CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Housing and Community Development Department? The City of Oakland is currently seeking applicants for the position of Program Analyst II with a Selective Certification in Housing and Rent Control. This role is part of the Rent Adjustment Program (RAP) within the Housing and Community Development Department. The Housing and Community Development Department is dedicated to improving Oakland’s neighborhoods and to making sure all Oaklanders have safe and affordable housing. RAP is an integral component of the HCD, whose mission is to promote community stability, healthy housing, and diversity for Oakland residents, while preventing illegal rent increases and evictions, and ensuring a fair return for property owners. In 1980, the Oakland City Council adopted the Rent Adjustment Program Ordinance (OMC Chapter 8.22). This ordinance sets the maximum annual rent increase based on the annual Consumer Price Index (CPI) increase and handles rent adjustments for claims of decreases in housing services and handles other rent-related matters. The purpose of this program is to foster fair housing for a diverse population of renters and enforce the Rent Adjustment Ordinance set out by the City of Oakland. We are looking for someone who is: Strongly interested in housing and housing preservation: You will support Rent Adjustment Program's mission of implementing Oakland’s residential rental housing ordinances through provision of public information and implementation of key Rent Adjustment Program policies. An excellent communicator: You will provide explanations of and guidance on Oakland housing laws in person, via phone, and via email. You will also provide public presentations on RAP policies to Oakland community members. Able to effectively interface with very diverse populations: You will have experience with communicating with Oakland citizens with a wide variety of backgrounds and needs. Analytical: You will apply the law to a wide variety of situations and guide citizens appropriately. A strong team player: You will work in small teams that collaborate with internal and external stakeholders. Engaging: You will serve and exemplify customer service and community engagement. What you may typically be responsible for: Providing information on the rights and obligations of Oakland property owners and tenants as provided under Oakland’s Rent Adjustment and Eviction for Just Cause ordinances, as well as various other housing-related laws and ordinances. Acting as liaison between Hearing Officers, the Rent Board, and the community; interpreting and disseminating information regarding the Rent Adjustment Ordinance, rules, regulations, and policies; making referrals to appropriate sources; and responding to petition inquiries. Transcribing and preparing a variety of complex legal documents including pleadings, decisions, agreements, legal forms, interoffice memoranda, and correspondence; reviewing finished materials for thoroughness, accuracy, format, compliance with policies and procedures, and appropriate English usage. Maintaining case files, communicating with parties regarding ongoing cases; providing information to parties regarding the case, the process and procedure, and the timelines. Sending documents to the parties that are prepared for hearings; process case specific mail and faxes. This includes scheduling and maintaining appointment and hearing calendars; scheduling hearings, conference rooms, and meetings. Providing information to tenants and landlords regarding rent adjustment issues, including procedures, ordinances, and regulations, hearing and eviction processes, and rights and responsibilities of parties; providing referrals; interpreting facts and advising parties of remedies; providing information to staff regarding property status; checking database and providing updates. Making presentations relating to local, state and federal housing rent control laws; preparing written material for public distribution; updating City web pages relating to new or changing laws, program updates and/or announcements. Analyzing Planning and other City records to determine application of RAP ordinances. Tracking compliance and communicating with property owners on appropriate action. Representing the program at meetings, community outreach events, and in contacts with other agencies. Collecting data and performing data analysis for internal staff use and external purposes. Connecting the public to available community resources, etc. Read the complete job description by clicking this **Program Analyst II** *Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with a diverse group of staff with shared passions. You will develop a proficient understanding of Oakland’s many rental housing laws and ordinances. You will have multiple opportunities to engage, inform, and receive feedback from Oakland community members. Your work will be highly impactful, serving the needs of Oakland’s most vulnerable residents. You will have the opportunity to help create agency systems as RAP implements and builds out new policies. A few challenges you might face in this job: You will be adapting to programmatic shifts in response to community, department and/or City Council needs. You will encounter opportunities for improved efficiencies. You will assist Oakland tenants and housing providers with difficult housing-related issues. You will find that working in local government involves a high adherence to multiple policies and procedures, and things don’t always move as quickly or efficiently as you might like. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Professional & Technical Expertise: Applying technical subject matter to the job Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Adaptability: Responding positively to change and modifying behavior as the situation requires Attention to Detail: Focusing on the details of work content, work steps, and final work products Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Oral Communication: Engaging effectively in dialogue Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Handling & Resolving Conflict: Managing interpersonally strained situations Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process. This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. Selective Certification This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Program Analyst II positions specialized in Housing & Rent Control, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university. Experience: Three years of experience leading community engagement for housing programs or policies. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of October 28, 2024. For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (writing exercise) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Cynthia Ng, Senior Human Resource Analyst at cng@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 10/13/2024 11:59 PM Pacific
Sep 24, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Housing and Community Development Department? The City of Oakland is currently seeking applicants for the position of Program Analyst II with a Selective Certification in Housing and Rent Control. This role is part of the Rent Adjustment Program (RAP) within the Housing and Community Development Department. The Housing and Community Development Department is dedicated to improving Oakland’s neighborhoods and to making sure all Oaklanders have safe and affordable housing. RAP is an integral component of the HCD, whose mission is to promote community stability, healthy housing, and diversity for Oakland residents, while preventing illegal rent increases and evictions, and ensuring a fair return for property owners. In 1980, the Oakland City Council adopted the Rent Adjustment Program Ordinance (OMC Chapter 8.22). This ordinance sets the maximum annual rent increase based on the annual Consumer Price Index (CPI) increase and handles rent adjustments for claims of decreases in housing services and handles other rent-related matters. The purpose of this program is to foster fair housing for a diverse population of renters and enforce the Rent Adjustment Ordinance set out by the City of Oakland. We are looking for someone who is: Strongly interested in housing and housing preservation: You will support Rent Adjustment Program's mission of implementing Oakland’s residential rental housing ordinances through provision of public information and implementation of key Rent Adjustment Program policies. An excellent communicator: You will provide explanations of and guidance on Oakland housing laws in person, via phone, and via email. You will also provide public presentations on RAP policies to Oakland community members. Able to effectively interface with very diverse populations: You will have experience with communicating with Oakland citizens with a wide variety of backgrounds and needs. Analytical: You will apply the law to a wide variety of situations and guide citizens appropriately. A strong team player: You will work in small teams that collaborate with internal and external stakeholders. Engaging: You will serve and exemplify customer service and community engagement. What you may typically be responsible for: Providing information on the rights and obligations of Oakland property owners and tenants as provided under Oakland’s Rent Adjustment and Eviction for Just Cause ordinances, as well as various other housing-related laws and ordinances. Acting as liaison between Hearing Officers, the Rent Board, and the community; interpreting and disseminating information regarding the Rent Adjustment Ordinance, rules, regulations, and policies; making referrals to appropriate sources; and responding to petition inquiries. Transcribing and preparing a variety of complex legal documents including pleadings, decisions, agreements, legal forms, interoffice memoranda, and correspondence; reviewing finished materials for thoroughness, accuracy, format, compliance with policies and procedures, and appropriate English usage. Maintaining case files, communicating with parties regarding ongoing cases; providing information to parties regarding the case, the process and procedure, and the timelines. Sending documents to the parties that are prepared for hearings; process case specific mail and faxes. This includes scheduling and maintaining appointment and hearing calendars; scheduling hearings, conference rooms, and meetings. Providing information to tenants and landlords regarding rent adjustment issues, including procedures, ordinances, and regulations, hearing and eviction processes, and rights and responsibilities of parties; providing referrals; interpreting facts and advising parties of remedies; providing information to staff regarding property status; checking database and providing updates. Making presentations relating to local, state and federal housing rent control laws; preparing written material for public distribution; updating City web pages relating to new or changing laws, program updates and/or announcements. Analyzing Planning and other City records to determine application of RAP ordinances. Tracking compliance and communicating with property owners on appropriate action. Representing the program at meetings, community outreach events, and in contacts with other agencies. Collecting data and performing data analysis for internal staff use and external purposes. Connecting the public to available community resources, etc. Read the complete job description by clicking this **Program Analyst II** *Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with a diverse group of staff with shared passions. You will develop a proficient understanding of Oakland’s many rental housing laws and ordinances. You will have multiple opportunities to engage, inform, and receive feedback from Oakland community members. Your work will be highly impactful, serving the needs of Oakland’s most vulnerable residents. You will have the opportunity to help create agency systems as RAP implements and builds out new policies. A few challenges you might face in this job: You will be adapting to programmatic shifts in response to community, department and/or City Council needs. You will encounter opportunities for improved efficiencies. You will assist Oakland tenants and housing providers with difficult housing-related issues. You will find that working in local government involves a high adherence to multiple policies and procedures, and things don’t always move as quickly or efficiently as you might like. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Professional & Technical Expertise: Applying technical subject matter to the job Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Adaptability: Responding positively to change and modifying behavior as the situation requires Attention to Detail: Focusing on the details of work content, work steps, and final work products Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Oral Communication: Engaging effectively in dialogue Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Handling & Resolving Conflict: Managing interpersonally strained situations Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process. This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. Selective Certification This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Program Analyst II positions specialized in Housing & Rent Control, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university. Experience: Three years of experience leading community engagement for housing programs or policies. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of October 28, 2024. For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (writing exercise) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Cynthia Ng, Senior Human Resource Analyst at cng@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 10/13/2024 11:59 PM Pacific
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Sacramento, California, United States
Job Description and Duties Under close supervision of the Staff Services Manager I of the Contracts Office, the Staff Services Analyst (SSA) analyzes and coordinates the development of contracts for the department. The SSA aids with oversight, evaluation and technical support and process a range of different types of contracts including, interagency, Local Assistance, and service. The SSA is responsible for the accuracy and completeness of all contract content for execution. The SSA will act as the liaison between the Contracts Office and agency departments in the contracting process. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-449582 Position #(s): 401-108-5157-028 Working Title: Telework Option - Hybrid - Contracts Analyst Classification: STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A $4,059.00 - $5,081.00 B $4,868.00 - $6,093.00 C # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. Resume and cover letters DO NOT take the place of the SOQ . To be considered for the position, applicants must submit an SOQ answering the following questions, along with their application. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. Applicants who fail to follow these requirements or who do not provide responses to the specific questions in the order listed, may be disqualified from the selection process. Write your responses carefully, as they are the initial evaluation of your application. Each SOQ must number the questions, be Arial font, 12-point font size, and no more than 2 pages in length. You must place your first and last name at the top of the SOQ. Please number your responses in accordance with each numbered question below. Describe your experience, knowledge, and abilities as they relate to the desirable qualifications as listed in the job posting. Please include relative experience in, but not limited to, executing service and local assistance contracts, research and analysis of policy and regulation related to contracts or any government process. Describe your experience taking on a contributing role on a team project. Describe the project, your role, and how you ensured the project’s success. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/26/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Attn: Hiring Unit | JC 449582 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development HCD Hiring Unit | JC 449582 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in state procurement and service contracts Experience researching and utilizing California statutes, State Manuals, regulations, policies and procedures Strong analytical skills, and detail orientation Excellent interpersonal and organization skills, and time management Ability to communicate effectively verbally and in writing Ability to perform multiple tasks and set priorities appropriately Experience providing technical guidance and assistance Experience working in a fast-paced environment with multiple deadlines and strict due dates Experience with Excel to maintain Contract spreadsheets Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring Unit | JC 449582 (000) - Hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/26/2024
Sep 13, 2024
Full Time
Job Description and Duties Under close supervision of the Staff Services Manager I of the Contracts Office, the Staff Services Analyst (SSA) analyzes and coordinates the development of contracts for the department. The SSA aids with oversight, evaluation and technical support and process a range of different types of contracts including, interagency, Local Assistance, and service. The SSA is responsible for the accuracy and completeness of all contract content for execution. The SSA will act as the liaison between the Contracts Office and agency departments in the contracting process. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-449582 Position #(s): 401-108-5157-028 Working Title: Telework Option - Hybrid - Contracts Analyst Classification: STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A $4,059.00 - $5,081.00 B $4,868.00 - $6,093.00 C # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. Resume and cover letters DO NOT take the place of the SOQ . To be considered for the position, applicants must submit an SOQ answering the following questions, along with their application. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. Applicants who fail to follow these requirements or who do not provide responses to the specific questions in the order listed, may be disqualified from the selection process. Write your responses carefully, as they are the initial evaluation of your application. Each SOQ must number the questions, be Arial font, 12-point font size, and no more than 2 pages in length. You must place your first and last name at the top of the SOQ. Please number your responses in accordance with each numbered question below. Describe your experience, knowledge, and abilities as they relate to the desirable qualifications as listed in the job posting. Please include relative experience in, but not limited to, executing service and local assistance contracts, research and analysis of policy and regulation related to contracts or any government process. Describe your experience taking on a contributing role on a team project. Describe the project, your role, and how you ensured the project’s success. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/26/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Attn: Hiring Unit | JC 449582 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development HCD Hiring Unit | JC 449582 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in state procurement and service contracts Experience researching and utilizing California statutes, State Manuals, regulations, policies and procedures Strong analytical skills, and detail orientation Excellent interpersonal and organization skills, and time management Ability to communicate effectively verbally and in writing Ability to perform multiple tasks and set priorities appropriately Experience providing technical guidance and assistance Experience working in a fast-paced environment with multiple deadlines and strict due dates Experience with Excel to maintain Contract spreadsheets Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring Unit | JC 449582 (000) - Hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/26/2024
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, California, United States
Description Classification: Represented by SHRA Employee Association The Sacramento Housing & Redevelopment Agency (SHRA) is seeking an exceptional and motivated Analyst to join our HCV department. In this Housing Authority Analyst role, you will play a key role in supporting our mission of Changing Lives by conducting studies, providing analysis, and giving recommendations for the implementation and continuance of Housing Authority programs, processes, and policies in accordance with HUD or SHRA directives. What you'll bring to the table: Proven experience of analytical and strategic thinking Excellent interpersonal and communication skills to collaborate effectively with a diverse team A passion for SHRA's mission of providing affordable housing and improving the lives of residents SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits up to full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year Generous annual leave package including 12 Paid Holidays, 3 Floating Holidays, and 2 weeks of vacation per year with increasing accruals based on years of service Downtown Parking Subsidy Professional Development opportunities Examination Process: Candidates who meet the minimum qualifications may be invited to a written examination. The top 16 candidates who pass the written may be invited to an oral exam. Candidates who successfully pass the written and oral exam will be placed on the eligible list for the Housing Authority Analyst classification. Essential Areas of Responsibility ESSENTIAL AREAS OF RESPONSIBILITY Program Analysis • Create and Analyze Reports • Implement Quality Control Checks on Programs • Analyze and report Monthly, Quarterly, and Annual statistics • Develop methods for tracking weekly statistics • Review and recommend modifications for existing and proposed administrative policies and procedures • Prepare HUD required reports • Monitor and Maintain Needs Assessment database • PIC Development Module reconciliation and reporting • Develop and maintain PHAS reporting process • Review/monitor and develop REAC reporting and inspection process • Interact with HUD reporting contacts • Develop and maintain various databases for Housing Inventory, Fire Life Safety, Vacancy Tracking, and other department programs. • Assist and analyze various Agency plans, trends, projects and programs Budget Analysis • Evaluate budget line items • Develop and prepare monthly report • Analyze program/department budget and recommend Process or Procedures to improve maintaining budget Program Support • Train staff on use of program or department databases • Review and Recommend program procedure updates • Train staff on budget processes, PO monitoring, Accounts Payable Education & Experience Minimum Qualifications: Associate's Degree plus 4 years related experience or High School Diploma and 6 years related experience Preferred Experience: Minimum of 2 years in analyzing HUD housing programs. Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 3 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 CalPERS Pension Retirement $10,000 life insurance Bilingual pay - 5% additional Downtown parking subsidy of $175/month (eligible locations) Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans. Closing Date/Time: Continuous
Aug 09, 2024
Full Time
Description Classification: Represented by SHRA Employee Association The Sacramento Housing & Redevelopment Agency (SHRA) is seeking an exceptional and motivated Analyst to join our HCV department. In this Housing Authority Analyst role, you will play a key role in supporting our mission of Changing Lives by conducting studies, providing analysis, and giving recommendations for the implementation and continuance of Housing Authority programs, processes, and policies in accordance with HUD or SHRA directives. What you'll bring to the table: Proven experience of analytical and strategic thinking Excellent interpersonal and communication skills to collaborate effectively with a diverse team A passion for SHRA's mission of providing affordable housing and improving the lives of residents SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits up to full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year Generous annual leave package including 12 Paid Holidays, 3 Floating Holidays, and 2 weeks of vacation per year with increasing accruals based on years of service Downtown Parking Subsidy Professional Development opportunities Examination Process: Candidates who meet the minimum qualifications may be invited to a written examination. The top 16 candidates who pass the written may be invited to an oral exam. Candidates who successfully pass the written and oral exam will be placed on the eligible list for the Housing Authority Analyst classification. Essential Areas of Responsibility ESSENTIAL AREAS OF RESPONSIBILITY Program Analysis • Create and Analyze Reports • Implement Quality Control Checks on Programs • Analyze and report Monthly, Quarterly, and Annual statistics • Develop methods for tracking weekly statistics • Review and recommend modifications for existing and proposed administrative policies and procedures • Prepare HUD required reports • Monitor and Maintain Needs Assessment database • PIC Development Module reconciliation and reporting • Develop and maintain PHAS reporting process • Review/monitor and develop REAC reporting and inspection process • Interact with HUD reporting contacts • Develop and maintain various databases for Housing Inventory, Fire Life Safety, Vacancy Tracking, and other department programs. • Assist and analyze various Agency plans, trends, projects and programs Budget Analysis • Evaluate budget line items • Develop and prepare monthly report • Analyze program/department budget and recommend Process or Procedures to improve maintaining budget Program Support • Train staff on use of program or department databases • Review and Recommend program procedure updates • Train staff on budget processes, PO monitoring, Accounts Payable Education & Experience Minimum Qualifications: Associate's Degree plus 4 years related experience or High School Diploma and 6 years related experience Preferred Experience: Minimum of 2 years in analyzing HUD housing programs. Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 3 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 CalPERS Pension Retirement $10,000 life insurance Bilingual pay - 5% additional Downtown parking subsidy of $175/month (eligible locations) Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans. Closing Date/Time: Continuous
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Sacramento, California, United States
Job Description and Duties The Housing and Community Development Specialist I works independently with a high level of responsibility conducting research, performing analysis, and engagement, developing policy and program recommendations for consideration by executives. Research is conducted on the most critical and sensitive issues of a wide scope that impact housing, which may include implementing and enforcing state housing laws including, but not limited to, State Density Bonus Law, Housing Element Law, Accessory Dwelling Unit Laws, the Surplus Land Act, State Preservation Noticing Law, the Housing Accountability Act, the Housing Crisis Act, and Streamlined Ministerial Approval (SB 35). This position serves as a conduit between the Division and a wide variety of external stakeholders. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-451017 Position #(s): 401-310-9035-004 Working Title: Telework Option -Hybrid - Housing Policy Analyst Classification: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I $6,430.00 - $8,049.00 Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II $7,064.00 - $8,842.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) A Statement of Qualifications (SOQ) is required to be submitted with your State Employment Application STD Form 678 when applying for this position. The SOQ will be used as a pre-interview screening tool and is a scored requirement. Applicants who do not follow the SOQ instructions and/or do not provide relevant responses to the numbered statements listed below will not be considered for this position. Instructions: An SOQ is a narrative that describes your qualifications for this position, by responding to the numbered questions listed below. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following numbered statements. Resumes, letters, and other materials will not be considered in the place of the SOQ. (Example) 1. Describe your experience... Your response Answer the following as instructed above. 1. Describe how your experience makes you the best candidate for this position. Please include any relevant experience or education related to the desirable qualification or the functions in the duty statement, emphasizing your experience working in homelessness programs or policy. 2. Describe your experience providing technical assistance, presentations, and training to internal and/or external stakeholders. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 10/15/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit I JC-451017 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit I JC-451017 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience working with housing elements, land use planning, affordable housing development, and/or housing policy. Experience in the planning, entitlement, and permitting phases of local government review of housing projects -as a municipal planner, consultant, developer, or other representative. Experience in reviewing, analyzing, developing, or advocating for state housing laws. Experience with project management, leading teams and special projects. Experience reviewing, analyzing, developing complex reports. Experience with public engagement; facilitating meetings, outreach seminars and giving presentations to a variety of internal and external stakeholders. Willingness to travel as part of public engagement efforts. Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring I JC-451017 (000) - hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers , CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 10/15/2024
Sep 25, 2024
Full Time
Job Description and Duties The Housing and Community Development Specialist I works independently with a high level of responsibility conducting research, performing analysis, and engagement, developing policy and program recommendations for consideration by executives. Research is conducted on the most critical and sensitive issues of a wide scope that impact housing, which may include implementing and enforcing state housing laws including, but not limited to, State Density Bonus Law, Housing Element Law, Accessory Dwelling Unit Laws, the Surplus Land Act, State Preservation Noticing Law, the Housing Accountability Act, the Housing Crisis Act, and Streamlined Ministerial Approval (SB 35). This position serves as a conduit between the Division and a wide variety of external stakeholders. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-451017 Position #(s): 401-310-9035-004 Working Title: Telework Option -Hybrid - Housing Policy Analyst Classification: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I $6,430.00 - $8,049.00 Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II $7,064.00 - $8,842.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) A Statement of Qualifications (SOQ) is required to be submitted with your State Employment Application STD Form 678 when applying for this position. The SOQ will be used as a pre-interview screening tool and is a scored requirement. Applicants who do not follow the SOQ instructions and/or do not provide relevant responses to the numbered statements listed below will not be considered for this position. Instructions: An SOQ is a narrative that describes your qualifications for this position, by responding to the numbered questions listed below. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following numbered statements. Resumes, letters, and other materials will not be considered in the place of the SOQ. (Example) 1. Describe your experience... Your response Answer the following as instructed above. 1. Describe how your experience makes you the best candidate for this position. Please include any relevant experience or education related to the desirable qualification or the functions in the duty statement, emphasizing your experience working in homelessness programs or policy. 2. Describe your experience providing technical assistance, presentations, and training to internal and/or external stakeholders. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 10/15/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit I JC-451017 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit I JC-451017 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience working with housing elements, land use planning, affordable housing development, and/or housing policy. Experience in the planning, entitlement, and permitting phases of local government review of housing projects -as a municipal planner, consultant, developer, or other representative. Experience in reviewing, analyzing, developing, or advocating for state housing laws. Experience with project management, leading teams and special projects. Experience reviewing, analyzing, developing complex reports. Experience with public engagement; facilitating meetings, outreach seminars and giving presentations to a variety of internal and external stakeholders. Willingness to travel as part of public engagement efforts. Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring I JC-451017 (000) - hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers , CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 10/15/2024
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Housing and Business Applications Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services Appointment Type This is a one-year probationary appointment. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range $6,900.00 Per Month ($82,800.00 Annually) Salary is commensurate with experience. Position Summary The employee, reporting to the Director of Web and Mobile Applications, serves as a business applications analyst and software developer for business applications maintained by the Web and Mobile Applications unit in support of student housing, dining, and conference services. The housing and business applications analyst performs systems analysis, configuration, development, programming, documentation and support for business applications including the resident and property management platform, campus commerce platform, and custom integrations into other SF State applications. Position Information Provide analysis and development of university resident and property management platform, campus commerce platform, and integrations into other campus systems Engage with campus constituents to identify and document software/system purpose, work flow issues, output needs, and to determine overall functional and technical system requirements and specifications Analyze requirements and, in collaboration with information technology peers, design appropriate solutions Work with project leadership, constituents, and application programmers to estimate and document project resource requirements Develop alternative solutions and conduct feasibility studies Evaluate the procurement of third party software and troubleshoot new software installations Design, test, document, and implement SQL queries on Oracle, MSSQL, MySQL, or similar Maintain custom application integration solutions using scalable and maintainable approaches in collaboration with other technical experts Write software and scripts to meet user specifications Work with user community to understand data access and integration needs Develop test plans and work with users to test and debug programs Construct flow charts, data flow diagrams, and similar documentation Provide end-user support and reporting for all supported applications and integrations Assist operations in problem determination and resolution Triage, troubleshoot, and resolve application issues, understanding and supporting processes and applications across multiple business areas Review and manage incoming support tickets in a timely manner Support multi-vendor and multi-protocol middleware technologies for databases and applications Write documentation to provide user support for new or modified programs and production/operation procedures Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor’s degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. The career level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Education/Work Experience Bachelor’s degree in computer science, information systems, information technology, or related field; equivalent experience can be substituted for education on a year-for-year basis. A minimum of 3 years of experience in the following: a database structured query language, a high-level programming language, project management, requirements analysis, user support. Knowledge Understanding of business and technical workflows; basic networking and firewall functions. Skills/Abilities • Work independently with consultation with team lead as required; perform multiple tasks concurrently and respond to emergency situations effectively • Strong oral and written communication skills with professional presentation skills • Strong computer science fundamentals; able to create scalable and maintainable solutions • Provide technical end-user support to users with varying levels of expertise and knowledge • Recognize and resolve application related problems through effective troubleshooting and collaboration with other technical experts • Experience collecting user requirements, performing systems analysis, designing an appropriate solution, and estimating time and resources required to complete • Experience with relational database analysis and design and the use of structured query languages like Oracle SQL • Experience designing and building application integrations with scripting languages like PowerShell, Batch, Visual Basic, Java, Unix shell • Experience with StarRez or OneSite resident and property management systems • Experience with Agile methodology • Knowledge of secure software development practices • Experience with higher education institutions Environmental/Physical/Special The employee maybe required to sit in an open office environment with other project team members. This is an exempt position and is not subject or eligible for overtime or compensatory time off. The employee may be required to work outside of their regular work schedule to perform maintenance, deployment, or other support activities. The employee will be required to be available by cell phone and may be called after work hours to respond to critical service outages. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Working Title Housing and Business Applications Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services Appointment Type This is a one-year probationary appointment. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range $6,900.00 Per Month ($82,800.00 Annually) Salary is commensurate with experience. Position Summary The employee, reporting to the Director of Web and Mobile Applications, serves as a business applications analyst and software developer for business applications maintained by the Web and Mobile Applications unit in support of student housing, dining, and conference services. The housing and business applications analyst performs systems analysis, configuration, development, programming, documentation and support for business applications including the resident and property management platform, campus commerce platform, and custom integrations into other SF State applications. Position Information Provide analysis and development of university resident and property management platform, campus commerce platform, and integrations into other campus systems Engage with campus constituents to identify and document software/system purpose, work flow issues, output needs, and to determine overall functional and technical system requirements and specifications Analyze requirements and, in collaboration with information technology peers, design appropriate solutions Work with project leadership, constituents, and application programmers to estimate and document project resource requirements Develop alternative solutions and conduct feasibility studies Evaluate the procurement of third party software and troubleshoot new software installations Design, test, document, and implement SQL queries on Oracle, MSSQL, MySQL, or similar Maintain custom application integration solutions using scalable and maintainable approaches in collaboration with other technical experts Write software and scripts to meet user specifications Work with user community to understand data access and integration needs Develop test plans and work with users to test and debug programs Construct flow charts, data flow diagrams, and similar documentation Provide end-user support and reporting for all supported applications and integrations Assist operations in problem determination and resolution Triage, troubleshoot, and resolve application issues, understanding and supporting processes and applications across multiple business areas Review and manage incoming support tickets in a timely manner Support multi-vendor and multi-protocol middleware technologies for databases and applications Write documentation to provide user support for new or modified programs and production/operation procedures Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor’s degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. The career level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Education/Work Experience Bachelor’s degree in computer science, information systems, information technology, or related field; equivalent experience can be substituted for education on a year-for-year basis. A minimum of 3 years of experience in the following: a database structured query language, a high-level programming language, project management, requirements analysis, user support. Knowledge Understanding of business and technical workflows; basic networking and firewall functions. Skills/Abilities • Work independently with consultation with team lead as required; perform multiple tasks concurrently and respond to emergency situations effectively • Strong oral and written communication skills with professional presentation skills • Strong computer science fundamentals; able to create scalable and maintainable solutions • Provide technical end-user support to users with varying levels of expertise and knowledge • Recognize and resolve application related problems through effective troubleshooting and collaboration with other technical experts • Experience collecting user requirements, performing systems analysis, designing an appropriate solution, and estimating time and resources required to complete • Experience with relational database analysis and design and the use of structured query languages like Oracle SQL • Experience designing and building application integrations with scripting languages like PowerShell, Batch, Visual Basic, Java, Unix shell • Experience with StarRez or OneSite resident and property management systems • Experience with Agile methodology • Knowledge of secure software development practices • Experience with higher education institutions Environmental/Physical/Special The employee maybe required to sit in an open office environment with other project team members. This is an exempt position and is not subject or eligible for overtime or compensatory time off. The employee may be required to work outside of their regular work schedule to perform maintenance, deployment, or other support activities. The employee will be required to be available by cell phone and may be called after work hours to respond to critical service outages. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Sacramento, California, United States
Job Description and Duties Under the supervision of the Climate & Transportation Manager, the Housing and Community Development Representative I is responsible for working in a team environment and assisting in providing technical assistance, policy, analysis, and research on issues that that affect housing supply and affordability, including land use planning, climate change, sustainability, transportation, hazard mitigation, disaster recovery, public health, and homelessness. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE I HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-450368 Position #(s): 401-308-9023-003 Working Title: Telework Option - Hybrid - Climate and Transportation Policy Analyst Classification: HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE I $4,132.00 - $4,696.00 A $4,264.00 - $5,081.00 B $5,113.00 - $6,399.00 C Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE II $6,146.00 - $7,698.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) Interested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). The Statement of Qualification (SOQ) is considered an expectation for submittal when applying for this vacancy. It is a scored assignment. When creating your SOQ responses, please include each numbered prompt below, followed by your detailed response to be competitive. Failure to submit an SOQ as instructed may lead to disqualification. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to a formal interview. Resumes, cover letters, or any other documents cannot substitute the SOQ Your SOQ should not exceed two pages, single-spaced, Arial 12-point font and address the following instructed above : Describe how your experience makes you the best candidate for the position. Please include relevant work experience based on the desirable qualifications listed on the job announcement. Describe your understanding of how housing availability and affordability interacts with other public policy areas, including climate change, land use, transportation, and access to opportunity. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 10/4/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit | JC 450368 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit | JC 450368 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Subject matter expertise in housing policy as well as issues that directly impact housing, including climate policy, transportation policy and planning, land use planning and regulation, infill and transit-oriented development, climate resilience and adaptation, and/or disaster recovery and preparedness. Experience with interagency communication and stakeholder outreach. Experience in preparing policy or legislative development and/or analysis. Experience researching, writing, and/or presenting policy reports or analyses. Strong communication skills (written, verbal, and inter-personal). Strong technical writing and document review skills; ability to structure a document to communicate an issue concisely and clearly. Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring Unit | JC 450368 (000) - Hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers , CalCareers If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 10/4/2024
Sep 21, 2024
Full Time
Job Description and Duties Under the supervision of the Climate & Transportation Manager, the Housing and Community Development Representative I is responsible for working in a team environment and assisting in providing technical assistance, policy, analysis, and research on issues that that affect housing supply and affordability, including land use planning, climate change, sustainability, transportation, hazard mitigation, disaster recovery, public health, and homelessness. HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE I HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-450368 Position #(s): 401-308-9023-003 Working Title: Telework Option - Hybrid - Climate and Transportation Policy Analyst Classification: HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE I $4,132.00 - $4,696.00 A $4,264.00 - $5,081.00 B $5,113.00 - $6,399.00 C Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT REPRESENTATIVE II $6,146.00 - $7,698.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) Interested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). The Statement of Qualification (SOQ) is considered an expectation for submittal when applying for this vacancy. It is a scored assignment. When creating your SOQ responses, please include each numbered prompt below, followed by your detailed response to be competitive. Failure to submit an SOQ as instructed may lead to disqualification. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to a formal interview. Resumes, cover letters, or any other documents cannot substitute the SOQ Your SOQ should not exceed two pages, single-spaced, Arial 12-point font and address the following instructed above : Describe how your experience makes you the best candidate for the position. Please include relevant work experience based on the desirable qualifications listed on the job announcement. Describe your understanding of how housing availability and affordability interacts with other public policy areas, including climate change, land use, transportation, and access to opportunity. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 10/4/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit | JC 450368 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit | JC 450368 651 Bannon Street (Lobby) Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Subject matter expertise in housing policy as well as issues that directly impact housing, including climate policy, transportation policy and planning, land use planning and regulation, infill and transit-oriented development, climate resilience and adaptation, and/or disaster recovery and preparedness. Experience with interagency communication and stakeholder outreach. Experience in preparing policy or legislative development and/or analysis. Experience researching, writing, and/or presenting policy reports or analyses. Strong communication skills (written, verbal, and inter-personal). Strong technical writing and document review skills; ability to structure a document to communicate an issue concisely and clearly. Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Hiring Unit Contact: HCD Hiring Unit | JC 450368 (000) - Hiring@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers , CalCareers If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 10/4/2024
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Adminstrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,105 - $7,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Extended to September 2, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Business (COB), the Senior Administrative Analyst serves as the primary contact for the College of Business and provides administrative and technical support and oversight of the planning, coordination and execution of a variety of administrative and operational activities for the College of Business. The analyst functions as an executive assistant for the Dean and is responsible for independently developing procedures and policies to streamline College of Business activities, office automation, quality management, and student satisfaction. Responsibilities include new program planning and implementation, external accreditation coordination, budget development and analysis, preparation of reports and presentations, and coordination of College activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Budget & Finance: Provides support to the Dean and Chairs in the preparation and allocation of the annual budget for operating expenses and salaries for the College of Business and new programs. Coordinates development of budget with Dean and Staff. Monitors and analyzes the College budgets, program budgets and multiple COB foundation and scholarship funds. Develops, forecasts, analyzes and prepares reports from budgetary data and financial information for all degree, certificate and overseas programs. Coordinates long term and short-term budget planning. Personnel Management and Workload Analysis: Oversees the staff, faculty and lecturer recruitment processes. Oversees all College of Business lecturer teaching contracts for entitlement accuracy and timely payment. Coordinates full-time faculty workload and contracts with the Department Offices. Ensures faculty members receive appropriate information and services. Provides lead work direction, training and guidance to College of Business staff; supervises student assistants; leads and coordinates the development of unit organizational work goals, objectives, responsibilities and accountability; determines the methods and procedures by which the clerical work is to be accomplished. Oversees faculty and staff workload analysis. Oversees AACSB Accreditation: Oversees coordination of the AACSB accreditation efforts with supervision of planning and programming, documentation, record keeping, etc. conducted by the AACSB accreditation staff coordinator. Provides oversight of coordination support for faculty qualification efforts, Assurance of Learning/assessment planning and documentation, and other administrative duties related to accreditation. Policy Development & Implementation: Develops, recommends, implements and documents policies for the direction and oversight of the daily clerical and administrative operations of the College of Business. As a member of the Strategic Planning, Accreditation and Faculty Development (SPAFD) committee, Analyst influences longer term goals and key objectives of the COB. Troubleshoots office administrative problems and develops procedures related to issues frequently not covered by existing policies and procedures; responds to inquiries and requests, and coordinates work with individuals within and outside the university. Ensures the accurate dissemination of information and processes. New Program Operations & Implementation: Under the direct supervision of the Dean, plans, documents, and implements the start-up and ongoing operations of new and existing certificate, degree and global programs. Coordinates projects for external initiatives and networks. Compiles and analyzes statistical data on faculty, students, the COB certificate, degree programs and curricula at the undergraduate and graduate program level. Scheduling & Curriculum Oversight: Oversees development and implementation of the semester course schedules, and certificate and other degree program schedules at the undergraduate and graduate level. Leads and assists in resolving class scheduling issues including room assignments, times and other matters for all programs. Tracks enrollment numbers for all programs, undergraduate and graduate. Oversees responses to a broad range of faculty requests and problems. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events. Demonstrated experience in budget analysis and evaluation, and with automated financial systems, complex spreadsheets, relational databases and data query tools. Knowledge of or the ability to quickly learn office, database and specialized certification software. Excellent verbal, written and interpersonal communication skills. Ability to plan, program and manage complex operations of varied certificate and degree programs. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Occasional evenings and/or weekend work is required. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 27, 2024
Classification: Adminstrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,105 - $7,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Extended to September 2, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Business (COB), the Senior Administrative Analyst serves as the primary contact for the College of Business and provides administrative and technical support and oversight of the planning, coordination and execution of a variety of administrative and operational activities for the College of Business. The analyst functions as an executive assistant for the Dean and is responsible for independently developing procedures and policies to streamline College of Business activities, office automation, quality management, and student satisfaction. Responsibilities include new program planning and implementation, external accreditation coordination, budget development and analysis, preparation of reports and presentations, and coordination of College activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Budget & Finance: Provides support to the Dean and Chairs in the preparation and allocation of the annual budget for operating expenses and salaries for the College of Business and new programs. Coordinates development of budget with Dean and Staff. Monitors and analyzes the College budgets, program budgets and multiple COB foundation and scholarship funds. Develops, forecasts, analyzes and prepares reports from budgetary data and financial information for all degree, certificate and overseas programs. Coordinates long term and short-term budget planning. Personnel Management and Workload Analysis: Oversees the staff, faculty and lecturer recruitment processes. Oversees all College of Business lecturer teaching contracts for entitlement accuracy and timely payment. Coordinates full-time faculty workload and contracts with the Department Offices. Ensures faculty members receive appropriate information and services. Provides lead work direction, training and guidance to College of Business staff; supervises student assistants; leads and coordinates the development of unit organizational work goals, objectives, responsibilities and accountability; determines the methods and procedures by which the clerical work is to be accomplished. Oversees faculty and staff workload analysis. Oversees AACSB Accreditation: Oversees coordination of the AACSB accreditation efforts with supervision of planning and programming, documentation, record keeping, etc. conducted by the AACSB accreditation staff coordinator. Provides oversight of coordination support for faculty qualification efforts, Assurance of Learning/assessment planning and documentation, and other administrative duties related to accreditation. Policy Development & Implementation: Develops, recommends, implements and documents policies for the direction and oversight of the daily clerical and administrative operations of the College of Business. As a member of the Strategic Planning, Accreditation and Faculty Development (SPAFD) committee, Analyst influences longer term goals and key objectives of the COB. Troubleshoots office administrative problems and develops procedures related to issues frequently not covered by existing policies and procedures; responds to inquiries and requests, and coordinates work with individuals within and outside the university. Ensures the accurate dissemination of information and processes. New Program Operations & Implementation: Under the direct supervision of the Dean, plans, documents, and implements the start-up and ongoing operations of new and existing certificate, degree and global programs. Coordinates projects for external initiatives and networks. Compiles and analyzes statistical data on faculty, students, the COB certificate, degree programs and curricula at the undergraduate and graduate program level. Scheduling & Curriculum Oversight: Oversees development and implementation of the semester course schedules, and certificate and other degree program schedules at the undergraduate and graduate level. Leads and assists in resolving class scheduling issues including room assignments, times and other matters for all programs. Tracks enrollment numbers for all programs, undergraduate and graduate. Oversees responses to a broad range of faculty requests and problems. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events. Demonstrated experience in budget analysis and evaluation, and with automated financial systems, complex spreadsheets, relational databases and data query tools. Knowledge of or the ability to quickly learn office, database and specialized certification software. Excellent verbal, written and interpersonal communication skills. Ability to plan, program and manage complex operations of varied certificate and degree programs. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Occasional evenings and/or weekend work is required. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, California, United States
Description Classification: EXEMPT The Management Analyst classification supports the production of the Agency's affordable housing through its Multifamily Lending Program, Mortgage Revenue Bond Program, and Inclusionary Housing Programs. SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits for full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year 12 paid holidays and 3 floating holidays 80 hours of Supplemental Leave in addition to 2 weeks of vacation per year Free Downtown Parking Professional Development opportunities Essential Areas of Responsibility The Management Analyst makes decisions involving development financing and policy development, and performs technical and complex project-oriented research and financial analyses designed to increase the production and rehabilitation of affordable housing. The Management Analyst frequently meets with developers, and others to provide information or negotiate solutions to housing issues. Performance of this job requires a high level of knowledge of public and private housing finance sources (including tax-exempt bonds), subordinate debt (HOME), cash flow pro forma analysis, asset management, and real estate security instruments. In addition, the Management Analyst provides technical assistance to nonprofit and private developers in funding affordable housing and implements City and County inclusionary ordinances. Education & Experience Bachelor's Degree plus 4 years related experience. Related experience may be in the following areas: Public and private housing finance sources (including tax-exempt bonds), Subordinate debt (HOME) Cash flow pro forma analysis Asset management Real estate security instruments. Previous experience developing affordable housing policy and reports is preferred.Excellent writing and verbal skills required. Job Duties & Responsibilities Agency Management Management Analysts share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives and are responsible for supporting a "one agency" perspective while acting as advocates for their work units. Management Analysts support the Executive Team as they: Implement organization-wide goals and cross department projects and objectives Offer input and feedback to long range, strategic and budget planning processes Maintain both a department and an organization-wide perspective when considering information, issues and challenges Model the Agency's service orientation with all public, elected or funding agency representatives Conduct business through cross department participation and review, two way communication and accountability Policy/Program/Project Management Development Conduct research and analysis for policy decisions Establish goals and objectives for unit Develop new policies and Agency procedures Define and develop new programs/projects Research and evaluate program compliance issues Write or oversee writing of grant applications Research funding source requirements and seek funding Present policy and program/project ideas and coordinate with management, staff and public Secure governing board approval for policies and programs/projects Develop strategies for program/project implementation Develop solutions to complex policy issues, projects or programs Develop affordable housing policy and reports Implementation Assume responsibility for project delivery Assure compliance with funding agencies Monitor or lead special projects, as assigned Operations Coach and mentor staff in their project management Develop and implement new or streamlined processes Plan, conduct and/or attend meetings with staff, supervisors, directors residents-and community groups Prepare and submit reports for HUD, management and regulatory agencies Oversee preparation of and authorize contracts and agreements Study and implement applicable regulations, policies and procedures Provide feedback opportunities and open communication channels with other Agency departments Budget/Finance Prepare, monitor and adjust project/program budgets Assist in determining eligibility and use of available funds Oversee management of project expenses Review financial applications and approve funding recommendations Coordinate the preparation of year-end accomplishments report Public Relations/Customer Service Prepare notices and regular project updates for staff, community and clients Write letters to clients, community, governing boards and management Prepare and make public presentations SHRA is an Equal Opportunity Employer. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 3 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 80 Supplemental Leave Hours annually 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 5% Supplemental Allowance towards benefits CalPERS Pension Retirement $50,000 life insurance Free downtown parking Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans. Closing Date/Time: Continuous
Jul 20, 2024
Full Time
Description Classification: EXEMPT The Management Analyst classification supports the production of the Agency's affordable housing through its Multifamily Lending Program, Mortgage Revenue Bond Program, and Inclusionary Housing Programs. SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits for full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year 12 paid holidays and 3 floating holidays 80 hours of Supplemental Leave in addition to 2 weeks of vacation per year Free Downtown Parking Professional Development opportunities Essential Areas of Responsibility The Management Analyst makes decisions involving development financing and policy development, and performs technical and complex project-oriented research and financial analyses designed to increase the production and rehabilitation of affordable housing. The Management Analyst frequently meets with developers, and others to provide information or negotiate solutions to housing issues. Performance of this job requires a high level of knowledge of public and private housing finance sources (including tax-exempt bonds), subordinate debt (HOME), cash flow pro forma analysis, asset management, and real estate security instruments. In addition, the Management Analyst provides technical assistance to nonprofit and private developers in funding affordable housing and implements City and County inclusionary ordinances. Education & Experience Bachelor's Degree plus 4 years related experience. Related experience may be in the following areas: Public and private housing finance sources (including tax-exempt bonds), Subordinate debt (HOME) Cash flow pro forma analysis Asset management Real estate security instruments. Previous experience developing affordable housing policy and reports is preferred.Excellent writing and verbal skills required. Job Duties & Responsibilities Agency Management Management Analysts share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives and are responsible for supporting a "one agency" perspective while acting as advocates for their work units. Management Analysts support the Executive Team as they: Implement organization-wide goals and cross department projects and objectives Offer input and feedback to long range, strategic and budget planning processes Maintain both a department and an organization-wide perspective when considering information, issues and challenges Model the Agency's service orientation with all public, elected or funding agency representatives Conduct business through cross department participation and review, two way communication and accountability Policy/Program/Project Management Development Conduct research and analysis for policy decisions Establish goals and objectives for unit Develop new policies and Agency procedures Define and develop new programs/projects Research and evaluate program compliance issues Write or oversee writing of grant applications Research funding source requirements and seek funding Present policy and program/project ideas and coordinate with management, staff and public Secure governing board approval for policies and programs/projects Develop strategies for program/project implementation Develop solutions to complex policy issues, projects or programs Develop affordable housing policy and reports Implementation Assume responsibility for project delivery Assure compliance with funding agencies Monitor or lead special projects, as assigned Operations Coach and mentor staff in their project management Develop and implement new or streamlined processes Plan, conduct and/or attend meetings with staff, supervisors, directors residents-and community groups Prepare and submit reports for HUD, management and regulatory agencies Oversee preparation of and authorize contracts and agreements Study and implement applicable regulations, policies and procedures Provide feedback opportunities and open communication channels with other Agency departments Budget/Finance Prepare, monitor and adjust project/program budgets Assist in determining eligibility and use of available funds Oversee management of project expenses Review financial applications and approve funding recommendations Coordinate the preparation of year-end accomplishments report Public Relations/Customer Service Prepare notices and regular project updates for staff, community and clients Write letters to clients, community, governing boards and management Prepare and make public presentations SHRA is an Equal Opportunity Employer. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 3 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 80 Supplemental Leave Hours annually 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 5% Supplemental Allowance towards benefits CalPERS Pension Retirement $50,000 life insurance Free downtown parking Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans. Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Director of Graduate Enrollment Management, with limited direction from the Director of Graduate Admissions and Program Evaluations, the Graduate Enrollment and Communication Analyst is primarily responsible for analyzing, identifying, and implementing enrollment and communication set-up and ongoing maintenance for the Customer Relationship Management (CRM) system within the College of Graduate Studies. Working independently under general supervision, the incumbent is responsible for analysis, communication, and project management to implement and enhance the graduate CRM to effectively and efficiently achieve strategic administrative and operational goals for graduate recruitment, admissions, enrollment, and overall graduate student success. This involves setting up and maintaining comprehensive workflows and communications/marketing campaigns, as well as robust enrollment reporting features. The incumbent collaborates and meets with other business analyst groups to facilitate communication amongst internal and external units to ensure successful technical implementation and enhancements of key functions within the CRM, as well as other technical and communication initiatives. This requires analyzing existing business processes, requirements gathering, business user flow diagram creation, assisting the business side in implementing new systems and functionality, developing and delivering documentation and training as it relates to technology, and supporting users with software-related processing issues. In addition, they are responsible for developing and coordinating requests for enhancements to our existing systems. The Graduate Enrollment and Communications Analyst will assist in maintaining accurate and transparent documentation of the CRM and other technical processes and workflows in order to maintain levels of efficiency and quality service. Knowledge, Skills & Abilities Ability to support a Customer Relationship Management (CRM) system; technical and functional knowledge Knowledge of student database management systems (such as PeopleSoft, OnBase) Ability to work with end users to define functional business requirements and translate them into technical specifications Ability to review software and associated processes and identify potential points of intersection within and between operational units Ability to communicate with constituents in a professional and respectful manner Strong oral and written communication skills; good training skills Ability to use and implement software applications in a higher education setting Ability to handle multiple work priorities, organize and plan work and projects with little supervision Ability to analyze multiple, complex demands for increased operation efficiency to assist management on appropriate priority of implementations Ability to quickly analyze new initiatives from state, federal, CSU, and SJSU CGS leadership to determine effects on existing technology, and to develop and implement any resulting changes to functionality Ability to design and document complex business process systems Ability to coordinate implementation of an initiative through to completion Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization or information exists Ability to develop techniques for handling a large variety of detailed data and ability to analyze the data Ability to effectively present ideas and concepts in written or presentation format and use consultative facilitation skills to gain consensus; strong listening, negotiation and conflict resolution skills Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications A bachelor’s degree Two years supporting/project managing a CRM Demonstrated knowledge of CSU PeopleSoft or similar student information system(s) Demonstrated ability to write basic SQL statements and develop reports Two years’ experience or direct exposure to project management Compensation Classification: Administrative/Analyst Specialist - Exempt II Anticipated Hiring Range: $5,833/month - $6,250/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 15, 2024 through January 29, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 15 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Reporting to the Director of Graduate Enrollment Management, with limited direction from the Director of Graduate Admissions and Program Evaluations, the Graduate Enrollment and Communication Analyst is primarily responsible for analyzing, identifying, and implementing enrollment and communication set-up and ongoing maintenance for the Customer Relationship Management (CRM) system within the College of Graduate Studies. Working independently under general supervision, the incumbent is responsible for analysis, communication, and project management to implement and enhance the graduate CRM to effectively and efficiently achieve strategic administrative and operational goals for graduate recruitment, admissions, enrollment, and overall graduate student success. This involves setting up and maintaining comprehensive workflows and communications/marketing campaigns, as well as robust enrollment reporting features. The incumbent collaborates and meets with other business analyst groups to facilitate communication amongst internal and external units to ensure successful technical implementation and enhancements of key functions within the CRM, as well as other technical and communication initiatives. This requires analyzing existing business processes, requirements gathering, business user flow diagram creation, assisting the business side in implementing new systems and functionality, developing and delivering documentation and training as it relates to technology, and supporting users with software-related processing issues. In addition, they are responsible for developing and coordinating requests for enhancements to our existing systems. The Graduate Enrollment and Communications Analyst will assist in maintaining accurate and transparent documentation of the CRM and other technical processes and workflows in order to maintain levels of efficiency and quality service. Knowledge, Skills & Abilities Ability to support a Customer Relationship Management (CRM) system; technical and functional knowledge Knowledge of student database management systems (such as PeopleSoft, OnBase) Ability to work with end users to define functional business requirements and translate them into technical specifications Ability to review software and associated processes and identify potential points of intersection within and between operational units Ability to communicate with constituents in a professional and respectful manner Strong oral and written communication skills; good training skills Ability to use and implement software applications in a higher education setting Ability to handle multiple work priorities, organize and plan work and projects with little supervision Ability to analyze multiple, complex demands for increased operation efficiency to assist management on appropriate priority of implementations Ability to quickly analyze new initiatives from state, federal, CSU, and SJSU CGS leadership to determine effects on existing technology, and to develop and implement any resulting changes to functionality Ability to design and document complex business process systems Ability to coordinate implementation of an initiative through to completion Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization or information exists Ability to develop techniques for handling a large variety of detailed data and ability to analyze the data Ability to effectively present ideas and concepts in written or presentation format and use consultative facilitation skills to gain consensus; strong listening, negotiation and conflict resolution skills Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications A bachelor’s degree Two years supporting/project managing a CRM Demonstrated knowledge of CSU PeopleSoft or similar student information system(s) Demonstrated ability to write basic SQL statements and develop reports Two years’ experience or direct exposure to project management Compensation Classification: Administrative/Analyst Specialist - Exempt II Anticipated Hiring Range: $5,833/month - $6,250/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 15, 2024 through January 29, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 15 2024 Pacific Standard Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Salary Range: $80,127.00 to $95,000.00 Position expires: 10/9/2024 General Description and Classification Standards Housed within the Mayor’s Office and reporting to the City’s Chief Policy Officer, Courtney English, the Office of the Chief Policy Officer is charged with driving meaningful progress and tangible results on the Administration’s top priorities, in partnership with City departments and external partners. This team utilizes its unique position within City government to address Atlanta’s most pressing equity challenges swiftly, strategically, and proactively. The Office includes teams focused on affordable housing, youth development and education, neighborhood empowerment and place-based change, and strategic partnerships and strategic initiatives. The Senior Policy Analyst for Special Projects reports the Director of Special Projects to manage the implementation of economic development activities in the Mayor’s priority neighborhoods and other critical communities throughout the city. The position will work closely with other public agencies like Atlanta BeltLine Inc., Invest Atlanta, Metro Atlanta Land Bank, and Atlanta Housing to advance the Mayor’s Agenda. Alongside the Director, the Senior Policy Analyst for Special Projects will serve as a representative of the office in various public meetings and will serve as project lead on food access and other economic-related initiatives for the Office of the Chief Policy Officer. Supervision Received This position reports to the Director of Special Projects within the office’s housing team. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. The Senior Policy Analyst for Special Projects will work collaboratively with internal/external stakeholders to achieve the following Assist in the development and implementation of a project aimed at creating 500 quick delivery housing units, Work on strategies and processes to expedite construction and deployment of these units, Support for community engagement activities to create affordable housing on public land, Serve as the project lead for various housing-related projects, overseeing all phases from planning to execution, Balance a diverse portfolio of projects, Communicate complex data and policy concepts in an accessible manner, Design and implement evaluation frameworks to assess the impact and effectiveness of policies and programs, Engage communities and neighborhoods in the design process in a meaningful way that productively informs decisions including presentations, workshops, charrettes, etc., Organize community engagement meetings and create strategies for future engagement, Regularly design presentations and present relevant information/updates to the team, Document project objectives, strategies, and anticipated impacts to communicate effectively with stakeholders and secure necessary support. Decision Making Analyzes complex challenges and applies sound judgment. Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc. Leadership Provided Routinely provides work group leadership, guidance, and/or training to less experienced staff. May act as team lead on large projects. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of urban planning, housing policy, neighborhood development, and economic development principles Knowledge of innovative practices for economic development Ability to adapt to new information, changing circumstances, and evolving priorities Ability to manage complex projects and work with a team to achieve results Strong verbal, written and presentation skills; ability to work collaboratively to arrive at constructive solutions Familiarity with data analysis tools, research methods, and relevant software Strong ability to communicate verbally and in writing Community engagement capabilities Demonstrated creative ability, including urban, architectural, landscape architectural and/or graphic design preferred GIS and database skills Knowledge of graphic design software (i.e. Adobe Creative Suite) preferred Tableau and other data visualization software preferred Minimum Qualifications - Education and Experience Bachelor’s degree in urban planning, public policy, economics, urban design, public administration, or related field (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 2-4 years of progressive project management experience in a related field. 2-4 years of progressive experience in community development. Preferred Education & Experience Masters-Degree in Economic/Urban Development OR a social service field with at least two years related experience 5+ years of progressive project management experience in a related field. 5+ years of progressive experience in community development. Licensures and Certifications Valid Georgia driver’s license required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-10-07
Sep 26, 2024
Full Time
Salary Range: $80,127.00 to $95,000.00 Position expires: 10/9/2024 General Description and Classification Standards Housed within the Mayor’s Office and reporting to the City’s Chief Policy Officer, Courtney English, the Office of the Chief Policy Officer is charged with driving meaningful progress and tangible results on the Administration’s top priorities, in partnership with City departments and external partners. This team utilizes its unique position within City government to address Atlanta’s most pressing equity challenges swiftly, strategically, and proactively. The Office includes teams focused on affordable housing, youth development and education, neighborhood empowerment and place-based change, and strategic partnerships and strategic initiatives. The Senior Policy Analyst for Special Projects reports the Director of Special Projects to manage the implementation of economic development activities in the Mayor’s priority neighborhoods and other critical communities throughout the city. The position will work closely with other public agencies like Atlanta BeltLine Inc., Invest Atlanta, Metro Atlanta Land Bank, and Atlanta Housing to advance the Mayor’s Agenda. Alongside the Director, the Senior Policy Analyst for Special Projects will serve as a representative of the office in various public meetings and will serve as project lead on food access and other economic-related initiatives for the Office of the Chief Policy Officer. Supervision Received This position reports to the Director of Special Projects within the office’s housing team. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. The Senior Policy Analyst for Special Projects will work collaboratively with internal/external stakeholders to achieve the following Assist in the development and implementation of a project aimed at creating 500 quick delivery housing units, Work on strategies and processes to expedite construction and deployment of these units, Support for community engagement activities to create affordable housing on public land, Serve as the project lead for various housing-related projects, overseeing all phases from planning to execution, Balance a diverse portfolio of projects, Communicate complex data and policy concepts in an accessible manner, Design and implement evaluation frameworks to assess the impact and effectiveness of policies and programs, Engage communities and neighborhoods in the design process in a meaningful way that productively informs decisions including presentations, workshops, charrettes, etc., Organize community engagement meetings and create strategies for future engagement, Regularly design presentations and present relevant information/updates to the team, Document project objectives, strategies, and anticipated impacts to communicate effectively with stakeholders and secure necessary support. Decision Making Analyzes complex challenges and applies sound judgment. Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc. Leadership Provided Routinely provides work group leadership, guidance, and/or training to less experienced staff. May act as team lead on large projects. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of urban planning, housing policy, neighborhood development, and economic development principles Knowledge of innovative practices for economic development Ability to adapt to new information, changing circumstances, and evolving priorities Ability to manage complex projects and work with a team to achieve results Strong verbal, written and presentation skills; ability to work collaboratively to arrive at constructive solutions Familiarity with data analysis tools, research methods, and relevant software Strong ability to communicate verbally and in writing Community engagement capabilities Demonstrated creative ability, including urban, architectural, landscape architectural and/or graphic design preferred GIS and database skills Knowledge of graphic design software (i.e. Adobe Creative Suite) preferred Tableau and other data visualization software preferred Minimum Qualifications - Education and Experience Bachelor’s degree in urban planning, public policy, economics, urban design, public administration, or related field (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 2-4 years of progressive project management experience in a related field. 2-4 years of progressive experience in community development. Preferred Education & Experience Masters-Degree in Economic/Urban Development OR a social service field with at least two years related experience 5+ years of progressive project management experience in a related field. 5+ years of progressive experience in community development. Licensures and Certifications Valid Georgia driver’s license required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-10-07
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Senior Assistant Director, Residential Administrative Services, the Conference Housing Specialist administers and programmatic leadership of the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually. The Conference Housing Specialist works directly with campus service providers and client groups, and leads marketing initiatives and management of Conference Services. Working under limited supervision, the Specialist also oversees the UHS Space Reservation process, the SJSU Cares Housing program, and directs the work of the Conferences and Administrative Services Coordinator, and the Conference and Administrative Services Specialist. Key Responsibilities Provides leadership of and oversight of the day-to-day operations of the academic year and summer Conference Housing Program including guest housing and conference groups. Negotiates contracts and schedules, use of guest rooms, meeting spaces and other housing facilities for 40 to 60 summer programs, including campus frosh orientation, and academic year groups. Provides regular and after hours crisis intervention by utilizing training to provide crisis response to campus housing students and guests, which can range from making a referral to intervening in a life-threatening situation. Assists with recruitment, selection, training and supervision of student staff positions (approximately 35 conference student assistants; 4 student conference lead positions; 2- 4 summer interns; and 2 administrative student assistants). Provides oversight of the day-to-day mailroom operations including the tracking, receiving and distribution of mail and packages at multiple locations (i.e. Joe West and SVP Student Mailroom, CVA and I House Delivery). Provides lead direction and support to the Conferences and Administrative Services Specialist, and the Conference and Administrative Services Coordinator. Hires, trains and supervises student staff at all mail service locations. Leads marketing efforts including independently developing and implementing marketing initiatives and a full conference marketing plan Pursues prospects on a community, state, regional, national and international levels to increase conference business; develops proposals and bids for securing conferences, camps and events. Collaborates with and provides direction and support to the Conferences and Administrative Services Specialist, and the Conference and Administrative Services Coordinator in overseeing the student mailroom. Coordinates, instructs, guides, checks and corrects the work of two full time professional staff members, 2-4 summer interns, and approximately 35 student assistants in functional unit in order to maintain levels of productivity and quantity. Develops and implements survey tools to assess and evaluate overall program effectiveness and customer satisfaction with assistance from the Organization and Planning staff. Ensures that conference group attendees and individual guests fill out and return guest comment cards. Utilizes to assess and evaluate guest services. Assists with developing, maintaining and proposing changes to mailroom protocol and procedures. Knowledge, Skills & Abilities Knowledge in operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to perform complex tasks involving independent judgment and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations. Comprehensive knowledge of procedures and practices; English grammar, business writing, punctuation and spelling. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Thorough Knowledge of word processing, spreadsheet, database software, and computerized accounting systems. Demonstrated ability to perform complex tasks involving independent judgment, accuracy and speed. Ability to act as primary information source for staff members in functional unit. Excellent written and verbal communication skills. Ability to train others on new skills and procedures and provide work lead direction. Ability to be flexible to changes, frequent interruptions, and manage multiple tasks at one time. Excellent interpersonal skills and be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective and professionalism. Ability to respond to emergency situations. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Ability to work with database systems to pull fields or records for reporting or transferring data to other databases. Thorough knowledge of office systems and ability to use broader range of technology, systems, and packages. Ability to coordinate and direct student assistants. Ability to understand roles and responsibilities of student and staff members and to provide guidance for staff members in a functional unit. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree in Business, Hospitality Management, Education or a related field. Experience with conference or event planning, and/or hospitality management. Experience supervising professional or student staff. Experience working with conference housing and/or overnight guest housing service. Experience in an educational and/or residential setting. Customer Service experience. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,505/month - $6,753/month CSU Salary Range: $5,537/month - $10,014/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 11, 2024 through September 29, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary Reporting to the Senior Assistant Director, Residential Administrative Services, the Conference Housing Specialist administers and programmatic leadership of the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually. The Conference Housing Specialist works directly with campus service providers and client groups, and leads marketing initiatives and management of Conference Services. Working under limited supervision, the Specialist also oversees the UHS Space Reservation process, the SJSU Cares Housing program, and directs the work of the Conferences and Administrative Services Coordinator, and the Conference and Administrative Services Specialist. Key Responsibilities Provides leadership of and oversight of the day-to-day operations of the academic year and summer Conference Housing Program including guest housing and conference groups. Negotiates contracts and schedules, use of guest rooms, meeting spaces and other housing facilities for 40 to 60 summer programs, including campus frosh orientation, and academic year groups. Provides regular and after hours crisis intervention by utilizing training to provide crisis response to campus housing students and guests, which can range from making a referral to intervening in a life-threatening situation. Assists with recruitment, selection, training and supervision of student staff positions (approximately 35 conference student assistants; 4 student conference lead positions; 2- 4 summer interns; and 2 administrative student assistants). Provides oversight of the day-to-day mailroom operations including the tracking, receiving and distribution of mail and packages at multiple locations (i.e. Joe West and SVP Student Mailroom, CVA and I House Delivery). Provides lead direction and support to the Conferences and Administrative Services Specialist, and the Conference and Administrative Services Coordinator. Hires, trains and supervises student staff at all mail service locations. Leads marketing efforts including independently developing and implementing marketing initiatives and a full conference marketing plan Pursues prospects on a community, state, regional, national and international levels to increase conference business; develops proposals and bids for securing conferences, camps and events. Collaborates with and provides direction and support to the Conferences and Administrative Services Specialist, and the Conference and Administrative Services Coordinator in overseeing the student mailroom. Coordinates, instructs, guides, checks and corrects the work of two full time professional staff members, 2-4 summer interns, and approximately 35 student assistants in functional unit in order to maintain levels of productivity and quantity. Develops and implements survey tools to assess and evaluate overall program effectiveness and customer satisfaction with assistance from the Organization and Planning staff. Ensures that conference group attendees and individual guests fill out and return guest comment cards. Utilizes to assess and evaluate guest services. Assists with developing, maintaining and proposing changes to mailroom protocol and procedures. Knowledge, Skills & Abilities Knowledge in operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to perform complex tasks involving independent judgment and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations. Comprehensive knowledge of procedures and practices; English grammar, business writing, punctuation and spelling. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Thorough Knowledge of word processing, spreadsheet, database software, and computerized accounting systems. Demonstrated ability to perform complex tasks involving independent judgment, accuracy and speed. Ability to act as primary information source for staff members in functional unit. Excellent written and verbal communication skills. Ability to train others on new skills and procedures and provide work lead direction. Ability to be flexible to changes, frequent interruptions, and manage multiple tasks at one time. Excellent interpersonal skills and be able to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective and professionalism. Ability to respond to emergency situations. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Ability to work with database systems to pull fields or records for reporting or transferring data to other databases. Thorough knowledge of office systems and ability to use broader range of technology, systems, and packages. Ability to coordinate and direct student assistants. Ability to understand roles and responsibilities of student and staff members and to provide guidance for staff members in a functional unit. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree in Business, Hospitality Management, Education or a related field. Experience with conference or event planning, and/or hospitality management. Experience supervising professional or student staff. Experience working with conference housing and/or overnight guest housing service. Experience in an educational and/or residential setting. Customer Service experience. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,505/month - $6,753/month CSU Salary Range: $5,537/month - $10,014/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 11, 2024 through September 29, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reporting to the Associate Vice President for Student Affairs/Dean of Students, Director, Housing & Residential Life, the incumbent is a member of the Division of Student Affairs Council, and the Student Life Team. The Director of Housing and Residential Life will play an important role in the success of these spaces. Identifies and creates overall vision and strategic priorities for department direction. Identifies and leads the development of an overall department assessment plan. Leads the department's strategic planning process in concert with the Division of Student Affairs and the University. Responsibilities include, but are not limited to: DHRE Department Leadership: Responsible for administering a broad housing operations and services portfolio. The incumbent will independently develop and oversee a diverse residential community, including personnel management, staff development, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, student success initiatives, and custodial services. Assures operational and conceptual integration of policies and programs within the unit, providing input and feedback in the representation of housing and residential education practices. Serve and provide supervisory oversight for professional staff, including hiring, training, and evaluation. Serve as the principal manager in identifying and creating the overall vision and strategic priorities for department direction. Identify and lead the strategic development and implementation of an overall department assessment plan. Lead the department's strategic planning process with the Division of Student Affairs and the University. Determine organizational structure and university relationships for the department’s emergency preparedness response, including consulting and working with internal and external stakeholders to support the health and safety of residents and staff. Develop, implement, and evaluate a curricular approach to residential community that is responsive to student needs and fosters and promotes developmentally sequenced learning for students while living on campus. Create a living climate that fosters each student resident's intellectual, cultural, social, and interpersonal growth through training and supervision of programs, live-in staff, and other educators. Recommend and implement co-curricular learning experiences that contribute to student success. Work collaboratively to engage and promote DEI activities for residents, staff, and faculty. Lead efforts to increase compliance and adherence to various federal and state mandates to maintain accessibility for all facilities. Have direct oversight of all facilities, to provide leadership in deferred maintenance strategies, increase energy efficiency, and improve quality of life. DSA and Campus Leadership: To ensure campus-wide effectiveness and a seamless student living and learning experience, this leadership role creates and maintains relationships with appropriate individuals and departments on and off campus, collaborating closely with numerous campus stakeholders including (but not limited to) Academic Affairs, Basic Needs & Student Support, CARE Team, Administration and Finance, Dining Services, Human Resources, Academic Success & University Advising (ASUA), Athletics, Student Conduct and Ethical Development, Admissions, The Office of Sustainability, Orientation and the First-Year Experience, Facilities Management, Budget Planning, the Office of Financial Aid, Risk Management, University Police, University Enterprises Corporation (UEC) and organizations within City of San Bernardino. Serves as a member of the Student Life Team within the Division of Student Affairs. Maintains awareness and understanding of federal, state, CSU, campus, and University policies and procedures to administer programs effectively. Advises the AVP/DOS and the Vice President for Student Affairs on long-range financial planning and strategies for Housing & Residential Education. Develop and foster effective and collaborative relationships to leverage the full potential of available resources and contribute to the university and division's mission of serving students. Serve as the department liaison for legal issues, working with University Counsel to respond and address on behalf of the department. Serves as a CARE Team member, including “on-call duty” periodically throughout the calendar year. Budget and Supervision: Directly supervise a team of two associate directors, two operations administrative analysts, one administrative services coordinator, & one budget analyst/specialist II. Indirectly supervise a team of up to 80 paraprofessional staff. Provides leadership for ongoing training and development of all DHRE staff, including student Resident Assistants, Academic Mentors, Student Coordinators, and Housing Student Assistants/Housing Facilities Assistants. Develop goals and strategic professional development plans with team members. Develop and administer an annual operating budget of nearly $16 million. Work collaboratively with the FTO division and university leadership to develop, create, and implement strong economic strategies. Marketing and Strategic Development: Develop and maintain strategic marketing and outreach plans in partnership with Outreach, Orientation, and other relevant campus partners to encourage students to attend CSUSB as a residential campus. Responsible for student housing marketing and communication of programs and services through website, social media, phone, email, and all other communication venues. Responsible for communications to students through all media options for student concerns. Manage efforts and strategies toward a comprehensive, strategic, and predictive model to maximize housing occupancy. Oversee the vision and implementation of the housing application, room assignment process, contracts, occupancy management, and software (StarRez). Responsible for housing and meal plan license oversight of all students who live in student housing. Develops and administers business operations processes, including housing rates, license contract implementation, and compliance for eligibility and timely payments of student housing revenues and meal plan fees. Work in collaboration with FTO and CSU partners to determine the fiscal outlook of the unit using sound business practices. Manage and identify annual planning for the Department of Housing and Residential Education (DHRE) capital improvement projects and renovations. Lead collaboration and planning between DHRE and Facilities Services for future facility planning needs and grounds maintenance. Other Duties as Assigned: Serve on committees, attend meetings, and perform other duties related to the Department of Housing and Residential Education or Division of Student Affairs. Minimum Qualifications: Required Education and Experience Master's degree in higher education, student affairs administration, college student personnel counseling or equivalent required. Minimum eight plus years of related experience in senior housing and residential life positions, or equivalent combination of experience and education. Valid CA driver's license. Required Qualifications Comprehensive knowledge and understanding of best practices for housing and residential education operations. Demonstrate effective managerial, supervisory, communication, and interpersonal skills. Must be flexible and be willing to assume new tasks and special projects. Ability to work effectively with a diverse student and staff community. Must be able to show sensitivity and flexibility in dealing with complex problems and situations. Ability to work autonomously and cooperatively within the department and campus community and pursue innovative ideas and solutions. Demonstrate strong critical thinking and oral and written communication skills. Must demonstrate knowledge and experience with occupancy management and projections, marketing, and hands-on day-to-day operations of a housing unit. Must possess effective organizational, time management, diplomacy, and project management skills. Ability to exercise sound judgment and perform in a leadership capacity. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process while serving as a key decision-maker. Understand and effectively communicate parameters of contemporary residential life and university housing practices. Demonstrate a strong understanding of and commitment to diversity, social justice, and the creation of an inclusive work and living environment. Preferred Qualifications Significant experience as an innovative leader managing a team, programs, and services; success in enhancing student learning through residential living. Strong record of accomplishment of building successful teams and effective partnerships with colleagues and key stakeholder groups. Demonstrated expansive knowledge of and strong foundation in multiple housing and residential life functions including budgeting and finance, crisis management, residential technology, facility maintenance and custodial, room assignments/billing, marketing and outreach, summer conferences, budget development, student development theory, staff supervision and professional development, student conduct, and working with and supporting underserved students. Passion for creating environments that transform and enhance students' academic and personal success. Appreciation of diversity and difference and an understanding of the influence of social identities on the living student experience. Strong knowledge of FERPA and Title IX. Ability to show sensitivity and flexibility in dealing with complex problems and situations, work autonomously and cooperatively within the department, campus community, and city organizations and pursue innovative ideas and solutions. Supervisory experience with demonstrated ability to supervise and lead professional staff. Demonstrate knowledge and experience with occupancy management and projections. Familiarity with labor relations and how to work effectively within a unionized work environment staff. Possess effective organizational, time management, diplomacy, and project management skills. Design educational environments and activities utilizing research, assessment results on learning outcomes and high impact practices. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process, while serving as key decision maker. Effective managerial, interpersonal, and collaboration skills and ability to manage conflict in a positive and pro-active manner. Proficiency with standard professional desktop software applications such as e-mail, MS Excel, and MS Word. Success in creating and implementing broad-ranging student support programs with measurable success. Compensation and Benefits: Anticipated Hiring Range: $11,667 - $12,261 per month Classification Salary Range: $6,563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will/On-call Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two (2) calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Friday, June 21, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary: Reporting to the Associate Vice President for Student Affairs/Dean of Students, Director, Housing & Residential Life, the incumbent is a member of the Division of Student Affairs Council, and the Student Life Team. The Director of Housing and Residential Life will play an important role in the success of these spaces. Identifies and creates overall vision and strategic priorities for department direction. Identifies and leads the development of an overall department assessment plan. Leads the department's strategic planning process in concert with the Division of Student Affairs and the University. Responsibilities include, but are not limited to: DHRE Department Leadership: Responsible for administering a broad housing operations and services portfolio. The incumbent will independently develop and oversee a diverse residential community, including personnel management, staff development, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, student success initiatives, and custodial services. Assures operational and conceptual integration of policies and programs within the unit, providing input and feedback in the representation of housing and residential education practices. Serve and provide supervisory oversight for professional staff, including hiring, training, and evaluation. Serve as the principal manager in identifying and creating the overall vision and strategic priorities for department direction. Identify and lead the strategic development and implementation of an overall department assessment plan. Lead the department's strategic planning process with the Division of Student Affairs and the University. Determine organizational structure and university relationships for the department’s emergency preparedness response, including consulting and working with internal and external stakeholders to support the health and safety of residents and staff. Develop, implement, and evaluate a curricular approach to residential community that is responsive to student needs and fosters and promotes developmentally sequenced learning for students while living on campus. Create a living climate that fosters each student resident's intellectual, cultural, social, and interpersonal growth through training and supervision of programs, live-in staff, and other educators. Recommend and implement co-curricular learning experiences that contribute to student success. Work collaboratively to engage and promote DEI activities for residents, staff, and faculty. Lead efforts to increase compliance and adherence to various federal and state mandates to maintain accessibility for all facilities. Have direct oversight of all facilities, to provide leadership in deferred maintenance strategies, increase energy efficiency, and improve quality of life. DSA and Campus Leadership: To ensure campus-wide effectiveness and a seamless student living and learning experience, this leadership role creates and maintains relationships with appropriate individuals and departments on and off campus, collaborating closely with numerous campus stakeholders including (but not limited to) Academic Affairs, Basic Needs & Student Support, CARE Team, Administration and Finance, Dining Services, Human Resources, Academic Success & University Advising (ASUA), Athletics, Student Conduct and Ethical Development, Admissions, The Office of Sustainability, Orientation and the First-Year Experience, Facilities Management, Budget Planning, the Office of Financial Aid, Risk Management, University Police, University Enterprises Corporation (UEC) and organizations within City of San Bernardino. Serves as a member of the Student Life Team within the Division of Student Affairs. Maintains awareness and understanding of federal, state, CSU, campus, and University policies and procedures to administer programs effectively. Advises the AVP/DOS and the Vice President for Student Affairs on long-range financial planning and strategies for Housing & Residential Education. Develop and foster effective and collaborative relationships to leverage the full potential of available resources and contribute to the university and division's mission of serving students. Serve as the department liaison for legal issues, working with University Counsel to respond and address on behalf of the department. Serves as a CARE Team member, including “on-call duty” periodically throughout the calendar year. Budget and Supervision: Directly supervise a team of two associate directors, two operations administrative analysts, one administrative services coordinator, & one budget analyst/specialist II. Indirectly supervise a team of up to 80 paraprofessional staff. Provides leadership for ongoing training and development of all DHRE staff, including student Resident Assistants, Academic Mentors, Student Coordinators, and Housing Student Assistants/Housing Facilities Assistants. Develop goals and strategic professional development plans with team members. Develop and administer an annual operating budget of nearly $16 million. Work collaboratively with the FTO division and university leadership to develop, create, and implement strong economic strategies. Marketing and Strategic Development: Develop and maintain strategic marketing and outreach plans in partnership with Outreach, Orientation, and other relevant campus partners to encourage students to attend CSUSB as a residential campus. Responsible for student housing marketing and communication of programs and services through website, social media, phone, email, and all other communication venues. Responsible for communications to students through all media options for student concerns. Manage efforts and strategies toward a comprehensive, strategic, and predictive model to maximize housing occupancy. Oversee the vision and implementation of the housing application, room assignment process, contracts, occupancy management, and software (StarRez). Responsible for housing and meal plan license oversight of all students who live in student housing. Develops and administers business operations processes, including housing rates, license contract implementation, and compliance for eligibility and timely payments of student housing revenues and meal plan fees. Work in collaboration with FTO and CSU partners to determine the fiscal outlook of the unit using sound business practices. Manage and identify annual planning for the Department of Housing and Residential Education (DHRE) capital improvement projects and renovations. Lead collaboration and planning between DHRE and Facilities Services for future facility planning needs and grounds maintenance. Other Duties as Assigned: Serve on committees, attend meetings, and perform other duties related to the Department of Housing and Residential Education or Division of Student Affairs. Minimum Qualifications: Required Education and Experience Master's degree in higher education, student affairs administration, college student personnel counseling or equivalent required. Minimum eight plus years of related experience in senior housing and residential life positions, or equivalent combination of experience and education. Valid CA driver's license. Required Qualifications Comprehensive knowledge and understanding of best practices for housing and residential education operations. Demonstrate effective managerial, supervisory, communication, and interpersonal skills. Must be flexible and be willing to assume new tasks and special projects. Ability to work effectively with a diverse student and staff community. Must be able to show sensitivity and flexibility in dealing with complex problems and situations. Ability to work autonomously and cooperatively within the department and campus community and pursue innovative ideas and solutions. Demonstrate strong critical thinking and oral and written communication skills. Must demonstrate knowledge and experience with occupancy management and projections, marketing, and hands-on day-to-day operations of a housing unit. Must possess effective organizational, time management, diplomacy, and project management skills. Ability to exercise sound judgment and perform in a leadership capacity. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process while serving as a key decision-maker. Understand and effectively communicate parameters of contemporary residential life and university housing practices. Demonstrate a strong understanding of and commitment to diversity, social justice, and the creation of an inclusive work and living environment. Preferred Qualifications Significant experience as an innovative leader managing a team, programs, and services; success in enhancing student learning through residential living. Strong record of accomplishment of building successful teams and effective partnerships with colleagues and key stakeholder groups. Demonstrated expansive knowledge of and strong foundation in multiple housing and residential life functions including budgeting and finance, crisis management, residential technology, facility maintenance and custodial, room assignments/billing, marketing and outreach, summer conferences, budget development, student development theory, staff supervision and professional development, student conduct, and working with and supporting underserved students. Passion for creating environments that transform and enhance students' academic and personal success. Appreciation of diversity and difference and an understanding of the influence of social identities on the living student experience. Strong knowledge of FERPA and Title IX. Ability to show sensitivity and flexibility in dealing with complex problems and situations, work autonomously and cooperatively within the department, campus community, and city organizations and pursue innovative ideas and solutions. Supervisory experience with demonstrated ability to supervise and lead professional staff. Demonstrate knowledge and experience with occupancy management and projections. Familiarity with labor relations and how to work effectively within a unionized work environment staff. Possess effective organizational, time management, diplomacy, and project management skills. Design educational environments and activities utilizing research, assessment results on learning outcomes and high impact practices. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process, while serving as key decision maker. Effective managerial, interpersonal, and collaboration skills and ability to manage conflict in a positive and pro-active manner. Proficiency with standard professional desktop software applications such as e-mail, MS Excel, and MS Word. Success in creating and implementing broad-ranging student support programs with measurable success. Compensation and Benefits: Anticipated Hiring Range: $11,667 - $12,261 per month Classification Salary Range: $6,563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will/On-call Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two (2) calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Friday, June 21, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Budget Analyst Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $5,200 - $5,640* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: June 16, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the direction of the Associate Vice President of Finance, the Budget Analyst will perform budget analysis work required to administer the CSU budgetary program and assist in providing consultative budget service to campus constituents. Incumbents in this classification are assigned to assist and may work with or under the guidance of Senior Budget Analysts, Lead Budget Analyst and Management (Budget Team). ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Assist with daily operations of campus-wide budget administration. Work duties include but are not limited to reviewing budget transfer requests, position management, reporting, and other activities in support of daily/weekly/monthly operations in campus-wide budget administration. Assist with annual budget process & quarterly forecasts, work duties include but are not limited to gathering data and preparing related reports/correspondence for higher level review. Collect Student Fee Revenue data to populate monthly reports for review by the Senior Budget Analyst. May attend the Student Fee Advisory Committee meetings in support of the Budget Office. In addition to attendance, the incumbent will collect approved or signed correspondences to be uploaded into the Student Fee Database and relay any pertinent information back to the budget team Assist in tracking and maintaining budgets related to vacant permanent positions in the General Fund. This includes preparation & posting of budget transfers, updating management reports and tracking entries & positions that come into and out of the vacant position categories. Proactively work with the Budget Team and stakeholders to identify, implement, monitor and maintain processes, procedures & systems to improve operational efficiencies of the Budget Office. Assist in developing processes to streamline budget administration & collaborate with other departments as needed. May require learning new tools (e.g., Smartsheets). Assist with onboarding & maintaining new budget software & rollout to campus, including training, Q&A, etc. Query databases and create reports to support questions from division analysts, Cabinet members, budget team, or other stakeholders. Special projects, as needed, for example oversight of the Budget Office shared email inbox. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : General knowledge of financial, budgetary and accounting principles and practices. Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Familiarity with the principles of position control and budgetary alignment. Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations; and write clear and concise analytical comments. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Two years of progressively responsible professional experience win analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process. SPECIALIZED SKILLS : Conversant in the terminology or finance and accounting and knowledgeable of budget and accounting concepts, practices and processes. Written and verbal communication skills with various levels of internal and external stakeholders. Customer service oriented. Ability to work in a fast-paced environment with changing priorities. PREFERRED QUALIFICATIONS : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Classification: Budget Analyst Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $5,200 - $5,640* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: June 16, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the direction of the Associate Vice President of Finance, the Budget Analyst will perform budget analysis work required to administer the CSU budgetary program and assist in providing consultative budget service to campus constituents. Incumbents in this classification are assigned to assist and may work with or under the guidance of Senior Budget Analysts, Lead Budget Analyst and Management (Budget Team). ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Assist with daily operations of campus-wide budget administration. Work duties include but are not limited to reviewing budget transfer requests, position management, reporting, and other activities in support of daily/weekly/monthly operations in campus-wide budget administration. Assist with annual budget process & quarterly forecasts, work duties include but are not limited to gathering data and preparing related reports/correspondence for higher level review. Collect Student Fee Revenue data to populate monthly reports for review by the Senior Budget Analyst. May attend the Student Fee Advisory Committee meetings in support of the Budget Office. In addition to attendance, the incumbent will collect approved or signed correspondences to be uploaded into the Student Fee Database and relay any pertinent information back to the budget team Assist in tracking and maintaining budgets related to vacant permanent positions in the General Fund. This includes preparation & posting of budget transfers, updating management reports and tracking entries & positions that come into and out of the vacant position categories. Proactively work with the Budget Team and stakeholders to identify, implement, monitor and maintain processes, procedures & systems to improve operational efficiencies of the Budget Office. Assist in developing processes to streamline budget administration & collaborate with other departments as needed. May require learning new tools (e.g., Smartsheets). Assist with onboarding & maintaining new budget software & rollout to campus, including training, Q&A, etc. Query databases and create reports to support questions from division analysts, Cabinet members, budget team, or other stakeholders. Special projects, as needed, for example oversight of the Budget Office shared email inbox. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : General knowledge of financial, budgetary and accounting principles and practices. Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Familiarity with the principles of position control and budgetary alignment. Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations; and write clear and concise analytical comments. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Two years of progressively responsible professional experience win analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process. SPECIALIZED SKILLS : Conversant in the terminology or finance and accounting and knowledgeable of budget and accounting concepts, practices and processes. Written and verbal communication skills with various levels of internal and external stakeholders. Customer service oriented. Ability to work in a fast-paced environment with changing priorities. PREFERRED QUALIFICATIONS : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Information Technology Consultant - Expert Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,871 - $8,095* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Extended to July 15, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the direction of the AVP for Enrollment Management, the Lead Student Information Technology Analyst serves as a subject matter expert and is responsible for working independently on duties including analyzing data, system planning, implementation and upgrade support, production operation of the Peoplesoft, communications, imaging systems, electronic data and other systems which support the Office of Admissions and the Enrollment Management Division. The Analyst will act as a liaison to the Information Systems/Information Technology campus groups and CMS Chancellor IT Groups, and interact with other campus departments in providing production support, resolving complex system problems, recommending operating policy, and disseminating system information. The Analyst is responsible for working independently analyzing all information technology systems related to Admissions applying extensive expertise and being proactive in developing and implanting solutions. Project nature of work may require irregular work hours any given week. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Demonstrates advanced and comprehensive technical specialty knowledge of systems supporting the overall Admissions operations, including Oracle/PeopleSoft Campus Solutions (Student Administration) and Salesforce systems. Responsible for a variety of complex analytical and technical functions providing a broad, systems perspective and applying extensive expertise in the development and expansion of enhancements of various components of the student information systems functionality of the Oracle- PeopleSoft/CMS baseline system provided by the CSU system-wide. Advises department users in troubleshooting issues related to assigned systems and processes; prepares and maintains system/operational documentation for various enrollment-related processes; keeps abreast of technical knowledge related to assigned responsibilities and is proactive in developing and implementing solutions that synthesize data information to achieve department goals. Leads the effort for the Admissions Office in developing workflows and control procedures; supports system administration and oversees the development of complex end-user reports; responsible for understanding complex system functions and processes and provides guidance in business process redesign; works closely with Information Technology staff on systems infrastructure, integration and core system programming issues; establishes controls and processes to monitor systems and data integrity. Provides systems support for the application planning/development, testing, installation support, operation, and maintenance of Student Information Systems including Oracle-PeopleSoft Campus Solutions (Student Administration), Salesforce, database/web applications, imaging systems, electronic data interface. Provides direction and/or training and assistance to others in work processes and procedures. Provides lead work direction to the Information Technology Consultant- Career Analyst and the Administrative Analyst/Specialists including responsibility for evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Handles sensitive student issues, while maintaining confidentiality as outlined in the Department of Education Family Educational and Privacy and Education Code, Chapter 13. Assists with Admissions, Recruitment, and other functions that support University goals and objectives as needed. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. Provides support for process mapping and other quality initiatives in collaboration with other areas of the Enrollment Management Division; collaborates with other departments to address business issues and develop/refine processes that improve workflow and maximize the use of available technologies. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge: The incumbent possesses an advanced and comprehensive knowledge of a technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Knowledge of information technology systems and/or applications, including campuswide systems and multimedia environments, access procedures, networks, and/or databases. Knowledge of data administration principles and techniques. Knowledge of network administration. Knowledge of training theory and practices demonstrated by an ability to develop and deliver technical training and User documentation. Knowledge of statistical and/or research databases. Skills: Proficiency using standard software packages. Demonstrated interpersonal and communication skills in working with users to interpret needs and provide appropriate solutions. Subject matter expertise in a specialized discipline or body of knowledge. Ability: Ability to apply consultative skills to assess user needs and provide appropriate support. Ability to integrate multiple applications and/or systems. Ability to analyze data requirements and research data availability and access methods. Ability to coordinate and implement data exchanges and conversions. MINIMUM QUALIFICATIONS : A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite for this position. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Working knowledge of automated desktop management tools in an enterprise environment, common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. Experts are proactive and understand problems from broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. SPECIALIZED SKILLS Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Work is performed fairly autonomously under general supervision and requires regularly exercising judgment and discretion to interpret policies, procedures and objectives Demonstrated proficiency and experience with using both MacOS and Windows operating systems. Demonstrated proficiency in the use and management of components of the student information systems functionality of the Oracle- PeopleSoft/CMS baseline system Demonstrated expert-level skill with Student Information Systems including Oracle-PeopleSoft Campus Solutions (Student Administration), Salesforce, database/web applications, imaging systems, electronic data interface. Demonstrated ability to perform consistently in a high volume, dynamic environment, requiring above average attention to detail and direction; establish both short term and long-term priorities, which allow unrelated activities to be conducted concurrently; consistently work effectively, cooperatively, collaboratively and respectfully and with a positive demeanor with faculty, staff and students in both normal and pressure situations; understand, follow and complete direction given by management; assessing situations, developing various solutions, and carrying out the chosen solution; communicate both in writing and verbally to both technical and lay personne l PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master's degree in a related field. Five (5)years of progressively responsible admissions administration experience which includes: credentialing analysis; development of training programs; resolution of complex student services problems; and familiarity or experience with personnel, fiscal management, and supervision experience. Ability to understand and utilize the People Soft Administration and Salesforce Systems using various panels and data queries. Experience in public higher education, specifically admissions. Experience in the planning and execution of admissions technology projects is strongly desired. Experience with: PeopleSoft, or other automated student information systems; imaging and document management systems, Salesforce or other customer relationship management systems; Microsoft Office Suite, Google email and calendar, Internet browsers, or equivalent. Technical fluency with Oracle/PeopleSoft, Salesforce, CSU Common Management System or equivalent student information system and document management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Classification: Information Technology Consultant - Expert Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,871 - $8,095* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: Extended to July 15, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the direction of the AVP for Enrollment Management, the Lead Student Information Technology Analyst serves as a subject matter expert and is responsible for working independently on duties including analyzing data, system planning, implementation and upgrade support, production operation of the Peoplesoft, communications, imaging systems, electronic data and other systems which support the Office of Admissions and the Enrollment Management Division. The Analyst will act as a liaison to the Information Systems/Information Technology campus groups and CMS Chancellor IT Groups, and interact with other campus departments in providing production support, resolving complex system problems, recommending operating policy, and disseminating system information. The Analyst is responsible for working independently analyzing all information technology systems related to Admissions applying extensive expertise and being proactive in developing and implanting solutions. Project nature of work may require irregular work hours any given week. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Demonstrates advanced and comprehensive technical specialty knowledge of systems supporting the overall Admissions operations, including Oracle/PeopleSoft Campus Solutions (Student Administration) and Salesforce systems. Responsible for a variety of complex analytical and technical functions providing a broad, systems perspective and applying extensive expertise in the development and expansion of enhancements of various components of the student information systems functionality of the Oracle- PeopleSoft/CMS baseline system provided by the CSU system-wide. Advises department users in troubleshooting issues related to assigned systems and processes; prepares and maintains system/operational documentation for various enrollment-related processes; keeps abreast of technical knowledge related to assigned responsibilities and is proactive in developing and implementing solutions that synthesize data information to achieve department goals. Leads the effort for the Admissions Office in developing workflows and control procedures; supports system administration and oversees the development of complex end-user reports; responsible for understanding complex system functions and processes and provides guidance in business process redesign; works closely with Information Technology staff on systems infrastructure, integration and core system programming issues; establishes controls and processes to monitor systems and data integrity. Provides systems support for the application planning/development, testing, installation support, operation, and maintenance of Student Information Systems including Oracle-PeopleSoft Campus Solutions (Student Administration), Salesforce, database/web applications, imaging systems, electronic data interface. Provides direction and/or training and assistance to others in work processes and procedures. Provides lead work direction to the Information Technology Consultant- Career Analyst and the Administrative Analyst/Specialists including responsibility for evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Handles sensitive student issues, while maintaining confidentiality as outlined in the Department of Education Family Educational and Privacy and Education Code, Chapter 13. Assists with Admissions, Recruitment, and other functions that support University goals and objectives as needed. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. Provides support for process mapping and other quality initiatives in collaboration with other areas of the Enrollment Management Division; collaborates with other departments to address business issues and develop/refine processes that improve workflow and maximize the use of available technologies. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge: The incumbent possesses an advanced and comprehensive knowledge of a technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Knowledge of information technology systems and/or applications, including campuswide systems and multimedia environments, access procedures, networks, and/or databases. Knowledge of data administration principles and techniques. Knowledge of network administration. Knowledge of training theory and practices demonstrated by an ability to develop and deliver technical training and User documentation. Knowledge of statistical and/or research databases. Skills: Proficiency using standard software packages. Demonstrated interpersonal and communication skills in working with users to interpret needs and provide appropriate solutions. Subject matter expertise in a specialized discipline or body of knowledge. Ability: Ability to apply consultative skills to assess user needs and provide appropriate support. Ability to integrate multiple applications and/or systems. Ability to analyze data requirements and research data availability and access methods. Ability to coordinate and implement data exchanges and conversions. MINIMUM QUALIFICATIONS : A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite for this position. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Working knowledge of automated desktop management tools in an enterprise environment, common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. Experts are proactive and understand problems from broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. SPECIALIZED SKILLS Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Work is performed fairly autonomously under general supervision and requires regularly exercising judgment and discretion to interpret policies, procedures and objectives Demonstrated proficiency and experience with using both MacOS and Windows operating systems. Demonstrated proficiency in the use and management of components of the student information systems functionality of the Oracle- PeopleSoft/CMS baseline system Demonstrated expert-level skill with Student Information Systems including Oracle-PeopleSoft Campus Solutions (Student Administration), Salesforce, database/web applications, imaging systems, electronic data interface. Demonstrated ability to perform consistently in a high volume, dynamic environment, requiring above average attention to detail and direction; establish both short term and long-term priorities, which allow unrelated activities to be conducted concurrently; consistently work effectively, cooperatively, collaboratively and respectfully and with a positive demeanor with faculty, staff and students in both normal and pressure situations; understand, follow and complete direction given by management; assessing situations, developing various solutions, and carrying out the chosen solution; communicate both in writing and verbally to both technical and lay personne l PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Master's degree in a related field. Five (5)years of progressively responsible admissions administration experience which includes: credentialing analysis; development of training programs; resolution of complex student services problems; and familiarity or experience with personnel, fiscal management, and supervision experience. Ability to understand and utilize the People Soft Administration and Salesforce Systems using various panels and data queries. Experience in public higher education, specifically admissions. Experience in the planning and execution of admissions technology projects is strongly desired. Experience with: PeopleSoft, or other automated student information systems; imaging and document management systems, Salesforce or other customer relationship management systems; Microsoft Office Suite, Google email and calendar, Internet browsers, or equivalent. Technical fluency with Oracle/PeopleSoft, Salesforce, CSU Common Management System or equivalent student information system and document management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Under the general direction of the Director of Business & Finance for University Housing, the Lead Business Services Analyst independently provides specialized administrative, consultative, and analytical support for Business & Finance matters. This position assists in the accurate and timely completion of financial processes; gathers and provides financial and statistical information; and analyzes financial data, patterns and projections; the incumbent leads or coordinates complex and long-term projects supporting UH initiatives and presents information and ideas in written or presentation form. Department Summary University Housing (UH), a unit within the Division of Student Affairs, consists of Facilities Operations, Housing Administration, Custodial Operations, Diversity and Inclusion, and Residential Student Experience. University Housing provides a premier living and learning experience for over 8800 students in residence hall and apartment-style communities. University Housing’s mission is to create a diverse and engaging experience that inspires all residents to Learn by Living. Key Qualifications Working knowledge of operational and fiscal principles, techniques, and best practices. Demonstrated skill in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Knowledge of, or the ability to quickly learn and apply, college, university, and CSU policies and procedures, Cal Poly Campus Administrative Policies (CAP), Collective Bargaining Agreements, Executive Orders and Coded Memoranda. Knowledge of or ability to learn and apply Cal Poly and CSU policies and procedures for budget and financial activities. Strong analytical skills and the ability to gather, interpret and assess information and data in support of recommendations; ability to understand and analyze problems from a broad, proactive approach. Education and Experience Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Licenses, Certificates, Credentials: • Possession of a valid driver’s license or the ability to obtain it by date of hire. Salary and Benefits Anticipated Hiring Range: $65,000 - $81,000 Per Year Classification Range: $55,176 - $99,816 Per Year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 13, 2024
Job Summary Under the general direction of the Director of Business & Finance for University Housing, the Lead Business Services Analyst independently provides specialized administrative, consultative, and analytical support for Business & Finance matters. This position assists in the accurate and timely completion of financial processes; gathers and provides financial and statistical information; and analyzes financial data, patterns and projections; the incumbent leads or coordinates complex and long-term projects supporting UH initiatives and presents information and ideas in written or presentation form. Department Summary University Housing (UH), a unit within the Division of Student Affairs, consists of Facilities Operations, Housing Administration, Custodial Operations, Diversity and Inclusion, and Residential Student Experience. University Housing provides a premier living and learning experience for over 8800 students in residence hall and apartment-style communities. University Housing’s mission is to create a diverse and engaging experience that inspires all residents to Learn by Living. Key Qualifications Working knowledge of operational and fiscal principles, techniques, and best practices. Demonstrated skill in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Knowledge of, or the ability to quickly learn and apply, college, university, and CSU policies and procedures, Cal Poly Campus Administrative Policies (CAP), Collective Bargaining Agreements, Executive Orders and Coded Memoranda. Knowledge of or ability to learn and apply Cal Poly and CSU policies and procedures for budget and financial activities. Strong analytical skills and the ability to gather, interpret and assess information and data in support of recommendations; ability to understand and analyze problems from a broad, proactive approach. Education and Experience Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Licenses, Certificates, Credentials: • Possession of a valid driver’s license or the ability to obtain it by date of hire. Salary and Benefits Anticipated Hiring Range: $65,000 - $81,000 Per Year Classification Range: $55,176 - $99,816 Per Year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, August 5th. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Chief Technology Officer and Information Security Officer (CTO/ISO), the Lead Linux Systems Analyst provides advanced level technical support, implementation and administration of Information Technology's (IT) Linux systems. The incumbent directly oversees and is responsible for performing new system installation, account maintenance and access rights, system security, upgrades and patches, and provides lead work direction, guidance, assistance, and support to other staff as it relates to IT’s Linux systems. The incumbent works with other members of Information Technology to install and maintain server-based applications in order to provide services to the campus community. The incumbent strategically oversees and maintains network-based services such as web, identity management and authentication, and other network-based services supported by IT. The incumbent serves as a subject matter expert to design and implement Linux infrastructure architecture, for on-premises and hosted processing sites. The incumbent evaluates hardware and software requirements for physical and virtual systems, and works with data center staff to ensure the equipment is installed and configured correctly. The incumbent also serves as a primary stakeholder and subject matter expert for disaster recovery assessments, implementation, documentation and routine testing to ensure services are cataloged and restored within established timelines and prioritization. Key Qualifications This position requires an advanced and comprehensive knowledge of operating systems, applications, and of the interaction between hardware and system software. The incumbent must have a solid understanding of the interaction of computer hardware, operating system, and the network with the ability to analyze a complex array of symptoms in order to diagnose the cause of system problems and develop working solutions. The incumbent is expected to possess excellent verbal and written communication skills, including the ability to prepare and deliver formal and informal documentation, presentations, and training to a variety of end users. Must possess strong troubleshooting skills, plus the ability to think in a logical and systematic fashion. This knowledge and experience foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, mathematics, or related technical fields, along with a minimum of seven years of extensive knowledge and experience with Linux servers, including five years of progressively responsible experience performing a high level of responsibility for maintaining and safeguarding an enterprise's systems and data. Advanced knowledge of operating system concepts, and of the interaction between hardware and system software and advanced ability to apply that knowledge in a systematic and practical approach to maintaining and enhancing Linux systems required. Advanced ability to analyze a highly-complex array of symptoms in order to diagnose the cause of system problems and advanced ability to systematically work toward a solution to a performance or availability problem when more than one diagnosis is possible required. Advanced understanding of the interaction of computer hardware, operating systems and network with the ability to distinguish a local hardware problem from an operating system problem from an application problem from a network problem required. Experience in shell and/or Perl scripting with the ability to use such tools to automate server related tasks is highly preferred. Demonstrated ability to troubleshoot problems with server applications and to develop working solutions required. Thorough understanding of security "best practices'' for Linux systems required. Demonstrated ability to oversee and manage records and write professional quality documentation required. Thorough understanding of networking and IP, especially as applied to Linux systems and thorough understanding and significant experience with email (SMTP, IMAP, POP, MAPI), and Domain Name System (BIND 9.X is desirable) required. Must possess advanced experience with Apache web servers in a Linux environment, plus knowledge of Drupal. Familiarity with industry standard databases in an enterprise environment, including MySQL, MariaDB, and Oracle. Must have demonstrated experience with setup and provisioning of virtual servers, fiber attached storage and network attached storage. Additional experience programming in Puppet, and the ability to use programming languages such as Perl, Ruby, or Python highly preferred. Advanced proficiency with computers, Google Suite and Microsoft Office Suite (Word, Excel) required. Knowledge of PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the ra nge of $7,500 - $9,800 a mo nth . This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 20, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, August 5th. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Chief Technology Officer and Information Security Officer (CTO/ISO), the Lead Linux Systems Analyst provides advanced level technical support, implementation and administration of Information Technology's (IT) Linux systems. The incumbent directly oversees and is responsible for performing new system installation, account maintenance and access rights, system security, upgrades and patches, and provides lead work direction, guidance, assistance, and support to other staff as it relates to IT’s Linux systems. The incumbent works with other members of Information Technology to install and maintain server-based applications in order to provide services to the campus community. The incumbent strategically oversees and maintains network-based services such as web, identity management and authentication, and other network-based services supported by IT. The incumbent serves as a subject matter expert to design and implement Linux infrastructure architecture, for on-premises and hosted processing sites. The incumbent evaluates hardware and software requirements for physical and virtual systems, and works with data center staff to ensure the equipment is installed and configured correctly. The incumbent also serves as a primary stakeholder and subject matter expert for disaster recovery assessments, implementation, documentation and routine testing to ensure services are cataloged and restored within established timelines and prioritization. Key Qualifications This position requires an advanced and comprehensive knowledge of operating systems, applications, and of the interaction between hardware and system software. The incumbent must have a solid understanding of the interaction of computer hardware, operating system, and the network with the ability to analyze a complex array of symptoms in order to diagnose the cause of system problems and develop working solutions. The incumbent is expected to possess excellent verbal and written communication skills, including the ability to prepare and deliver formal and informal documentation, presentations, and training to a variety of end users. Must possess strong troubleshooting skills, plus the ability to think in a logical and systematic fashion. This knowledge and experience foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, mathematics, or related technical fields, along with a minimum of seven years of extensive knowledge and experience with Linux servers, including five years of progressively responsible experience performing a high level of responsibility for maintaining and safeguarding an enterprise's systems and data. Advanced knowledge of operating system concepts, and of the interaction between hardware and system software and advanced ability to apply that knowledge in a systematic and practical approach to maintaining and enhancing Linux systems required. Advanced ability to analyze a highly-complex array of symptoms in order to diagnose the cause of system problems and advanced ability to systematically work toward a solution to a performance or availability problem when more than one diagnosis is possible required. Advanced understanding of the interaction of computer hardware, operating systems and network with the ability to distinguish a local hardware problem from an operating system problem from an application problem from a network problem required. Experience in shell and/or Perl scripting with the ability to use such tools to automate server related tasks is highly preferred. Demonstrated ability to troubleshoot problems with server applications and to develop working solutions required. Thorough understanding of security "best practices'' for Linux systems required. Demonstrated ability to oversee and manage records and write professional quality documentation required. Thorough understanding of networking and IP, especially as applied to Linux systems and thorough understanding and significant experience with email (SMTP, IMAP, POP, MAPI), and Domain Name System (BIND 9.X is desirable) required. Must possess advanced experience with Apache web servers in a Linux environment, plus knowledge of Drupal. Familiarity with industry standard databases in an enterprise environment, including MySQL, MariaDB, and Oracle. Must have demonstrated experience with setup and provisioning of virtual servers, fiber attached storage and network attached storage. Additional experience programming in Puppet, and the ability to use programming languages such as Perl, Ruby, or Python highly preferred. Advanced proficiency with computers, Google Suite and Microsoft Office Suite (Word, Excel) required. Knowledge of PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the ra nge of $7,500 - $9,800 a mo nth . This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Jul 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Director of Financial Aid and Scholarships Office and receiving work lead direction from the Assistant Director of Scholarship Programs, the Scholarship Analyst supports the San Jose State Scholarship Program by assisting in the implementation, administration, and monitoring of programs, processes, and communications. This position is responsible for maintaining applicant and scholar information, providing information and resources to both internal and external customers, and providing general administrative support to the office. This position also provides operational support to the Operations and Customer Service for the Financial Aid and Scholarship Office. Key Responsibilities Utilize and update FileMaker Pro layout to ensure proper student data import supporting Blackbaud Manage, analyze, and operate weekly data import files of all students/applicants and faculty/staff using PeopleSoft module to maintain proper operation of the scholarship platform. Troubleshoot with technical staff to manipulate queries for Blackbaud student data import files. Manage, develop, and maintain the SJSU Scholarship platform, Blackbaud, of all criteria, applicant questions, review groups, references, communications, and award history Analyze and implement new features and functionality resulting from upgrades and new releases from Blackbaud Coordinate and evaluate new scholarship applications in the online scholarship application platform to provide a standardized format for the core elements common to all applications Respond to departmental scholarship email inquiries in a timely and efficient manner Sends and receives routine correspondence Assists the Assistant Director with ongoing projects related to the scholarship process and timely implementation and completion Prepares and ensures that all donor direct checks are logged in the FileMaker database Maintains general knowledge of all federal and state Financial Aid programs including grants, loans and work-study with ability to explain the processes Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose and appropriately format correspondence and reports Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Working knowledge of software applications, such as word processing, spreadsheets, graphics, and database management. Ability to learn PeopleSoft and use a broader range of technology, systems, and packages General knowledge of applicable university policies and procedures Working knowledge of budget policies and procedures Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, and organize and plan work and projects Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of policies and procedures where specific guidelines may not exist Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications A Bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s degree Two (2) years of professional work experience in student services or related field Two (2) years of experience in a high-volume setting providing excellent customer service in higher education or related environment Detailed knowledge of databases (i.e.: SIS, Banner, PeopleSoft, FileMaker Pro, Excel Spreadsheet) or comparable databases Strong written and oral communication skills Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,250/month - $5,725/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 25, 2024 through October 10, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 26, 2024
Job Summary Reporting to the Director of Financial Aid and Scholarships Office and receiving work lead direction from the Assistant Director of Scholarship Programs, the Scholarship Analyst supports the San Jose State Scholarship Program by assisting in the implementation, administration, and monitoring of programs, processes, and communications. This position is responsible for maintaining applicant and scholar information, providing information and resources to both internal and external customers, and providing general administrative support to the office. This position also provides operational support to the Operations and Customer Service for the Financial Aid and Scholarship Office. Key Responsibilities Utilize and update FileMaker Pro layout to ensure proper student data import supporting Blackbaud Manage, analyze, and operate weekly data import files of all students/applicants and faculty/staff using PeopleSoft module to maintain proper operation of the scholarship platform. Troubleshoot with technical staff to manipulate queries for Blackbaud student data import files. Manage, develop, and maintain the SJSU Scholarship platform, Blackbaud, of all criteria, applicant questions, review groups, references, communications, and award history Analyze and implement new features and functionality resulting from upgrades and new releases from Blackbaud Coordinate and evaluate new scholarship applications in the online scholarship application platform to provide a standardized format for the core elements common to all applications Respond to departmental scholarship email inquiries in a timely and efficient manner Sends and receives routine correspondence Assists the Assistant Director with ongoing projects related to the scholarship process and timely implementation and completion Prepares and ensures that all donor direct checks are logged in the FileMaker database Maintains general knowledge of all federal and state Financial Aid programs including grants, loans and work-study with ability to explain the processes Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of English grammar, business writing, punctuation, and spelling Ability to compose and appropriately format correspondence and reports Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Working knowledge of software applications, such as word processing, spreadsheets, graphics, and database management. Ability to learn PeopleSoft and use a broader range of technology, systems, and packages General knowledge of applicable university policies and procedures Working knowledge of budget policies and procedures Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, and organize and plan work and projects Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of policies and procedures where specific guidelines may not exist Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications A Bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s degree Two (2) years of professional work experience in student services or related field Two (2) years of experience in a high-volume setting providing excellent customer service in higher education or related environment Detailed knowledge of databases (i.e.: SIS, Banner, PeopleSoft, FileMaker Pro, Excel Spreadsheet) or comparable databases Strong written and oral communication skills Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,250/month - $5,725/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 25, 2024 through October 10, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst (ABA) is responsible for administering the financial activities of the assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics division. The ABA is responsible for making purchasing decisions for assigned teams and/or departments with combined annual budgets from multiple sources, such as SSETF, Misc. Trust, camp funds and tower foundation accounts or any other athletic-related funding sources. The ABA works closely with coaches and/or managers within each assigned team and/or department to plan, execute and analyze annual operational and travel budgets from various sources. In addition, the ABA ensures the most timely and cost-effective travel and operating purchases are made for the designated areas. Key Responsibilities Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses. Project annual team travel budgets, review actual monthly expenses against projections and update projections. Analyze and evaluate various funding sources (Tower funds). Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds considering Tower policy and procedure as well as NCAA regulations. Process and track incoming deposits (checks/ACH transfers) using Transact for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue for division. Stay current with overall division budget to analyze current policies and practices for division internal control. Provide division-wide training and support for new hire onboarding that relates to procurement processing and guidelines. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements. Assist with all division-level, NCAA, and conference data collection needed for execution of annual mandated reporting requests and audits. Create and develop ad hoc reports as requested. Knowledge, Skills & Abilities Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Ability to communicate with constituents in a professional and respectful manner Demonstrated ability to maintain composure and professionalism under pressure Working knowledge of operational and fiscal analysis and techniques Expertise in investigating and analyzing problems with a broad administrative impact and implications; Ability to anticipate problems and address them proactively Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Working knowledge of budget policies and procedures Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form Ability to organize and plan work and projects including handling multiple priorities Ability to make independent decisions and exercise sound judgment Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to train others on new skills and procedures and provide work lead direction Ability to be available on-call after regular business hours, weekends, and/or holidays Required Qualifications Bachelor's degree and/or equivalent training Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor's degree in business or public administration from an accredited 4-year college or university One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs One or more years’ experience working in intercollegiate athletics at a four-year college or university Demonstrated understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency One or more years’ experience using Common Financial System (CFS), Financial Transaction Services (FTS) and Financial Data Warehouse) Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,000/month - $5,431/month CSU Salary Range: $4,379/month - $7,922/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 15, 2024 through August 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Aug 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst (ABA) is responsible for administering the financial activities of the assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics division. The ABA is responsible for making purchasing decisions for assigned teams and/or departments with combined annual budgets from multiple sources, such as SSETF, Misc. Trust, camp funds and tower foundation accounts or any other athletic-related funding sources. The ABA works closely with coaches and/or managers within each assigned team and/or department to plan, execute and analyze annual operational and travel budgets from various sources. In addition, the ABA ensures the most timely and cost-effective travel and operating purchases are made for the designated areas. Key Responsibilities Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses. Project annual team travel budgets, review actual monthly expenses against projections and update projections. Analyze and evaluate various funding sources (Tower funds). Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds considering Tower policy and procedure as well as NCAA regulations. Process and track incoming deposits (checks/ACH transfers) using Transact for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue for division. Stay current with overall division budget to analyze current policies and practices for division internal control. Provide division-wide training and support for new hire onboarding that relates to procurement processing and guidelines. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements. Assist with all division-level, NCAA, and conference data collection needed for execution of annual mandated reporting requests and audits. Create and develop ad hoc reports as requested. Knowledge, Skills & Abilities Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Ability to communicate with constituents in a professional and respectful manner Demonstrated ability to maintain composure and professionalism under pressure Working knowledge of operational and fiscal analysis and techniques Expertise in investigating and analyzing problems with a broad administrative impact and implications; Ability to anticipate problems and address them proactively Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Working knowledge of budget policies and procedures Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form Ability to organize and plan work and projects including handling multiple priorities Ability to make independent decisions and exercise sound judgment Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to train others on new skills and procedures and provide work lead direction Ability to be available on-call after regular business hours, weekends, and/or holidays Required Qualifications Bachelor's degree and/or equivalent training Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor's degree in business or public administration from an accredited 4-year college or university One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs One or more years’ experience working in intercollegiate athletics at a four-year college or university Demonstrated understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency One or more years’ experience using Common Financial System (CFS), Financial Transaction Services (FTS) and Financial Data Warehouse) Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,000/month - $5,431/month CSU Salary Range: $4,379/month - $7,922/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 15, 2024 through August 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Aug 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Analyst/Specialist, Exempt I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,067 to $5,670* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 24, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Academic Affairs Budget Officer, the Academic Affairs Budget Analyst performs a wide variety of complex administrative and technical duties in the day-to-day operations of the Division. Assigned duties cover financial, operational, policy and program research, reporting, evaluation, and analysis. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Prepares, processes, and reviews documents, including, but not limited to: budget, revenue and expense transfers; requisitions, purchase orders and invoices; travel requests and claims; payment forms; position funding forms; payroll adjustments; chartfield requests; fund requests and updates; and University Personnel documents. Ensures proper application of CSU and campus accounting, budget, finance, and other applicable policies and best practices. Prepares complex financial reports and reconciliations, such as periodic fund balance reports, position list, payroll reconciliations, and ad-hoc reports; develops analyses and presents findings and recommendations to the Budget Officer; disseminates, collects, and analyzes annual and one-time budget requests. Conduct data analysis utilizing multiple campus databases to support operational and strategic decision-making. Extract, organize, and refine data to ensure accuracy and consistency. Format and present data in a clear, structured manner and develop pivot tables and customized reports based on specific requests. Design and create data visualizations to effectively communicate insights. Monitors expenses for the Office of the Provost and other non-academic departments within Academic Affairs to ensure expenditures are within budget limits. Reviews, audits, and troubleshoots Academic Affairs Budget Tracker and provides support to academic college analysts as needed. Audits business processes and recommends changes to increase efficiencies and effectiveness. Updates the Academic Affairs Policy and Procedure Manual and assists college analysts with completing business process guides. Monitors and maintains the Academic Affairs Budget Office email. Responds to questions in a timely manner, and notifies the Budget Officer when needed. Organizes the inbox to ensure the quick retrieval of previous emails. Other Functions : Thorough knowledge of and ability to apply expertise to complex program and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills : Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, an interpretation of data to develop sound conclusions, and make appropriate recommendations. Ability to : take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representative from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry into this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administrations principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS: At least two (2) years of administrative experience in a complex organization. Highly organized with excellent ability to multi-task in a fast-paced environment, perform under pressure, and prioritize effectively to meet deadlines. In-depth experience working with automated financial systems and databases. Must be highly and demonstrably competent in using Microsoft Office and Google Apps including intermediate Excel/Google Sheets skills such as lookups, data validation, conditional formatting, and pivot tables. Must have a professional manner and maintain confidentiality. Experience in projecting possible unforeseen problems and using sound judgment. Strong commitment to customer service, with a proactive and positive attitude toward assisting others. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS : College degree and higher education experience desirable, conversant in the terminology of finance and accounting and knowledgeable of budget and accounting concepts, practices and processes. Experience in using PeopleSoft, Oracle, or other relational databases, including extracting and formatting financial, student, and academic data. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position has been designated as a sensitive position with: Access to, or control over, cash, checks, credit cards, and/or credit card account information; Access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Sep 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrative Analyst/Specialist, Exempt I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,067 to $5,670* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: September 24, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Academic Affairs Budget Officer, the Academic Affairs Budget Analyst performs a wide variety of complex administrative and technical duties in the day-to-day operations of the Division. Assigned duties cover financial, operational, policy and program research, reporting, evaluation, and analysis. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Prepares, processes, and reviews documents, including, but not limited to: budget, revenue and expense transfers; requisitions, purchase orders and invoices; travel requests and claims; payment forms; position funding forms; payroll adjustments; chartfield requests; fund requests and updates; and University Personnel documents. Ensures proper application of CSU and campus accounting, budget, finance, and other applicable policies and best practices. Prepares complex financial reports and reconciliations, such as periodic fund balance reports, position list, payroll reconciliations, and ad-hoc reports; develops analyses and presents findings and recommendations to the Budget Officer; disseminates, collects, and analyzes annual and one-time budget requests. Conduct data analysis utilizing multiple campus databases to support operational and strategic decision-making. Extract, organize, and refine data to ensure accuracy and consistency. Format and present data in a clear, structured manner and develop pivot tables and customized reports based on specific requests. Design and create data visualizations to effectively communicate insights. Monitors expenses for the Office of the Provost and other non-academic departments within Academic Affairs to ensure expenditures are within budget limits. Reviews, audits, and troubleshoots Academic Affairs Budget Tracker and provides support to academic college analysts as needed. Audits business processes and recommends changes to increase efficiencies and effectiveness. Updates the Academic Affairs Policy and Procedure Manual and assists college analysts with completing business process guides. Monitors and maintains the Academic Affairs Budget Office email. Responds to questions in a timely manner, and notifies the Budget Officer when needed. Organizes the inbox to ensure the quick retrieval of previous emails. Other Functions : Thorough knowledge of and ability to apply expertise to complex program and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills : Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, an interpretation of data to develop sound conclusions, and make appropriate recommendations. Ability to : take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representative from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry into this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administrations principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS: At least two (2) years of administrative experience in a complex organization. Highly organized with excellent ability to multi-task in a fast-paced environment, perform under pressure, and prioritize effectively to meet deadlines. In-depth experience working with automated financial systems and databases. Must be highly and demonstrably competent in using Microsoft Office and Google Apps including intermediate Excel/Google Sheets skills such as lookups, data validation, conditional formatting, and pivot tables. Must have a professional manner and maintain confidentiality. Experience in projecting possible unforeseen problems and using sound judgment. Strong commitment to customer service, with a proactive and positive attitude toward assisting others. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS : College degree and higher education experience desirable, conversant in the terminology of finance and accounting and knowledgeable of budget and accounting concepts, practices and processes. Experience in using PeopleSoft, Oracle, or other relational databases, including extracting and formatting financial, student, and academic data. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position has been designated as a sensitive position with: Access to, or control over, cash, checks, credit cards, and/or credit card account information; Access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Sep 10 2024 Pacific Daylight Time Applications close: Closing Date/Time: