54 Bi-Weekly $6,794.16 - $8,2587.35 Monthly $81,529.97 - $99,100.14 Annually Administrative Analyst II : $45.5320 - 55.3445 Hourly $3,642.56 - $4,427.56 Bi-Weekly $7,892.21 - $9,593.05 Monthly $94,706.56 - $115,116.56 Annually This is an at-will position and as such serves at the pleasure of the City Manager. DISTINGUISHING CHARACTERISTICS Administrative Analyst I - This is the entry level class in the Administrative Analyst series. This class is distinguished from the Administrative Analyst II by the performance of more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Administrative Analyst II - This is the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Administrative Analyst I Receives general supervision from higher level supervisory and management staff. Administrative Analyst II Receives direction from higher level supervisory and management staff. May exercise direct supervision over clerical and technical staff. Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Important responsibilities and duties may include, but are not limited to, the following: Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment forms. Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations. Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations. Assist in the drafting and implementation of department policies and procedures. Serve as a liaison with public and private organizations, community groups and other social organizations. Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required. Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations. Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements. Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff. Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required. Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department. Perform related duties and responsibilities as required. Minimum Qualifications/Knowledge, Skills & Abilities Administrative Analyst I KNOWLEDGE OF: Basic principles and practices of budget administration. Basic methods of research, program analysis, and report preparation. English usage, spelling grammar and punctuation. Modern office procedures, methods and computer software and hardware. Basic principles and procedures of record keeping. ABILITY TO: Learn to interpret the policies and procedures of the assigned department. Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Perform personnel activities with adherence to confidentiality for the assigned department. Perform responsible administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference. Administrative Analyst I: ( in addition to the qualifications stated for Administrative Analyst I ): KNOWLEDGE OF : Policies and procedures of the assigned department. Methods of research, program analysis, and report preparation. Public relations techniques. Principles and procedures of record keeping. Basic principles and practices of supervision and training. ABILITY TO : Organize and direct the work of assigned staff. Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Work independently in the absence of supervision. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Administrative Analyst I Experience : Some administrative and analytical experience, preferably within a local government environment, is desirable. Education : Possession of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field. Administrative Analyst II Experience : Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Education : Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. Additional Information Working Conditions Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise. The Recruitment and Selection Process 1. Applications are due by 5:00 P.M. on Monday, May 20, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of May 20, 2024. 3. The most qualified applicants will have their supplemental responses scored by subject matter experts. Supplemental responses will be scored by subject matter experts tentatively the week of May 28, 2024. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4. The most qualified applicants from the scoring of the supplemental questions will be invited to participate in an Oral Panel Interview. 5. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Marie Cruz at (707) 554-5914 or send an email to: marie.cruz@cityofvallejo.net prior to May 20, 2024. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a thorough background investigation, including fingerprint check, polygraph, psychological evaluation, and medical evaluation. 3) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109 ). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Closing Date/Time: 5/20/2024 5:00 PM Pacific
CITY OF RIVERSIDE, CA
Riverside, CA, United States
The Position The City of Riverside is accepting applications for the position of Wastewater Resources Analyst / Wastewater Resources Analyst Trainee* to fill one (1) vacancy in the Sewer Administration Division of the Public Works Department . The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months. Under general direction, a Wastewater Resources Analyst / Wastewater Resources Analyst Trainee is to participate in wastewater resources planning, analysis, regulatory compliance auditing, training, and reporting; to perform computer systems planning, database development and data management; to conduct site inspections and sampling; to implement regulatory compliance programs as they apply to wastewater and storm water discharge, air quality, and waste solids program management; and to do related work as required. Candidate's applications will be screened and qualified at the level commensurate with their education and experience. Wastewater Resources Analyst $7,816.00 - $9,499.00 Monthly $93,792.00 - $113,988.00 Annually Wastewater Resources Analyst Trainee* $6,750.00 - $7,444.00 Monthly $81,000.00 - $89,328.00 Annually *Wastewater Resources Analyst Trainees must meet the minimum requirements of the Wastewater Resources Analyst within 12 months of appointment. Work Performed Typical duties may include, but are not limited to, the following (depending on area and level of assignment): Participate in the development of criteria and assumptions for wastewater treatment and storm water planning and analysis. Perform program and project management, including the development of scopes of work, requests for proposals, budget planning, and oversight of contractors and consultants in the completion of their duties. Perform assigned duties to analyze and characterize wastewater system load characteristics and trends; identify factors influencing wastewater collection system load capacity, strength and the level of influence of such factors; develop wastewater load projections, various load duration from system users and determine resources to efficiently and economically serve system loads. Prepare compliance documentation in response to inquiries from regulatory agencies or to support regulatory compliance programs. Review and interpret regulations, recommend methods and develop programs to ensure compliance with local, state and federal regulations as they pertain to wastewater collection or treatment systems, storm water and urban runoff management programs and participate in program and compliance auditing. Manage computer software programs necessary to analyze and evaluate wastewater system capacity, monitor and document on going compliance, and the resources required to efficiently utilize field resources. Analyze and complete assigned wastewater projects related, but not limited to, environmental issues, sewer rates, budgeting, National Pollutant Discharge Elimination System (NPDES) permit requirements, CalEPA programs, and South Coast Air Quality Management District (AQMD) Permitting program. Assist in, and undertake, development of reports, graphic materials, information methods and media, and in making presentations of resources reports. Compile information related to regulatory permit applications; prepare clear and concise technical reports, and memoranda. Serve on Departmental and Inter-Departmental committees. Serve as a representative of the City to wastewater organizations, project committees, industry stakeholder meetings, or other related organizations. Prepare training materials and conduct training sessions in order to ensure compliance with NPDES requirements and air quality permits. Perform review of Water Quality Management Plans (WQMP) and conduct inspections of WQMP sites and Post Construction BMPs. Perform field investigations, facility inspections, and sampling to ensure compliance with NPDES permit requirements. Manage and administer storm drain trash capture program to ensure compliance with regulatory requirements. Manage and administer environmental programs to ensure compliance with regulatory requirements from the State Water Resources Control Board, South Coast AQMD, California Department of Fish and Wildlife, and other regulatory agencies. Develop and maintain standard operating procedures for record keeping and reporting activities. Develop and maintain electronic reporting templates. Manage special studies and coordinate activities with in-house and contract laboratory services. Conduct internal audits and implement corrective actions as needed. Assist in developing, reviewing, and updating plans and procedures for Sewer Systems Management and Facility Pollution Prevention. Assist in budget development and monitoring. Qualifications Recruitment Guidelines: Education: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in engineering, business, science, environmental science, or related field. Experience: Two years of progressively responsible experience in wastewater resource or regulatory program planning, development and oversight, wastewater facilities operation, collection or discharge compliance. Demonstrated experience in simultaneously coordinating competing projects and activities across multiple disciplines. Necessary Special Requirement Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 1) Completed Employment Application 2) Completed Supplemental Questionnaire PLEASE NOTE: FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide). IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Apr 19, 2024
Full Time
The Position The City of Riverside is accepting applications for the position of Wastewater Resources Analyst / Wastewater Resources Analyst Trainee* to fill one (1) vacancy in the Sewer Administration Division of the Public Works Department . The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months. Under general direction, a Wastewater Resources Analyst / Wastewater Resources Analyst Trainee is to participate in wastewater resources planning, analysis, regulatory compliance auditing, training, and reporting; to perform computer systems planning, database development and data management; to conduct site inspections and sampling; to implement regulatory compliance programs as they apply to wastewater and storm water discharge, air quality, and waste solids program management; and to do related work as required. Candidate's applications will be screened and qualified at the level commensurate with their education and experience. Wastewater Resources Analyst $7,816.00 - $9,499.00 Monthly $93,792.00 - $113,988.00 Annually Wastewater Resources Analyst Trainee* $6,750.00 - $7,444.00 Monthly $81,000.00 - $89,328.00 Annually *Wastewater Resources Analyst Trainees must meet the minimum requirements of the Wastewater Resources Analyst within 12 months of appointment. Work Performed Typical duties may include, but are not limited to, the following (depending on area and level of assignment): Participate in the development of criteria and assumptions for wastewater treatment and storm water planning and analysis. Perform program and project management, including the development of scopes of work, requests for proposals, budget planning, and oversight of contractors and consultants in the completion of their duties. Perform assigned duties to analyze and characterize wastewater system load characteristics and trends; identify factors influencing wastewater collection system load capacity, strength and the level of influence of such factors; develop wastewater load projections, various load duration from system users and determine resources to efficiently and economically serve system loads. Prepare compliance documentation in response to inquiries from regulatory agencies or to support regulatory compliance programs. Review and interpret regulations, recommend methods and develop programs to ensure compliance with local, state and federal regulations as they pertain to wastewater collection or treatment systems, storm water and urban runoff management programs and participate in program and compliance auditing. Manage computer software programs necessary to analyze and evaluate wastewater system capacity, monitor and document on going compliance, and the resources required to efficiently utilize field resources. Analyze and complete assigned wastewater projects related, but not limited to, environmental issues, sewer rates, budgeting, National Pollutant Discharge Elimination System (NPDES) permit requirements, CalEPA programs, and South Coast Air Quality Management District (AQMD) Permitting program. Assist in, and undertake, development of reports, graphic materials, information methods and media, and in making presentations of resources reports. Compile information related to regulatory permit applications; prepare clear and concise technical reports, and memoranda. Serve on Departmental and Inter-Departmental committees. Serve as a representative of the City to wastewater organizations, project committees, industry stakeholder meetings, or other related organizations. Prepare training materials and conduct training sessions in order to ensure compliance with NPDES requirements and air quality permits. Perform review of Water Quality Management Plans (WQMP) and conduct inspections of WQMP sites and Post Construction BMPs. Perform field investigations, facility inspections, and sampling to ensure compliance with NPDES permit requirements. Manage and administer storm drain trash capture program to ensure compliance with regulatory requirements. Manage and administer environmental programs to ensure compliance with regulatory requirements from the State Water Resources Control Board, South Coast AQMD, California Department of Fish and Wildlife, and other regulatory agencies. Develop and maintain standard operating procedures for record keeping and reporting activities. Develop and maintain electronic reporting templates. Manage special studies and coordinate activities with in-house and contract laboratory services. Conduct internal audits and implement corrective actions as needed. Assist in developing, reviewing, and updating plans and procedures for Sewer Systems Management and Facility Pollution Prevention. Assist in budget development and monitoring. Qualifications Recruitment Guidelines: Education: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in engineering, business, science, environmental science, or related field. Experience: Two years of progressively responsible experience in wastewater resource or regulatory program planning, development and oversight, wastewater facilities operation, collection or discharge compliance. Demonstrated experience in simultaneously coordinating competing projects and activities across multiple disciplines. Necessary Special Requirement Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 1) Completed Employment Application 2) Completed Supplemental Questionnaire PLEASE NOTE: FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide). IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $118,792.71 - $140,710.67 /annually commensurate with experience and education. Reports To Payroll Manager Current Assignment First review of applications will be on January 23, 2024 The Senior Accounting Analyst is responsible for managing the biweekly CalPERS reconciliation and reporting process. This involves a thorough analysis of employee records and transactions, as well as a deep understanding of CalPERS regulations and guidelines. The Senior Accounting Analyst also provides leadership and guidance to the CalPERS reconciliation and reporting team, develops and implements new processes and procedures, collaborates with other departments, represents the department in meetings with CalPERS representatives, resolves complex reconciliation issues, and prepares and presents reports to management Day-to-day duties: Prepares biweekly ACH remittance to CalPERS by generating and analyzing CalPERS reports and interfaces.Ensures accuracy and compliance with CalPERS rules and regulations by investigating and resolving discrepancies between BART employee earnings records and CalPERS records.Collaborates with HRIS and CalPERS on employee earning records and other payroll-related matters.Processes employee earnings record corrections and adjustments received from HR.Corrects employee CalPERS contributions and issues collection letters or enters adjustments as needed.Reconciles receivables with payroll corrections to ensure accurate reporting.Reconciles payroll summaries with remittances to verify that all contributions have been sent to CalPERS correctly.Keeps payroll up to date with CalPERS Document History & letters to ensure that all changes are reflected in the payroll system.Develops and implements new procedures to improve the efficiency and accuracy of the CalPERS reconciliation and reporting process.Provides support to the payroll department as needed and performs other duties as assigned by the Payroll Manager. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Participates in the more difficult and complex tasks related to financial reporting, general accounting, capital and operating billing, investment accounting, capital asset accounting, payroll, and accounts payable. Participates in the review, administration, monitoring and preparation of District-wide financial reports involving capital project costs; monitors funding agreements and project expenditures; ensures maintenance of expenditure records which conform to funding agency requirements and District policy. Prepares quarterly, semi-annual, or annual reporting required by funding agreements and provides support to related compliance audits. Handles more complex construction or funding contracts and ensures capital grant billings are done in compliance with guidelines; tracks amounts billed and to be collected and coordinates with various grantors on the status of the billings. Analyzes and maintains project retention records for use in the capital billing. Resolves billing issues with project manager and addresses grantor inquiries. Analyzes, reviews and reconciles all capital assets maintained by the District. Responsible for reviewing, analyzing, and accounting for transactions, including the required reconciliations, associated with leases and subscription-based information technology arrangement in compliance with GASB 87 and GASB 96. Performs comprehensive review of all operating and capital revenue and expense accounts for monthly close and ensures cost center revenues and expenses are posted to the correct account and department. In charge of more complex financial accounts including operating and capital grants and expenses. Prepares required journal entries to update financial records. Participates in all financial audits, audits of financial statements, compliance audit, audits initiated by granting agencies and internal audit, and provides relevant analyses, roll forward schedules, and required audit supports. Reviews Trial Balances of assigned Funds and ensures accuracy of account balances, reconciles account balances with related subsidiary ledgers and interfund balances with the District’s General Fund and other Funds, initiate adjustments of project costs, if necessary, ensures collections of receivables, and process fund closeout. Prepares financial statements related to Post Employment Benefit Trust Account, specifically the Retiree Health Benefit Trust and the Survivor Benefit Trust. Prepares the National Transit Database Report, State Controller’s Report, Schedule of Federal Awards required for the Single Audit and other similar reports. Assist in preparing the District’s cash flow statements, Required Supplementary Schedules and Statistical Information included in BART’s audited Annual Financial Comprehensive Report. Handles the biweekly reporting and reconciliation of CalPERS contributions. Analyzes employee records and reconciles BART records with CalPERS records. Communicates and coordinates with internal departments and CalPERS to ensure earning records are in accordance with CalPERS rules and regulations. Handles and processes corrections of employee records with CalPERS. Analyzes, monitors, and accounts for invoices that are needed to be accrued at the end of the fiscal year to ensure that the District’s records conform with Generally Accepted Accounting Principles. Analyzes construction in progress account per project and coordinates with project managers to ensure completed projects are properly capitalized to ensure correct reporting and disclosure in the financial statements. Analyzes and accounts for transactions associated with bond issuances and or refunding, including the accounting of bond proceeds, property tax collected for debt service, periodic accrual of interest expense and interest income on funds held, amortization of bonds/investments premiums or discounts, bonds refunded, and revaluation of investments to fair market value. Analyzes the refunding and calculates the deferred loss or gain. Prepares cash and investments schedules in accordance with GASB 40, debt related roll-forward schedules, and handles the associated annual audit and required footnote disclosures. Develops and recommends improvements to computerized financial management system and accounting procedures for efficiency, to conform with federal or state laws and generally accepted accounting principles, and to strengthen internal control. May train assigned employees in their areas of work including cost collection and analyses. Represents their division at various meetings with other departments and divisions; communicates information and activities with others as appropriate and participate in special projects Perform other tasks as assigned. Minimum Qualifications Education A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. CPA certification is preferred. Experience The equivalent of three (3) years of fulltime, professional level relevant general accounting, financial reporting, and/or auditing experience. License or Certificate A valid certificate as a Certified Public Accountant (CPA) is preferred. Substitution Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. Knowledge and Skills Knowledge of : Advanced principles, practices and procedures of Accounting and Financial Reporting. Laws and regulations relating to the financial administration of public agencies and transportation authorities in the State of California. Principles of financial and operational analysis. Principles of Construction in Progress and asset capitalization. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project costing and how labor and non-labor data flow and are accounted for in the District’s financial reports. Principles of Project Cost billing. Principles of Operating Cost billing. Organization of voluminous financial data using advanced Excel and macros. Accounting for Investments and how transactions are presented in the financials. Accounting for Trust accounts. Principles and practices of financial record keeping and reporting. Principles of Government Accounting Standards Board (GASB) guidelines. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and accounting analyses and data organization. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of staff from various departments in finance, specifically Payroll, Accounts Payable, Accounts Receivable and Financial Reporting. Analyzing account issues and problems, identifying alternative solutions and implementing recommendations. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing financial data related contracts and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.
Mar 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $118,792.71 - $140,710.67 /annually commensurate with experience and education. Reports To Payroll Manager Current Assignment First review of applications will be on January 23, 2024 The Senior Accounting Analyst is responsible for managing the biweekly CalPERS reconciliation and reporting process. This involves a thorough analysis of employee records and transactions, as well as a deep understanding of CalPERS regulations and guidelines. The Senior Accounting Analyst also provides leadership and guidance to the CalPERS reconciliation and reporting team, develops and implements new processes and procedures, collaborates with other departments, represents the department in meetings with CalPERS representatives, resolves complex reconciliation issues, and prepares and presents reports to management Day-to-day duties: Prepares biweekly ACH remittance to CalPERS by generating and analyzing CalPERS reports and interfaces.Ensures accuracy and compliance with CalPERS rules and regulations by investigating and resolving discrepancies between BART employee earnings records and CalPERS records.Collaborates with HRIS and CalPERS on employee earning records and other payroll-related matters.Processes employee earnings record corrections and adjustments received from HR.Corrects employee CalPERS contributions and issues collection letters or enters adjustments as needed.Reconciles receivables with payroll corrections to ensure accurate reporting.Reconciles payroll summaries with remittances to verify that all contributions have been sent to CalPERS correctly.Keeps payroll up to date with CalPERS Document History & letters to ensure that all changes are reflected in the payroll system.Develops and implements new procedures to improve the efficiency and accuracy of the CalPERS reconciliation and reporting process.Provides support to the payroll department as needed and performs other duties as assigned by the Payroll Manager. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Participates in the more difficult and complex tasks related to financial reporting, general accounting, capital and operating billing, investment accounting, capital asset accounting, payroll, and accounts payable. Participates in the review, administration, monitoring and preparation of District-wide financial reports involving capital project costs; monitors funding agreements and project expenditures; ensures maintenance of expenditure records which conform to funding agency requirements and District policy. Prepares quarterly, semi-annual, or annual reporting required by funding agreements and provides support to related compliance audits. Handles more complex construction or funding contracts and ensures capital grant billings are done in compliance with guidelines; tracks amounts billed and to be collected and coordinates with various grantors on the status of the billings. Analyzes and maintains project retention records for use in the capital billing. Resolves billing issues with project manager and addresses grantor inquiries. Analyzes, reviews and reconciles all capital assets maintained by the District. Responsible for reviewing, analyzing, and accounting for transactions, including the required reconciliations, associated with leases and subscription-based information technology arrangement in compliance with GASB 87 and GASB 96. Performs comprehensive review of all operating and capital revenue and expense accounts for monthly close and ensures cost center revenues and expenses are posted to the correct account and department. In charge of more complex financial accounts including operating and capital grants and expenses. Prepares required journal entries to update financial records. Participates in all financial audits, audits of financial statements, compliance audit, audits initiated by granting agencies and internal audit, and provides relevant analyses, roll forward schedules, and required audit supports. Reviews Trial Balances of assigned Funds and ensures accuracy of account balances, reconciles account balances with related subsidiary ledgers and interfund balances with the District’s General Fund and other Funds, initiate adjustments of project costs, if necessary, ensures collections of receivables, and process fund closeout. Prepares financial statements related to Post Employment Benefit Trust Account, specifically the Retiree Health Benefit Trust and the Survivor Benefit Trust. Prepares the National Transit Database Report, State Controller’s Report, Schedule of Federal Awards required for the Single Audit and other similar reports. Assist in preparing the District’s cash flow statements, Required Supplementary Schedules and Statistical Information included in BART’s audited Annual Financial Comprehensive Report. Handles the biweekly reporting and reconciliation of CalPERS contributions. Analyzes employee records and reconciles BART records with CalPERS records. Communicates and coordinates with internal departments and CalPERS to ensure earning records are in accordance with CalPERS rules and regulations. Handles and processes corrections of employee records with CalPERS. Analyzes, monitors, and accounts for invoices that are needed to be accrued at the end of the fiscal year to ensure that the District’s records conform with Generally Accepted Accounting Principles. Analyzes construction in progress account per project and coordinates with project managers to ensure completed projects are properly capitalized to ensure correct reporting and disclosure in the financial statements. Analyzes and accounts for transactions associated with bond issuances and or refunding, including the accounting of bond proceeds, property tax collected for debt service, periodic accrual of interest expense and interest income on funds held, amortization of bonds/investments premiums or discounts, bonds refunded, and revaluation of investments to fair market value. Analyzes the refunding and calculates the deferred loss or gain. Prepares cash and investments schedules in accordance with GASB 40, debt related roll-forward schedules, and handles the associated annual audit and required footnote disclosures. Develops and recommends improvements to computerized financial management system and accounting procedures for efficiency, to conform with federal or state laws and generally accepted accounting principles, and to strengthen internal control. May train assigned employees in their areas of work including cost collection and analyses. Represents their division at various meetings with other departments and divisions; communicates information and activities with others as appropriate and participate in special projects Perform other tasks as assigned. Minimum Qualifications Education A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. CPA certification is preferred. Experience The equivalent of three (3) years of fulltime, professional level relevant general accounting, financial reporting, and/or auditing experience. License or Certificate A valid certificate as a Certified Public Accountant (CPA) is preferred. Substitution Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. Knowledge and Skills Knowledge of : Advanced principles, practices and procedures of Accounting and Financial Reporting. Laws and regulations relating to the financial administration of public agencies and transportation authorities in the State of California. Principles of financial and operational analysis. Principles of Construction in Progress and asset capitalization. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project costing and how labor and non-labor data flow and are accounted for in the District’s financial reports. Principles of Project Cost billing. Principles of Operating Cost billing. Organization of voluminous financial data using advanced Excel and macros. Accounting for Investments and how transactions are presented in the financials. Accounting for Trust accounts. Principles and practices of financial record keeping and reporting. Principles of Government Accounting Standards Board (GASB) guidelines. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and accounting analyses and data organization. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of staff from various departments in finance, specifically Payroll, Accounts Payable, Accounts Receivable and Financial Reporting. Analyzing account issues and problems, identifying alternative solutions and implementing recommendations. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing financial data related contracts and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.
Sonoma County, CA
Santa Rosa, California, United States
Position Information Join the Department of Health Services as a Health Care Compliance Analyst! Starting salary up to $70.12/hour ($146,348/year) and a competitive total compensation package!* About the Position The Health Care Compliance Analyst is a member of the Compliance Unit and supports the management of healthcare compliance and ethical programs by collaborating with staff members in Administration, Behavioral Health, Homelessness, and Public Health. The Compliance Unit team collaborates and supports the Department of Health Services (DHS) mission and values by meeting regularly as a cohesive, confidential unit. This position is responsible for: Researching, interpreting, and implementing federal, state, and local regulatory mandates Working as the liaison to management to ensure regulatory compliance with applicable laws, regulations, policies, grants, and contracts Preventing, detecting, and correcting inappropriate activity or misconduct, including healthcare fraud, waste, and abuse Implementing effective lines of communication with DHS staff to report inappropriate activities or misconduct Tracking and identifying trends in reported compliance issues and inquiries Conducting investigations of alleged misconduct and reporting to outside entities when applicable Conducting audits to ensure compliance with health care laws, regulations, policies, and grant requirements Developing healthcare compliance policies, procedures, and Standards of Conduct Creating and implementing regular healthcare compliance training and education Assisting in regular Compliance Program risk assessments Participating in the Compliance Program Governance oversite committee Ensuring applicable contractors have a compliance program according to contracts and regulations Helping to promote a culture of honest and responsible behavior The ideal candidate will have a strong sense of integrity and dependability, have prior experience in healthcare compliance, enjoy working in a team environment, and possess the following: Familiarity with Behavioral Health, Public Health, Homelessness, and Administration laws and regulations regarding Medicare and Medi-CAL and federal funding Superior analytical skills to research, interpret, and implement federal, state, and local regulatory mandates Advanced writing, communication, collaboration, and problem-solving skills The ability to deliver presentations and use public speaking skills Experience using evaluation methodologies, including principles and practices related to continuous quality improvement Experience developing and implementing training programs The demonstrated ability to diplomatically respond to difficult and stressful situations An eye for detail and an aptitude for managing and prioritizing multiple responsibilities and projects The ability to adapt to change, and communicate information and ideas clearly and concisely Certification in Health Care Compliance (CHC), Healthcare Privacy Compliance (CHPC), or another compliance certification Proficiency in Microsoft Office Experience with data analytics (highly desired) The Department of Health Services (DHS) DHS is one of the County's largest and most complex departments. DHS consists of the Administration, Behavioral Health, Public Health, and Homelessness Services Divisions and is driven by its mission to promote, protect, and ensure access to services that support the health, recovery, and well-being of all in Sonoma County. These ideas are the basis for how DHS operates and delivers services: Excellence - Strive to create a culture of learning, innovation, and data-driven practices to guide internal operations, improve performance, and build staff expertise Collaboration - Engage and work collaboratively with partners, communities, and staff to maximize its impact across the County Equity - Work to reduce disparities and ensure fairness, compassion, and social justice For more information regarding the department, its programs, services, and partnerships, visit the DHS website . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Health Care Compliance Analyst position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Patient Care Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic work which directly relates to the knowledge and abilities listed. Normally, graduation from an accredited school nursing, academic course work in health care, hospital or nursing administration, medical records, psychology counseling or social work or a related field will meet these required knowledge and abilities. Experience: Any combination of training and experience that will provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of experience in an acute care hospital or other equally responsible health profession experience including some training or experience in performing patient's rights advocacy, utilization review or quality assurance or infection control or experience analyzing health care or nursing systems and programs could provide this opportunity. License: Possession of a valid California license as a Registered Nurse or license, registration or certification in another related health discipline. Knowledge, Skills, and Abilities Thorough knowledge of: relative importance of problems effecting the respective areas of responsibility. Considerable knowledge of: various methods of assessing professional care and services; the applicable laws, rules, regulations and regulatory agency requirements related to assigned area of responsibility; medical terminology, hospital routines, and policies and procedures. Working knowledge of: the various specialty areas within the Resource Management Program. Knowledge of: appropriate financial reporting and statistical design, methodology, presentation and interpretation; the principles and practices of consultation and training. Ability to: recognize resource management and patient care problems or potential problems in their early stages; utilize various methods of assessing the utilization and quality of services and care provided; communicate effectively with persons of varying backgrounds; influence physicians, staff, other managers into accepting changes required by the resource management program; advocate on behalf of patients and clients using behavior that will provide the best opportunity for a reasonable resolution of the complaint; establish and maintain cooperative working relationships with other hospital and Mental Health Department personnel and others who have an interest in quality patient care; exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving medical, administrative and management problems; write comprehensive reports; analyze problems accurately and to take effective course of action; give and follow oral and written directions of a technical and professional nature in detail; interact with patients and professional staff sympathetically and tactfully in difficult and sensitive situations; establish and maintain cooperative working relationships with other hospital personnel; interpret medical charts, records and reports. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Position Information Join the Department of Health Services as a Health Care Compliance Analyst! Starting salary up to $70.12/hour ($146,348/year) and a competitive total compensation package!* About the Position The Health Care Compliance Analyst is a member of the Compliance Unit and supports the management of healthcare compliance and ethical programs by collaborating with staff members in Administration, Behavioral Health, Homelessness, and Public Health. The Compliance Unit team collaborates and supports the Department of Health Services (DHS) mission and values by meeting regularly as a cohesive, confidential unit. This position is responsible for: Researching, interpreting, and implementing federal, state, and local regulatory mandates Working as the liaison to management to ensure regulatory compliance with applicable laws, regulations, policies, grants, and contracts Preventing, detecting, and correcting inappropriate activity or misconduct, including healthcare fraud, waste, and abuse Implementing effective lines of communication with DHS staff to report inappropriate activities or misconduct Tracking and identifying trends in reported compliance issues and inquiries Conducting investigations of alleged misconduct and reporting to outside entities when applicable Conducting audits to ensure compliance with health care laws, regulations, policies, and grant requirements Developing healthcare compliance policies, procedures, and Standards of Conduct Creating and implementing regular healthcare compliance training and education Assisting in regular Compliance Program risk assessments Participating in the Compliance Program Governance oversite committee Ensuring applicable contractors have a compliance program according to contracts and regulations Helping to promote a culture of honest and responsible behavior The ideal candidate will have a strong sense of integrity and dependability, have prior experience in healthcare compliance, enjoy working in a team environment, and possess the following: Familiarity with Behavioral Health, Public Health, Homelessness, and Administration laws and regulations regarding Medicare and Medi-CAL and federal funding Superior analytical skills to research, interpret, and implement federal, state, and local regulatory mandates Advanced writing, communication, collaboration, and problem-solving skills The ability to deliver presentations and use public speaking skills Experience using evaluation methodologies, including principles and practices related to continuous quality improvement Experience developing and implementing training programs The demonstrated ability to diplomatically respond to difficult and stressful situations An eye for detail and an aptitude for managing and prioritizing multiple responsibilities and projects The ability to adapt to change, and communicate information and ideas clearly and concisely Certification in Health Care Compliance (CHC), Healthcare Privacy Compliance (CHPC), or another compliance certification Proficiency in Microsoft Office Experience with data analytics (highly desired) The Department of Health Services (DHS) DHS is one of the County's largest and most complex departments. DHS consists of the Administration, Behavioral Health, Public Health, and Homelessness Services Divisions and is driven by its mission to promote, protect, and ensure access to services that support the health, recovery, and well-being of all in Sonoma County. These ideas are the basis for how DHS operates and delivers services: Excellence - Strive to create a culture of learning, innovation, and data-driven practices to guide internal operations, improve performance, and build staff expertise Collaboration - Engage and work collaboratively with partners, communities, and staff to maximize its impact across the County Equity - Work to reduce disparities and ensure fairness, compassion, and social justice For more information regarding the department, its programs, services, and partnerships, visit the DHS website . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Health Care Compliance Analyst position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Patient Care Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic work which directly relates to the knowledge and abilities listed. Normally, graduation from an accredited school nursing, academic course work in health care, hospital or nursing administration, medical records, psychology counseling or social work or a related field will meet these required knowledge and abilities. Experience: Any combination of training and experience that will provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of experience in an acute care hospital or other equally responsible health profession experience including some training or experience in performing patient's rights advocacy, utilization review or quality assurance or infection control or experience analyzing health care or nursing systems and programs could provide this opportunity. License: Possession of a valid California license as a Registered Nurse or license, registration or certification in another related health discipline. Knowledge, Skills, and Abilities Thorough knowledge of: relative importance of problems effecting the respective areas of responsibility. Considerable knowledge of: various methods of assessing professional care and services; the applicable laws, rules, regulations and regulatory agency requirements related to assigned area of responsibility; medical terminology, hospital routines, and policies and procedures. Working knowledge of: the various specialty areas within the Resource Management Program. Knowledge of: appropriate financial reporting and statistical design, methodology, presentation and interpretation; the principles and practices of consultation and training. Ability to: recognize resource management and patient care problems or potential problems in their early stages; utilize various methods of assessing the utilization and quality of services and care provided; communicate effectively with persons of varying backgrounds; influence physicians, staff, other managers into accepting changes required by the resource management program; advocate on behalf of patients and clients using behavior that will provide the best opportunity for a reasonable resolution of the complaint; establish and maintain cooperative working relationships with other hospital and Mental Health Department personnel and others who have an interest in quality patient care; exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving medical, administrative and management problems; write comprehensive reports; analyze problems accurately and to take effective course of action; give and follow oral and written directions of a technical and professional nature in detail; interact with patients and professional staff sympathetically and tactfully in difficult and sensitive situations; establish and maintain cooperative working relationships with other hospital personnel; interpret medical charts, records and reports. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Budget Analyst will perform financial, operational and budgetary analysis in support of SCRRA’s financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This position is a career level of the Budget Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Assist in the design of reporting processes to enhance the analysis and correction of budget related issues. Review coding on Requisitions and ensure budget exists to support expense. Interact with Cost Centers regarding the “Budget transfer” process. Track and monitor all approved amendments to the approved annual operating and capital budgets. Provide support for the monthly and year-end close of the general ledger. Work collaboratively with department staff in analysis of departmental revenue, expenses and other financials. Assist in maintaining the cost accounting system within the Financial Information System, Oracle. Assist with the preparation and analysis of the annual operating budget, revenue and expenses. Assist in the annual cost setting process and year-end reconciliation of operating expenditures. Assist in the conversion of the budget process to a more efficient and automated environment. Provide support to Cost Centers with current financial information and any questions regarding budgets. Review budgets to monthly, quarterly and annual actual reports to monitor expenditure. Collect and analyze data, record results and make recommendations for cost savings. Create and maintain documentation files to support operating budget information for ease of retrieval and historical analysis. Provide timely explanation and analytics of variances between actual results and forecasts/budgets. Assist in the production of quarterly performance measurement reports to the appropriate Board Committee and the Board of Directors. Assist in the development of reports for internal agency management for publication. Work with department staff to coordinate various ongoing and annual special projects including but not limited to Annual Comprehensive Annual Financial Report (ACFR), Indirect Cost Allocation Plan, and internal and external audits. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field or equivalent experience. A minimum of six (6) years’ experience accounting, finance, business intelligence and/or budget, along with experience performing complex financial analysis of operational expenditures. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Knowledge of Six Sigma or Green / Black Belt Certification Knowledge, Skills, and Abilities Knowledge of : Accounting principles and procedures related to cost accounting, budgeting, and forecasting Principles and practices of public administration Principles and practices of administrative research and statistical analysis Skilled in : Resolving discrepancies and analyzing trends Excellent analytical and problem-solving skills Use of Microsoft Office with advanced skills in Excel Strong and effective communication skills both verbally and in writing Strong and effective organizational and time management skills Ability to : Build team cohesiveness by establishing, communicating, and reinforcing the Finance mission statement Perform complex analysis and prepare associated reports Identify, monitor and track complex trends and patterns Ability to comprehend the public service environment, SCRRA mission, objectives, and business model PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Hybrid work schedule may be available for this position classification. Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Budget Analyst will perform financial, operational and budgetary analysis in support of SCRRA’s financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This position is a career level of the Budget Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Assist in the design of reporting processes to enhance the analysis and correction of budget related issues. Review coding on Requisitions and ensure budget exists to support expense. Interact with Cost Centers regarding the “Budget transfer” process. Track and monitor all approved amendments to the approved annual operating and capital budgets. Provide support for the monthly and year-end close of the general ledger. Work collaboratively with department staff in analysis of departmental revenue, expenses and other financials. Assist in maintaining the cost accounting system within the Financial Information System, Oracle. Assist with the preparation and analysis of the annual operating budget, revenue and expenses. Assist in the annual cost setting process and year-end reconciliation of operating expenditures. Assist in the conversion of the budget process to a more efficient and automated environment. Provide support to Cost Centers with current financial information and any questions regarding budgets. Review budgets to monthly, quarterly and annual actual reports to monitor expenditure. Collect and analyze data, record results and make recommendations for cost savings. Create and maintain documentation files to support operating budget information for ease of retrieval and historical analysis. Provide timely explanation and analytics of variances between actual results and forecasts/budgets. Assist in the production of quarterly performance measurement reports to the appropriate Board Committee and the Board of Directors. Assist in the development of reports for internal agency management for publication. Work with department staff to coordinate various ongoing and annual special projects including but not limited to Annual Comprehensive Annual Financial Report (ACFR), Indirect Cost Allocation Plan, and internal and external audits. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field or equivalent experience. A minimum of six (6) years’ experience accounting, finance, business intelligence and/or budget, along with experience performing complex financial analysis of operational expenditures. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Knowledge of Six Sigma or Green / Black Belt Certification Knowledge, Skills, and Abilities Knowledge of : Accounting principles and procedures related to cost accounting, budgeting, and forecasting Principles and practices of public administration Principles and practices of administrative research and statistical analysis Skilled in : Resolving discrepancies and analyzing trends Excellent analytical and problem-solving skills Use of Microsoft Office with advanced skills in Excel Strong and effective communication skills both verbally and in writing Strong and effective organizational and time management skills Ability to : Build team cohesiveness by establishing, communicating, and reinforcing the Finance mission statement Perform complex analysis and prepare associated reports Identify, monitor and track complex trends and patterns Ability to comprehend the public service environment, SCRRA mission, objectives, and business model PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Hybrid work schedule may be available for this position classification. Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Maintenance - Financial Analysis & Administration Pay Rate AFSCME Pay Band E Annual Salary Range $112,048.72 (Minimum) - $145,662.97 (Maximum) *The negotiable salary offer will be between $112,048.72 - $135,312.13/annually commensurate with experience Posted Date April 30, 2024 Closing Date Open Until Filled First review of applications will begin on May 17, 2024 Reports To Acting Principal Financial Analyst Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment This posting will be used to establish an eligibility list of candidates for 12 months. The selected incumbents will be responsible for working with managers and various District staff to develop and track the Maintenance department’s annual capital and/or operating budgets and expenditures; identify, analyze, and quantify issues with fiscal impacts and propose and collaborate to identify alternatives; and perform ad-hoc projects as required. Key responsibilities for these positions include identifying and resolving complex financial and analytical issues, which require strong execution and analytical abilities, such as: Working independently and defining workloadProject planning and project managementTaking initiative, including the introduction and support of changes to processes and procedures; identifying and understanding issues, problems and opportunities; and devising appropriate solutions;Building and maintaining relationships with both internal and external customers.Understanding capital and/or operational needs and translating them into financial realities. The successful candidates will demonstrate one or more of the following skills/experience beyond the minimum qualifications depending on placement in the areas outlined below: Capital Projects: Provides support to project managers in setting budgets, schedules and estimates, tracks progress on projects versus original budgets and schedules; works closely with project staff to ensure project compliance.Provision of independent oversight and control of project budgets and internal/external spending within approved limits and eligibility constraints; ability to take corrective action when budget/funding limits are reached.Ability to support capital project efforts, including preparation of procurement documents, project schedules & funding data to facilitate the appropriate project tracking of expenditures; coordinates project activity with project team; validating financials are aligned with all project phase/activities/tasks.Perform complex financial analysis on project performance including the ability to forecast projects from initiation through closure. Keen understanding to aligning prioritization of funds within activities based on funding expiration dates with estimates project expenditures. Operating Budgets: Substantial experience budgeting annual operating uses, tracking and analyzing financial performance, developing fiscal projections, and preparing and presenting monthly, quarterly, and ad-hoc reports.Substantial experience with public agency budgeting and governmental budgeting and accounting;Problem solving, research, and presentation skills including ability to identify and frame issues and collect, manipulate, and structure large quantities of diverse data appropriately for analysis (MS Office Suite a must, PeopleSoft preferred). Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov, between the hours of 8:15am - 5:00pm, Monday- Friday. Examples of Duties Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Education : A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
May 01, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Maintenance - Financial Analysis & Administration Pay Rate AFSCME Pay Band E Annual Salary Range $112,048.72 (Minimum) - $145,662.97 (Maximum) *The negotiable salary offer will be between $112,048.72 - $135,312.13/annually commensurate with experience Posted Date April 30, 2024 Closing Date Open Until Filled First review of applications will begin on May 17, 2024 Reports To Acting Principal Financial Analyst Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment This posting will be used to establish an eligibility list of candidates for 12 months. The selected incumbents will be responsible for working with managers and various District staff to develop and track the Maintenance department’s annual capital and/or operating budgets and expenditures; identify, analyze, and quantify issues with fiscal impacts and propose and collaborate to identify alternatives; and perform ad-hoc projects as required. Key responsibilities for these positions include identifying and resolving complex financial and analytical issues, which require strong execution and analytical abilities, such as: Working independently and defining workloadProject planning and project managementTaking initiative, including the introduction and support of changes to processes and procedures; identifying and understanding issues, problems and opportunities; and devising appropriate solutions;Building and maintaining relationships with both internal and external customers.Understanding capital and/or operational needs and translating them into financial realities. The successful candidates will demonstrate one or more of the following skills/experience beyond the minimum qualifications depending on placement in the areas outlined below: Capital Projects: Provides support to project managers in setting budgets, schedules and estimates, tracks progress on projects versus original budgets and schedules; works closely with project staff to ensure project compliance.Provision of independent oversight and control of project budgets and internal/external spending within approved limits and eligibility constraints; ability to take corrective action when budget/funding limits are reached.Ability to support capital project efforts, including preparation of procurement documents, project schedules & funding data to facilitate the appropriate project tracking of expenditures; coordinates project activity with project team; validating financials are aligned with all project phase/activities/tasks.Perform complex financial analysis on project performance including the ability to forecast projects from initiation through closure. Keen understanding to aligning prioritization of funds within activities based on funding expiration dates with estimates project expenditures. Operating Budgets: Substantial experience budgeting annual operating uses, tracking and analyzing financial performance, developing fiscal projections, and preparing and presenting monthly, quarterly, and ad-hoc reports.Substantial experience with public agency budgeting and governmental budgeting and accounting;Problem solving, research, and presentation skills including ability to identify and frame issues and collect, manipulate, and structure large quantities of diverse data appropriately for analysis (MS Office Suite a must, PeopleSoft preferred). Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Other Information Please note that any job announcement may be canceled at any time. Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov, between the hours of 8:15am - 5:00pm, Monday- Friday. Examples of Duties Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Minimum Qualifications Education : A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous