California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under direction of the Director, initiates, analyze, process, and audit a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database. Also Interprets and executes and recommend modification policies that typically affect individual employees of a sub-unit. and back-up to the Director. Responsibilities Leadership/Supervision: - Manage and oversee junior payroll staff and provide training. - Conduct performance evaluation of the junior payroll staff. - Supervise Payroll processing and procedures to ensure data integrity. - Guide and direct Payroll staff for student pay processing: hiring, classifications, and eligibility guidelines. - Serve as back-up to Director (payroll only). - Evaluate and manage work priorities for payroll staff. - Manage work operation on daily basis and actively assist or provide direction to staff and performance feedback to the Director. - Determine and train for Payroll and campus staff for accurate payroll processing. - Coordinate with Labor and Relations and participate in employee interviews as a witness, if needed. - Develop information to be shared that may affect CBU position or negotiations. Information Technology Services (ITS)/Human Resources Information Systems (HRIS): - Subject Matter Expert (SME) for Time and Labor and Absence Management PeopleSoft modules (including Common Human Resources System (CHRS). - Collaborate with Information Technology to review and test Human Capital Management (HCM) PeopleSoft new releases and update to Time and Labor and Absence Management before loaded into production. - Responsible for ensuring testing of various HCM PeopleSoft modules following application patches and tool updates and for major system upgrades. - Train timekeepers and managers on the time validation process. - Content Management System (CMS) HUG team member. - Conduct regular audits to ensure information in PeopleSoft and PIMS systems are accurate and match (IPEDS, CO HR Audits) - Workforce Administration Subject Matter Expert (SME) - Manage, maintain, and audit aspects of Workforce Admin that determines and validates end-user’s access in other PeopleSoft modules. - Manage processing of PeopleSoft employment transactions. - Main point-of-contact for Faculty Affairs Development (FAD) and college analysts regarding faculty PeopleSoft inquiries. - Manage the set-up, administration, maintenance and overall workflow of Payroll and HR-related PeopleSoft modules. - Primary contact for SME knowledge and escalation of technical issues/troubleshooting with ITS and the CO (when necessary). Oversee a wide range of Payroll processing duties include but not limited to: - Updates to personal data information. - Hire and process pay for new hires, rehires, additional employment, special consultant, summer session, students. - Update/issue pay due to promotions, reassignment, reclassifications, leaves, increases due to CBU. - Determine retirement membership status. - Work with FAD and college departments to insure proper processing of temporary faculty contracts and tenure-track appointments. - Document/analyze/generate/reconcile pay for hourly, final settlements, academic adjustments, OT, shift differential, stipends, excess hours, and miscellaneous per FLSA and CBU agreements. - Work alongside the Leaves Coordinator to assure accurate processing of pay for employees on leave, including non-industrial and worker’s compensation. - Address payroll inquiries including CalPERS eligibility, leave accruals, social security and Medicare taxation, pay periods, holidays, EDD audits/data requests, employment verification and other inquiries related to pay and employment. - Other duties as assigned. Minimum Qualifications: Required Education and Experience The equivalent of a Bachelor’s degree, along with 3 years of Payroll experience, and a minimum of 2 years of supervising or in a lead role in a related field. Required Qualifications - Able to understand and apply CBID to payroll processing. - Excellent oral and communication skills. - Ability to perform basic mathematical calculations. - Ability to negotiate effectively and settle differences amicably. - Demonstrate skills and experience in working collaboratively with client groups and team members withing Human Resources to complete multiple tasks. - Strong customer services and interpersonal skills to interface with a wide range of customers (MPP, staff, unions representatives and other HR professionals). Compensation and Benefits: Anticipated Hiring Range: minimum $3,938 - maximum $7,245 monthly. Classification Salary Range: minimum $3,938 - maximum $11,703 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Wednesday, July 10, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 10 2024 Pacific Daylight Time Closing Date/Time:
Jun 27, 2024
Job Summary: Under direction of the Director, initiates, analyze, process, and audit a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database. Also Interprets and executes and recommend modification policies that typically affect individual employees of a sub-unit. and back-up to the Director. Responsibilities Leadership/Supervision: - Manage and oversee junior payroll staff and provide training. - Conduct performance evaluation of the junior payroll staff. - Supervise Payroll processing and procedures to ensure data integrity. - Guide and direct Payroll staff for student pay processing: hiring, classifications, and eligibility guidelines. - Serve as back-up to Director (payroll only). - Evaluate and manage work priorities for payroll staff. - Manage work operation on daily basis and actively assist or provide direction to staff and performance feedback to the Director. - Determine and train for Payroll and campus staff for accurate payroll processing. - Coordinate with Labor and Relations and participate in employee interviews as a witness, if needed. - Develop information to be shared that may affect CBU position or negotiations. Information Technology Services (ITS)/Human Resources Information Systems (HRIS): - Subject Matter Expert (SME) for Time and Labor and Absence Management PeopleSoft modules (including Common Human Resources System (CHRS). - Collaborate with Information Technology to review and test Human Capital Management (HCM) PeopleSoft new releases and update to Time and Labor and Absence Management before loaded into production. - Responsible for ensuring testing of various HCM PeopleSoft modules following application patches and tool updates and for major system upgrades. - Train timekeepers and managers on the time validation process. - Content Management System (CMS) HUG team member. - Conduct regular audits to ensure information in PeopleSoft and PIMS systems are accurate and match (IPEDS, CO HR Audits) - Workforce Administration Subject Matter Expert (SME) - Manage, maintain, and audit aspects of Workforce Admin that determines and validates end-user’s access in other PeopleSoft modules. - Manage processing of PeopleSoft employment transactions. - Main point-of-contact for Faculty Affairs Development (FAD) and college analysts regarding faculty PeopleSoft inquiries. - Manage the set-up, administration, maintenance and overall workflow of Payroll and HR-related PeopleSoft modules. - Primary contact for SME knowledge and escalation of technical issues/troubleshooting with ITS and the CO (when necessary). Oversee a wide range of Payroll processing duties include but not limited to: - Updates to personal data information. - Hire and process pay for new hires, rehires, additional employment, special consultant, summer session, students. - Update/issue pay due to promotions, reassignment, reclassifications, leaves, increases due to CBU. - Determine retirement membership status. - Work with FAD and college departments to insure proper processing of temporary faculty contracts and tenure-track appointments. - Document/analyze/generate/reconcile pay for hourly, final settlements, academic adjustments, OT, shift differential, stipends, excess hours, and miscellaneous per FLSA and CBU agreements. - Work alongside the Leaves Coordinator to assure accurate processing of pay for employees on leave, including non-industrial and worker’s compensation. - Address payroll inquiries including CalPERS eligibility, leave accruals, social security and Medicare taxation, pay periods, holidays, EDD audits/data requests, employment verification and other inquiries related to pay and employment. - Other duties as assigned. Minimum Qualifications: Required Education and Experience The equivalent of a Bachelor’s degree, along with 3 years of Payroll experience, and a minimum of 2 years of supervising or in a lead role in a related field. Required Qualifications - Able to understand and apply CBID to payroll processing. - Excellent oral and communication skills. - Ability to perform basic mathematical calculations. - Ability to negotiate effectively and settle differences amicably. - Demonstrate skills and experience in working collaboratively with client groups and team members withing Human Resources to complete multiple tasks. - Strong customer services and interpersonal skills to interface with a wide range of customers (MPP, staff, unions representatives and other HR professionals). Compensation and Benefits: Anticipated Hiring Range: minimum $3,938 - maximum $7,245 monthly. Classification Salary Range: minimum $3,938 - maximum $11,703 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Wednesday, July 10, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Physical Exam Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 10 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The Associate Director for Employee and Labor Relations (ELR) reports to the Executive Director of Employee and Labor Relations Human Resources. This position provides leadership in the administration of a comprehensive range of services, policies, and procedures related to employee relations, labor relations, and conflict resolution. The Associate Director for Employee and Labor Relations participates in all aspects of institutional planning in support of the mission and goals of the university ensuring that all faculty, students and staff have the opportunity to succeed. This position serves as the primary point of contact in collaboration with Faculty Affairs and Development to address faculty related matters. Responsibilities: Serve as a strategic thought partner in collaboration with the Executive Director of Employee and Labor Relations to identify areas and sources of conflict. Develop and implement conflict management strategies to address problems. Identify themes of concern for university leadership and recommend associated approaches to address them including changes to policies and practices. Conduct grievance meetings and written responses at the University level based on bargaining agreement. Conduct workplace investigations including faculty, staff, and/or supervisor complaints. Responsible for administering and interpreting labor/union contracts for compliance with requirements and for providing ongoing guidance to University managers and supervisors on meeting responsibilities as defined by the Collective Bargaining Agreement (CBA). Collaborates with Legal Counsel to determine the best course of action on litigation matters, participates in hearings and mediations. Represents, when appropriate, the University at State Personnel Board, Unfair Labor Practice Charge hearings, and Unemployment Compensation Hearings. Provides advice and counsel to managers and assigned client groups on such issues as performance management, complex organizational changes, workplace climate and other related areas. Reviews and conducts risk assessment for employee personnel action to determine the appropriate level of corrective action and discipline up to and including termination. Promote and support university efforts to accomplish diversity and inclusion initiatives that attract and retain a diverse and talented workforce at all levels in the university. Minimum Qualifications: Required Education and Experience Bachelor’s degree in Human Resources Management, Public Administration, or a related field. 5-8 years of professional and supervisory experience Required Knowledge, Skills, and Abilities: • 5 years of progressively responsible experience with exposure to a broad range of HR functions (labor/employee relations, recruitment, hiring, compensation, leaves, benefits, payroll, workers compensation). • Experience with employment-based investigations. • Experience in facilitating training sessions and coaching individuals in one one-on-one meetings Compensation and Benefits: Anticipated Hiring Range: minimum $7,500 - maximum $10,000 monthly. Classification Salary Range: minimum $4,812 - maximum $15,449 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Thursday, June 13, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary: The Associate Director for Employee and Labor Relations (ELR) reports to the Executive Director of Employee and Labor Relations Human Resources. This position provides leadership in the administration of a comprehensive range of services, policies, and procedures related to employee relations, labor relations, and conflict resolution. The Associate Director for Employee and Labor Relations participates in all aspects of institutional planning in support of the mission and goals of the university ensuring that all faculty, students and staff have the opportunity to succeed. This position serves as the primary point of contact in collaboration with Faculty Affairs and Development to address faculty related matters. Responsibilities: Serve as a strategic thought partner in collaboration with the Executive Director of Employee and Labor Relations to identify areas and sources of conflict. Develop and implement conflict management strategies to address problems. Identify themes of concern for university leadership and recommend associated approaches to address them including changes to policies and practices. Conduct grievance meetings and written responses at the University level based on bargaining agreement. Conduct workplace investigations including faculty, staff, and/or supervisor complaints. Responsible for administering and interpreting labor/union contracts for compliance with requirements and for providing ongoing guidance to University managers and supervisors on meeting responsibilities as defined by the Collective Bargaining Agreement (CBA). Collaborates with Legal Counsel to determine the best course of action on litigation matters, participates in hearings and mediations. Represents, when appropriate, the University at State Personnel Board, Unfair Labor Practice Charge hearings, and Unemployment Compensation Hearings. Provides advice and counsel to managers and assigned client groups on such issues as performance management, complex organizational changes, workplace climate and other related areas. Reviews and conducts risk assessment for employee personnel action to determine the appropriate level of corrective action and discipline up to and including termination. Promote and support university efforts to accomplish diversity and inclusion initiatives that attract and retain a diverse and talented workforce at all levels in the university. Minimum Qualifications: Required Education and Experience Bachelor’s degree in Human Resources Management, Public Administration, or a related field. 5-8 years of professional and supervisory experience Required Knowledge, Skills, and Abilities: • 5 years of progressively responsible experience with exposure to a broad range of HR functions (labor/employee relations, recruitment, hiring, compensation, leaves, benefits, payroll, workers compensation). • Experience with employment-based investigations. • Experience in facilitating training sessions and coaching individuals in one one-on-one meetings Compensation and Benefits: Anticipated Hiring Range: minimum $7,500 - maximum $10,000 monthly. Classification Salary Range: minimum $4,812 - maximum $15,449 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. First considerations will be given to candidates who apply by Thursday, June 13, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF BUENA PARK, CA
Buena Park, California, United States
JOB BULLETIN ***New 4/10 Work Schedule*** Monday through Thursday, 7:00 a.m. to 6:00 p.m. City Hall is Closed every Friday The Human Resources Department of the City of Buena Park is looking for a Human Resources Specialist to join our professional staff. Our “small but mighty” full-service department prides itself on exceptional service. Qualified candidates will have experience with Benefits Administration, Payroll processing, Billing Reconciliation, Health Fair/Open Enrollment coordination, spreadsheet auditing, and a strong knowledge of local City governmental human resources practices. Prior municipal experience and experience in NeoGov Insight, NeoGov Onboard, and HRIS database administration are highly desirable qualifications for candidates interested in this position. The ideal candidate for this position will understand the principals of being a knowledgeable Business Partner and possess excellent customer service skills. Strong, fast, AND accurate data entry skills are required. This position needs a service oriented and organized problem solver who can think “outside the box” to fulfill the needs of our department and our business partners. A strong team member attitude is a must ! If you meet the qualifications described below - APPLY TODAY! GENERAL PURPOSE Under general supervision, performs general and moderately complex and routine technical and paraprofessional work in support of human resources and risk management functions and programs; processes payroll, benefits, and MOU updates; performs compensation and benefit analyses; researches and provides information concerning employee relations practices and completes special studies; administers recruitment and selection functions for vacant positions;; assists with workers’ compensation and liability and claims processes; and does related work as required. DISTINGUISHING CHARACTERISTICS The Human Resources Specialist is distinguished from the Senior Office Assistant by the breadth of the human resources responsibilities that are performed and more specialized knowledge of employment, benefits, payroll, and Human Resources Information Systems, and personnel practices and procedures. The Human Resources Specialist has both analytical and technical responsibilities and may provide technical guidance to staff. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Performs a wide variety of responsible and routine clerical, technical, administrative, and office duties in support of the Human Resources Department. Inputs data, runs reports, maintains files and database systems for employee/employment records and recruitment/selection activities related to human resource information systems (HRIS), including the payroll system, crystal reports, applicant tracking, learning management system (LMS), employee performance and other related systems; acts as systems administrator for the HRIS and other related systems. Administers a variety of benefit programs and services, including medical, dental, vision, life, voluntary insurance plans, disability, leaves, and retirement plans offered through a variety of carriers, providers and third-party administrators; explains provisions of benefit plans, service networks, coverage limitations, and related procedures to employees and retirees; assists in the coordination of annual open enrollment and health fair; prepares and reconciles billing to various benefits vendors. Processes personnel action forms for employee status changes; tracks hours worked to determine benefit eligibility; implements personnel status changes resulting from new labor agreements; processes benefit enrollment and changes for benefit programs including the California Public Employees’ Retirement System (CalPERS) and other benefit providers. Conducts new employee orientation and explains personnel requirements and benefit plans; ensures that employment records have been verified and that personnel files have been properly completed. Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment and completion and signing off forms, and maintaining accurate files. Processes employee benefit applications and/or enrollment requests for all benefit programs including medical, dental, vision, life, disability leave, FMLA, COBRA, over-aged dependents, retirement, death, and other qualifying events; responds to unemployment insurance requests; and coordinates the tuition reimbursement, SRA, RMA, and other City programs. Compiles statistical and employment information for departmental and State and Federal governmental reports, such as the EEO-4 Report, State Controller’s Report, and Orange County Grand Jury Reports. Initiates and completes a variety of surveys including compensation, benefits, job specification and classification, and operational studies; assists in completing special projects; may provide technical guidance to staff, as needed. Performs research related to personnel practices and employee relations matters; counsels supervisors and answers basic questions concerning Personnel Rules, labor contracts, and administrative policies. Plans and coordinates employment functions for administrative and professional positions, such as writing job announcements, placing advertisements, screening applications, interviewing candidates, administering tests, and advising candidates of results. Responds to employee, retiree, and public inquires relating to basic questions concerning Human Resources matters in a courteous and customer-focused manner; resolves complaints in an efficient and timely manner; assists in staffing the Human Resources public counter and provides phone coverage. Ensures the confidentiality of personnel information by following established procedures. Develops, updates, and maintains a variety of personnel related forms and applications. Maintains and updates personnel files and records. QUALIFICATIONS GUIDELINES Knowledge of: Principles and practices of human resources management; equal employment and non-discrimination laws and regulations; administrative policies and procedures; recruitment and selection activities; employee relations, compensation, benefits and employee communications practices; basic Workers’ Compensation practices and claims handling techniques; human resources information management and records systems; effective customer service techniques. Ability to: Plan, organize, and complete studies, projects, and reports in accordance with department standards and work deadlines; analyze information and present clear and concise reports and recommendations; provide technical guidance to other staff positions; conduct orientation and enrollment sessions; perform basic mathematical computations with speed and accuracy; operate a variety of different types of office equipment; communicate effectively, both orally and in writing; establish and maintain effective working relationships with applicants, staff, employees, management, vendors, contractors, and consultants; maintain the confidentiality of sensitive personnel information and records. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, the employee is required to sit, stand, and walk. The employee must be able to talk and hear. The employee must use hands to finger, handle, feel, or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The employee occasionally lifts and carries records and documents weighing at least 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; interact appropriately with staff, management, City officials, contractors, and public and private representatives, and others in the course of work. WORK ENVIRONMENT Employees frequently work in office conditions where the noise level is usually moderate, at or below 85 decibels. EDUCATION/TRAINING/EXPERIENCE High School graduation or G.E.D. equivalent is required , supplemented by training or coursework in Human Resources Management. An Associate’s degree in a field related to human resources is desirable. Three years of administrative or technical experience in human resources work is required , preferably involving a variety of functions such as human resource information systems, employment, compensation, benefits, risk management, and/or employee relations. LICENSES/CERTIFICATES/SPECIAL REQUIREMENTS Valid Class C California driver license, acceptable driving record, and evidence of insurance are required. APPLICANT INFORMATION/EXAM WEIGHT ORAL INTERVIEWS - Tentative Scheduled (date subject to change): First Round: Week of August 26, 2024 Second Round: Week of September 2, 2024 Start Date: Monday, September 30, 2024 Applicants must submit a City application online through the Human Resources Department web page at www.buenapark.com/hr . Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner. The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability. Americans with Disabilities: Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date. Fingerprinting: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof. Physical Examination: Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense. Below is a list of key benefits offered to employees of the City of Buena Park and is only a summary of benefits. They are not intended to replace or modify the legal plan documents on file in the Human Resources Department. SALARY RANGE: Composed of six (6) steps - Entry step through E step (Except management positions). Each step represents an increase of approximately five (5) percent. RETIREMENT: Provided through California Public Employees' Retirement System (CalPERS). Employee pays member contribution. VACATION: Earned at the rate of ten (10) working days per year for the first five (5) years of service. Public safety employees receive a different but equivalent benefit. Additional vacation may be earned by employees after five (5) years of service. SICK LEAVE: Accumulated on the basis of eight (8) hours per month with no maximum accumulation. HOLIDAYS: An average of eleven (11) holidays per year. MEDICAL INSURANCE: Several plans (indemnity and HMO's) are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement. DENTAL INSURANCE: Three (3) plans are available. The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according at bargaining unit agreement and this benefit is voluntary. VISION INSURANCE: One plan is available. The Employee pays the insurance premium and this benefit is voluntary. LIFE INSURANCE: Amount of coverage is based on the employee bargaining unit. Premiums are fully paid by the City. LONG TERM DISABILITY: Fully paid by the City. Police sworn personnel are not eligible. EMPLOYEE ASSISTANCE PROGRAM: Available to all City employees and their immediate families. DEFERRED COMPENSATION PLAN: The City offersone (1) plan administered by Nationwide Retirement Solutions. This is a voluntary benefit with no City contribution. WORK SCHEDULE: 4/10 or 3/12 alternative work schedule depending upon the work location. OC CREDIT UNION: Available to all City employees and their families. CHILDCARE ASSISTANCE: Available to all Full Time City employees with eligible dependents 0 - 5 years of age. Closing Date/Time: 8/11/2024 11:59 PM Pacific
Jul 24, 2024
Full Time
JOB BULLETIN ***New 4/10 Work Schedule*** Monday through Thursday, 7:00 a.m. to 6:00 p.m. City Hall is Closed every Friday The Human Resources Department of the City of Buena Park is looking for a Human Resources Specialist to join our professional staff. Our “small but mighty” full-service department prides itself on exceptional service. Qualified candidates will have experience with Benefits Administration, Payroll processing, Billing Reconciliation, Health Fair/Open Enrollment coordination, spreadsheet auditing, and a strong knowledge of local City governmental human resources practices. Prior municipal experience and experience in NeoGov Insight, NeoGov Onboard, and HRIS database administration are highly desirable qualifications for candidates interested in this position. The ideal candidate for this position will understand the principals of being a knowledgeable Business Partner and possess excellent customer service skills. Strong, fast, AND accurate data entry skills are required. This position needs a service oriented and organized problem solver who can think “outside the box” to fulfill the needs of our department and our business partners. A strong team member attitude is a must ! If you meet the qualifications described below - APPLY TODAY! GENERAL PURPOSE Under general supervision, performs general and moderately complex and routine technical and paraprofessional work in support of human resources and risk management functions and programs; processes payroll, benefits, and MOU updates; performs compensation and benefit analyses; researches and provides information concerning employee relations practices and completes special studies; administers recruitment and selection functions for vacant positions;; assists with workers’ compensation and liability and claims processes; and does related work as required. DISTINGUISHING CHARACTERISTICS The Human Resources Specialist is distinguished from the Senior Office Assistant by the breadth of the human resources responsibilities that are performed and more specialized knowledge of employment, benefits, payroll, and Human Resources Information Systems, and personnel practices and procedures. The Human Resources Specialist has both analytical and technical responsibilities and may provide technical guidance to staff. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Performs a wide variety of responsible and routine clerical, technical, administrative, and office duties in support of the Human Resources Department. Inputs data, runs reports, maintains files and database systems for employee/employment records and recruitment/selection activities related to human resource information systems (HRIS), including the payroll system, crystal reports, applicant tracking, learning management system (LMS), employee performance and other related systems; acts as systems administrator for the HRIS and other related systems. Administers a variety of benefit programs and services, including medical, dental, vision, life, voluntary insurance plans, disability, leaves, and retirement plans offered through a variety of carriers, providers and third-party administrators; explains provisions of benefit plans, service networks, coverage limitations, and related procedures to employees and retirees; assists in the coordination of annual open enrollment and health fair; prepares and reconciles billing to various benefits vendors. Processes personnel action forms for employee status changes; tracks hours worked to determine benefit eligibility; implements personnel status changes resulting from new labor agreements; processes benefit enrollment and changes for benefit programs including the California Public Employees’ Retirement System (CalPERS) and other benefit providers. Conducts new employee orientation and explains personnel requirements and benefit plans; ensures that employment records have been verified and that personnel files have been properly completed. Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment and completion and signing off forms, and maintaining accurate files. Processes employee benefit applications and/or enrollment requests for all benefit programs including medical, dental, vision, life, disability leave, FMLA, COBRA, over-aged dependents, retirement, death, and other qualifying events; responds to unemployment insurance requests; and coordinates the tuition reimbursement, SRA, RMA, and other City programs. Compiles statistical and employment information for departmental and State and Federal governmental reports, such as the EEO-4 Report, State Controller’s Report, and Orange County Grand Jury Reports. Initiates and completes a variety of surveys including compensation, benefits, job specification and classification, and operational studies; assists in completing special projects; may provide technical guidance to staff, as needed. Performs research related to personnel practices and employee relations matters; counsels supervisors and answers basic questions concerning Personnel Rules, labor contracts, and administrative policies. Plans and coordinates employment functions for administrative and professional positions, such as writing job announcements, placing advertisements, screening applications, interviewing candidates, administering tests, and advising candidates of results. Responds to employee, retiree, and public inquires relating to basic questions concerning Human Resources matters in a courteous and customer-focused manner; resolves complaints in an efficient and timely manner; assists in staffing the Human Resources public counter and provides phone coverage. Ensures the confidentiality of personnel information by following established procedures. Develops, updates, and maintains a variety of personnel related forms and applications. Maintains and updates personnel files and records. QUALIFICATIONS GUIDELINES Knowledge of: Principles and practices of human resources management; equal employment and non-discrimination laws and regulations; administrative policies and procedures; recruitment and selection activities; employee relations, compensation, benefits and employee communications practices; basic Workers’ Compensation practices and claims handling techniques; human resources information management and records systems; effective customer service techniques. Ability to: Plan, organize, and complete studies, projects, and reports in accordance with department standards and work deadlines; analyze information and present clear and concise reports and recommendations; provide technical guidance to other staff positions; conduct orientation and enrollment sessions; perform basic mathematical computations with speed and accuracy; operate a variety of different types of office equipment; communicate effectively, both orally and in writing; establish and maintain effective working relationships with applicants, staff, employees, management, vendors, contractors, and consultants; maintain the confidentiality of sensitive personnel information and records. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, the employee is required to sit, stand, and walk. The employee must be able to talk and hear. The employee must use hands to finger, handle, feel, or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The employee occasionally lifts and carries records and documents weighing at least 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; interact appropriately with staff, management, City officials, contractors, and public and private representatives, and others in the course of work. WORK ENVIRONMENT Employees frequently work in office conditions where the noise level is usually moderate, at or below 85 decibels. EDUCATION/TRAINING/EXPERIENCE High School graduation or G.E.D. equivalent is required , supplemented by training or coursework in Human Resources Management. An Associate’s degree in a field related to human resources is desirable. Three years of administrative or technical experience in human resources work is required , preferably involving a variety of functions such as human resource information systems, employment, compensation, benefits, risk management, and/or employee relations. LICENSES/CERTIFICATES/SPECIAL REQUIREMENTS Valid Class C California driver license, acceptable driving record, and evidence of insurance are required. APPLICANT INFORMATION/EXAM WEIGHT ORAL INTERVIEWS - Tentative Scheduled (date subject to change): First Round: Week of August 26, 2024 Second Round: Week of September 2, 2024 Start Date: Monday, September 30, 2024 Applicants must submit a City application online through the Human Resources Department web page at www.buenapark.com/hr . Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner. The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability. Americans with Disabilities: Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date. Fingerprinting: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof. Physical Examination: Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense. Below is a list of key benefits offered to employees of the City of Buena Park and is only a summary of benefits. They are not intended to replace or modify the legal plan documents on file in the Human Resources Department. SALARY RANGE: Composed of six (6) steps - Entry step through E step (Except management positions). Each step represents an increase of approximately five (5) percent. RETIREMENT: Provided through California Public Employees' Retirement System (CalPERS). Employee pays member contribution. VACATION: Earned at the rate of ten (10) working days per year for the first five (5) years of service. Public safety employees receive a different but equivalent benefit. Additional vacation may be earned by employees after five (5) years of service. SICK LEAVE: Accumulated on the basis of eight (8) hours per month with no maximum accumulation. HOLIDAYS: An average of eleven (11) holidays per year. MEDICAL INSURANCE: Several plans (indemnity and HMO's) are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement. DENTAL INSURANCE: Three (3) plans are available. The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according at bargaining unit agreement and this benefit is voluntary. VISION INSURANCE: One plan is available. The Employee pays the insurance premium and this benefit is voluntary. LIFE INSURANCE: Amount of coverage is based on the employee bargaining unit. Premiums are fully paid by the City. LONG TERM DISABILITY: Fully paid by the City. Police sworn personnel are not eligible. EMPLOYEE ASSISTANCE PROGRAM: Available to all City employees and their immediate families. DEFERRED COMPENSATION PLAN: The City offersone (1) plan administered by Nationwide Retirement Solutions. This is a voluntary benefit with no City contribution. WORK SCHEDULE: 4/10 or 3/12 alternative work schedule depending upon the work location. OC CREDIT UNION: Available to all City employees and their families. CHILDCARE ASSISTANCE: Available to all Full Time City employees with eligible dependents 0 - 5 years of age. Closing Date/Time: 8/11/2024 11:59 PM Pacific