Description
SENIOR HUMAN RESOURCES ANALYST, BENEFITS/HRISTerm Limited, Full Time Employment OpportunityThis classification has been designated as confidential. Salary listed above includes a 3.5% confidential premium. Under general direction, coordinates and performs difficult and responsible professional level human resources duties associated with recruitment and classification; benefits, risk management, or employee relations; develops, plans, implements, supervises, coordinates and administers assigned program responsibilities; conducts research, analysis and preparation of reports; may supervise professional, paraprofessional and/or clerical staff; and performs other related duties as assigned.
DISTINGUISHING CHARACTERISTICSThe Senior Human Resources Analyst is the advanced journey level classification in the professional human resources analyst series. Incumbents are expected to independently perform and coordinate the full scope of human resources analysis and research on new and current program activities, and may supervise and train staff. This classification is distinguished from the higher classification of Human Resources Manager in that the latter is a division manager classification with responsibility for the overall performance of the program and work unit.
Essential Job Functions
Duties for all Senior Human Resources Analysts, regardless of assignment, include but are not limited to:
- Trains and assists with the evaluation of professional, paraprofessional, and clerical staff assigned to perform human resources functions.
- Develops, plans, coordinates, and administers the most complex human resources assignments in one or more of the Human Resources Divisions.
- Provides information concerning human resources policies, procedures, wage rates and terms of labor contracts to City staff, other agencies, and the public; responds to compensation and classification survey requests.
- Analyzes data and prepares reports related to area(s) of assignment; conducts surveys.
- Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues.
- Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation.
- Represents the Human Resources Department in interdepartmental, interagency, and public meetings; serves on committees and task forces as assigned.
- Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees.
- Utilizes computer software applications to perform assigned activities.
- Assists with department budget preparation, analysis, and administration; monitors expenditures; approves invoices and purchases.
Duties for Employee Benefits/HRIS, may include, but are not limited to:
- Responsible for the management of the HR functions of the City's ERP application, including troubleshooting, problem solving, and proactively evaluating human resources, benefits, and compensation issues.
- Develops and maintains system configuration, data structures, and workflows.
- Develops reports, queries, and dashboards for use by users. Supports subject matter experts (SMEs) by translating functional business requirements into technical requirements/specifications.
- Plans, coordinates, and leads the testing and implementation tasks of ongoing system releases and updates for assigned functional area(s), including documentation.
- Provides skilled application and business expertise to support end users across all departments for the applicable modules.
- Develops, coordinates, and maintains business process, training, and system configuration documentation.
- Coordinates effective delivery of training to system users.
- Determines and make appropriate configuration changes in the system related to negotiated MOU changes, changes in legal requirements, quarterly system updates, changes in business practices, or process improvements.
- Analyzes complex data and process issues, research and develop solutions, collaborates with available resources, and prepares recommendations and reports.
- Collaborates effectively with business partners in departments of Finance and Information Technology on shared areas of configuration, testing, training, business process development or other areas requiring coordination.
- Represents department interests on committees, outside organizations, coordinate activities with other divisions and outside agencies.
- Assists in the preparation of the departmental budget; monitors expenditures; approves invoices and purchases.
WORKING CONDITIONSPosition requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
Education and ExperienceThe minimum qualifications for education and experience can be met in the following way:
A Bachelor's degree from an accredited university in personnel administration, business, public administration or a related field, AND
Two years of professional level experience in human resources information systems, including some lead or supervisory experience.
Knowledge of:- Principles and practices of public sector human resources administration, including recruitment and selection, classification, benefits, training, employee relations, labor relations, HRIS, or workers compensation.
- Applicable federal, state and local laws, codes, and regulations related to area(s) of assignment.
- Principles and practices of program and system development, administration, and evaluation.
- Methods and techniques of record keeping, report preparation, and writing; proper English, spelling and grammar.
- Office practices, methods and equipment, including a computer and a variety of word processing and other software applications.
- Research methods and statistical analysis.
- Methods and techniques of supervision, training and motivation.
Ability to:- Develop and coordinate work programs.
- Supervise, direct, train and assist with the evaluation of subordinate staff.
- Effectively organize, prioritize and follow-up on work assignments.
- Analyze complex administrative and technical issues and make appropriate recommendations for action.
- Independently develop and coordinate effective systems, programs, and procedures.
- Interpret, explain and apply applicable laws, codes and regulations.
- Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate.
- Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties.
- Make sound decisions within established guidelines.
- Make public presentations.
- Maintain accurate records.
- Communicate clearly and concisely, both orally and in writing.
- Follow written and oral directions.
- Work independently and as a member of a team.
- Establish and maintain effective working relationships.
- Observe safety principles and work in a safe manner.
Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
DESIRABLE QUALIFICATIONSPublic sector human resources experience
Application and Selection Process
APPLICATION PROCESS The application period closes on Monday, May 13, 2024, at 5:00 pm (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at
https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted.
EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the
oral examination process scheduled for May 22, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).
SELECTION PROCESS
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a
selection interview with the department tentatively scheduled the week of May 27, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.
INFORMATION ABOUT PROOF OF EDUCATION
Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION
Positions in this job classification are not represented by a bargaining group and are designated as confidential employees.
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
Summary of Confidential Non-Management Employees CONF Benefits
Notice of CFRA (California Family Rights Act) Rights and Obligations
Closing Date/Time: 5/13/2024 5:00 PM Pacific
