Minimum Qualifications This position will be filled at one of the following levels depending upon candidate qualifications: Project Manager: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses and Certifications Required: None. C apital Delivery Project Manager: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in engineering, architecture, or construction science, plus eight (8) years of experience in a field related to engineering, architecture, or construction management. OR, Graduation with a Bachelor’s degree from an accredited college or university in any field, plus ten (10) years of experience in a field related to engineering, architecture, or construction management. Licenses and Certifications Required: None. Notes to Applicants SALARY RANGES : Project Manager: $38.97 | $50.67 Capital Delivery Project Manager : $41.70 - $54.21 The Transportation and Public Works Department, Sidewalks & Special Projects Division is seeking a Project Manager that will assist the Sidewalk and Special Projects Division by developing and managing sidewalk, safe route to school, urban trail, and bikeway construction projects in support of 2016, 2018, and 2020 bond programs. To watch a video on the Austin Transportation Department, click here: https://www.youtube.com/watch?v=n_tdAP-hQi4 Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! Applicant: READ THIS STATEMENT Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Austin Transportation and Public Works positions are not at 100% remote operation. Travel: The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range See Applicant Notes Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. This position is currently approved to work remotely 50% of the pay period. Job Close Date 08/05/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White, Austin, TX Preferred Qualifications Experience with Indefinite Delivery, Indefinite Quantity ( IDIQ ) construction contracts. Experience implementing Americans with Disabilities Act ( ADA ) requirements in conjunction with Public Right of Way ( ROW ) improvement projects, including Texas Accessibility Standards ( TAS ) and Public Rights-of-Way Accessibility Guidelines ( PROWAG ). Experience using Ecapris or other similar project management system, to implement Capital Improvement Projects. Ability to effectively communicate, both written and verbally, in English and Spanish. Ability to travel to more than one work location. Duties, Functions and Responsibilities This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Project Manager Capital Delivery Project Manager Knowledge, Skills and Abilities This position is posted at multiple levels . Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Project Manager Capital Delivery Project Manager Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position is graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum requirements of this position. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your Experience with Indefinite Delivery, Indefinite Quantity construction contracts. (Open Ended Question) * Please describe your Experience implementing Americans with Disabilities Act requirements in conjunction with Public Right of Way improvement projects, including Texas Accessibility Standards and Public Rights-of-Way Accessibility Guidelines. (Open Ended Question) * Please describe your Experience using Ecapris or other similar project management system, to implement Capital Improvement Projects. (Open Ended Question) Please describe your level of fluency in both English and Spanish. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 23, 2024
Full Time
Minimum Qualifications This position will be filled at one of the following levels depending upon candidate qualifications: Project Manager: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses and Certifications Required: None. C apital Delivery Project Manager: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in engineering, architecture, or construction science, plus eight (8) years of experience in a field related to engineering, architecture, or construction management. OR, Graduation with a Bachelor’s degree from an accredited college or university in any field, plus ten (10) years of experience in a field related to engineering, architecture, or construction management. Licenses and Certifications Required: None. Notes to Applicants SALARY RANGES : Project Manager: $38.97 | $50.67 Capital Delivery Project Manager : $41.70 - $54.21 The Transportation and Public Works Department, Sidewalks & Special Projects Division is seeking a Project Manager that will assist the Sidewalk and Special Projects Division by developing and managing sidewalk, safe route to school, urban trail, and bikeway construction projects in support of 2016, 2018, and 2020 bond programs. To watch a video on the Austin Transportation Department, click here: https://www.youtube.com/watch?v=n_tdAP-hQi4 Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! Applicant: READ THIS STATEMENT Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Austin Transportation and Public Works positions are not at 100% remote operation. Travel: The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range See Applicant Notes Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. This position is currently approved to work remotely 50% of the pay period. Job Close Date 08/05/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White, Austin, TX Preferred Qualifications Experience with Indefinite Delivery, Indefinite Quantity ( IDIQ ) construction contracts. Experience implementing Americans with Disabilities Act ( ADA ) requirements in conjunction with Public Right of Way ( ROW ) improvement projects, including Texas Accessibility Standards ( TAS ) and Public Rights-of-Way Accessibility Guidelines ( PROWAG ). Experience using Ecapris or other similar project management system, to implement Capital Improvement Projects. Ability to effectively communicate, both written and verbally, in English and Spanish. Ability to travel to more than one work location. Duties, Functions and Responsibilities This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Project Manager Capital Delivery Project Manager Knowledge, Skills and Abilities This position is posted at multiple levels . Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Project Manager Capital Delivery Project Manager Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position is graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum requirements of this position. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your Experience with Indefinite Delivery, Indefinite Quantity construction contracts. (Open Ended Question) * Please describe your Experience implementing Americans with Disabilities Act requirements in conjunction with Public Right of Way improvement projects, including Texas Accessibility Standards and Public Rights-of-Way Accessibility Guidelines. (Open Ended Question) * Please describe your Experience using Ecapris or other similar project management system, to implement Capital Improvement Projects. (Open Ended Question) Please describe your level of fluency in both English and Spanish. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus six (6) years of experience in a related field. Experience may substitute for education for up to 4 years Master’s Degree in a related field may substitute for two (2) years of experience Licenses or Certifications: None. Notes to Applicants The ideal candidate for this position will apply strong technical and interpersonal skills to deliver projects with focus on electric grid technologies. Working with area-specific program managers, this position will support the utility’s grid resilience goals by understanding key business drivers and executing effective project delivery. THIS POSITION : Serve as an interface with customer functional areas such as Planning, Engineering, Work Management, and Field Operations for the purpose of business technology alignment and relationship management. Ensure that specific project objectives are defined for areas of responsibility and that necessary preliminary activities (e.g., stakeholder communication plan, determination of outcomes, milestones, risk analyses, and resource planning) are completed to allow for effectiveness and focus during later stages of completion. Ensure all assigned projects are completed in accordance with predetermined requirements, with specific attention to product/process specifications, project/program costs, resource utilization, and timeliness for completion. Ensure all phases of assigned projects are documented, and that information required in other functional areas is reported, disseminated, or transferred, as appropriate. Execute continuous improvement projects for existing systems. Maintain reporting and dashboards for program/project execution, resourcing spend, vendor spend, and project budgets. Analyze business requirements or issues, convert analysis to functional specifications, and design solutions to meet cross functional business requirements or resolve issues. Prepare and execute software application testing (functional unit, integration, performance, regression and acceptance). Adhere to project management, software application development, testing, service management, change management and other relevant processes, standards, governance and controls. May participate in new technology evaluations. Coaches, reviews, and evaluates the work of project teams and makes project assignments as necessary Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. EMPLOYMENT APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application ALL current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Resumés will not be accepted and statements such as “see resumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after seven (7) days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT (Salaried). Exempt employees are not eligible for overtime compensation. IF YOU ARE SELECTED AS A TOP CANDIDATE : Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation ( CBI ). WORK SCHEDULE : This position has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained onsite to assist with operations and recovery. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employees may be required to work additional hours outside of the regular work schedule. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $44.62 - $58.01 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 07/30/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2500 Montopolis Dr. (SCC), Austin, TX 78741 Preferred Qualifications Preferred Experience: Active PMP and/or PgMP Certification or the ability to obtain within 6 months of employment Experience in local, state, or federal grants Demonstrated experience in leading and managing electric utility projects Demonstrated experience leading enterprise level organizational change management initiatives Experience monitoring contracts and managing vendor relations Experience managing grant funded projects Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Direct and manage enterprise/corporate level information technology project development from beginning to end including highly complex or at risk projects submitting proposals, and recommend subsequent budget, scope and schedule changes and/or contingency plans where necessary 2. Develop project scope, cost estimates, human resource requirements, work plans, time schedules, communication plans, and makes work assignments to meet complex project or program objectives 3. Write Request For Proposals for external services and manage contracts and vendor performance, deliverables, and payments 4. Develop full scale complex project plans and associated communications documents, identify and manage project dependencies and critical path, and track and report on project milestones and deliverables 5. Develop written business requirements and models 6. Provide leadership in discussions of project management department goals and objectives with IT senior management 7. Estimate the resources and participants needed to achieve project goals and where required, negotiate with other department managers for the acquisition of required personnel from within the City of Austin 8. Define the project success criteria and disseminate them to involved parties throughout the project life cycle 9. Effectively communicate project expectations to sponsor, team members and stakeholders in a timely and clear fashion, and facilitate project management and project status review meetings 10. Develop successful transition, training plans and recognition for resources on the project team Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of fiscal planning and budget preparation • Knowledge of information technology project management principles, concepts and practices • Knowledge of system development lifecycle used for the development of new systems and enhancements to existing systems • Knowledge of application programming, database and system design • Knowledge of XML and data interfaces • Knowledge of internet and network architecture • Knowledge of operating principles and information systems hardware and software • Skill in using project management software • Skill in developing process models and data flow diagrams • Skill in selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new concepts • Skill in facilitating meetings of diverse stakeholders • Ability to develop written business requirements and models • Ability to accurately identify/determine customer needs and take appropriate actions and/or steps to address identified needs • Ability to recognize, value, and include different perspectives, experiences, approaches, and cultures in achieving organizational goals • Ability to gain and maintain the trust and confidence of others and the organization through consistency and reliability • Ability to give, receive, or share thoughts, ideas, perspective, and data to create shared understanding • Ability to inspire, motivate, and influence others to achieve individual and collective goals • Ability to make sound decisions in a timely manner that solve issues and stand the test of time • Ability to recognize, plan, focus upon, and work toward what is most important or critical • Ability to recognize strengths and areas for improvement in others and to provide opportunities, guidance, and encouragement to build skills and capacity • Ability to recognize, manage, and resolve conflict efficiently and equitably • Ability to see a broad view of an issue or challenge across typical organizational lines and beyond the present • Ability to create, convey, and instill a unified vision and purpose • Ability to see past the moment and adapt to a rapidly changing environment • Ability to achieve organizational goals and objectives • Ability to navigate relationships involving complex, emotional, and/or value-based issues in order to influence and achieve positive results • Ability to define, analyze, and find solutions for difficult or complex problems • Ability to view the big picture • Ability to quickly become familiar with emerging technologies • Ability to identify trends as well as isolated events Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus six (6) years of experience in a related field; Experience may substitute for education for up to 4 years; Master's Degree in a related field may substitute for two (2) years of experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have an active PMP or PgMP certification or the ability to obtain one within six (6) months of hire? Yes No * Please provide a brief description of your project experience with local, State, or Federal grants. (Open Ended Question) * Describe your experience leading electric utility projects, including the number of years of experience. (Open Ended Question) * Describe your experience leading organizations through project communication change management. (Open Ended Question) * Describe your experience monitoring contracted vendor performance. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Jul 17, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus six (6) years of experience in a related field. Experience may substitute for education for up to 4 years Master’s Degree in a related field may substitute for two (2) years of experience Licenses or Certifications: None. Notes to Applicants The ideal candidate for this position will apply strong technical and interpersonal skills to deliver projects with focus on electric grid technologies. Working with area-specific program managers, this position will support the utility’s grid resilience goals by understanding key business drivers and executing effective project delivery. THIS POSITION : Serve as an interface with customer functional areas such as Planning, Engineering, Work Management, and Field Operations for the purpose of business technology alignment and relationship management. Ensure that specific project objectives are defined for areas of responsibility and that necessary preliminary activities (e.g., stakeholder communication plan, determination of outcomes, milestones, risk analyses, and resource planning) are completed to allow for effectiveness and focus during later stages of completion. Ensure all assigned projects are completed in accordance with predetermined requirements, with specific attention to product/process specifications, project/program costs, resource utilization, and timeliness for completion. Ensure all phases of assigned projects are documented, and that information required in other functional areas is reported, disseminated, or transferred, as appropriate. Execute continuous improvement projects for existing systems. Maintain reporting and dashboards for program/project execution, resourcing spend, vendor spend, and project budgets. Analyze business requirements or issues, convert analysis to functional specifications, and design solutions to meet cross functional business requirements or resolve issues. Prepare and execute software application testing (functional unit, integration, performance, regression and acceptance). Adhere to project management, software application development, testing, service management, change management and other relevant processes, standards, governance and controls. May participate in new technology evaluations. Coaches, reviews, and evaluates the work of project teams and makes project assignments as necessary Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. EMPLOYMENT APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application ALL current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Resumés will not be accepted and statements such as “see resumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after seven (7) days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT (Salaried). Exempt employees are not eligible for overtime compensation. IF YOU ARE SELECTED AS A TOP CANDIDATE : Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation ( CBI ). WORK SCHEDULE : This position has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained onsite to assist with operations and recovery. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employees may be required to work additional hours outside of the regular work schedule. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $44.62 - $58.01 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 07/30/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2500 Montopolis Dr. (SCC), Austin, TX 78741 Preferred Qualifications Preferred Experience: Active PMP and/or PgMP Certification or the ability to obtain within 6 months of employment Experience in local, state, or federal grants Demonstrated experience in leading and managing electric utility projects Demonstrated experience leading enterprise level organizational change management initiatives Experience monitoring contracts and managing vendor relations Experience managing grant funded projects Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Direct and manage enterprise/corporate level information technology project development from beginning to end including highly complex or at risk projects submitting proposals, and recommend subsequent budget, scope and schedule changes and/or contingency plans where necessary 2. Develop project scope, cost estimates, human resource requirements, work plans, time schedules, communication plans, and makes work assignments to meet complex project or program objectives 3. Write Request For Proposals for external services and manage contracts and vendor performance, deliverables, and payments 4. Develop full scale complex project plans and associated communications documents, identify and manage project dependencies and critical path, and track and report on project milestones and deliverables 5. Develop written business requirements and models 6. Provide leadership in discussions of project management department goals and objectives with IT senior management 7. Estimate the resources and participants needed to achieve project goals and where required, negotiate with other department managers for the acquisition of required personnel from within the City of Austin 8. Define the project success criteria and disseminate them to involved parties throughout the project life cycle 9. Effectively communicate project expectations to sponsor, team members and stakeholders in a timely and clear fashion, and facilitate project management and project status review meetings 10. Develop successful transition, training plans and recognition for resources on the project team Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of fiscal planning and budget preparation • Knowledge of information technology project management principles, concepts and practices • Knowledge of system development lifecycle used for the development of new systems and enhancements to existing systems • Knowledge of application programming, database and system design • Knowledge of XML and data interfaces • Knowledge of internet and network architecture • Knowledge of operating principles and information systems hardware and software • Skill in using project management software • Skill in developing process models and data flow diagrams • Skill in selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new concepts • Skill in facilitating meetings of diverse stakeholders • Ability to develop written business requirements and models • Ability to accurately identify/determine customer needs and take appropriate actions and/or steps to address identified needs • Ability to recognize, value, and include different perspectives, experiences, approaches, and cultures in achieving organizational goals • Ability to gain and maintain the trust and confidence of others and the organization through consistency and reliability • Ability to give, receive, or share thoughts, ideas, perspective, and data to create shared understanding • Ability to inspire, motivate, and influence others to achieve individual and collective goals • Ability to make sound decisions in a timely manner that solve issues and stand the test of time • Ability to recognize, plan, focus upon, and work toward what is most important or critical • Ability to recognize strengths and areas for improvement in others and to provide opportunities, guidance, and encouragement to build skills and capacity • Ability to recognize, manage, and resolve conflict efficiently and equitably • Ability to see a broad view of an issue or challenge across typical organizational lines and beyond the present • Ability to create, convey, and instill a unified vision and purpose • Ability to see past the moment and adapt to a rapidly changing environment • Ability to achieve organizational goals and objectives • Ability to navigate relationships involving complex, emotional, and/or value-based issues in order to influence and achieve positive results • Ability to define, analyze, and find solutions for difficult or complex problems • Ability to view the big picture • Ability to quickly become familiar with emerging technologies • Ability to identify trends as well as isolated events Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus six (6) years of experience in a related field; Experience may substitute for education for up to 4 years; Master's Degree in a related field may substitute for two (2) years of experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have an active PMP or PgMP certification or the ability to obtain one within six (6) months of hire? Yes No * Please provide a brief description of your project experience with local, State, or Federal grants. (Open Ended Question) * Describe your experience leading electric utility projects, including the number of years of experience. (Open Ended Question) * Describe your experience leading organizations through project communication change management. (Open Ended Question) * Describe your experience monitoring contracted vendor performance. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Commensurate with Experience General Description & Classification Standards The Department of Grants & Community Development (DGCD) provides management and oversight for the City of Atlanta’s entitlement programs funded by the federal Department of Housing and Urban Development (HUD) and other associated grant programs, including but not limited to the Community Development Block Grants (CDBG) program, Home Investment Partnerships Act (HOME) program, Housing Opportunities for People With Aids (HOPWA), and the Emergency Solutions Grant Program (ESG), Healthy Homes Production Grant (HHPG), Lead Hazard Reduction Grant (LHRG), and assists with other grants within the department. This is a fully seasoned managerial level charged with responsibility for significant specialized functions within a department. Position manages a group of employees, typically with an intermediate supervisor, or a smaller group of specialized professional employees. Areas of responsibility are typically unique within the department. Supervision Received The Healthy Homes Production Grant Manager reports directly to the Commissioner’s Office and the Program Operations Director. The direction received is general and focuses more on long-term and short-term operating objectives, organizational effectiveness, and operating results. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. • Oversee assigned staff job performance - this requires knowledge of those duties including managing a variety of federally funded contracts, agreements, procurement documentation, and all other relevant documentation • Maintain a working knowledge of all Healthy Homes Production Grant program policies and procedures and follow these procedures as updated. Ensures staff understands and follows all grant policies and procedures • Track all home addresses and projects from staff and assign or reassign staff projects as needed • Negotiate and prepare contracting with funded subrecipients, contractors, and sub-contractors • Provide risk analysis, project management, and project oversight for projects in compliance with all federal rules and regulations • Provides technical assistance where needed or requested • Participates and completes assigned HUD training • Assist with the subrecipients, contractors, and subcontractors’ performance and evaluation reports • Actively participate and assist in monitoring subrecipients, contractors, and subcontractors and monitor projects via IDIS, DRGR, HMIS, and other systems for compliance with Healthy Homes Production Grant compliance triggers. Coordinate with the Office of Competitive Compliance • Work with Financial Analysts to track and manage projects and assist in tracking the financial data of projects • Provide data and input for the department's Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department • Assist with auditing projects for compliance and adherence to contract milestones/deliverables • Maintain working knowledge of Land Use Restriction Agreements (LURA), Leins, Intercreditor Agreements, subordination agreements, and other real estate documents as required • Collect and analyze data submitted by subrecipients and contractors to report within Oracle, SharePoint, IDIS, DRGR, HMIS, and other relevant databases to ensure accuracy. Recommends corrective action for subrecipients, contractors, and subcontractors. Assist in the evaluation process by reviewing applications with detailed reviews and feedback for recommendation of funding • Work collaboratively with all divisions of DGCD as necessary • Review projects for applicability and level of Environmental Review required: Exempt, CENST, CEST, Environmental Assessment, or Environmental Impact Statement and maintain all Environmental Review clearances • Review and assess documents assembled by subrecipients and contractors including project descriptions, budgets, acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information • Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation, wetlands protection, noise abatement and control, sole source aquifers, and relocation plans • Assist in assigning and distributing projects and tasks • Ensure project files are completed accurately and comply with applicable guidelines and standards • Review documentation for project files to ensure that subrecipients, contractors, and subcontractors are appropriately expending awarded funds • Draft/update programmatic policies, procedures, and Standard Operating Procedures “SOP’s” • Ensure all HUD concerns and flags are cleared • Completes goal setting with staff quarterly and tracks staff performance • Commence and actively participate in Healthy Homes Production Grant Interdisciplinary Team Meetings “IDT’s” with coordination between the Office of Fiscal Operations and Competitive Compliance • Coordinate with the Program Operations Director and Commissioners on all issues, concerns, or requests concerning subrecipients, contractors, subcontractors or staff • Position will perform other duties as assigned Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. • Knowledge of HUD entitlement grants, municipal government administration, and functions • Knowledge of federal grant guidelines (i.e., 2 CFR Part 200, etc.) • Excellent team-working and team-building skills (“Team Player”) • Excellent verbal and written communication, interpersonal, and relationship-building skills to effectively work with a broad spectrum of stakeholders • Knowledge of principles and practices of grant administration and management to include applicable federal and state laws, rules, and regulations • High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving individuals with special housing and service needs • High emotional intelligence • Highly industrious with a strong work ethic; a sense of urgency/impatience for action • Integrity and humility that encourages and inspires constituents, a strong sense of judgment/business discernment • Able to thrive under pressure, consistently meeting expectations and commitments on tight deadlines • Knowledge of IDIS, Oracle, Microsoft Teams, SharePoint, HMIS, and Neighborly Software • Able to plan and organize work, communicate both orally and in writing, maintain effective working relationships, and gather, analyze, and synthesize data Minimum Education & Experience Requirements Bachelor’s degree in accounting, business administration, public administration, public policy, urban planning, human services, sociology, psychology, communications, or related field (equivalent professional experience may be considered for substitution for the required degree as an exception). 3-5 years of administrative experience, preferably in the public sector. Preferred Education & Experience Bachelor's degree in business or public administration, or related field and 5 years of management, public relations, communication, or related experience including 1-3 years of supervisory and project management experience. Licensures & Certifications None required. Essential Capabilities & Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job. The position may require evening and weekend availability and local travel
Jul 27, 2024
Full Time
Posting Open Until Filled Salary Commensurate with Experience General Description & Classification Standards The Department of Grants & Community Development (DGCD) provides management and oversight for the City of Atlanta’s entitlement programs funded by the federal Department of Housing and Urban Development (HUD) and other associated grant programs, including but not limited to the Community Development Block Grants (CDBG) program, Home Investment Partnerships Act (HOME) program, Housing Opportunities for People With Aids (HOPWA), and the Emergency Solutions Grant Program (ESG), Healthy Homes Production Grant (HHPG), Lead Hazard Reduction Grant (LHRG), and assists with other grants within the department. This is a fully seasoned managerial level charged with responsibility for significant specialized functions within a department. Position manages a group of employees, typically with an intermediate supervisor, or a smaller group of specialized professional employees. Areas of responsibility are typically unique within the department. Supervision Received The Healthy Homes Production Grant Manager reports directly to the Commissioner’s Office and the Program Operations Director. The direction received is general and focuses more on long-term and short-term operating objectives, organizational effectiveness, and operating results. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. • Oversee assigned staff job performance - this requires knowledge of those duties including managing a variety of federally funded contracts, agreements, procurement documentation, and all other relevant documentation • Maintain a working knowledge of all Healthy Homes Production Grant program policies and procedures and follow these procedures as updated. Ensures staff understands and follows all grant policies and procedures • Track all home addresses and projects from staff and assign or reassign staff projects as needed • Negotiate and prepare contracting with funded subrecipients, contractors, and sub-contractors • Provide risk analysis, project management, and project oversight for projects in compliance with all federal rules and regulations • Provides technical assistance where needed or requested • Participates and completes assigned HUD training • Assist with the subrecipients, contractors, and subcontractors’ performance and evaluation reports • Actively participate and assist in monitoring subrecipients, contractors, and subcontractors and monitor projects via IDIS, DRGR, HMIS, and other systems for compliance with Healthy Homes Production Grant compliance triggers. Coordinate with the Office of Competitive Compliance • Work with Financial Analysts to track and manage projects and assist in tracking the financial data of projects • Provide data and input for the department's Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department • Assist with auditing projects for compliance and adherence to contract milestones/deliverables • Maintain working knowledge of Land Use Restriction Agreements (LURA), Leins, Intercreditor Agreements, subordination agreements, and other real estate documents as required • Collect and analyze data submitted by subrecipients and contractors to report within Oracle, SharePoint, IDIS, DRGR, HMIS, and other relevant databases to ensure accuracy. Recommends corrective action for subrecipients, contractors, and subcontractors. Assist in the evaluation process by reviewing applications with detailed reviews and feedback for recommendation of funding • Work collaboratively with all divisions of DGCD as necessary • Review projects for applicability and level of Environmental Review required: Exempt, CENST, CEST, Environmental Assessment, or Environmental Impact Statement and maintain all Environmental Review clearances • Review and assess documents assembled by subrecipients and contractors including project descriptions, budgets, acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information • Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation, wetlands protection, noise abatement and control, sole source aquifers, and relocation plans • Assist in assigning and distributing projects and tasks • Ensure project files are completed accurately and comply with applicable guidelines and standards • Review documentation for project files to ensure that subrecipients, contractors, and subcontractors are appropriately expending awarded funds • Draft/update programmatic policies, procedures, and Standard Operating Procedures “SOP’s” • Ensure all HUD concerns and flags are cleared • Completes goal setting with staff quarterly and tracks staff performance • Commence and actively participate in Healthy Homes Production Grant Interdisciplinary Team Meetings “IDT’s” with coordination between the Office of Fiscal Operations and Competitive Compliance • Coordinate with the Program Operations Director and Commissioners on all issues, concerns, or requests concerning subrecipients, contractors, subcontractors or staff • Position will perform other duties as assigned Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. • Knowledge of HUD entitlement grants, municipal government administration, and functions • Knowledge of federal grant guidelines (i.e., 2 CFR Part 200, etc.) • Excellent team-working and team-building skills (“Team Player”) • Excellent verbal and written communication, interpersonal, and relationship-building skills to effectively work with a broad spectrum of stakeholders • Knowledge of principles and practices of grant administration and management to include applicable federal and state laws, rules, and regulations • High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving individuals with special housing and service needs • High emotional intelligence • Highly industrious with a strong work ethic; a sense of urgency/impatience for action • Integrity and humility that encourages and inspires constituents, a strong sense of judgment/business discernment • Able to thrive under pressure, consistently meeting expectations and commitments on tight deadlines • Knowledge of IDIS, Oracle, Microsoft Teams, SharePoint, HMIS, and Neighborly Software • Able to plan and organize work, communicate both orally and in writing, maintain effective working relationships, and gather, analyze, and synthesize data Minimum Education & Experience Requirements Bachelor’s degree in accounting, business administration, public administration, public policy, urban planning, human services, sociology, psychology, communications, or related field (equivalent professional experience may be considered for substitution for the required degree as an exception). 3-5 years of administrative experience, preferably in the public sector. Preferred Education & Experience Bachelor's degree in business or public administration, or related field and 5 years of management, public relations, communication, or related experience including 1-3 years of supervisory and project management experience. Licensures & Certifications None required. Essential Capabilities & Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job. The position may require evening and weekend availability and local travel
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or /supervisory capacity A Master’s degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience Licenses and Certifications Required: None. Notes to Applicants The Capital Improvement Program Manager position, within the Systems Development Division, will participate in a cross-functional team that supports long-term transportation planning and capital program management for the City of Austin Transportation and Public Works Department ( TPWD ). The Systems Development Division is a dynamic, integrated program management office that maintains the City’s adopted transportation plan, the Austin Strategic Mobility Plan ( ASMP ), and addresses the future needs of major streets through strategic capital program management. This position will plan, prioritize, and implement projects that support objectives of the ASMP through a combination of planning and program management. View a Video about the Austin Transportation and Public Works Department by clicking here . Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Office Location Notes: Office location is subject to change based on department needs and programs. PLEASE NOTE : Systems Development Division positions are not at 100% remote operation. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform Microsoft Teams to conduct virtual interviews. Pay Range $41.70 - $54.21 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 08/12/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. MoPac, Building 5, Suite 300 Preferred Qualifications Preferred Experience: Experience planning long-term capital investments and implementing capital improvement projects. Urban planning experience with a preferred focus on multi-modal transportation infrastructure. Project management experience with an ability to develop and maintain detailed project schedules and work plans. Ability to manage multiple projects simultaneously, ensuring each project meets its objectives and deadlines. Experience with financial analysis to support project planning, budgeting, and implementation throughout the project lifecycle. Experience leading and facilitating collaboration among cross-functional teams including project managers and Capital Project Delivery staff. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1.Advises the Division Manager, Department Director, and City Management on issues, opportunities, and status. 2.Coordinates the development and implementation of comprehensive, integrated capital improvement plans that support City goals and priorities. 3.Aligns departmental capital programs with the City’s Capital Improvement Plan and resolves issues as necessary. 4.Monitors the implementation of the City and departmental Capital Improvement Plans. 5.Conducts presentations and acts as representative for the division, department, City management, boards and commissions, and other stakeholders as appropriate. 6.Coordinates and monitors the planning, development, and implementation of the City’s general obligation bond programs. 7.Develops and evaluates plans scope, criteria, and timelines for a variety of projects and program activities. 8.Develops policies and procedures. 9.Collaborates with the Budget Office on program planning and budgeting. 10.Provides technical assistance and advice to city management, departments, citizens and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern methods, planning tools, and models, of fiscal or capital planning and capital budget. Knowledge of capital program finance, funding sources, budgeting, planning and strategies. Knowledge of the development of service-based user fees, capital markets and alternative financing strategies. Knowledge of information systems and their application. Knowledge of effective planning and coordination techniques. Knowledge of supervisory and management techniques. Knowledge of governmental fiscal policies and procedures Knowledge of office software systems Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in gathering, processing, analyzing, and presenting data Skill in effective oral and/or written communication to all levels of City management and the public Skill in anticipating and accurately predicting the results of alternate courses of action. Skill in resolving problems or situations. Skill in developing and compiling capital planning reports. Skill in the application of cost benefit analysis and other types of capital planning analysis methods. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Capital Improvement Program Manager position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or supervisory capacity. A Master's degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience. Do you meet these minimum qualifications? Yes No * Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions. (Open Ended Question) * How many years of experience do you have working with and/or supporting Project Management and Delivery staff? 1 to 2 years 2 to 4 years 4 to 6 years 6 years plus * How many years of experience do you have developing and/or implementing program/project policies, procedures, and standards? None 1 to 5 years 6 to 10 years 11 to 15 years Over 15 years * How many years of experience do you have working with urban design or urban planning? 1-2 years 2 to 4 years 4 to 6 years 7 years plus * Please briefly describe your experience managing or supporting a specific capital improvement project that positively impacted a community’s desired outcome. (Open Ended Question) * Please describe your knowledge and experience in developing, monitoring, and implementing capital improvement programs. (Open Ended Question) * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 11, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or /supervisory capacity A Master’s degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience Licenses and Certifications Required: None. Notes to Applicants The Capital Improvement Program Manager position, within the Systems Development Division, will participate in a cross-functional team that supports long-term transportation planning and capital program management for the City of Austin Transportation and Public Works Department ( TPWD ). The Systems Development Division is a dynamic, integrated program management office that maintains the City’s adopted transportation plan, the Austin Strategic Mobility Plan ( ASMP ), and addresses the future needs of major streets through strategic capital program management. This position will plan, prioritize, and implement projects that support objectives of the ASMP through a combination of planning and program management. View a Video about the Austin Transportation and Public Works Department by clicking here . Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Office Location Notes: Office location is subject to change based on department needs and programs. PLEASE NOTE : Systems Development Division positions are not at 100% remote operation. Video Conferencing Software Technology: Austin Transportation Department uses the communication platform Microsoft Teams to conduct virtual interviews. Pay Range $41.70 - $54.21 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 08/12/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. MoPac, Building 5, Suite 300 Preferred Qualifications Preferred Experience: Experience planning long-term capital investments and implementing capital improvement projects. Urban planning experience with a preferred focus on multi-modal transportation infrastructure. Project management experience with an ability to develop and maintain detailed project schedules and work plans. Ability to manage multiple projects simultaneously, ensuring each project meets its objectives and deadlines. Experience with financial analysis to support project planning, budgeting, and implementation throughout the project lifecycle. Experience leading and facilitating collaboration among cross-functional teams including project managers and Capital Project Delivery staff. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1.Advises the Division Manager, Department Director, and City Management on issues, opportunities, and status. 2.Coordinates the development and implementation of comprehensive, integrated capital improvement plans that support City goals and priorities. 3.Aligns departmental capital programs with the City’s Capital Improvement Plan and resolves issues as necessary. 4.Monitors the implementation of the City and departmental Capital Improvement Plans. 5.Conducts presentations and acts as representative for the division, department, City management, boards and commissions, and other stakeholders as appropriate. 6.Coordinates and monitors the planning, development, and implementation of the City’s general obligation bond programs. 7.Develops and evaluates plans scope, criteria, and timelines for a variety of projects and program activities. 8.Develops policies and procedures. 9.Collaborates with the Budget Office on program planning and budgeting. 10.Provides technical assistance and advice to city management, departments, citizens and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern methods, planning tools, and models, of fiscal or capital planning and capital budget. Knowledge of capital program finance, funding sources, budgeting, planning and strategies. Knowledge of the development of service-based user fees, capital markets and alternative financing strategies. Knowledge of information systems and their application. Knowledge of effective planning and coordination techniques. Knowledge of supervisory and management techniques. Knowledge of governmental fiscal policies and procedures Knowledge of office software systems Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in gathering, processing, analyzing, and presenting data Skill in effective oral and/or written communication to all levels of City management and the public Skill in anticipating and accurately predicting the results of alternate courses of action. Skill in resolving problems or situations. Skill in developing and compiling capital planning reports. Skill in the application of cost benefit analysis and other types of capital planning analysis methods. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Capital Improvement Program Manager position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or supervisory capacity. A Master's degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience. Do you meet these minimum qualifications? Yes No * Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions. (Open Ended Question) * How many years of experience do you have working with and/or supporting Project Management and Delivery staff? 1 to 2 years 2 to 4 years 4 to 6 years 6 years plus * How many years of experience do you have developing and/or implementing program/project policies, procedures, and standards? None 1 to 5 years 6 to 10 years 11 to 15 years Over 15 years * How many years of experience do you have working with urban design or urban planning? 1-2 years 2 to 4 years 4 to 6 years 7 years plus * Please briefly describe your experience managing or supporting a specific capital improvement project that positively impacted a community’s desired outcome. (Open Ended Question) * Please describe your knowledge and experience in developing, monitoring, and implementing capital improvement programs. (Open Ended Question) * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement Licenses or Certifications: None. Notes to Applicants Position Overview: This position will support the City of Austin Capital Delivery Services Department in the Financial Services Division. The Financial Manager III will report to the Assistant Director over Business Enterprises and be accountable for lead financial teams responsible for accounts payable and receivables, budget development and analysis, financial monitoring and reporting, revenue management, and project accounting for the department. The position will provide financial oversite for citywide Public Improvement Bond Capital Improvement Program using departmental project management services of over $7 Billion. The Financial Manager III will oversee and direct development of direct/indirect cost or allocation methodologies, business planning, and mid- and long-range financial forecast. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. · This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. · If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Additional Details: · This position may require a skills assessment. · If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. · The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. · This position will require a pre-employment Criminal Background Investigation ( CBI ). Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation ( https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf ) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $44.62 - $58.01 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 08/13/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Suite 800, Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience in directly managing development of department level operating and capital budgets. Experience developing, coordinating, and managing direct/indirect costing models, revenue forecasting, and financial compliance. Experience in managing purchasing and contract management teams. Experience working with diverse, multi-faceted teams. Experience working with, presenting and/or communicating with executives, division managers, supervisors, and project stakeholders. Experience responding to counsel requests to convey budgetary and financial information. The ability to travel to multiple locations as needed. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for large-sized enterprises or functions within a department. Provides general oversight for department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Oversees and directs the development of the budget and business plan for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Directs the development of organization’s mid- and long-range financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Oversees and directs development of service rates, cost of service studies, and customer class rate proposals for Council. Oversees and directs requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. Oversees and directs debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Oversees and directs the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensures financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting Knowledge of preferred business practices Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in using computers and related software applications Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Please describe your experience directly managing development of budgets, including financial forecasts, current year estimates, and annual budget submissions for both operations and capital. Please include in your answer the specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience developing, coordinating, and managing direct/indirect costing models, revenue forecasting, and financial compliance. Please include in your answer the specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience in managing purchasing and contract management teams. In your answer, please include specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience working with diverse and multi-faceted teams. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) on how you motivated and developed these teams. (Open Ended Question) * Please describe your experience working with, presenting and/or communicating with executives, division managers, supervisors, and project stakeholders. Please include in your answer the specific position(s) listed on your application in which you performed these duties, and the role in which you served. Also include in your answer, please provide specific example(s) on how you communicated with and presented information to these individuals or groups. (Open Ended Question) * Please describe your experience responding to council requests to convey budgetary and financial information. Please include in your answer the specific position(s) listed on your application in which you performed these duties and the role in which you served. In your answer, please describe and provide specific example(s) of the means you utilized to managed, gathered, consolidated, and tracked the information for the response also include the review process you utilized. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 17, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement Licenses or Certifications: None. Notes to Applicants Position Overview: This position will support the City of Austin Capital Delivery Services Department in the Financial Services Division. The Financial Manager III will report to the Assistant Director over Business Enterprises and be accountable for lead financial teams responsible for accounts payable and receivables, budget development and analysis, financial monitoring and reporting, revenue management, and project accounting for the department. The position will provide financial oversite for citywide Public Improvement Bond Capital Improvement Program using departmental project management services of over $7 Billion. The Financial Manager III will oversee and direct development of direct/indirect cost or allocation methodologies, business planning, and mid- and long-range financial forecast. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. · This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. · If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Additional Details: · This position may require a skills assessment. · If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. · The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. · This position will require a pre-employment Criminal Background Investigation ( CBI ). Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation ( https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf ) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $44.62 - $58.01 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 08/13/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Suite 800, Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience in directly managing development of department level operating and capital budgets. Experience developing, coordinating, and managing direct/indirect costing models, revenue forecasting, and financial compliance. Experience in managing purchasing and contract management teams. Experience working with diverse, multi-faceted teams. Experience working with, presenting and/or communicating with executives, division managers, supervisors, and project stakeholders. Experience responding to counsel requests to convey budgetary and financial information. The ability to travel to multiple locations as needed. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for large-sized enterprises or functions within a department. Provides general oversight for department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Oversees and directs the development of the budget and business plan for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Directs the development of organization’s mid- and long-range financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Oversees and directs development of service rates, cost of service studies, and customer class rate proposals for Council. Oversees and directs requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. Oversees and directs debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Oversees and directs the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensures financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting Knowledge of preferred business practices Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in using computers and related software applications Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Please describe your experience directly managing development of budgets, including financial forecasts, current year estimates, and annual budget submissions for both operations and capital. Please include in your answer the specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience developing, coordinating, and managing direct/indirect costing models, revenue forecasting, and financial compliance. Please include in your answer the specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience in managing purchasing and contract management teams. In your answer, please include specific position(s) listed on your application in which you had oversight or managed a group performing these functions and the role for which you served. (Open Ended Question) * Please describe your experience working with diverse and multi-faceted teams. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) on how you motivated and developed these teams. (Open Ended Question) * Please describe your experience working with, presenting and/or communicating with executives, division managers, supervisors, and project stakeholders. Please include in your answer the specific position(s) listed on your application in which you performed these duties, and the role in which you served. Also include in your answer, please provide specific example(s) on how you communicated with and presented information to these individuals or groups. (Open Ended Question) * Please describe your experience responding to council requests to convey budgetary and financial information. Please include in your answer the specific position(s) listed on your application in which you performed these duties and the role in which you served. In your answer, please describe and provide specific example(s) of the means you utilized to managed, gathered, consolidated, and tracked the information for the response also include the review process you utilized. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Bachelor’s degree from a four-year college or university with major coursework in a field related to the job, plus six (6) years or related experience, two (2) of which in a supervisory or managerial capacity. A Master’s degree in Business, Analytics, Management, Public Administration, or related field may substitute for up to two (2) years of the required non-managerial experience. Licenses or Certifications: None. Notes to Applicants Under general direction, this position organizes, develops, and manages department-wide business process improvement and data analytics programs and initiatives that support data-informed decision making and drives operational excellence by optimizing business processes, enhancing efficiencies, and aligning processes and metrics with strategic objectives. This position will lead the digital transformation of the Housing Department to better collect, store, and process data; improve connectivity between multiple data sources; and remove barriers to efficiency for data collection and analysis. Data collections and analysis will inform systems improvements, which will inform process improvements. This position must be able to manage change effectively with a vision for program improvement and maximizing impact. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application helps us to better evaluate your qualifications and will be used to determine salary, if you are selected for this position. You must provide job titles and employment dates for all jobs you wish to be considered and contact information for previous employers. A resume is required but will not substitute for a completed employment application. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected for hire: If you are identified as a top candidate, verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. For information about City of Austin Benefits, please click on the link below: City of Austin Benefits click here! Pay Range $41.70 - $54.21 Hours Monday through Friday, 8:00 a.m. to 5:00 p.m. (hours may vary to meet the business needs). Flexible work arrangements available. Job Close Date 08/12/2024 Type of Posting External Department Housing Department Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1000 East 11th Street, Austin Tx. 78702 Preferred Qualifications Experience with data systems analytics Knowledge of data-driven policy implementation and decision making Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborates with department executives and stakeholders to develop and implement a comprehensive, strategic approach to align process improvement initiatives with business objectives. Manages professional staff that lead cross-functional process improvement projects and collaborates with stakeholders to identify improvement opportunities; and defines project scope, objectives, and success criteria. Defines data analytics tools and techniques, statistical methods, and key performance indicators (KPIs) to monitor process performance and derive actionable insights. Monitors emerging trends and advancements in data analytics and proactively explores innovative approaches to extract insights. Identifies and implements process improvement methodologies to streamline workflows, enhance operational efficiency and effectiveness, and fosters a culture of continuous improvement at all levels of the organization. Identifies, analyzes, and prioritizes business processes for improvement based on data-informed insights, stakeholder feedback, and organizational goals. Develops workshops and training programs to build process improvement and data analytics capabilities across the organization. Builds and maintains relationships with key stakeholders and acts as a liaison between business units and other departments to facilitate collaboration and ensure effective communication and coordination. Champions a culture of continuous improvement and data-informed decision-making across the organization and implements change management strategies to ensure successful adoption of process improvements. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Business Process Management ( BPM ) principles and methodologies, concepts, and frameworks, including process modeling, process analysis, process improvement methodologies (such as Lean and Six Sigma), and process automation. Knowledge of data analysis techniques, such as statistical analysis, data visualization, and interpretation of key performance indicators (KPIs). Knowledge of project management methodologies and practices to effectively plan, execute, and monitor process improvement initiatives. Knowledge of change management principles and techniques to facilitate smooth process transitions and drive adoption of process improvements within the organization. Ability to align process improvement initiatives with organizational goals. Skill in applying knowledge of process improvement principles and methodologies to align process improvement initiatives with organizational goals. Skill in communicating effectively to convey ideas, facilitate workshops, collaborate with stakeholders at all levels, and build consensus around process improvement initiatives. Skill in change management to assess the impact of process changes on people, processes, and systems, and develop strategies to overcome resistance and drive successful change adoption. Ability to inspire and motivate cross-functional teams, influence stakeholders, and drive process improvement initiatives to successful completion. Ability to think critically, analyze complex problems, and break them down into manageable components. Ability to effectively communicate complex concepts to both technical and non-technical stakeholders. Ability to adapt to changing business needs, priorities, and emerging technologies to optimize processes accordingly. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Process Improvement Data Analytics Manager position requires graduation with a bachelor’s degree from a four-year college or university with major coursework in field related to the job, plus six (6) years or related experience, two (2) of which in a supervisory or managerial capacity. A master’s degree in business, analytics, management, public administration, or related field may substitute for up to two (2) years of the required non-managerial experience. Do you meet the minimum qualifications of this position? Yes No * Please describe your experience with data systems analytics. (Open Ended Question) * Please describe your knowledge and experience of data-driven policy implementation and decision making. (Open Ended Question) * Are you certified as a Project Management Professional (PMP), or have the ability to obtain this certification within six (6) months of hire? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 23, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Bachelor’s degree from a four-year college or university with major coursework in a field related to the job, plus six (6) years or related experience, two (2) of which in a supervisory or managerial capacity. A Master’s degree in Business, Analytics, Management, Public Administration, or related field may substitute for up to two (2) years of the required non-managerial experience. Licenses or Certifications: None. Notes to Applicants Under general direction, this position organizes, develops, and manages department-wide business process improvement and data analytics programs and initiatives that support data-informed decision making and drives operational excellence by optimizing business processes, enhancing efficiencies, and aligning processes and metrics with strategic objectives. This position will lead the digital transformation of the Housing Department to better collect, store, and process data; improve connectivity between multiple data sources; and remove barriers to efficiency for data collection and analysis. Data collections and analysis will inform systems improvements, which will inform process improvements. This position must be able to manage change effectively with a vision for program improvement and maximizing impact. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application helps us to better evaluate your qualifications and will be used to determine salary, if you are selected for this position. You must provide job titles and employment dates for all jobs you wish to be considered and contact information for previous employers. A resume is required but will not substitute for a completed employment application. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected for hire: If you are identified as a top candidate, verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. For information about City of Austin Benefits, please click on the link below: City of Austin Benefits click here! Pay Range $41.70 - $54.21 Hours Monday through Friday, 8:00 a.m. to 5:00 p.m. (hours may vary to meet the business needs). Flexible work arrangements available. Job Close Date 08/12/2024 Type of Posting External Department Housing Department Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1000 East 11th Street, Austin Tx. 78702 Preferred Qualifications Experience with data systems analytics Knowledge of data-driven policy implementation and decision making Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Collaborates with department executives and stakeholders to develop and implement a comprehensive, strategic approach to align process improvement initiatives with business objectives. Manages professional staff that lead cross-functional process improvement projects and collaborates with stakeholders to identify improvement opportunities; and defines project scope, objectives, and success criteria. Defines data analytics tools and techniques, statistical methods, and key performance indicators (KPIs) to monitor process performance and derive actionable insights. Monitors emerging trends and advancements in data analytics and proactively explores innovative approaches to extract insights. Identifies and implements process improvement methodologies to streamline workflows, enhance operational efficiency and effectiveness, and fosters a culture of continuous improvement at all levels of the organization. Identifies, analyzes, and prioritizes business processes for improvement based on data-informed insights, stakeholder feedback, and organizational goals. Develops workshops and training programs to build process improvement and data analytics capabilities across the organization. Builds and maintains relationships with key stakeholders and acts as a liaison between business units and other departments to facilitate collaboration and ensure effective communication and coordination. Champions a culture of continuous improvement and data-informed decision-making across the organization and implements change management strategies to ensure successful adoption of process improvements. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Business Process Management ( BPM ) principles and methodologies, concepts, and frameworks, including process modeling, process analysis, process improvement methodologies (such as Lean and Six Sigma), and process automation. Knowledge of data analysis techniques, such as statistical analysis, data visualization, and interpretation of key performance indicators (KPIs). Knowledge of project management methodologies and practices to effectively plan, execute, and monitor process improvement initiatives. Knowledge of change management principles and techniques to facilitate smooth process transitions and drive adoption of process improvements within the organization. Ability to align process improvement initiatives with organizational goals. Skill in applying knowledge of process improvement principles and methodologies to align process improvement initiatives with organizational goals. Skill in communicating effectively to convey ideas, facilitate workshops, collaborate with stakeholders at all levels, and build consensus around process improvement initiatives. Skill in change management to assess the impact of process changes on people, processes, and systems, and develop strategies to overcome resistance and drive successful change adoption. Ability to inspire and motivate cross-functional teams, influence stakeholders, and drive process improvement initiatives to successful completion. Ability to think critically, analyze complex problems, and break them down into manageable components. Ability to effectively communicate complex concepts to both technical and non-technical stakeholders. Ability to adapt to changing business needs, priorities, and emerging technologies to optimize processes accordingly. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Process Improvement Data Analytics Manager position requires graduation with a bachelor’s degree from a four-year college or university with major coursework in field related to the job, plus six (6) years or related experience, two (2) of which in a supervisory or managerial capacity. A master’s degree in business, analytics, management, public administration, or related field may substitute for up to two (2) years of the required non-managerial experience. Do you meet the minimum qualifications of this position? Yes No * Please describe your experience with data systems analytics. (Open Ended Question) * Please describe your knowledge and experience of data-driven policy implementation and decision making. (Open Ended Question) * Are you certified as a Project Management Professional (PMP), or have the ability to obtain this certification within six (6) months of hire? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Project Specialist (IVC Case Manager - Rising Scholars Program) Job Category: NBU Job Opening Date: July 17, 2024 Job Closing Date: July 31, 2024 Locations: Irvine Valley College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: This position is grant funded to support the Rising Scholars Program for justice system impacted students (including currently or formerly incarcerated students). Lived expertise and/or professional experience with system impact is highly desired for this position. The Case Manager will assess, plan, implement, monitor, and evaluate the actions required to address both academic and nonacademic barriers to student success for Rising Scholars students. This position will not serve in a clinical capacity (i.e., provide psychotherapy to students), but will perform case management duties, provide individual appointments with students, needs assessments, facilitate referral access and service utilization, follow up and track student progress, and work collaboratively with on and off campus partners for student support. This position will serve an integral role within the holistic care model for student success used for the Rising Scholars Program. The Rising Scholars Case Manager will work collaboratively with the Basic Needs Program, EOPS, CalWorks, Guardian Scholars & NextUp, Counseling Office, Health and Wellness Center, and other supportive services on campus. The Case Manager will also be knowledgeable of, and develop partnerships with, off campus community resources designed to support justice impacted community members. REPRESENTATIVE DUTIES • Coordinate and provide case-management services that are culturally informed, centered in care for the student, tailored to each students specific needs, and in collaboration with fellow care providers on campus. • Conduct needs assessments and plans that includes,to address and students specific needs • Conduct all interactions with students and colleagues with an air of collaboration, transparency, and safety • Learn about and establish connections with off-campus and on-campus resources and agencies that provide services to targeted student populations. Maintain and update a centralized repository of on-campus and off-campus resources and services. • Facilitate multiple care-aspect (case coordination, information sharing, follow-up, monitoring). • Maintain accurate and timely case records (forms, referrals, and follow-up). • Record and maintain data collection and assessment related to the development of case management plans, outcomes, and statistical reports. • Design and implement interventions that will help students meet academic and personal goals. • Participate in relevant community outreach and on-campus committees. • Provide in-service training to staff on related topics. • Help students achieve wellness, service utilization, and increase autonomy. • Adhere to professional standards as outlined by protocols, rules, and regulations. QUALIFICATIONS • Excellent knowledge of case management principles. • Effective communication skills. • Excellent time management skills, problem solving, and ability to multi-task. • Familiarity with professional and technical emerging knowledge. Knowledge of: • The impacts the justice system has on individuals and the inequities that exist within the justice system based on race, age, gender, sexual orientation, social economic status, and so on. • Trauma informed care and the ability to apply this lens in the work with students. • Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. • Goals and objectives of the assigned project or program area. • Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. • Information and research resources available related to areas of assignment. • Work organization and office management principles and practices. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Interpersonal skills using tact, patience, and courtesy. • Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. • English usage, grammar, spelling, punctuation, and vocabulary. • Oral and written communication skills. • South Orange County Community College District • District organization, operations, policies, and objectives. • Pertinent federal, state, and local laws, codes, and regulations. • Microsoft 365. Ability to: • Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. • Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. • Coordinate and participate in the management of assigned project, program, or program area functions and services. • Plan, organize, and administer assigned program activities. • Establish and maintain community relationships. • Understand the nature of partnerships and identify mutual interests. • Assess community needs to develop appropriate service partnerships for assigned programs. • Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. • Develop recommendations for problematic areas and implement and monitor changes. • Participate in the development and administration of policies and procedures. • Participate in the preparation and administration of assigned budgets. • Coordinate projects with multiple tasks and re-prioritize as needed. • Perform a full range of complex and responsible program support as well as difficult administrative duties involving the use of independent judgment and personal initiative. • Oversee and participate in the management of the administrative functions and operations of the assigned office. • Establish, review, and revise office work priorities. • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Use sound judgment in recognizing scope of authority. • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. • Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. • Provide specialized information and assistance to students, staff, and the general public. • Research, compile, assemble, analyze, and interpret data from diverse sources. • Prepare a variety of clear and concise administrative and financial reports. • Independently compose and prepare correspondence and memoranda. • Maintain complex and varied files and records. • Select, train, evaluate and provide work direction to assigned staff and student workers. • Plan, organize, coordinate, prioritize, perform, and delegate work. • Plan and organize work to meet schedules and changing deadlines. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Minimum: • The candidate will possess a minimum of a Bachelor's Degree from an accredited college or university, in an associated program, which may include health care, social work, psychology, sociology or a related field and at least two (2) years of experience working in human services, social work, or a related field. -OR- • Masters in Social Work (MSW) Preferred: Bilingual (Spanish language preferred) License or Certificate: • A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $30/hr Up to 20 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important : You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Jul 18, 2024
Part Time
Title: Project Specialist (IVC Case Manager - Rising Scholars Program) Job Category: NBU Job Opening Date: July 17, 2024 Job Closing Date: July 31, 2024 Locations: Irvine Valley College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: This position is grant funded to support the Rising Scholars Program for justice system impacted students (including currently or formerly incarcerated students). Lived expertise and/or professional experience with system impact is highly desired for this position. The Case Manager will assess, plan, implement, monitor, and evaluate the actions required to address both academic and nonacademic barriers to student success for Rising Scholars students. This position will not serve in a clinical capacity (i.e., provide psychotherapy to students), but will perform case management duties, provide individual appointments with students, needs assessments, facilitate referral access and service utilization, follow up and track student progress, and work collaboratively with on and off campus partners for student support. This position will serve an integral role within the holistic care model for student success used for the Rising Scholars Program. The Rising Scholars Case Manager will work collaboratively with the Basic Needs Program, EOPS, CalWorks, Guardian Scholars & NextUp, Counseling Office, Health and Wellness Center, and other supportive services on campus. The Case Manager will also be knowledgeable of, and develop partnerships with, off campus community resources designed to support justice impacted community members. REPRESENTATIVE DUTIES • Coordinate and provide case-management services that are culturally informed, centered in care for the student, tailored to each students specific needs, and in collaboration with fellow care providers on campus. • Conduct needs assessments and plans that includes,to address and students specific needs • Conduct all interactions with students and colleagues with an air of collaboration, transparency, and safety • Learn about and establish connections with off-campus and on-campus resources and agencies that provide services to targeted student populations. Maintain and update a centralized repository of on-campus and off-campus resources and services. • Facilitate multiple care-aspect (case coordination, information sharing, follow-up, monitoring). • Maintain accurate and timely case records (forms, referrals, and follow-up). • Record and maintain data collection and assessment related to the development of case management plans, outcomes, and statistical reports. • Design and implement interventions that will help students meet academic and personal goals. • Participate in relevant community outreach and on-campus committees. • Provide in-service training to staff on related topics. • Help students achieve wellness, service utilization, and increase autonomy. • Adhere to professional standards as outlined by protocols, rules, and regulations. QUALIFICATIONS • Excellent knowledge of case management principles. • Effective communication skills. • Excellent time management skills, problem solving, and ability to multi-task. • Familiarity with professional and technical emerging knowledge. Knowledge of: • The impacts the justice system has on individuals and the inequities that exist within the justice system based on race, age, gender, sexual orientation, social economic status, and so on. • Trauma informed care and the ability to apply this lens in the work with students. • Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. • Goals and objectives of the assigned project or program area. • Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. • Information and research resources available related to areas of assignment. • Work organization and office management principles and practices. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Interpersonal skills using tact, patience, and courtesy. • Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. • English usage, grammar, spelling, punctuation, and vocabulary. • Oral and written communication skills. • South Orange County Community College District • District organization, operations, policies, and objectives. • Pertinent federal, state, and local laws, codes, and regulations. • Microsoft 365. Ability to: • Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. • Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. • Coordinate and participate in the management of assigned project, program, or program area functions and services. • Plan, organize, and administer assigned program activities. • Establish and maintain community relationships. • Understand the nature of partnerships and identify mutual interests. • Assess community needs to develop appropriate service partnerships for assigned programs. • Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. • Develop recommendations for problematic areas and implement and monitor changes. • Participate in the development and administration of policies and procedures. • Participate in the preparation and administration of assigned budgets. • Coordinate projects with multiple tasks and re-prioritize as needed. • Perform a full range of complex and responsible program support as well as difficult administrative duties involving the use of independent judgment and personal initiative. • Oversee and participate in the management of the administrative functions and operations of the assigned office. • Establish, review, and revise office work priorities. • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Use sound judgment in recognizing scope of authority. • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. • Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. • Provide specialized information and assistance to students, staff, and the general public. • Research, compile, assemble, analyze, and interpret data from diverse sources. • Prepare a variety of clear and concise administrative and financial reports. • Independently compose and prepare correspondence and memoranda. • Maintain complex and varied files and records. • Select, train, evaluate and provide work direction to assigned staff and student workers. • Plan, organize, coordinate, prioritize, perform, and delegate work. • Plan and organize work to meet schedules and changing deadlines. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Minimum: • The candidate will possess a minimum of a Bachelor's Degree from an accredited college or university, in an associated program, which may include health care, social work, psychology, sociology or a related field and at least two (2) years of experience working in human services, social work, or a related field. -OR- • Masters in Social Work (MSW) Preferred: Bilingual (Spanish language preferred) License or Certificate: • A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $30/hr Up to 20 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important : You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants Who Are We? Austin Animal Center‘s mission is to enhance the lives of pets and people by preventing animal homelessness, to help lost pets find their way home or find new homes, to provide education and resources to preserve the human-animal bond, and to administer animal-related ordinances to ensure public and animal safety, all while achieving a 95% live outcome rate for sheltered pets. What is the Job? The Program Manager reports directly to the Chief Animal Services Officer and is responsible for Austin Animal Center’s marketing and communications program. Serving as a member of the leadership team, this position helps shape the Animal Services Office’s ( ASO ) public image through media relations and press releases, social media channels, graphic design, marketing campaigns, and website. This position will work with staff and volunteers across the organization to tell ASO’s complete story by identifying newsworthy stories, education opportunities, and topics of interest. This position will build and grow relationships with media and act as a spokesperson for the organization. The ideal candidate will have a strong knowledge in nonprofit or municipal marketing, public relations, and digital communications. This individual is a self-motivated, proactive, intentional storyteller with proficiency in digital communications and a proven ability to manage cross-functional teams. Regarding Your Application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. Driving Requirement: This position requires a valid Texas Class “C” Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference. If you are selected for hire: You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree and your professional licenses. A Criminal Background check ( CBI ) will be conducted. Additional Information: Animal Service Office worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ASO worksite - including construction sites, parking lot, or in any personal vehicle located on the premises. Please Note this posting may close any time after 7 days. Pay Range $30.29 - $37.86 per hour Hours Normal Business Hours: Monday -Friday; 8:00 a.m. - 5:00 p.m. Will be required to work some evenings to attend meetings. May be required to work weekends when needed for events or for management of shelter. Job Close Date 08/05/2024 Type of Posting External Department Animal Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Animal Center 7201 Levander Loop 78702 Preferred Qualifications Experience successfully developing communications, engagement and/or marketing strategies for a public service-related organization. Experience serving as a media point-of-contact for an organization. Experience developing and managing content for multiple social media outlets. Knowledge and experience in applying best practices in shelter marketing. Experience working with engaged stakeholders. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Determines program goals, objectives and resource requirements. 2. Establishes program standards, methods, policies and procedures 3. Coordinates and collaborates with stakeholders 4. Monitors and evaluate programs effectiveness and implements improvement strategies 5. Manages the budget of assigned program and associated projects and provides financial information 6 Assists in developing, managing and submitting proposed budget forecast information 7. Manages, coordinates, implements and monitors projects associated with assigned program 8. Interacts with internal and external customers 9. Investigates and responds to inquiries from the public and other departments 10. Provides technical advice and assistance to department management, city management, field personnel, contractors, etc Responsibilities - Supervisor and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of city practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other city employees and the public. Ability to exercise good judgment, tact and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications of this position? Yes No * Please describe your experience with successfully developing communications, engagement, and/or marketing strategies for a public service-related organization. (Open Ended Question) * Please describe your experience as a media point-of-contact for an organization. (Open Ended Question) * Please describe your experience with developing and managing content for multiple social media outlets. (Open Ended Question) * Please describe your knowledge and experience in applying best practices in shelter marketing. (Open Ended Question) * Please describe your experience working with engaged stakeholders. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Resume Optional Documents
Jul 23, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants Who Are We? Austin Animal Center‘s mission is to enhance the lives of pets and people by preventing animal homelessness, to help lost pets find their way home or find new homes, to provide education and resources to preserve the human-animal bond, and to administer animal-related ordinances to ensure public and animal safety, all while achieving a 95% live outcome rate for sheltered pets. What is the Job? The Program Manager reports directly to the Chief Animal Services Officer and is responsible for Austin Animal Center’s marketing and communications program. Serving as a member of the leadership team, this position helps shape the Animal Services Office’s ( ASO ) public image through media relations and press releases, social media channels, graphic design, marketing campaigns, and website. This position will work with staff and volunteers across the organization to tell ASO’s complete story by identifying newsworthy stories, education opportunities, and topics of interest. This position will build and grow relationships with media and act as a spokesperson for the organization. The ideal candidate will have a strong knowledge in nonprofit or municipal marketing, public relations, and digital communications. This individual is a self-motivated, proactive, intentional storyteller with proficiency in digital communications and a proven ability to manage cross-functional teams. Regarding Your Application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. Driving Requirement: This position requires a valid Texas Class “C” Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference. If you are selected for hire: You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree and your professional licenses. A Criminal Background check ( CBI ) will be conducted. Additional Information: Animal Service Office worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ASO worksite - including construction sites, parking lot, or in any personal vehicle located on the premises. Please Note this posting may close any time after 7 days. Pay Range $30.29 - $37.86 per hour Hours Normal Business Hours: Monday -Friday; 8:00 a.m. - 5:00 p.m. Will be required to work some evenings to attend meetings. May be required to work weekends when needed for events or for management of shelter. Job Close Date 08/05/2024 Type of Posting External Department Animal Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Animal Center 7201 Levander Loop 78702 Preferred Qualifications Experience successfully developing communications, engagement and/or marketing strategies for a public service-related organization. Experience serving as a media point-of-contact for an organization. Experience developing and managing content for multiple social media outlets. Knowledge and experience in applying best practices in shelter marketing. Experience working with engaged stakeholders. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Determines program goals, objectives and resource requirements. 2. Establishes program standards, methods, policies and procedures 3. Coordinates and collaborates with stakeholders 4. Monitors and evaluate programs effectiveness and implements improvement strategies 5. Manages the budget of assigned program and associated projects and provides financial information 6 Assists in developing, managing and submitting proposed budget forecast information 7. Manages, coordinates, implements and monitors projects associated with assigned program 8. Interacts with internal and external customers 9. Investigates and responds to inquiries from the public and other departments 10. Provides technical advice and assistance to department management, city management, field personnel, contractors, etc Responsibilities - Supervisor and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of city practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other city employees and the public. Ability to exercise good judgment, tact and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications of this position? Yes No * Please describe your experience with successfully developing communications, engagement, and/or marketing strategies for a public service-related organization. (Open Ended Question) * Please describe your experience as a media point-of-contact for an organization. (Open Ended Question) * Please describe your experience with developing and managing content for multiple social media outlets. (Open Ended Question) * Please describe your knowledge and experience in applying best practices in shelter marketing. (Open Ended Question) * Please describe your experience working with engaged stakeholders. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Resume Optional Documents
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university in Business, Finance, Public Administration, Economics, Engineering, or a related field, plus five (5) years of experience related to the job. Licenses and Certifications Required: None. Notes to Applicants The purpose of the Energy Development Program Manager position is to develop and implement a robust data collection and reporting process across all programs in the energy efficiency and demand response portfolio. This effort will help to grow awareness of demand response and energy efficiency opportunities and increase enrollments in programs. This position will serve as a liaison between Energy Efficiency Services and Data Office to implement and lead the development of a data analysis and visualization tool. The Energy Development Program Manager will present general and technical information on the visualization tool and demand side management programs and will lead marketing and communication efforts for demand side management programs. This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Benefits: Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Pay Range $38.97 - $50.67 Hours Monday through Friday 8:00 a.m. to 5:00 p.m. Job Close Date 08/15/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin TX 78723; Hybrid Preferred Qualifications Experience managing projects and ensuring project deadlines are met. Experience in product and service development and launch. Experience working with and training cross functional teams to achieve business initiatives. Experience presenting general and technical information to various audiences. Experience with programming language Python and R. Experience with database management system MySQL and geographic information system ArcGIS Online. Experience developing or supporting data analytics dashboards, such as Tableau and Power BI. Experience working with Energy Efficiency Collaboration Platform ( EECP ), Meter Data Management System ( MDMS ), Office 360, and Energy Profiler Online ( EPO ). Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops plans that position the future operations of the utility for continued success while achieving comprehensive sustainable energy goals. Oversees the assessment, demonstration, and development of technology associated with electric service and the evaluation of emerging technologies for environmental mitigation and customer end use. Assists executives and leadership team with examining AE’s environmental and affordability goals and directs short- and long-range strategic planning and analysis of electric utility and energy industry trends to recommend future goals. Facilitates the study of new technologies and their applicability to AE’s operations and in meeting customer energy needs into the future that may include flexible and reliable generation assets, smarter grids, transportation electrification, and distributed energy resources. Provides support in the analysis of future opportunities and threats, assesses long-term energy resource uncertainty and risk, and makes recommendations on how best to position the utility for continued success. Assists with recommending new technologies and business cases for improved utility operations and customer experience. Works in partnership with other AE business units and other City departments and assists in managing collaborative research through industry and academic research groups. Provides support in the examination, analysis, and development of innovative business models that will enable AE to achieve strategic goals that may include environment, grid modernization, and customer experience goals. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of regulatory requirements for electric utilities at the Local, State, and Federal levels. Knowledge of understanding the electric power industry and energy markets. Knowledge of relevant technologies to integrate into the long-term strategic vision. Knowledge of City practices, policies, and procedures. Skill in communicating both orally and in writing. Skill in handling conflict and uncertain situations. Skill in handling multiple tasks and prioritizing. Skill in operating computers and related software applications. Skill in formulating data analysis and solving problems. Ability to establish and maintain effective communication and working relationships with City employees and the public. Ability to work with frequent interruptions and changes in priorities. Ability to train and lead others. Ability to present information to various audiences. Ability to understand and explain industry trends, processes, and procedures. Ability to manage multiple strategic program initiatives. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university in Business, Finance, Public Administration, Economics, Engineering, or a related field, plus five (5) years of experience related to the job. Do you meet these requirements? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe your experience managing projects and ensuring project deadlines are met. (Open Ended Question) * Describe your experience in product and service development and launch. (Open Ended Question) * Describe your experience working with and training cross functional teams to achieve business initiatives. (Open Ended Question) * Describe your experience preparing and delivering presentations and reports to various audiences, management and/or boards and commissions. (Open Ended Question) * Do you have experience working with the programming language Python and/or R? Yes No * Do you have experience working with the database management system MySQL and/or geographic information system ArcGIS Online? Yes No * Describe your experience developing or supporting data analytics dashboards such as Tableau and Power BI. (Open Ended Question) * Describe your experience working with Energy Efficiency Collaboration Platform (EECP), Meter Data Management System (MDMS), Office 360, and/or Energy Profiler Online (EPO). (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. Yes Optional & Required Documents Required Documents Optional Documents
Jul 25, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university in Business, Finance, Public Administration, Economics, Engineering, or a related field, plus five (5) years of experience related to the job. Licenses and Certifications Required: None. Notes to Applicants The purpose of the Energy Development Program Manager position is to develop and implement a robust data collection and reporting process across all programs in the energy efficiency and demand response portfolio. This effort will help to grow awareness of demand response and energy efficiency opportunities and increase enrollments in programs. This position will serve as a liaison between Energy Efficiency Services and Data Office to implement and lead the development of a data analysis and visualization tool. The Energy Development Program Manager will present general and technical information on the visualization tool and demand side management programs and will lead marketing and communication efforts for demand side management programs. This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Benefits: Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Pay Range $38.97 - $50.67 Hours Monday through Friday 8:00 a.m. to 5:00 p.m. Job Close Date 08/15/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin TX 78723; Hybrid Preferred Qualifications Experience managing projects and ensuring project deadlines are met. Experience in product and service development and launch. Experience working with and training cross functional teams to achieve business initiatives. Experience presenting general and technical information to various audiences. Experience with programming language Python and R. Experience with database management system MySQL and geographic information system ArcGIS Online. Experience developing or supporting data analytics dashboards, such as Tableau and Power BI. Experience working with Energy Efficiency Collaboration Platform ( EECP ), Meter Data Management System ( MDMS ), Office 360, and Energy Profiler Online ( EPO ). Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops plans that position the future operations of the utility for continued success while achieving comprehensive sustainable energy goals. Oversees the assessment, demonstration, and development of technology associated with electric service and the evaluation of emerging technologies for environmental mitigation and customer end use. Assists executives and leadership team with examining AE’s environmental and affordability goals and directs short- and long-range strategic planning and analysis of electric utility and energy industry trends to recommend future goals. Facilitates the study of new technologies and their applicability to AE’s operations and in meeting customer energy needs into the future that may include flexible and reliable generation assets, smarter grids, transportation electrification, and distributed energy resources. Provides support in the analysis of future opportunities and threats, assesses long-term energy resource uncertainty and risk, and makes recommendations on how best to position the utility for continued success. Assists with recommending new technologies and business cases for improved utility operations and customer experience. Works in partnership with other AE business units and other City departments and assists in managing collaborative research through industry and academic research groups. Provides support in the examination, analysis, and development of innovative business models that will enable AE to achieve strategic goals that may include environment, grid modernization, and customer experience goals. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of regulatory requirements for electric utilities at the Local, State, and Federal levels. Knowledge of understanding the electric power industry and energy markets. Knowledge of relevant technologies to integrate into the long-term strategic vision. Knowledge of City practices, policies, and procedures. Skill in communicating both orally and in writing. Skill in handling conflict and uncertain situations. Skill in handling multiple tasks and prioritizing. Skill in operating computers and related software applications. Skill in formulating data analysis and solving problems. Ability to establish and maintain effective communication and working relationships with City employees and the public. Ability to work with frequent interruptions and changes in priorities. Ability to train and lead others. Ability to present information to various audiences. Ability to understand and explain industry trends, processes, and procedures. Ability to manage multiple strategic program initiatives. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university in Business, Finance, Public Administration, Economics, Engineering, or a related field, plus five (5) years of experience related to the job. Do you meet these requirements? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe your experience managing projects and ensuring project deadlines are met. (Open Ended Question) * Describe your experience in product and service development and launch. (Open Ended Question) * Describe your experience working with and training cross functional teams to achieve business initiatives. (Open Ended Question) * Describe your experience preparing and delivering presentations and reports to various audiences, management and/or boards and commissions. (Open Ended Question) * Do you have experience working with the programming language Python and/or R? Yes No * Do you have experience working with the database management system MySQL and/or geographic information system ArcGIS Online? Yes No * Describe your experience developing or supporting data analytics dashboards such as Tableau and Power BI. (Open Ended Question) * Describe your experience working with Energy Efficiency Collaboration Platform (EECP), Meter Data Management System (MDMS), Office 360, and/or Energy Profiler Online (EPO). (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. Yes Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business, Marketing, Engineering, or Liberal Arts, plus (4) four years of experience in account management, sales, customer service, energy efficiency or renewable energy, corporate sustainability, project management, electrical design or facilities management, or another directly related area. Relevant experience may substitute for education, year for year, up to (4) four years. Licenses and Certifications Required: None. Physical Requirements: Must be able to bend, lift, walk, carry, or use a force equal to lifting up to ten (10) pounds frequently and greater than ten (10) pounds of force occasionally. Must be able to view a computer screen and possess the manual dexterity required to operate a personal computer on a frequent basis. Must be able to climb ladders and traverse construction job sites with up to one mile of walking over raw terrain. Must be able to endure frequent outdoor activity, sitting, standing, walking, squatting, bending. Must be able to endure occasional exposure to extreme heat, cold, inclement weather, noise, mechanical hazards, fume/odor/dust hazards, electrical hazards, kneeling, and crawling. Must be able to travel out of town for meetings or conferences, as necessary. Notes to Applicants The Business Account Manager will be responsible for serving a dedicated assigned group of commercial accounts. Their primary role is to provide direct, 1:1 relationship management with our predefined Mid-Market commercial customers. This role includes inbound, outbound and in-person outreach. The Business Account Manager holds responsibility in expanding service to our Mid-Market commercial customers and representing Commercial Customer Care organization within the community. They will provide assistance to a growing cohort of identified customers and serve as their trusted advisor for all things related to their Austin Energy relationship as well as outage preparation, program recommendation, business continuity and field service support. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Essential: This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Job Close Date 08/12/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 4815 Mueller Blvd (AE Headquarters) Preferred Qualifications Relationship Management experience within banking, telecom, or gas/electric/water utility environment. Skill in problem identification, resolution and mitigation efforts. Advanced business writing skills and ability to develop professional correspondence, presentations and reports Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Acts as the trusted energy advisor, single point of contact, and customer liaison for assigned customers, delivering excellent customer service. Builds and maintains excellent business relationships with multiple levels of contacts within assigned companies ranging from technical to the executive level. Informs customers of AE’s products and services, maintaining a thorough understanding of service configurations, rate structures, policies, reliability, energy conservation, demand response, green building, renewable energy, and distributed energy resources. Develops and implements communication plans and outreach strategies to meet customers’ needs and AE program and strategic goals. Serves as resource and facilitator with commercial customers, resolving customer service, or other issues as they arise. This includes scheduled and unscheduled outages. Participates in cross-functional teams to resolve customers’ issues. Makes recommendations to management for issue resolution. Leads internal cross-functional efforts and effectively communicates with assigned developers and commercial customers regarding AE’s new construction processes, timelines, and design criteria, as well as Green Building programs. Maintains customer account history in customer relationship management software. Follows all safety protocols and actively supports the safety of both customers and employees in the workplace and in the field. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Microsoft Office and customer relationship management software. Knowledge of utility industry functions such as rates, reliability, and energy conservation. Skill in leadership and project management to lead employees or groups who are not direct reports. Skill in organization and time management. Skill in oral and written communication and presentation. Ability to explain and advise on technical products and services to businesses. Ability to identify potential participants and actively and successfully promote and enroll customers in programs, services or other utility offerings, and manage a designated territory or customer segment. Ability to accurately calculate a commercial customer’s complex energy bill using meter or billing data and recommend appropriate rate options. Ability to effectively communicate associated complex technical concepts to non-industry individuals. Ability to work various shifts, on-call, and call back hours, typically in support of outages or energy emergencies. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business, Marketing, Engineering, or Liberal Arts, plus (4) four years of experience in account management, sales, customer service, energy efficiency or renewable energy, corporate sustainability, project management, electrical design or facilities management, or another directly related area. Relevant experience may substitute for education, year for year, up to (4) four years. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe your experience with inbound, outbound and/or in-person customer outreach with commercial customers. In which position(s) on your application did you gain this experience? (Open Ended Question) * Briefly describe your relationship/account management - level experience, managing multiple competing priorities within a busy account management organization or call center environment. (Open Ended Question) * Please describe your experience handling complex, cross-functional customer escalations. In which position(s) listed on your application did you gain this experience? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position is classified as an “essential” position. The candidate must be able to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Shifts may change according to departmental needs. Are you able to meet these schedule requirements? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Optional Documents
Jul 23, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business, Marketing, Engineering, or Liberal Arts, plus (4) four years of experience in account management, sales, customer service, energy efficiency or renewable energy, corporate sustainability, project management, electrical design or facilities management, or another directly related area. Relevant experience may substitute for education, year for year, up to (4) four years. Licenses and Certifications Required: None. Physical Requirements: Must be able to bend, lift, walk, carry, or use a force equal to lifting up to ten (10) pounds frequently and greater than ten (10) pounds of force occasionally. Must be able to view a computer screen and possess the manual dexterity required to operate a personal computer on a frequent basis. Must be able to climb ladders and traverse construction job sites with up to one mile of walking over raw terrain. Must be able to endure frequent outdoor activity, sitting, standing, walking, squatting, bending. Must be able to endure occasional exposure to extreme heat, cold, inclement weather, noise, mechanical hazards, fume/odor/dust hazards, electrical hazards, kneeling, and crawling. Must be able to travel out of town for meetings or conferences, as necessary. Notes to Applicants The Business Account Manager will be responsible for serving a dedicated assigned group of commercial accounts. Their primary role is to provide direct, 1:1 relationship management with our predefined Mid-Market commercial customers. This role includes inbound, outbound and in-person outreach. The Business Account Manager holds responsibility in expanding service to our Mid-Market commercial customers and representing Commercial Customer Care organization within the community. They will provide assistance to a growing cohort of identified customers and serve as their trusted advisor for all things related to their Austin Energy relationship as well as outage preparation, program recommendation, business continuity and field service support. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Essential: This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Job Close Date 08/12/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 4815 Mueller Blvd (AE Headquarters) Preferred Qualifications Relationship Management experience within banking, telecom, or gas/electric/water utility environment. Skill in problem identification, resolution and mitigation efforts. Advanced business writing skills and ability to develop professional correspondence, presentations and reports Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Acts as the trusted energy advisor, single point of contact, and customer liaison for assigned customers, delivering excellent customer service. Builds and maintains excellent business relationships with multiple levels of contacts within assigned companies ranging from technical to the executive level. Informs customers of AE’s products and services, maintaining a thorough understanding of service configurations, rate structures, policies, reliability, energy conservation, demand response, green building, renewable energy, and distributed energy resources. Develops and implements communication plans and outreach strategies to meet customers’ needs and AE program and strategic goals. Serves as resource and facilitator with commercial customers, resolving customer service, or other issues as they arise. This includes scheduled and unscheduled outages. Participates in cross-functional teams to resolve customers’ issues. Makes recommendations to management for issue resolution. Leads internal cross-functional efforts and effectively communicates with assigned developers and commercial customers regarding AE’s new construction processes, timelines, and design criteria, as well as Green Building programs. Maintains customer account history in customer relationship management software. Follows all safety protocols and actively supports the safety of both customers and employees in the workplace and in the field. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Microsoft Office and customer relationship management software. Knowledge of utility industry functions such as rates, reliability, and energy conservation. Skill in leadership and project management to lead employees or groups who are not direct reports. Skill in organization and time management. Skill in oral and written communication and presentation. Ability to explain and advise on technical products and services to businesses. Ability to identify potential participants and actively and successfully promote and enroll customers in programs, services or other utility offerings, and manage a designated territory or customer segment. Ability to accurately calculate a commercial customer’s complex energy bill using meter or billing data and recommend appropriate rate options. Ability to effectively communicate associated complex technical concepts to non-industry individuals. Ability to work various shifts, on-call, and call back hours, typically in support of outages or energy emergencies. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business, Marketing, Engineering, or Liberal Arts, plus (4) four years of experience in account management, sales, customer service, energy efficiency or renewable energy, corporate sustainability, project management, electrical design or facilities management, or another directly related area. Relevant experience may substitute for education, year for year, up to (4) four years. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe your experience with inbound, outbound and/or in-person customer outreach with commercial customers. In which position(s) on your application did you gain this experience? (Open Ended Question) * Briefly describe your relationship/account management - level experience, managing multiple competing priorities within a busy account management organization or call center environment. (Open Ended Question) * Please describe your experience handling complex, cross-functional customer escalations. In which position(s) listed on your application did you gain this experience? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position is classified as an “essential” position. The candidate must be able to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Shifts may change according to departmental needs. Are you able to meet these schedule requirements? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Technology and Data Infrastructure division seeks an IT Manager for its Monitoring and Integrations team. This team brings centralized awareness into all moving workstreams, and services delivered by the division. The manager will be expected to lead efforts modernizing infrastructure and application performance monitoring, assist with improving existing service levels performances and deliver increased observability data by leveraging telemetry processing tools. Additional responsibilities include managing IT regulatory compliance activities related to North American Electric Reliability Corporation Critical Infrastructure Protection ( NERC - CIP ) requirements, IT resource allocation to projects/operational efforts, and technology lifecycle planning and management. Essential duties and responsibilities include: Managing highly skilled technologists. Monitor Austin Energy’s Technology and Data Infrastructure services by overseeing the coordination and communication with responsible IT critical-asset owners, stakeholders and subject matter experts (SMEs). Contribute to the planning and administering of budgets and technology contracts. Maintaining teamwork schedules, assigning tasks, reviewing/monitoring work assignments. Collaborating with Human Resources to advertise vacancies, review applications, conduct interviews, complete onboarding and off-boarding processes, and conduct twice yearly performance evaluations. Collaborate and timely interact with vendor asset management processes. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov. VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : This position requires a criminal and NERC background investigation. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT and may require to work additional hours outside of the normal schedule to include nights, weekends, and /or holidays. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. CRITICAL : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Pay Range Commensurate Hours Work Schedule Notes: Monday - Friday. 8:00 a.m. to 5:00 p.m. - 40 Hour Work Week. Additional work hours may be required to support the 24-hour Utility operations, which may include evenings, weekends, holidays, inclement weather and emergency closures. Job Close Date 08/09/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2500 Montopolis Dr. Austin, Texas 78741 Preferred Qualifications Preferred Qualifications: Leadership experience in IT Monitoring Operations. Lifecycle management experience for IT assets. Experience working within NERC - CIP guidelines, policies, and procedures. IT experience working in a regulated electric utility industry. Ability to collaborate with other IT resources and influence the organization both strategically and tactically. Experience managing a 24×7 utility monitoring team. Experience leading infrastructure incident response of critical and highly integrated systems. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, schedules, and coordinates the work supporting large-scale corporate and enterprise-level information systems. Provides advanced technical leadership on integrating complex existing or new information system technologies. Monitors and evaluates staff performance to accomplish tasks and established objectives, and ensures compliance with City of Austin personnel, security, and department procedures. Prepares operating budgets, reviews ongoing expenditures to ensure adherence to budgets, and coordinates recurrent program/project budgets and resource forecasts. Manages the coordination of complex projects with other City departments, project teams, and agencies using industry best practices to gain maximum value from combined systems. Researches complex commercial products, technology solutions, and participates in the development of vendor contracts, performs vendor management and contract management duties, and prepares and evaluates Requests for Proposal (RFPs). Prepares, reviews, and approves documentation for procurement of IT systems. May exercise oversight of departmental IT purchases. Develops and prepares management and productivity reports, studies, and analyses. Develops training programs and guides, and trains staff on work procedures and operating instructions. Ensures disaster recovery is in place for critical systems. Improves operations, decreases turnaround times, and streamlines work processes to provide quality customer service. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and supervisory principles and practices. Knowledge of current IT systems and data systems technology, security, operations, and practices. Knowledge of budget processes. Knowledge of project and resource management. Skill in organizing and assigning work effectively and efficiently. Skill in understanding the organization and operation of the City and departments, as necessary. Skill in operating computers and related software applications. Skill in conducting hardware and software evaluations, performing selection, and acquisition functions. Skill in analyzing and solving complex problems for the enterprise department. Ability to develop, implement, and administer a budget. Ability to prepare budget requests and monitor expenditures for budgetary compliance. Ability to read and interpret standard accounting and financial reports. Ability to conduct research and analyze and interpret research findings. Ability to compile data and prepare narrative and statistical correspondence, reports, and presentations. Ability to train, assign, and direct work activities. Ability to understand complex program structures and how they impact enterprise departments and the City. Ability in handling and resolving conflict and uncertain situations. Ability to communicate in a clear and concise manner to effectively convey complex and detailed information, both verbally and in writing. Ability to represent management and present program information. Ability to maintain effective and professional relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Yes No * Please describe how your education and experience 1) meet the minimum qualifications and 2) relate to this position. (Open Ended Question) * Are you willing to accept call-back and/or on-call assignments? Yes No * Do you have experience leading IT Monitoring and Integration Operations? Yes No * Describe your experience managing IT Monitoring and Integration Operations. (Open Ended Question) * Do you have experience managing cross-functional teams? Yes No * Describe your experience managing cross-functional teams. (Open Ended Question) * Do you have experience developing IT roadmaps and lifecycle asset management? Yes No * Describe your experience developing IT roadmaps and lifecycle asset management. (Open Ended Question) * Do you have experience working within a regulated industry? Yes No * Describe experience working within a regulated industry. (Open Ended Question) * Do you have experience managing a 24x7 utility operations team? Yes No * Describe your experience managing a 24x7 utility operations team. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). Optional & Required Documents Required Documents Optional Documents
Jul 20, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Technology and Data Infrastructure division seeks an IT Manager for its Monitoring and Integrations team. This team brings centralized awareness into all moving workstreams, and services delivered by the division. The manager will be expected to lead efforts modernizing infrastructure and application performance monitoring, assist with improving existing service levels performances and deliver increased observability data by leveraging telemetry processing tools. Additional responsibilities include managing IT regulatory compliance activities related to North American Electric Reliability Corporation Critical Infrastructure Protection ( NERC - CIP ) requirements, IT resource allocation to projects/operational efforts, and technology lifecycle planning and management. Essential duties and responsibilities include: Managing highly skilled technologists. Monitor Austin Energy’s Technology and Data Infrastructure services by overseeing the coordination and communication with responsible IT critical-asset owners, stakeholders and subject matter experts (SMEs). Contribute to the planning and administering of budgets and technology contracts. Maintaining teamwork schedules, assigning tasks, reviewing/monitoring work assignments. Collaborating with Human Resources to advertise vacancies, review applications, conduct interviews, complete onboarding and off-boarding processes, and conduct twice yearly performance evaluations. Collaborate and timely interact with vendor asset management processes. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov. VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : This position requires a criminal and NERC background investigation. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT and may require to work additional hours outside of the normal schedule to include nights, weekends, and /or holidays. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. CRITICAL : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Pay Range Commensurate Hours Work Schedule Notes: Monday - Friday. 8:00 a.m. to 5:00 p.m. - 40 Hour Work Week. Additional work hours may be required to support the 24-hour Utility operations, which may include evenings, weekends, holidays, inclement weather and emergency closures. Job Close Date 08/09/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2500 Montopolis Dr. Austin, Texas 78741 Preferred Qualifications Preferred Qualifications: Leadership experience in IT Monitoring Operations. Lifecycle management experience for IT assets. Experience working within NERC - CIP guidelines, policies, and procedures. IT experience working in a regulated electric utility industry. Ability to collaborate with other IT resources and influence the organization both strategically and tactically. Experience managing a 24×7 utility monitoring team. Experience leading infrastructure incident response of critical and highly integrated systems. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, schedules, and coordinates the work supporting large-scale corporate and enterprise-level information systems. Provides advanced technical leadership on integrating complex existing or new information system technologies. Monitors and evaluates staff performance to accomplish tasks and established objectives, and ensures compliance with City of Austin personnel, security, and department procedures. Prepares operating budgets, reviews ongoing expenditures to ensure adherence to budgets, and coordinates recurrent program/project budgets and resource forecasts. Manages the coordination of complex projects with other City departments, project teams, and agencies using industry best practices to gain maximum value from combined systems. Researches complex commercial products, technology solutions, and participates in the development of vendor contracts, performs vendor management and contract management duties, and prepares and evaluates Requests for Proposal (RFPs). Prepares, reviews, and approves documentation for procurement of IT systems. May exercise oversight of departmental IT purchases. Develops and prepares management and productivity reports, studies, and analyses. Develops training programs and guides, and trains staff on work procedures and operating instructions. Ensures disaster recovery is in place for critical systems. Improves operations, decreases turnaround times, and streamlines work processes to provide quality customer service. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and supervisory principles and practices. Knowledge of current IT systems and data systems technology, security, operations, and practices. Knowledge of budget processes. Knowledge of project and resource management. Skill in organizing and assigning work effectively and efficiently. Skill in understanding the organization and operation of the City and departments, as necessary. Skill in operating computers and related software applications. Skill in conducting hardware and software evaluations, performing selection, and acquisition functions. Skill in analyzing and solving complex problems for the enterprise department. Ability to develop, implement, and administer a budget. Ability to prepare budget requests and monitor expenditures for budgetary compliance. Ability to read and interpret standard accounting and financial reports. Ability to conduct research and analyze and interpret research findings. Ability to compile data and prepare narrative and statistical correspondence, reports, and presentations. Ability to train, assign, and direct work activities. Ability to understand complex program structures and how they impact enterprise departments and the City. Ability in handling and resolving conflict and uncertain situations. Ability to communicate in a clear and concise manner to effectively convey complex and detailed information, both verbally and in writing. Ability to represent management and present program information. Ability to maintain effective and professional relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Yes No * Please describe how your education and experience 1) meet the minimum qualifications and 2) relate to this position. (Open Ended Question) * Are you willing to accept call-back and/or on-call assignments? Yes No * Do you have experience leading IT Monitoring and Integration Operations? Yes No * Describe your experience managing IT Monitoring and Integration Operations. (Open Ended Question) * Do you have experience managing cross-functional teams? Yes No * Describe your experience managing cross-functional teams. (Open Ended Question) * Do you have experience developing IT roadmaps and lifecycle asset management? Yes No * Describe your experience developing IT roadmaps and lifecycle asset management. (Open Ended Question) * Do you have experience working within a regulated industry? Yes No * Describe experience working within a regulated industry. (Open Ended Question) * Do you have experience managing a 24x7 utility operations team? Yes No * Describe your experience managing a 24x7 utility operations team. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a field related to the job, including two (2) years of which were in a supervisory, project, or program management capacity. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants POSITION OVERVIEW : This position provides oversight for AUS employees, contractors, and vendors performing work on-site. It coordinates and conducts safety inspections of AUS campus, and training programs to industry standards and Federal OSHA requirements. It conducts accident and incident investigations to determine root causes. This position provides analysis of accidents or injury data by identifying trends and developing proposed safety program solutions. Interacts with internal and external stakeholders. Interprets, explains and enforces City policies and procedures. Physical Requirements: Moderate bending, lifting, walking, carrying, climbing ladders. ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. ESSENTIAL PERSONNEL : This position is categorized as an Essential Personnel. Essential personnel are required to come to work during emergencies or bad weather at the airport if they are scheduled to work and in some cases when they are not scheduled. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work ON- CALL / CALL BACK RESPONSIBILITIES : Position may require on-call or call back responsibilities. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $33.05 - $42.14 Hours Core Hours: Hours will vary due to 24/7 operation and business needs Hours may change depending on departmental needs Work hours may include after-hours, holidays, and weekend work. Job Close Date 08/02/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport (AUS) Preferred Qualifications Preferred Experience: Experience with Risk Assessment & Identifying Hazards Experience in managing safety in commercial construction zones Experience with MS Suite Ability to travel to multiple sites as part of regular job duties Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and implements full-scale programs that may have multiple internal and external stakeholders. Determines program goals, objectives, and resource requirements. Establishes program standards, methods, policies, and procedures. Coordinates and collaborates with multiple stakeholders involved in or affected by programs. Monitors and evaluates program effectiveness, and implements improvement strategies. Develops, manages, and monitors the program budget and associated projects and provides financial information. Assists in the development, management, and submittal of proposed budget forecast planning. Manages, coordinates, implements, and monitors projects associated with assigned programs. Interacts with internal and external customers. Investigates and responds to inquiries from the public and other departments. Attends meetings and conducts presentations Board and Commissions, City Council Committees, City Council, and other related agencies. Responsibilities- Supervision and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of City practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects, and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other City employees and the public. Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Program Manager II position are: Graduation with Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a field related to the job, including two (2) years of which were in a supervisory, project, or program management capacity. Do you meet these minimum qualifications? Yes No * Please describe your experience with Risk Assessment & Identifying Hazards. (Open Ended Question) * Please describe your experience in managing safety in commercial construction zones. (Open Ended Question) * Please describe your experience with MS Suite. (Open Ended Question) * Describe your safety experience managing safety for large, complex construction projects (include the number of years performed). (Open Ended Question) * Describe your experience reading and interpreting construction contract documents and Safety submittal requirements (include the number of years performed). (Open Ended Question) * The work hours for this position will vary depending on business needs, extending beyond the end of the regularly scheduled work shift, including weekends. This position is also considered essential to maintain critical operations and employees in this position will be required to report to work even in the event of bad weather, natural disaster, or other unforeseen circumstances that necessitate an emergency of Airport operations. Are you able to meet these schedule requirements? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Jul 20, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a field related to the job, including two (2) years of which were in a supervisory, project, or program management capacity. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants POSITION OVERVIEW : This position provides oversight for AUS employees, contractors, and vendors performing work on-site. It coordinates and conducts safety inspections of AUS campus, and training programs to industry standards and Federal OSHA requirements. It conducts accident and incident investigations to determine root causes. This position provides analysis of accidents or injury data by identifying trends and developing proposed safety program solutions. Interacts with internal and external stakeholders. Interprets, explains and enforces City policies and procedures. Physical Requirements: Moderate bending, lifting, walking, carrying, climbing ladders. ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. ESSENTIAL PERSONNEL : This position is categorized as an Essential Personnel. Essential personnel are required to come to work during emergencies or bad weather at the airport if they are scheduled to work and in some cases when they are not scheduled. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work ON- CALL / CALL BACK RESPONSIBILITIES : Position may require on-call or call back responsibilities. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $33.05 - $42.14 Hours Core Hours: Hours will vary due to 24/7 operation and business needs Hours may change depending on departmental needs Work hours may include after-hours, holidays, and weekend work. Job Close Date 08/02/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport (AUS) Preferred Qualifications Preferred Experience: Experience with Risk Assessment & Identifying Hazards Experience in managing safety in commercial construction zones Experience with MS Suite Ability to travel to multiple sites as part of regular job duties Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and implements full-scale programs that may have multiple internal and external stakeholders. Determines program goals, objectives, and resource requirements. Establishes program standards, methods, policies, and procedures. Coordinates and collaborates with multiple stakeholders involved in or affected by programs. Monitors and evaluates program effectiveness, and implements improvement strategies. Develops, manages, and monitors the program budget and associated projects and provides financial information. Assists in the development, management, and submittal of proposed budget forecast planning. Manages, coordinates, implements, and monitors projects associated with assigned programs. Interacts with internal and external customers. Investigates and responds to inquiries from the public and other departments. Attends meetings and conducts presentations Board and Commissions, City Council Committees, City Council, and other related agencies. Responsibilities- Supervision and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of City practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects, and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other City employees and the public. Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Program Manager II position are: Graduation with Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a field related to the job, including two (2) years of which were in a supervisory, project, or program management capacity. Do you meet these minimum qualifications? Yes No * Please describe your experience with Risk Assessment & Identifying Hazards. (Open Ended Question) * Please describe your experience in managing safety in commercial construction zones. (Open Ended Question) * Please describe your experience with MS Suite. (Open Ended Question) * Describe your safety experience managing safety for large, complex construction projects (include the number of years performed). (Open Ended Question) * Describe your experience reading and interpreting construction contract documents and Safety submittal requirements (include the number of years performed). (Open Ended Question) * The work hours for this position will vary depending on business needs, extending beyond the end of the regularly scheduled work shift, including weekends. This position is also considered essential to maintain critical operations and employees in this position will be required to report to work even in the event of bad weather, natural disaster, or other unforeseen circumstances that necessitate an emergency of Airport operations. Are you able to meet these schedule requirements? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four-year college or university with major coursework in a field related to the job, plus six (6) years of progressively responsible experience, including four (4) years of experience in a supervisory or managerial capacity. Licenses or Certifications: None. Notes to Applicants The Fire Division Manager supervises the daily activities, and operations of civilian support personnel in the education services and prevention sections. The Division Manager is also responsible for administrative support in the wildfire, airport, and recruiting sections; department records management and Public Information Requests; as well as quality control reviews of fire incident reports. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $41.70 - $54.21 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Job Close Date 07/29/2024 Type of Posting Reserved for City Employees Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4201 Ed Bluestein Blvd, Austin, TX 78721 Preferred Qualifications City of Austin and Public Safety experience in a supervisory role. Advanced knowledge of supervisory and managerial techniques and principles. Knowledge of budget and procurement processes. Knowledge of human resource management processes. Organizational skills. Strong oral and written communication skills. Customer service skills. Skill training employees. Evidence of past ability to manage projects and delivery desired outcomes. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and implements short and long range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. Determines goals, objectives, and resource requirements for assigned operational sections. Develops, manages, revises, and implements standard operating practice, policy, and procedure governing the sections and ensures policies are in compliance with all City practice, policy, and procedure. Develops and maintains departmental quality assurance program to monitor and enhance customer service and employee retention. Prepares, presents, and monitors budget, and ensures sections operate within their appropriated budgets. Develops training and testing programs. Establishes and maintains effective communication and working relationships with various Local, County, State, and Federal agencies. Evaluates business and workforce needs to develop strategies and implements plans to meet departmental performance goals. Consults with other City departments and shares information in order to foster cooperative and effective outcomes that benefit all parties. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, Local laws, codes and ordinances related to assignment. Knowledge of City practices, policies, and procedures. Knowledge of human resource and departmental processes and practices. Skill in handling conflict and uncertain situations. Skill in collecting, analyzing, and interpreting applicable data. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in planning and organizing. Ability to work with frequent interruptions/changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to train others. Ability to establish and maintain effective communication and working relationships with City personnel and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four-year college or university with major coursework in a field related to the job, plus six (6) years of progressively responsible experience, including four (4) years of experience in a supervisory or managerial capacity. Do you meet these minimum qualifications? Yes No * Are you a current City of Austin employee? Yes No * How many years of experience do you have working for a public safety organization? None Some experience, but less than 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years * How many years of managerial experience do you possess? Less than 3 years 3-5 years 5-10 years 10-15 years 15+ * How much experience do you have training employees? None Less than one year One to four years More than four years * Do you have experience managing budgets and procurement processes? Yes No * Do you have experience managing administrative and professional level staff? Yes No * Do you have prior or current work experience in Records Management? Yes No * Do you have experience coordinating responses to Public Information Requests for the City of Austin? Yes No * Describe a project you have managed and the outcomes you delivered. (Open Ended Question) * Why are you interested in this position? (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jul 13, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four-year college or university with major coursework in a field related to the job, plus six (6) years of progressively responsible experience, including four (4) years of experience in a supervisory or managerial capacity. Licenses or Certifications: None. Notes to Applicants The Fire Division Manager supervises the daily activities, and operations of civilian support personnel in the education services and prevention sections. The Division Manager is also responsible for administrative support in the wildfire, airport, and recruiting sections; department records management and Public Information Requests; as well as quality control reviews of fire incident reports. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $41.70 - $54.21 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Job Close Date 07/29/2024 Type of Posting Reserved for City Employees Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4201 Ed Bluestein Blvd, Austin, TX 78721 Preferred Qualifications City of Austin and Public Safety experience in a supervisory role. Advanced knowledge of supervisory and managerial techniques and principles. Knowledge of budget and procurement processes. Knowledge of human resource management processes. Organizational skills. Strong oral and written communication skills. Customer service skills. Skill training employees. Evidence of past ability to manage projects and delivery desired outcomes. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and implements short and long range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. Determines goals, objectives, and resource requirements for assigned operational sections. Develops, manages, revises, and implements standard operating practice, policy, and procedure governing the sections and ensures policies are in compliance with all City practice, policy, and procedure. Develops and maintains departmental quality assurance program to monitor and enhance customer service and employee retention. Prepares, presents, and monitors budget, and ensures sections operate within their appropriated budgets. Develops training and testing programs. Establishes and maintains effective communication and working relationships with various Local, County, State, and Federal agencies. Evaluates business and workforce needs to develop strategies and implements plans to meet departmental performance goals. Consults with other City departments and shares information in order to foster cooperative and effective outcomes that benefit all parties. Responsibilities - Supervisor and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, Local laws, codes and ordinances related to assignment. Knowledge of City practices, policies, and procedures. Knowledge of human resource and departmental processes and practices. Skill in handling conflict and uncertain situations. Skill in collecting, analyzing, and interpreting applicable data. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in planning and organizing. Ability to work with frequent interruptions/changes in priorities. Ability to quickly recognize and analyze irregular events. Ability to train others. Ability to establish and maintain effective communication and working relationships with City personnel and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four-year college or university with major coursework in a field related to the job, plus six (6) years of progressively responsible experience, including four (4) years of experience in a supervisory or managerial capacity. Do you meet these minimum qualifications? Yes No * Are you a current City of Austin employee? Yes No * How many years of experience do you have working for a public safety organization? None Some experience, but less than 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years * How many years of managerial experience do you possess? Less than 3 years 3-5 years 5-10 years 10-15 years 15+ * How much experience do you have training employees? None Less than one year One to four years More than four years * Do you have experience managing budgets and procurement processes? Yes No * Do you have experience managing administrative and professional level staff? Yes No * Do you have prior or current work experience in Records Management? Yes No * Do you have experience coordinating responses to Public Information Requests for the City of Austin? Yes No * Describe a project you have managed and the outcomes you delivered. (Open Ended Question) * Why are you interested in this position? (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Technology & Data department is seeking an IT Manager to: Manage and lead IT teams and the lifecycle management of 24×7×365 critical, highly integrated, complex enterprise applications for Austin Energy’s Outage Management Program in support of utility and City strategic initiatives. This includes but is not limited to Austin Energy’s service management, human capital management, identity and access management, and privileged access management technologies. Manage 24×7×365 operations, support, and maintenance, as well as major enhancements and upgrades of enterprise applications/interfaces. Lead incident response to critical, highly integrated, complex enterprise applications solutions. Solutions are integrated/dependent upon other programs/solutions within utility information technology division, operational technology division, other City departments, and vendor-hosted/SaaS. Ensure timely and appropriate communications/alerts to all levels of business and IT stakeholders. Partner with business and vendors. Monitor vendor performance, ensure compliance with regulations and Council mandates, participate in root cause analyses and annual audit engagements, and provide timely PIR responses. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov. VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : This position requires a criminal background investigation. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT and may require to work additional hours outside of the normal schedule to include nights, weekends, and /or holidays. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. CRITICAL : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Pay Range Commensurate Hours Work Schedule Notes: Monday - Friday. 8:00 a.m. to 5:00 p.m. - 40 Hour Work Week. Additional work hours may be required to support the 24-hour Utility operations, which may include evenings, weekends, holidays, inclement weather and emergency closures. Job Close Date 08/12/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 4815 Mueller Blvd, Austin TX 78723 Preferred Qualifications Preferred Qualifications: Enterprise applications lifecycle management experience. Leading and developing technology teams. Manage/support applications and customer-facing solutions. Demonstrated track record of partnering with business teams and vendors. Major-incident management. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, schedules, and coordinates the work supporting large-scale corporate and enterprise-level information systems. Provides advanced technical leadership on integrating complex existing or new information system technologies. Monitors and evaluates staff performance to accomplish tasks and established objectives, and ensures compliance with City of Austin personnel, security, and department procedures. Prepares operating budgets, reviews ongoing expenditures to ensure adherence to budgets, and coordinates recurrent program/project budgets and resource forecasts. Manages the coordination of complex projects with other City departments, project teams, and agencies using industry best practices to gain maximum value from combined systems. Researches complex commercial products, technology solutions, and participates in the development of vendor contracts, performs vendor management and contract management duties, and prepares and evaluates Requests for Proposal (RFPs). Prepares, reviews, and approves documentation for procurement of IT systems. May exercise oversight of departmental IT purchases. Develops and prepares management and productivity reports, studies, and analyses. Develops training programs and guides, and trains staff on work procedures and operating instructions. Ensures disaster recovery is in place for critical systems. Improves operations, decreases turnaround times, and streamlines work processes to provide quality customer service. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and supervisory principles and practices. Knowledge of current IT systems and data systems technology, security, operations, and practices. Knowledge of budget processes. Knowledge of project and resource management. Skill in organizing and assigning work effectively and efficiently. Skill in understanding the organization and operation of the City and departments, as necessary. Skill in operating computers and related software applications. Skill in conducting hardware and software evaluations, performing selection, and acquisition functions. Skill in analyzing and solving complex problems for the enterprise department. Ability to develop, implement, and administer a budget. Ability to prepare budget requests and monitor expenditures for budgetary compliance. Ability to read and interpret standard accounting and financial reports. Ability to conduct research and analyze and interpret research findings. Ability to compile data and prepare narrative and statistical correspondence, reports, and presentations. Ability to train, assign, and direct work activities. Ability to understand complex program structures and how they impact enterprise departments and the City. Ability in handling and resolving conflict and uncertain situations. Ability to communicate in a clear and concise manner to effectively convey complex and detailed information, both verbally and in writing. Ability to represent management and present program information. Ability to maintain effective and professional relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how your education and experience 1) meet the minimum qualifications and 2) relate to this position. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience with enterprise applications lifecycle management. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience with business partnerships, planning and road-mapping, and key successes. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience leading and developing technology teams. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience managing and supporting enterprise applications such as GIS, outage programs, telephony solutions and other customer-facing solutions. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience leading major-incident management. Include your role/s and the organization for each experience listed. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Jun 28, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Technology & Data department is seeking an IT Manager to: Manage and lead IT teams and the lifecycle management of 24×7×365 critical, highly integrated, complex enterprise applications for Austin Energy’s Outage Management Program in support of utility and City strategic initiatives. This includes but is not limited to Austin Energy’s service management, human capital management, identity and access management, and privileged access management technologies. Manage 24×7×365 operations, support, and maintenance, as well as major enhancements and upgrades of enterprise applications/interfaces. Lead incident response to critical, highly integrated, complex enterprise applications solutions. Solutions are integrated/dependent upon other programs/solutions within utility information technology division, operational technology division, other City departments, and vendor-hosted/SaaS. Ensure timely and appropriate communications/alerts to all levels of business and IT stakeholders. Partner with business and vendors. Monitor vendor performance, ensure compliance with regulations and Council mandates, participate in root cause analyses and annual audit engagements, and provide timely PIR responses. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov. VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : This position requires a criminal background investigation. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT and may require to work additional hours outside of the normal schedule to include nights, weekends, and /or holidays. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. CRITICAL : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Pay Range Commensurate Hours Work Schedule Notes: Monday - Friday. 8:00 a.m. to 5:00 p.m. - 40 Hour Work Week. Additional work hours may be required to support the 24-hour Utility operations, which may include evenings, weekends, holidays, inclement weather and emergency closures. Job Close Date 08/12/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 4815 Mueller Blvd, Austin TX 78723 Preferred Qualifications Preferred Qualifications: Enterprise applications lifecycle management experience. Leading and developing technology teams. Manage/support applications and customer-facing solutions. Demonstrated track record of partnering with business teams and vendors. Major-incident management. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, schedules, and coordinates the work supporting large-scale corporate and enterprise-level information systems. Provides advanced technical leadership on integrating complex existing or new information system technologies. Monitors and evaluates staff performance to accomplish tasks and established objectives, and ensures compliance with City of Austin personnel, security, and department procedures. Prepares operating budgets, reviews ongoing expenditures to ensure adherence to budgets, and coordinates recurrent program/project budgets and resource forecasts. Manages the coordination of complex projects with other City departments, project teams, and agencies using industry best practices to gain maximum value from combined systems. Researches complex commercial products, technology solutions, and participates in the development of vendor contracts, performs vendor management and contract management duties, and prepares and evaluates Requests for Proposal (RFPs). Prepares, reviews, and approves documentation for procurement of IT systems. May exercise oversight of departmental IT purchases. Develops and prepares management and productivity reports, studies, and analyses. Develops training programs and guides, and trains staff on work procedures and operating instructions. Ensures disaster recovery is in place for critical systems. Improves operations, decreases turnaround times, and streamlines work processes to provide quality customer service. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and supervisory principles and practices. Knowledge of current IT systems and data systems technology, security, operations, and practices. Knowledge of budget processes. Knowledge of project and resource management. Skill in organizing and assigning work effectively and efficiently. Skill in understanding the organization and operation of the City and departments, as necessary. Skill in operating computers and related software applications. Skill in conducting hardware and software evaluations, performing selection, and acquisition functions. Skill in analyzing and solving complex problems for the enterprise department. Ability to develop, implement, and administer a budget. Ability to prepare budget requests and monitor expenditures for budgetary compliance. Ability to read and interpret standard accounting and financial reports. Ability to conduct research and analyze and interpret research findings. Ability to compile data and prepare narrative and statistical correspondence, reports, and presentations. Ability to train, assign, and direct work activities. Ability to understand complex program structures and how they impact enterprise departments and the City. Ability in handling and resolving conflict and uncertain situations. Ability to communicate in a clear and concise manner to effectively convey complex and detailed information, both verbally and in writing. Ability to represent management and present program information. Ability to maintain effective and professional relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Information or Computer Science, plus three (3) years of experience in a related field, including two (2) years of leadership or supervisory experience. Experience may substitute for education up to four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how your education and experience 1) meet the minimum qualifications and 2) relate to this position. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience with enterprise applications lifecycle management. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience with business partnerships, planning and road-mapping, and key successes. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience leading and developing technology teams. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience managing and supporting enterprise applications such as GIS, outage programs, telephony solutions and other customer-facing solutions. Include your role/s and the organization for each experience listed. (Open Ended Question) * Describe your experience leading major-incident management. Include your role/s and the organization for each experience listed. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Position Description: Perform case management including; identification and outreach, assessment, planning, service coordination, monitoring, evaluation and advocacy through an approach which is responsive to specific multiple and changing needs of individual clients and families. Ensures that women enrolled in the BCCP receive timely and appropriate rescreening, diagnostic and treatment services. Duties will include answering telephones, greeting the public, enrolling women into the BCCP program, collecting pertinent client information for enrollment, use of electronic medical record, bookkeeping, typing or word processing, data entry, office machine operation, and other routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Additional duties may include clerical work outside of the BCCP program and that would pertain to the operation of the Health Department in general. This position is grant funded and continued employment is dependent upon continued funding. Program: Breast & Cervical Cancer Project (BCCP) Brief Description: Perform case management. Job Prerequisites: Qualifications and Required Knowledge: High School diploma or GED required. Completion of secondary education with coursework in office practices and procedures; or one (1) year experience in medical office operations or equivalent combinations of training and/or experience preferred. Training in Emergency Preparedness to be completed upon hiring. Compensation: SALARY: Commensurate with experience About UFA: The Licking County Health Department is an Equal Opportunity Employer Closing Date/Time: Open Until Filled
Jul 26, 2024
Full Time
Position Description: Perform case management including; identification and outreach, assessment, planning, service coordination, monitoring, evaluation and advocacy through an approach which is responsive to specific multiple and changing needs of individual clients and families. Ensures that women enrolled in the BCCP receive timely and appropriate rescreening, diagnostic and treatment services. Duties will include answering telephones, greeting the public, enrolling women into the BCCP program, collecting pertinent client information for enrollment, use of electronic medical record, bookkeeping, typing or word processing, data entry, office machine operation, and other routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Additional duties may include clerical work outside of the BCCP program and that would pertain to the operation of the Health Department in general. This position is grant funded and continued employment is dependent upon continued funding. Program: Breast & Cervical Cancer Project (BCCP) Brief Description: Perform case management. Job Prerequisites: Qualifications and Required Knowledge: High School diploma or GED required. Completion of secondary education with coursework in office practices and procedures; or one (1) year experience in medical office operations or equivalent combinations of training and/or experience preferred. Training in Emergency Preparedness to be completed upon hiring. Compensation: SALARY: Commensurate with experience About UFA: The Licking County Health Department is an Equal Opportunity Employer Closing Date/Time: Open Until Filled
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Position Information Leads, administers and manages the activities of the Solid Waste Division of the Public Works Department to ensure proper planning, construction, repair, operation and maintenance of the solid waste systems and programs that serve Kitsap County, as well as its cities, tribal nations, and military bases. Manages the preparation and execution of the $28 million annual operating budget covering the areas of program administration; asset management; infrastructure operations & maintenance (O&M); public education & outreach (E&O); infrastructure design and construction. In addition, the position manages the Solid Waste Division Capital Facilities Plan (CFP) and all capital projects funded by solid waste fees, bonds and grants. These activities include the annual evaluation of solid waste facility tipping fees, to verify ample operating revenue, capital facilities funds, and reserve funding is available to support division operations and the upcoming 6-year CFP. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in environmental engineering, public administration or closely related field; Eight years of progressively responsible professional experience in solid waste management and operations, capital projects, budget management and grants management; Two years of managerial experience. Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Solid Waste Association of North America (SWANA) Certification Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. Knowledge, Skills and Ability Appear for scheduled work and complete assigned tasks within a reasonable period of time. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Maintain confidentiality and adhere to policy and procedures of the county and department. Communicate effectively orally and in writing. Utilize various computer applications specific to the department including databases, word processing, document imaging, spreadsheets, and web-based systems for entering, retrieving and researching data and records. Physically perform assigned duties and essential functions of the position. Solid and moderate risk waste planning and operations, waste reduction and recycling activities. Federal and State solid waste and hazardous waste laws and regulations. Principles and practices of Leadership, Supervision, and Personnel Management Principles and practices of public sector budgeting, purchasing, contracting, and records management. Principles, practices and techniques of public administration. Principles, practices and techniques in Project and Program Management Public Speaking and Presentations Grant Application Writing and Grant Management Strategic Planning Problem Solving Team Building ILLUSTRATIVE EXAMPLE OF DUTIES Supervise assigned staff of 36 employees with 5 direct reports, including setting work priorities, planning, organizing, assigning, advising, assisting, motivating and training as necessary. Establish work rules and performance standards and evaluate the work of assigned staff and participate in the selection of new employees, including making recommendations regarding hiring, discipline, transfer and termination. Provide for the training and motivation of subordinates in order to make full use of individual capabilities and to meet changing system demands. Manages solid waste and hazardous waste operations contract administration and permit implementation and reporting to the Department of Ecology and Kitsap Public Health District for the Olympic View Transfer station (OVTS) and three smaller recycling and garbage facilities (RAGFs). OVTS handles over 220,000 tons of municipal solid waste from throughout Kitsap County and northern Mason County. The facility is managed under a public-private partnership which utilizes rail containers to transport the compacted material to Arlington, Oregon for final disposal in the Columbia Ridge Landfill. RAGFs located in Central Kitsap (Silverdale), South Kitsap (Olalla), and North Kitsap (Hansville) service over 108,000 customers collecting 10,000 tons of MSW and 3,000 tons of recyclables each year. Directs the development and implementation of the Solid Waste Division capital facilities plan (CFP), to include prioritization and funding of repair, replacement, and expansion projects. Plans typically contain 8-12 projects totaling $40-45 million over the six-year span. Projects are typically designed by consultants managed by an internal project manager and require close coordination with the division to ensure success. In addition, the position is primarily responsible to initiating and developing grant applications and coordinating bond sales with the Department of Administrative Services to support CFP project funding With input from the Solid Waste Advisory Committee, manages the creation and implementation of the Comprehensive Solid and Hazardous Waste Management Plan, including programs for waste reduction/recycling and moderate risk waste management. The Plan recommends strategies to manage solid waste generated in Kitsap County, including the cities of Bainbridge Island, Bremerton, Poulsbo, and Port Orchard, areas governed by the Suquamish Tribe, the Port Gamble S’Klallam Tribe, and U.S. Naval Base Kitsap. Manages closed landfills located in Hansville and Olalla under State Model Toxics Control Act agreements. The selected cleanup remedy for both the Hansville and Olalla Landfills - monitored natural attenuation - is expected to result in cleanup of the sites by 2034 and 2045, respectively. Landfill activities are funded through a separate dedicated fund. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. This position is open until filled. First review of applications are scheduled for July 29, 2024. Applications are screened weekly after! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Jul 11, 2024
Full Time
OVERVIEW Position Information Leads, administers and manages the activities of the Solid Waste Division of the Public Works Department to ensure proper planning, construction, repair, operation and maintenance of the solid waste systems and programs that serve Kitsap County, as well as its cities, tribal nations, and military bases. Manages the preparation and execution of the $28 million annual operating budget covering the areas of program administration; asset management; infrastructure operations & maintenance (O&M); public education & outreach (E&O); infrastructure design and construction. In addition, the position manages the Solid Waste Division Capital Facilities Plan (CFP) and all capital projects funded by solid waste fees, bonds and grants. These activities include the annual evaluation of solid waste facility tipping fees, to verify ample operating revenue, capital facilities funds, and reserve funding is available to support division operations and the upcoming 6-year CFP. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in environmental engineering, public administration or closely related field; Eight years of progressively responsible professional experience in solid waste management and operations, capital projects, budget management and grants management; Two years of managerial experience. Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Solid Waste Association of North America (SWANA) Certification Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. Knowledge, Skills and Ability Appear for scheduled work and complete assigned tasks within a reasonable period of time. Establish and maintain effective working relationships with others using tact, courtesy and good judgment. Maintain confidentiality and adhere to policy and procedures of the county and department. Communicate effectively orally and in writing. Utilize various computer applications specific to the department including databases, word processing, document imaging, spreadsheets, and web-based systems for entering, retrieving and researching data and records. Physically perform assigned duties and essential functions of the position. Solid and moderate risk waste planning and operations, waste reduction and recycling activities. Federal and State solid waste and hazardous waste laws and regulations. Principles and practices of Leadership, Supervision, and Personnel Management Principles and practices of public sector budgeting, purchasing, contracting, and records management. Principles, practices and techniques of public administration. Principles, practices and techniques in Project and Program Management Public Speaking and Presentations Grant Application Writing and Grant Management Strategic Planning Problem Solving Team Building ILLUSTRATIVE EXAMPLE OF DUTIES Supervise assigned staff of 36 employees with 5 direct reports, including setting work priorities, planning, organizing, assigning, advising, assisting, motivating and training as necessary. Establish work rules and performance standards and evaluate the work of assigned staff and participate in the selection of new employees, including making recommendations regarding hiring, discipline, transfer and termination. Provide for the training and motivation of subordinates in order to make full use of individual capabilities and to meet changing system demands. Manages solid waste and hazardous waste operations contract administration and permit implementation and reporting to the Department of Ecology and Kitsap Public Health District for the Olympic View Transfer station (OVTS) and three smaller recycling and garbage facilities (RAGFs). OVTS handles over 220,000 tons of municipal solid waste from throughout Kitsap County and northern Mason County. The facility is managed under a public-private partnership which utilizes rail containers to transport the compacted material to Arlington, Oregon for final disposal in the Columbia Ridge Landfill. RAGFs located in Central Kitsap (Silverdale), South Kitsap (Olalla), and North Kitsap (Hansville) service over 108,000 customers collecting 10,000 tons of MSW and 3,000 tons of recyclables each year. Directs the development and implementation of the Solid Waste Division capital facilities plan (CFP), to include prioritization and funding of repair, replacement, and expansion projects. Plans typically contain 8-12 projects totaling $40-45 million over the six-year span. Projects are typically designed by consultants managed by an internal project manager and require close coordination with the division to ensure success. In addition, the position is primarily responsible to initiating and developing grant applications and coordinating bond sales with the Department of Administrative Services to support CFP project funding With input from the Solid Waste Advisory Committee, manages the creation and implementation of the Comprehensive Solid and Hazardous Waste Management Plan, including programs for waste reduction/recycling and moderate risk waste management. The Plan recommends strategies to manage solid waste generated in Kitsap County, including the cities of Bainbridge Island, Bremerton, Poulsbo, and Port Orchard, areas governed by the Suquamish Tribe, the Port Gamble S’Klallam Tribe, and U.S. Naval Base Kitsap. Manages closed landfills located in Hansville and Olalla under State Model Toxics Control Act agreements. The selected cleanup remedy for both the Hansville and Olalla Landfills - monitored natural attenuation - is expected to result in cleanup of the sites by 2034 and 2045, respectively. Landfill activities are funded through a separate dedicated fund. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. This position is open until filled. First review of applications are scheduled for July 29, 2024. Applications are screened weekly after! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Electrical Engineering or in a field related to the job, plus seven (7) years related experience Licenses or Certifications: None Notes to Applicants THIS POSITION : Performs advanced power system steady state, short circuit, dynamic, EMT , harmonics and economic assessments. Prepare scope of work and procedures, and direct/supervise consultants in performance of advanced power system analyses. Assist in NERC , FERC , PUC and ERCOT compliance activities. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. EMPLOYMENT APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application ALL current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Resumés will not be accepted and statements such as “see resumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after seven (7) days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT (Salaried). Exempt employees are not eligible for overtime compensation. IF YOU ARE SELECTED AS A TOP CANDIDATE : Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation ( CBI ). WORK SCHEDULE : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range Commensurate Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 08/30/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2500 Montopolis Dr. (SCC), Austin, TX 78741 Preferred Qualifications Preferred Experience: Experience in Transmission Planning, including transmission level steady state, short circuit and stability analysis Experience using power flow, stability, EMT , Production Cost Modeling software packages Experience in creating/ updating transmission level short circuit database updates, short circuit analysis, system protection and protective relaying Experience participating as member or leader in Regional ISO Planning working groups Experience with Regional ISO protocols and NERC standards compliance and audits, preferably in ERCOT Region Experience in power system harmonic analysis on transmission and distribution systems, including ability to model inverters, converters and transformers for system harmonics calculations on transmission and distribution systems Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provide critical support to the ESD CIP Budget by executing powerflows, writing project proposals, and compiling the annual T&D Plan Book justifying transmission system expansion improvements. Implement compliance processes within P&R to support ESD’s NERC registration as a Transmission Planner by creating/updating records and documents to be used as evidence for on-site audits, spot checks, and annual self-certification audits. Supervise P&R Nodal modeling activities required by the NMMS system to update the ERCOT Network Model using NOMCRs to accurately predict in-service dates and model construction projects affecting LMP prices. Perform Operational Planning studies on demand to 1) analyze possible planned outages per the ESD System Operations area, 2) develop Remedial Action Plans ( RAP ) to enable the outages, and 3) propose Special Protection Systems ( SPS ) to protect major equipment. Attend key pre-construction meetings and help ESD Project Management prioritize and properly sequence construction to optimize project costs and benefits. Prepare and file new transmission project proposals with the ERCOT Regional Planning Group ( RPG ) and gain RPG approvals required for construction. Monitor RPG activities to stay aware of how nearby system construction will affect the AE system. Represent AE on the ERCOT Planning Guides Working Group and supervise AE representatives on the ERCOT SSWG , NDSWG , and DWG groups. Support and participate on the AE/ LCRA Joint Transmission Oversight Committee as required. Prepare and submit the FERC Form 715 (Annual Transmission Planning and Evaluation Report) to the Federal Energy Regulatory Commission. Review and verify the annual ERCOT “4 CP” peak load filing at the PUCT used to set Wholesale Transmission Service charges for the current year. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of NERC electric reliability standards and PUCT Codes of Conduct Knowledge of ERCOT Nodal Market Protocols, Operating Guides, and Planning Criteria Knowledge of PUCT wholesale transmission service regulations Knowledge of the impacts of recent deregulation trends on transmission services Knowledge of systems used to forecast, evaluate, monitor and control the transmission grid Knowledge of public agencies and commissions Knowledge of ISO 9001:2000 quality management systems requirements Transmission planning expertise Knowledge of utility financial practices, including budget preparation, financial, regulatory and managerial accounting practices Skill in oral and written technical and/or general communication including preparation of written reports. Skill in negotiations and handling conflict resolution Strong leadership and communication skills Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in Electrical Engineering or in a field related to the job, plus seven (7) years related experience. Do you meet these requirements? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your experience in transmission planning activities, including companies that you worked at while gaining this experience. (Open Ended Question) * Describe your experience using Siemens PTI PSSE software. (Open Ended Question) * Please describe your experience performing Production Costing analysis. What software packages did you use? (Open Ended Question) * Please describe your experience in performing EMT studies. What software packages did you use? (Open Ended Question) * Please describe your experience in transmission level short circuit, protection system and protective relay engineering studies. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Jul 17, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Electrical Engineering or in a field related to the job, plus seven (7) years related experience Licenses or Certifications: None Notes to Applicants THIS POSITION : Performs advanced power system steady state, short circuit, dynamic, EMT , harmonics and economic assessments. Prepare scope of work and procedures, and direct/supervise consultants in performance of advanced power system analyses. Assist in NERC , FERC , PUC and ERCOT compliance activities. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. EMPLOYMENT APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application ALL current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Resumés will not be accepted and statements such as “see resumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after seven (7) days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. FAIR LABOR STANDARDS ACT : This position is classified as EXEMPT (Salaried). Exempt employees are not eligible for overtime compensation. IF YOU ARE SELECTED AS A TOP CANDIDATE : Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation ( CBI ). WORK SCHEDULE : This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range Commensurate Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 08/30/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2500 Montopolis Dr. (SCC), Austin, TX 78741 Preferred Qualifications Preferred Experience: Experience in Transmission Planning, including transmission level steady state, short circuit and stability analysis Experience using power flow, stability, EMT , Production Cost Modeling software packages Experience in creating/ updating transmission level short circuit database updates, short circuit analysis, system protection and protective relaying Experience participating as member or leader in Regional ISO Planning working groups Experience with Regional ISO protocols and NERC standards compliance and audits, preferably in ERCOT Region Experience in power system harmonic analysis on transmission and distribution systems, including ability to model inverters, converters and transformers for system harmonics calculations on transmission and distribution systems Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provide critical support to the ESD CIP Budget by executing powerflows, writing project proposals, and compiling the annual T&D Plan Book justifying transmission system expansion improvements. Implement compliance processes within P&R to support ESD’s NERC registration as a Transmission Planner by creating/updating records and documents to be used as evidence for on-site audits, spot checks, and annual self-certification audits. Supervise P&R Nodal modeling activities required by the NMMS system to update the ERCOT Network Model using NOMCRs to accurately predict in-service dates and model construction projects affecting LMP prices. Perform Operational Planning studies on demand to 1) analyze possible planned outages per the ESD System Operations area, 2) develop Remedial Action Plans ( RAP ) to enable the outages, and 3) propose Special Protection Systems ( SPS ) to protect major equipment. Attend key pre-construction meetings and help ESD Project Management prioritize and properly sequence construction to optimize project costs and benefits. Prepare and file new transmission project proposals with the ERCOT Regional Planning Group ( RPG ) and gain RPG approvals required for construction. Monitor RPG activities to stay aware of how nearby system construction will affect the AE system. Represent AE on the ERCOT Planning Guides Working Group and supervise AE representatives on the ERCOT SSWG , NDSWG , and DWG groups. Support and participate on the AE/ LCRA Joint Transmission Oversight Committee as required. Prepare and submit the FERC Form 715 (Annual Transmission Planning and Evaluation Report) to the Federal Energy Regulatory Commission. Review and verify the annual ERCOT “4 CP” peak load filing at the PUCT used to set Wholesale Transmission Service charges for the current year. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of NERC electric reliability standards and PUCT Codes of Conduct Knowledge of ERCOT Nodal Market Protocols, Operating Guides, and Planning Criteria Knowledge of PUCT wholesale transmission service regulations Knowledge of the impacts of recent deregulation trends on transmission services Knowledge of systems used to forecast, evaluate, monitor and control the transmission grid Knowledge of public agencies and commissions Knowledge of ISO 9001:2000 quality management systems requirements Transmission planning expertise Knowledge of utility financial practices, including budget preparation, financial, regulatory and managerial accounting practices Skill in oral and written technical and/or general communication including preparation of written reports. Skill in negotiations and handling conflict resolution Strong leadership and communication skills Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in Electrical Engineering or in a field related to the job, plus seven (7) years related experience. Do you meet these requirements? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Please describe your experience in transmission planning activities, including companies that you worked at while gaining this experience. (Open Ended Question) * Describe your experience using Siemens PTI PSSE software. (Open Ended Question) * Please describe your experience performing Production Costing analysis. What software packages did you use? (Open Ended Question) * Please describe your experience in performing EMT studies. What software packages did you use? (Open Ended Question) * Please describe your experience in transmission level short circuit, protection system and protective relay engineering studies. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
Jul 14, 2024
Full Time
Posting Open Until Filled Salary Commensurate with Experience The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. General Description and Classification Standards The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: • Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. • Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. • Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS) • Developing operational systems and workflows that increase efficiency and effectiveness. • Provides detailed program performance reports for various federal portfolios. • Use the City’s Oracle system to produce reports and track projects. • Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. • Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. • Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department. • Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. • Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. • Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required. • Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. • Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. • Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. • Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. • Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. • Assist in performing project/task management for large scale/ or complex construction and direct service contracts. • Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. • Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. • Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, Knowledge, Skills & Abilities Thorough knowledge of business, financial and compliance protocol. • Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. • Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. • Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. • Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. • Ability to exercise a high level of technical skills, leadership ability, and attention to detail. Minimum Qualifications - Education and Experience A bachelor’s degree in business, finance, economics, insurance or risk management, public administration or related field is acceptable. Five (5) years of work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. Preferred Education & Experience A Master’s degree in business, finance, economics, insurance or risk management, public administration or related field is preferred. Six (6) years of work experience with government entitlement programs, mortgage underwriting experience, loan servicing and intake, credit counseling, banking and federal program management experience. • Strong financial analysis and project management skills. • Strong computer skills and familiarity with the Microsoft Office Suite, Sharepoint and other emerging technologies. • Excellent written communication skills. As evidenced by a writing sample as part of the application. • Demonstrated ability to collect, analyze, interpret and present information in a logical manner that shows visual competence and design aptitude. • Experience working with large data sets, such as American Fact Finder, BLS, and HUD data sets to extrapolate information and align program priorities appropriately. • Experience with financial tracking and disbursements. Licensures and Certifications None required Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
Oklahoma State Department of Health
Oklahoma County, Oklahoma, United States
Job Posting Title American Rescue Plan Act Grant Monitoring Specialist Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Financial Services Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation PIN 34000687 Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr Ave OKC, OK 73102 Salary : $77,000-$85,000 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: We are seeking a highly skilled and motivated Grant Monitoring & Compliance Manager to join our team. The successful candidate will be responsible for financial and programmatic monitoring of projects assigned to the OSDH, with a primary focus on monitoring contracts related to childbirth services as well as other special projects as assigned by the Director. This position will also track progress and provide updates and accurate reporting to state and federal stakeholders. Projects will be monitored in compliance with the allocated budgets, federal grant requirements, appropriate Code of Federal Regulations and contractual deliverables, terms and conditions. This role will work with the Director, Manager and the Project Management Office to create best practices, develop Standard Operating Procedures (SOPs), establish comprehensive policies and procedures to ensure the highest quality of service delivery. Duties: Oversee and monitor contracts and allocated budgets related to childbirth services, ensuring compliance with terms and conditions, applicable statutes, rules, policies, and procurement requirements. This will be performed through site visits, correspondence with the funded programs, and review all mandatory reports. May develop corrective action plans when necessary and work with Internal Audit as needed. Evaluate contract performance and provide regular reports to the Director and Manager. Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 - uniform administration requirements, cost principles, and audit requirements for federal awards. This will ensure adherence to the Code of Federal Regulations and requirements related to federal funding. Track funding levels through review of financial reports and review for approval of expenditures. Review expense claims, vendor claims, etc. for contracts. Manage special projects as assigned by the Director, ensuring timely completion and adherence to objectives. Serve as a lead on the Grants Administration Centralization project. Coordinate with various departments and stakeholders to ensure project goals are met. Maintain open and effective communication with all stakeholders, including contractors, service providers, and internal teams. Write and develop Standard Operating Procedures (SOPs) to streamline operations and ensure consistency. Conduct regular audits and assessments to ensure compliance with SOPs, policies, and contractual obligations. Stay updated on changes in federal regulations and adjust policies and procedures accordingly. Ability to analyze, research and interpret grant guidelines. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Minimum Qualifications: • Bachelor’s degree in Business Administration, Healthcare Management, Project Management, Public Health or a related field. • Minimum of 5 years of experience in project management, contract management, grant management or a related role. • Proven track record of successfully managing large-scale projects and contracts. • Strong understanding of the Code of Federal Regulations and requirements related to federal funding. • Excellent analytical, organizational, and problem-solving skills. • Exceptional written and verbal communication skills. • Ability to work independently and as part of a team. • Proficiency in Microsoft Office Suite and project management software. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position. Telework: Telework is subject to OSDH policy and the supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
Jul 17, 2024
Full Time
Job Posting Title American Rescue Plan Act Grant Monitoring Specialist Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Financial Services Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation PIN 34000687 Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr Ave OKC, OK 73102 Salary : $77,000-$85,000 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: We are seeking a highly skilled and motivated Grant Monitoring & Compliance Manager to join our team. The successful candidate will be responsible for financial and programmatic monitoring of projects assigned to the OSDH, with a primary focus on monitoring contracts related to childbirth services as well as other special projects as assigned by the Director. This position will also track progress and provide updates and accurate reporting to state and federal stakeholders. Projects will be monitored in compliance with the allocated budgets, federal grant requirements, appropriate Code of Federal Regulations and contractual deliverables, terms and conditions. This role will work with the Director, Manager and the Project Management Office to create best practices, develop Standard Operating Procedures (SOPs), establish comprehensive policies and procedures to ensure the highest quality of service delivery. Duties: Oversee and monitor contracts and allocated budgets related to childbirth services, ensuring compliance with terms and conditions, applicable statutes, rules, policies, and procurement requirements. This will be performed through site visits, correspondence with the funded programs, and review all mandatory reports. May develop corrective action plans when necessary and work with Internal Audit as needed. Evaluate contract performance and provide regular reports to the Director and Manager. Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 - uniform administration requirements, cost principles, and audit requirements for federal awards. This will ensure adherence to the Code of Federal Regulations and requirements related to federal funding. Track funding levels through review of financial reports and review for approval of expenditures. Review expense claims, vendor claims, etc. for contracts. Manage special projects as assigned by the Director, ensuring timely completion and adherence to objectives. Serve as a lead on the Grants Administration Centralization project. Coordinate with various departments and stakeholders to ensure project goals are met. Maintain open and effective communication with all stakeholders, including contractors, service providers, and internal teams. Write and develop Standard Operating Procedures (SOPs) to streamline operations and ensure consistency. Conduct regular audits and assessments to ensure compliance with SOPs, policies, and contractual obligations. Stay updated on changes in federal regulations and adjust policies and procedures accordingly. Ability to analyze, research and interpret grant guidelines. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Minimum Qualifications: • Bachelor’s degree in Business Administration, Healthcare Management, Project Management, Public Health or a related field. • Minimum of 5 years of experience in project management, contract management, grant management or a related role. • Proven track record of successfully managing large-scale projects and contracts. • Strong understanding of the Code of Federal Regulations and requirements related to federal funding. • Excellent analytical, organizational, and problem-solving skills. • Exceptional written and verbal communication skills. • Ability to work independently and as part of a team. • Proficiency in Microsoft Office Suite and project management software. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position. Telework: Telework is subject to OSDH policy and the supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Grants Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type This is a one-year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,417 Per Month ($65,004 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, sub-award, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre and post award functions Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title Grants Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type This is a one-year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,417 Per Month ($65,004 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, sub-award, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre and post award functions Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time: