Minimum Qualifications Education and/or Equivalent Experience: Graduation from a four (4) year college or university with major coursework in Public Relations, Communications, Public Administration, Political Science, or a closely related field plus three (3) years of experience involving the development and coordination of public information or community outreach or involvement programs, or; Masters Degree from an accredited college or university with major coursework in Public Relations, Public Administration, Communications, Conflict Resolution, Peace Studies, or a closely related field plus one (1) year of experience involving the development and coordination of public information or community outreach or involvement programs, or; Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: Valid Texas driver’s license. Notes to Applicants Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Our mission is to optimize delivery of quality capital projects through partnerships to create and equitable and sustainable community. Click here to visit our Facebook page to learn more about the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. Position Description: The Community Engagement Specialist will lead Capital Delivery Services’ community engagement efforts with the goal of engaging more residents or the business community in activities that contribute to the department’s goals. This position will be responsible for developing a speaker’s bureau, planning community events, developing relationships with neighborhoods, businesses and community leaders. This position will also develop a strategic plan for grassroots community outreach that supports the Department’s programs and goals. Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. • This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. • Supplemental information or changes to your application may not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. • If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Driving Requirement: This position requires a Valid Texas Class “C” Driver’s License. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations Additional Details: • This position may require a skills assessment. • If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. • The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. • This position is more than occasionally responsible for attendance at community events and meetings that can take place after traditional work hours and on weekends. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $30.29 - $37.86 Hours Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 07/09/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Suite 800, Austin TX, 78704 Preferred Qualifications Preferred Experience: Experience planning and leading grassroots community outreach efforts. Experience working with diverse communities with varied cultural and language preferences. Experience leading community engagement programs, including giving presentations and participating in public outreach events. Experience collecting public input and analyzing the results to inform program and project planning. Bilingual (Spanish, written and oral). Ability to travel to multiple work locations Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with the planning, development, and implementation of strategies and programs to help facilitate community involvement with City departments, programs and initiatives. Researches and helps develop and implement City policies, procedures, and protocol designed to engage community input on various City programs and initiatives. Researches best practices in community engagement nationally and globally and briefs staff on these best practices. Maintains a database of community organizations, publications/media outlets, and large events (festivals, sporting events, etc.) to assist with outreach opportunities. Maintains an email and phone database of participants in engagement events to inform of past and future opportunities to engage. Monitors digital engagement on SpeakUpAustin.org, social media, phone messages, text messages, etc., and moderates online discussions as needed. Helps conduct neighborhood need assessments, meets with neighborhood residents, leaders, and community groups to identify needs and available resources. Assists with the facilitation of public dialogues and consensus building to identify and resolve issues between the City and various community stakeholders; assistance may include securing venues, arranging for language interpreters, greeting attendees, and note-taking. May also facilitate such dialogues. Assesses various community concerns, values, and opinions on City projects, programs, and initiatives, and presents findings to City staff. Keeps accurate records of comments made by public in meetings and other settings (online forum, etc.), analyzes, and summarizes key themes and findings. Consults with City staff to develop and implement public information training materials, bulletins, and presentations. Assists with maintaining effective relationships with community leaders, City Officials, the media, and the general public. Helps track community issues through various media such as written reports, conferences and community meetings. Plans forums, walking tours, conferences and other community events and meetings with City staff. Conducts community research and responses to technical documents issued by City departments, developers and other jurisdictions. May represent the City at Council meetings, boards and commissions, and community events as needed. Responsibilities- Supervision and/or Leadership Exercised: May train and lead others as well as oversee the work of student interns or temporary employees Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of community organizing and neighborhood development techniques. Knowledge of city practices, policies, and procedures. Skill in planning, organizing, and time management. Skill in data analysis, problem solving, and summary of key findings and conclusions. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in oral and written communication. Skill in interpersonal communication. Ability to review and research large volume of materials and summarize in easily comprehensible formats for City staff. Ability to develop new initiatives and work with service providers to plan and coordinate services. Ability to establish and maintain good working relationships with other city employees and the public. Ability to work with community representatives to identify and address local needs. Ability to use conflict resolution and negotiation. Ability to work with frequent interruptions and changes in priorities. Ability to work well with individuals from a variety of different backgrounds and experience, including community leaders, residents, service providers, local officials and elected representatives. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation from a four (4) year college or university with major coursework in Public Relations, Communications, Public Administration, Political Science, or a closely related field plus three (3) years of experience involving the development and coordination of public information or community outreach or involvement programs, or; a Master’s Degree from an accredited college or university with major coursework in Public Relations, Public Administration, Communications, Conflict Resolution, Peace Studies, or a closely related field plus one (1) year of experience involving the development and coordination of public information or community outreach or involvement programs. Experience may substitute for education up to the maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * This position requires a valid Texas Driver License. Do you have a valid Texas Driver License or if selected for this position, do you have the ability to acquire a valid Texas Driver License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please describe your experience planning and leading grassroots community outreach efforts. (Open Ended Question) * Please describe your experience working with diverse communities with varied cultural and language preferences. (Open Ended Question) * Please describe your experience leading community engagement programs, including giving presentations and participating in public outreach events. (Open Ended Question) * Please describe your experience collecting public input and analyzing the results to inform program and project planning. (Open Ended Question) * Are you bilingual with the ability to fluently speak and write in both English and Spanish? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Jun 25, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from a four (4) year college or university with major coursework in Public Relations, Communications, Public Administration, Political Science, or a closely related field plus three (3) years of experience involving the development and coordination of public information or community outreach or involvement programs, or; Masters Degree from an accredited college or university with major coursework in Public Relations, Public Administration, Communications, Conflict Resolution, Peace Studies, or a closely related field plus one (1) year of experience involving the development and coordination of public information or community outreach or involvement programs, or; Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: Valid Texas driver’s license. Notes to Applicants Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Our mission is to optimize delivery of quality capital projects through partnerships to create and equitable and sustainable community. Click here to visit our Facebook page to learn more about the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. Position Description: The Community Engagement Specialist will lead Capital Delivery Services’ community engagement efforts with the goal of engaging more residents or the business community in activities that contribute to the department’s goals. This position will be responsible for developing a speaker’s bureau, planning community events, developing relationships with neighborhoods, businesses and community leaders. This position will also develop a strategic plan for grassroots community outreach that supports the Department’s programs and goals. Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. • This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. • Supplemental information or changes to your application may not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. • If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Driving Requirement: This position requires a Valid Texas Class “C” Driver’s License. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations Additional Details: • This position may require a skills assessment. • If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. • The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. • This position is more than occasionally responsible for attendance at community events and meetings that can take place after traditional work hours and on weekends. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $30.29 - $37.86 Hours Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours may vary depending on work demands and business needs. Job Close Date 07/09/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Suite 800, Austin TX, 78704 Preferred Qualifications Preferred Experience: Experience planning and leading grassroots community outreach efforts. Experience working with diverse communities with varied cultural and language preferences. Experience leading community engagement programs, including giving presentations and participating in public outreach events. Experience collecting public input and analyzing the results to inform program and project planning. Bilingual (Spanish, written and oral). Ability to travel to multiple work locations Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with the planning, development, and implementation of strategies and programs to help facilitate community involvement with City departments, programs and initiatives. Researches and helps develop and implement City policies, procedures, and protocol designed to engage community input on various City programs and initiatives. Researches best practices in community engagement nationally and globally and briefs staff on these best practices. Maintains a database of community organizations, publications/media outlets, and large events (festivals, sporting events, etc.) to assist with outreach opportunities. Maintains an email and phone database of participants in engagement events to inform of past and future opportunities to engage. Monitors digital engagement on SpeakUpAustin.org, social media, phone messages, text messages, etc., and moderates online discussions as needed. Helps conduct neighborhood need assessments, meets with neighborhood residents, leaders, and community groups to identify needs and available resources. Assists with the facilitation of public dialogues and consensus building to identify and resolve issues between the City and various community stakeholders; assistance may include securing venues, arranging for language interpreters, greeting attendees, and note-taking. May also facilitate such dialogues. Assesses various community concerns, values, and opinions on City projects, programs, and initiatives, and presents findings to City staff. Keeps accurate records of comments made by public in meetings and other settings (online forum, etc.), analyzes, and summarizes key themes and findings. Consults with City staff to develop and implement public information training materials, bulletins, and presentations. Assists with maintaining effective relationships with community leaders, City Officials, the media, and the general public. Helps track community issues through various media such as written reports, conferences and community meetings. Plans forums, walking tours, conferences and other community events and meetings with City staff. Conducts community research and responses to technical documents issued by City departments, developers and other jurisdictions. May represent the City at Council meetings, boards and commissions, and community events as needed. Responsibilities- Supervision and/or Leadership Exercised: May train and lead others as well as oversee the work of student interns or temporary employees Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of community organizing and neighborhood development techniques. Knowledge of city practices, policies, and procedures. Skill in planning, organizing, and time management. Skill in data analysis, problem solving, and summary of key findings and conclusions. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in oral and written communication. Skill in interpersonal communication. Ability to review and research large volume of materials and summarize in easily comprehensible formats for City staff. Ability to develop new initiatives and work with service providers to plan and coordinate services. Ability to establish and maintain good working relationships with other city employees and the public. Ability to work with community representatives to identify and address local needs. Ability to use conflict resolution and negotiation. Ability to work with frequent interruptions and changes in priorities. Ability to work well with individuals from a variety of different backgrounds and experience, including community leaders, residents, service providers, local officials and elected representatives. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation from a four (4) year college or university with major coursework in Public Relations, Communications, Public Administration, Political Science, or a closely related field plus three (3) years of experience involving the development and coordination of public information or community outreach or involvement programs, or; a Master’s Degree from an accredited college or university with major coursework in Public Relations, Public Administration, Communications, Conflict Resolution, Peace Studies, or a closely related field plus one (1) year of experience involving the development and coordination of public information or community outreach or involvement programs. Experience may substitute for education up to the maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * This position requires a valid Texas Driver License. Do you have a valid Texas Driver License or if selected for this position, do you have the ability to acquire a valid Texas Driver License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please describe your experience planning and leading grassroots community outreach efforts. (Open Ended Question) * Please describe your experience working with diverse communities with varied cultural and language preferences. (Open Ended Question) * Please describe your experience leading community engagement programs, including giving presentations and participating in public outreach events. (Open Ended Question) * Please describe your experience collecting public input and analyzing the results to inform program and project planning. (Open Ended Question) * Are you bilingual with the ability to fluently speak and write in both English and Spanish? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description The Associate Director serves as point of contact for the City’s projects. The position manages large complex projects from initiation to completion handling all administrative matters and facilitating communications with all parties, including elected officials, City leaders, and within the City. Work Location This position currently works on-site only. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Act as staff manager by developing procedures and managing the staff.Manage professional contracts including, overseeing the preparation of the request for proposals, assisting in negotiating and preparing the final contract and any amendments (with assistance of staff attorney(s)), and reviewing all invoices prior to payment.Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities. Manage the project budget, including ensuring allocation to appropriate components, monitoring expenditures against budget and preparing periodic reports. Develop and administer budgets and contracts.Supervise and participate in developing proposals, revisions to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies. Oversee the financial operations and initiate/participate in actions to develop core financial processes such as annual budgeting and financial performance evaluation to assist in administering the long-term financial plans and multi-million dollar operating and capital budgets.Provide staff supervision ensuring quality and efficiency of work efforts.Monitor against project contingency, reviewing, and approving all changes. Review major transactions and agreements impacting the department and make recommendations to the Deputy Director and Director regarding departmental approval and recommendations to the City Council.Participate in workforce planning for the Department.Coordinate the Risk Management activities for the project. Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position.Support complex projects to achieve key business objectives.Influence adoption of new ideas, products, and/or approaches.Manage and supervise the efforts of the department's staff.Evaluate department policies, programs, and initiative.Identify opportunities for improvement through data collection and analytics, review and support department performance measure framework, human-centered design, and other relevant approaches.Review major transactions and agreements impacting the department and make recommendations to the Director regarding departmental approval and recommendations to the City Council.Drive short-, mid-, and long-term financial planning and developing strategies for leveraging City financial sources (ongoing and one-time) and external sources (Federal, State, and County grants; philanthropic opportunities).Participate in executive level decisions and policy setting within the department.In collaboration with the Finance Department, Risk Management, and the City Attorney’s Office, review the annual rate model and liability projections for the self-insurance fund. Oversee provision of OCS detailed liability reports to the Actuary firm retained by the City.Manage the Grants and Special Project Section, supervising and assisting staff in the production of grant applications.Ensure training materials comply with Federal and State laws and regulations, and other standards including reporting requirements.Develops, designs, and oversees the development of audit work plans, project scopes, methodologies, and compliance testing instruments to facilitate internal audits and compliance reviews.Supervises the creation, maintenance, and management of an audit tracking system, using tools such as Excel and SmartSheet.Conducts supervisory reviews and ensures quality control of audits, inspections, and compliance reviews.Oversees and conducts field work investigations, data analysis, and interviews required to produce audits and reviews. WORKING CONDITIONS: Normal office environment Required Qualifications Minimum Education Bachelor's degree in project management, Public Administration, Business Administration, Political Science, Planning, Nonprofit Management, Finance, or equivalent work experience. Master’s Degree preferred. Minimum Experience Five years of progressively responsible and related government experience is preferred. An equivalent combination of education and work experience closely related to the duties of the position may be considered. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is appointed (CAP) . Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Considerable knowledge of departmental and City regulations, policies, and procedures. Considerable knowledge of modern supervisory techniques and ability to delegate tasks and assignments. Strong knowledge of budgeting, contract law, managerial accounting.? Strong interpersonal and public relations skills, and ability to communicate complex issues effectively, clearly, and concisely in both verbal and written forms, including ability to make presentations. Strong research and analytical skills. Strong negotiation skills. Good project management skills including budgeting and the ability to evaluate financing alternatives. Leadership skills and the ability to manage multiple projects and activities. Ability to create a supportive, inclusive environment that builds trust and sustains partnerships. Demonstrated ability to operate effectively in a political atmosphere. Working knowledge of the fiscal requirements of government, including program budgeting, finance, and contracts. Demonstrated ability to lead groups in complex decision-making processes. Experience and skill in strategic and tactical planning. Ability to recruit competent personnel and to train them to perform their duties in an effective and efficient manner. Ability to supervise personnel in a manner conducive to efficient performance and high morale. Considerable knowledge of project management best practice, methodologies, success factors, tools, and techniques. Working knowledge of computer software and information systems used to facilitate program management. Ability to develop long range plans, create and implement innovative processes and procedures to achieve goals. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page . New 12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 6/30/2024 11:59 PM Central
Jun 18, 2024
Full Time
Position Description The Associate Director serves as point of contact for the City’s projects. The position manages large complex projects from initiation to completion handling all administrative matters and facilitating communications with all parties, including elected officials, City leaders, and within the City. Work Location This position currently works on-site only. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Act as staff manager by developing procedures and managing the staff.Manage professional contracts including, overseeing the preparation of the request for proposals, assisting in negotiating and preparing the final contract and any amendments (with assistance of staff attorney(s)), and reviewing all invoices prior to payment.Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities. Manage the project budget, including ensuring allocation to appropriate components, monitoring expenditures against budget and preparing periodic reports. Develop and administer budgets and contracts.Supervise and participate in developing proposals, revisions to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies. Oversee the financial operations and initiate/participate in actions to develop core financial processes such as annual budgeting and financial performance evaluation to assist in administering the long-term financial plans and multi-million dollar operating and capital budgets.Provide staff supervision ensuring quality and efficiency of work efforts.Monitor against project contingency, reviewing, and approving all changes. Review major transactions and agreements impacting the department and make recommendations to the Deputy Director and Director regarding departmental approval and recommendations to the City Council.Participate in workforce planning for the Department.Coordinate the Risk Management activities for the project. Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position.Support complex projects to achieve key business objectives.Influence adoption of new ideas, products, and/or approaches.Manage and supervise the efforts of the department's staff.Evaluate department policies, programs, and initiative.Identify opportunities for improvement through data collection and analytics, review and support department performance measure framework, human-centered design, and other relevant approaches.Review major transactions and agreements impacting the department and make recommendations to the Director regarding departmental approval and recommendations to the City Council.Drive short-, mid-, and long-term financial planning and developing strategies for leveraging City financial sources (ongoing and one-time) and external sources (Federal, State, and County grants; philanthropic opportunities).Participate in executive level decisions and policy setting within the department.In collaboration with the Finance Department, Risk Management, and the City Attorney’s Office, review the annual rate model and liability projections for the self-insurance fund. Oversee provision of OCS detailed liability reports to the Actuary firm retained by the City.Manage the Grants and Special Project Section, supervising and assisting staff in the production of grant applications.Ensure training materials comply with Federal and State laws and regulations, and other standards including reporting requirements.Develops, designs, and oversees the development of audit work plans, project scopes, methodologies, and compliance testing instruments to facilitate internal audits and compliance reviews.Supervises the creation, maintenance, and management of an audit tracking system, using tools such as Excel and SmartSheet.Conducts supervisory reviews and ensures quality control of audits, inspections, and compliance reviews.Oversees and conducts field work investigations, data analysis, and interviews required to produce audits and reviews. WORKING CONDITIONS: Normal office environment Required Qualifications Minimum Education Bachelor's degree in project management, Public Administration, Business Administration, Political Science, Planning, Nonprofit Management, Finance, or equivalent work experience. Master’s Degree preferred. Minimum Experience Five years of progressively responsible and related government experience is preferred. An equivalent combination of education and work experience closely related to the duties of the position may be considered. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is appointed (CAP) . Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Considerable knowledge of departmental and City regulations, policies, and procedures. Considerable knowledge of modern supervisory techniques and ability to delegate tasks and assignments. Strong knowledge of budgeting, contract law, managerial accounting.? Strong interpersonal and public relations skills, and ability to communicate complex issues effectively, clearly, and concisely in both verbal and written forms, including ability to make presentations. Strong research and analytical skills. Strong negotiation skills. Good project management skills including budgeting and the ability to evaluate financing alternatives. Leadership skills and the ability to manage multiple projects and activities. Ability to create a supportive, inclusive environment that builds trust and sustains partnerships. Demonstrated ability to operate effectively in a political atmosphere. Working knowledge of the fiscal requirements of government, including program budgeting, finance, and contracts. Demonstrated ability to lead groups in complex decision-making processes. Experience and skill in strategic and tactical planning. Ability to recruit competent personnel and to train them to perform their duties in an effective and efficient manner. Ability to supervise personnel in a manner conducive to efficient performance and high morale. Considerable knowledge of project management best practice, methodologies, success factors, tools, and techniques. Working knowledge of computer software and information systems used to facilitate program management. Ability to develop long range plans, create and implement innovative processes and procedures to achieve goals. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page . New 12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 6/30/2024 11:59 PM Central
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a bachelor’s degree from an accredited college or university in a field related to the job, plus eight (8) years of progressively responsible experience in project controls, including at least four (4) years of which were in a management capacity. A master’s degree in a relevant field may substitute for up to two (2) years of non-managerial experience. Licenses or Certifications: Must hold at least one of the following licenses or certifications: Professional or Expertise-level AACE International certification ( CCP , CEP , EVP , PRMP , PSP , CFCC , or DRMP ) Certified Project Management Professional ( PMP ) or other related certification from the Project Management Institute ( PMI - PBA , PMI - RMP , PMI -SP, PgMP, or PfMP). Certified Construction Manager ( CCM ) Licensed Professional Engineering (PE) Licensed/Registered Architect (RA) Notes to Applicants Position Overview: This position will provide leadership to the Capital Delivery Services Department’s Project Controls Division to support Capital Project delivery with internal customers, external stakeholders, and asset owner partners. The Project Controls Division Manager will develop long-term strategies, priorities, and policies for the Project Controls team, and will manage routine tasks and activities for the Division’s staff, resources, and budget. The Project Controls Division Manager will lead a combined staff of City Employees and contract support augmentees in providing outstanding project controls services, including project baseline management (scope, schedule, and budget maintenance), risk and change management, project controls reporting, project management information systems ( PMIS ) and other tools/systems, and incorporation of industry best practices. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Additional Details: This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position will require a pre-employment Criminal Background Investigation ( CBI ). Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $55.16 - $72.40 Hours 8:00 AM - 5:00 PM Hours may vary depending on work demands and business needs. Job Close Date 07/15/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience leading or managing Project Management Office ( PMO ) teams Experience establishing and implementing a project controls framework and getting buy-in from the organization; explaining how the project controls functions fit into the Capital Project delivery process Experience leading the implementation of a Project Management Information System (or similar data/information technology) in support of large capital projects Demonstrated understanding of the principles and practices of large capital project design and construction; practical experience of project development, delivery, and management Experience conducting data analysis and reporting, then effectively communicating relevant and actionable information to diverse stakeholders Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and maintains standardized project delivery methodologies, processes, tools, and templates, and provides oversight to ensure compliance with the established processes and standards and alignment with City’s CIP goals and objectives. Supports CIP project planning and development, including scope definition, cost estimating, schedule development, and risk analysis. Defines metrics and key performance indicators for monitoring and measuring project performance and develops and maintains business intelligence tools, databases, dashboards, systems, and methods to visualize and present project performance data. Develops, implements, and facilitates project health assessment reviews with project teams to evaluate project performance, proactively identify trends, variance and/or risks. Leads the design and implementation of training, development, and knowledge management programs to develop project management skills and promote the sharing of knowledge, experiences, and lessons learned across different projects within the organization. Establishes risk modeling parameters based on project cost and schedule information and supports project teams with ongoing risk management functions, including risk identification, impact analysis, response planning, monitoring, and control. Serves as Project Management Information System ( PMIS ) business owner. Performs research; participates in the development of reports, special project status reports, and feasibility reports, and makes presentations as required. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and methods of budget and long-range plan preparation, maintenance, and controls. Knowledge of principles and methods of management analysis and research. Knowledge of modern methods, techniques, and concepts as applied to the design and construction of capital assets. Skill in establishing and maintaining effective working relationships with City employees, City Council, the media, and the public. Skill in leading and managing a diverse workforce including department employees and contractors. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in preparing comprehensive reports and recommendations. Skill in data analysis and problem solving. Ability to develop strategic direction and program implementation collaboratively with various stakeholder/community groups. Ability to interpret, recommend, and propose revisions to State statutes and City ordinances. Ability to communicate complex, technical issues in non-technical terms to the public. Ability to maintain effective communication and working relationships with Boards and Commissions, City employees, and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a bachelor’s degree from an accredited college or university in a field related to the job, plus eight (8) years of progressively responsible experience in project controls, including at least four (4) years of which were in a management capacity. A master’s degree in a relevant field may substitute for up to two (2) years of non-managerial experience. Do you meet the minimum qualifications for this position? Yes No * Candidates for this position must hold at least one of the following licenses or certifications. Please indicate which of the following you currently hold: Professional or Expertise-level AACE International certification (CCP, CEP, EVP, PRMP, PSP, CFCC, or DRMP) Certified Project Management Professional (PMP) or other related certification from the Project Management Institute (PMI-PBA, PMI-RMP, PMI-SP, PgMP, or PfMP). Certified Construction Manager (CCM) Licensed Professional Engineering (PE) Licensed/Registered Architect (RA) None * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check * Describe your experience leading or managing Project Management Office (PMO) teams. (Open Ended Question) * Describe your experience establishing and implementing a project controls framework and getting buy-in from the organization; explaining how the project controls functions fit into the Capital Project delivery process (Open Ended Question) * Describe your experience leading the implementation of a Project Management Information System (or similar data/information technology) in support of large capital projects. (Open Ended Question) * Describe your demonstrated understanding of the principles and practices of large capital project design and construction; practical experience of project development, delivery, and management. (Open Ended Question) * Describe your experience conducting data analysis and reporting, then effectively communicating relevant and actionable information to diverse stakeholders (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
Jun 22, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a bachelor’s degree from an accredited college or university in a field related to the job, plus eight (8) years of progressively responsible experience in project controls, including at least four (4) years of which were in a management capacity. A master’s degree in a relevant field may substitute for up to two (2) years of non-managerial experience. Licenses or Certifications: Must hold at least one of the following licenses or certifications: Professional or Expertise-level AACE International certification ( CCP , CEP , EVP , PRMP , PSP , CFCC , or DRMP ) Certified Project Management Professional ( PMP ) or other related certification from the Project Management Institute ( PMI - PBA , PMI - RMP , PMI -SP, PgMP, or PfMP). Certified Construction Manager ( CCM ) Licensed Professional Engineering (PE) Licensed/Registered Architect (RA) Notes to Applicants Position Overview: This position will provide leadership to the Capital Delivery Services Department’s Project Controls Division to support Capital Project delivery with internal customers, external stakeholders, and asset owner partners. The Project Controls Division Manager will develop long-term strategies, priorities, and policies for the Project Controls team, and will manage routine tasks and activities for the Division’s staff, resources, and budget. The Project Controls Division Manager will lead a combined staff of City Employees and contract support augmentees in providing outstanding project controls services, including project baseline management (scope, schedule, and budget maintenance), risk and change management, project controls reporting, project management information systems ( PMIS ) and other tools/systems, and incorporation of industry best practices. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Additional Details: This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position will require a pre-employment Criminal Background Investigation ( CBI ). Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $55.16 - $72.40 Hours 8:00 AM - 5:00 PM Hours may vary depending on work demands and business needs. Job Close Date 07/15/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience leading or managing Project Management Office ( PMO ) teams Experience establishing and implementing a project controls framework and getting buy-in from the organization; explaining how the project controls functions fit into the Capital Project delivery process Experience leading the implementation of a Project Management Information System (or similar data/information technology) in support of large capital projects Demonstrated understanding of the principles and practices of large capital project design and construction; practical experience of project development, delivery, and management Experience conducting data analysis and reporting, then effectively communicating relevant and actionable information to diverse stakeholders Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and maintains standardized project delivery methodologies, processes, tools, and templates, and provides oversight to ensure compliance with the established processes and standards and alignment with City’s CIP goals and objectives. Supports CIP project planning and development, including scope definition, cost estimating, schedule development, and risk analysis. Defines metrics and key performance indicators for monitoring and measuring project performance and develops and maintains business intelligence tools, databases, dashboards, systems, and methods to visualize and present project performance data. Develops, implements, and facilitates project health assessment reviews with project teams to evaluate project performance, proactively identify trends, variance and/or risks. Leads the design and implementation of training, development, and knowledge management programs to develop project management skills and promote the sharing of knowledge, experiences, and lessons learned across different projects within the organization. Establishes risk modeling parameters based on project cost and schedule information and supports project teams with ongoing risk management functions, including risk identification, impact analysis, response planning, monitoring, and control. Serves as Project Management Information System ( PMIS ) business owner. Performs research; participates in the development of reports, special project status reports, and feasibility reports, and makes presentations as required. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and methods of budget and long-range plan preparation, maintenance, and controls. Knowledge of principles and methods of management analysis and research. Knowledge of modern methods, techniques, and concepts as applied to the design and construction of capital assets. Skill in establishing and maintaining effective working relationships with City employees, City Council, the media, and the public. Skill in leading and managing a diverse workforce including department employees and contractors. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in preparing comprehensive reports and recommendations. Skill in data analysis and problem solving. Ability to develop strategic direction and program implementation collaboratively with various stakeholder/community groups. Ability to interpret, recommend, and propose revisions to State statutes and City ordinances. Ability to communicate complex, technical issues in non-technical terms to the public. Ability to maintain effective communication and working relationships with Boards and Commissions, City employees, and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a bachelor’s degree from an accredited college or university in a field related to the job, plus eight (8) years of progressively responsible experience in project controls, including at least four (4) years of which were in a management capacity. A master’s degree in a relevant field may substitute for up to two (2) years of non-managerial experience. Do you meet the minimum qualifications for this position? Yes No * Candidates for this position must hold at least one of the following licenses or certifications. Please indicate which of the following you currently hold: Professional or Expertise-level AACE International certification (CCP, CEP, EVP, PRMP, PSP, CFCC, or DRMP) Certified Project Management Professional (PMP) or other related certification from the Project Management Institute (PMI-PBA, PMI-RMP, PMI-SP, PgMP, or PfMP). Certified Construction Manager (CCM) Licensed Professional Engineering (PE) Licensed/Registered Architect (RA) None * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check * Describe your experience leading or managing Project Management Office (PMO) teams. (Open Ended Question) * Describe your experience establishing and implementing a project controls framework and getting buy-in from the organization; explaining how the project controls functions fit into the Capital Project delivery process (Open Ended Question) * Describe your experience leading the implementation of a Project Management Information System (or similar data/information technology) in support of large capital projects. (Open Ended Question) * Describe your demonstrated understanding of the principles and practices of large capital project design and construction; practical experience of project development, delivery, and management. (Open Ended Question) * Describe your experience conducting data analysis and reporting, then effectively communicating relevant and actionable information to diverse stakeholders (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or in a field related to the job, plus seven (7) years of related experience, including two (2) years of which were in a managerial/executive capacity. Graduation with a Master’s degree from an accredited college or university may substitute for two (2) years of the non-managerial/executive experience. Licenses and Certifications Required: None. Notes to Applicants The Payment Services Management Director directs and oversees the teams responsible for credit, collections, payment processing and branch customer service. Implements short and long-term strategies for increasing customer satisfaction and improving processes and policies related to fiscal oversight. The Director holds responsibility for expanding payment channels, minimizing accounts receivable, improving the customer experience and developing staff. This position oversees a team of managers and multiple functions, and reports directly to the Vice President of Customer Account Management. Director should have deep knowledge of utility and customer operations. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. ASSESSMENTS : Your skill level in some of the competency areas for this job may be assessed through skills testing. Candidates moving forward in the interview process will receive information and instructions for preparing a short presentation to be given as part of the interview process. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $59.57 - $78.19 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Other hours outside of normal work schedule may be required. Job Close Date 07/01/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd (AE Headquarters) Preferred Qualifications Preferred Experience: Director-level experience in a banking, telecom, or gas/electric/water utility environment Knowledge of oversight of account management functions and financial controls such as account reconciliations, billing, collections, and/or payment processing/pay channels. Experience with financial and customer management systems Experience with project oversight and taking high-level operational concepts to actualization, implementation and execution Experience with applying data analytics to identify, create and implement programs to improve the customer experience, drive customer self service, and ensure equity of program offerings Experience with leadership application of process improvement, change management, and employee development Experience developing and presenting technical information to non-technical audiences, and presenting to elected/appointed bodies, executives, and other applicable stakeholders Strong business writing skills and experience developing correspondence in a variety of formats Intermediate proficiency with Microsoft Word, Excel, Outlook, and PowerPoint Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides strategic management oversight, leadership, and accountability for meter-to-cash assigned departments. Analyzes, evaluates, and directs implementation activities of the “Best-in-Class” programs and technology applicable to assigned areas. Oversees operations and program and policy development, including internal and external communication coordination, for assigned areas. Develops and monitors Operations and Maintenance (O&M) and Capital Improvement Project ( CIP ) budgets and responds to any deviations from the approved cost/timeline and milestone activities. Provides audit oversight for the accuracy, effectiveness, efficiency, and reliability of operations. Bears responsibility for providing operational contract management oversight. Negotiates and manages performance measurements for contracts for services provided by vendors. Bears responsibility for service level agreements with other City of Austin departments and fosters positive interdepartmental relationships. Promotes confidence and public trust through education, communication, and working collaboratively to build internal and external relationships. Ensures compliance with Local, State, and Federal regulations and oversight bodies, processes, and procedures. Oversees the development, use, and maintenance of data, metrics, and statistics to develop strategies for increasing customer experience and operational efficiency. Bears responsibility for creating a culture that regards safety and customer service paramount to operations and customer service delivery. Provides recommendations and guidance in technology requirements gathering, testing, implementation, and maintenance of systems supporting core functions. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of accounting and/or audit practices and reporting concepts. Knowledge of quality improvement and project management methodologies. Knowledge of applicable Federal, State, and Local laws and ordinances. Knowledge of continuous improvement methodologies. Knowledge of applicable policies, practices, procedures, and standards. Knowledge of supervisory and managerial techniques and principles. Skill in development and implementation of customer facing programs. Skill in essential statistical and analytical reporting and problem solving. Skill in managing the collection and analysis of operational data. Skill in contract management, negotiation and monitoring. Skill in utilizing data systems and project management solutions to manage and report on operational activities. Skill in exercising innovative approaches to improve contact center operations and technology. Ability to effectively audit and forecast operational patterns. Ability to develop and lead training programs. Ability to develop and engage staff and create opportunities for professional growth. Ability to establish and maintain professional communication and working relationships with City personnel and the public. Ability to manage financial outcomes and find resolutions to address shortfalls. Ability to effectively communicate, both orally and written. Ability to handle hostile conflict and uncertain situations. Ability to quickly recognize and analyze irregular events. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or in a field related to the job, plus seven (7) years of related experience, including two (2) years of which were in a managerial/executive capacity. Graduation with a Master’s degree from an accredited college or university may substitute for two (2) years of the non-managerial/executive experience. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your Director-level experience, managing multiple second-level managers and work units within a banking, telecom, or gas/electric/water utility environment. (Open Ended Question) * Do you have experience and knowledge of oversight of account management functions and financial controls such as account reconciliations, billing, collections, and/or payment processing/pay channels? Yes No * Do you have experience working with financial and customer management systems? Yes No * Please describe your experience with project oversight and taking high-level operational concepts to actualization, implementation and execution. (Open Ended Question) * Do you have experience with applying data analytics to identify, create and implement programs to improve the customer experience, drive customer self service, and ensure equity of program offerings. Yes No * Describe your experience with leadership application of process improvement, change management, and employee development. (Open Ended Question) * Describe your experience developing and presenting technical information to non-technical audiences, and presenting to elected/appointed bodies, executives, and other applicable stakeholders. (Open Ended Question) * Do you have strong business writing skills and experience developing correspondence in a variety of formats? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook and PowerPoint? None Basic: create/edit simple, documents, spreadsheets, emails and presentations Intermediate: create/edit a variety of documents, spreadsheets and presentations: reformat document features, such as color, font style and size of text, change page size/width, and filter and sort data fields Advanced: create/edit complex, professional-quality documents, spreadsheets and presentations integrate features such as tables, charts, mathematical formulas, hyperlinks and graphics, data/mail merge, and import data from one document to another * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Optional Documents
Jun 07, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or in a field related to the job, plus seven (7) years of related experience, including two (2) years of which were in a managerial/executive capacity. Graduation with a Master’s degree from an accredited college or university may substitute for two (2) years of the non-managerial/executive experience. Licenses and Certifications Required: None. Notes to Applicants The Payment Services Management Director directs and oversees the teams responsible for credit, collections, payment processing and branch customer service. Implements short and long-term strategies for increasing customer satisfaction and improving processes and policies related to fiscal oversight. The Director holds responsibility for expanding payment channels, minimizing accounts receivable, improving the customer experience and developing staff. This position oversees a team of managers and multiple functions, and reports directly to the Vice President of Customer Account Management. Director should have deep knowledge of utility and customer operations. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. ASSESSMENTS : Your skill level in some of the competency areas for this job may be assessed through skills testing. Candidates moving forward in the interview process will receive information and instructions for preparing a short presentation to be given as part of the interview process. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $59.57 - $78.19 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Other hours outside of normal work schedule may be required. Job Close Date 07/01/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd (AE Headquarters) Preferred Qualifications Preferred Experience: Director-level experience in a banking, telecom, or gas/electric/water utility environment Knowledge of oversight of account management functions and financial controls such as account reconciliations, billing, collections, and/or payment processing/pay channels. Experience with financial and customer management systems Experience with project oversight and taking high-level operational concepts to actualization, implementation and execution Experience with applying data analytics to identify, create and implement programs to improve the customer experience, drive customer self service, and ensure equity of program offerings Experience with leadership application of process improvement, change management, and employee development Experience developing and presenting technical information to non-technical audiences, and presenting to elected/appointed bodies, executives, and other applicable stakeholders Strong business writing skills and experience developing correspondence in a variety of formats Intermediate proficiency with Microsoft Word, Excel, Outlook, and PowerPoint Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides strategic management oversight, leadership, and accountability for meter-to-cash assigned departments. Analyzes, evaluates, and directs implementation activities of the “Best-in-Class” programs and technology applicable to assigned areas. Oversees operations and program and policy development, including internal and external communication coordination, for assigned areas. Develops and monitors Operations and Maintenance (O&M) and Capital Improvement Project ( CIP ) budgets and responds to any deviations from the approved cost/timeline and milestone activities. Provides audit oversight for the accuracy, effectiveness, efficiency, and reliability of operations. Bears responsibility for providing operational contract management oversight. Negotiates and manages performance measurements for contracts for services provided by vendors. Bears responsibility for service level agreements with other City of Austin departments and fosters positive interdepartmental relationships. Promotes confidence and public trust through education, communication, and working collaboratively to build internal and external relationships. Ensures compliance with Local, State, and Federal regulations and oversight bodies, processes, and procedures. Oversees the development, use, and maintenance of data, metrics, and statistics to develop strategies for increasing customer experience and operational efficiency. Bears responsibility for creating a culture that regards safety and customer service paramount to operations and customer service delivery. Provides recommendations and guidance in technology requirements gathering, testing, implementation, and maintenance of systems supporting core functions. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of accounting and/or audit practices and reporting concepts. Knowledge of quality improvement and project management methodologies. Knowledge of applicable Federal, State, and Local laws and ordinances. Knowledge of continuous improvement methodologies. Knowledge of applicable policies, practices, procedures, and standards. Knowledge of supervisory and managerial techniques and principles. Skill in development and implementation of customer facing programs. Skill in essential statistical and analytical reporting and problem solving. Skill in managing the collection and analysis of operational data. Skill in contract management, negotiation and monitoring. Skill in utilizing data systems and project management solutions to manage and report on operational activities. Skill in exercising innovative approaches to improve contact center operations and technology. Ability to effectively audit and forecast operational patterns. Ability to develop and lead training programs. Ability to develop and engage staff and create opportunities for professional growth. Ability to establish and maintain professional communication and working relationships with City personnel and the public. Ability to manage financial outcomes and find resolutions to address shortfalls. Ability to effectively communicate, both orally and written. Ability to handle hostile conflict and uncertain situations. Ability to quickly recognize and analyze irregular events. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or in a field related to the job, plus seven (7) years of related experience, including two (2) years of which were in a managerial/executive capacity. Graduation with a Master’s degree from an accredited college or university may substitute for two (2) years of the non-managerial/executive experience. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your Director-level experience, managing multiple second-level managers and work units within a banking, telecom, or gas/electric/water utility environment. (Open Ended Question) * Do you have experience and knowledge of oversight of account management functions and financial controls such as account reconciliations, billing, collections, and/or payment processing/pay channels? Yes No * Do you have experience working with financial and customer management systems? Yes No * Please describe your experience with project oversight and taking high-level operational concepts to actualization, implementation and execution. (Open Ended Question) * Do you have experience with applying data analytics to identify, create and implement programs to improve the customer experience, drive customer self service, and ensure equity of program offerings. Yes No * Describe your experience with leadership application of process improvement, change management, and employee development. (Open Ended Question) * Describe your experience developing and presenting technical information to non-technical audiences, and presenting to elected/appointed bodies, executives, and other applicable stakeholders. (Open Ended Question) * Do you have strong business writing skills and experience developing correspondence in a variety of formats? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook and PowerPoint? None Basic: create/edit simple, documents, spreadsheets, emails and presentations Intermediate: create/edit a variety of documents, spreadsheets and presentations: reformat document features, such as color, font style and size of text, change page size/width, and filter and sort data fields Advanced: create/edit complex, professional-quality documents, spreadsheets and presentations integrate features such as tables, charts, mathematical formulas, hyperlinks and graphics, data/mail merge, and import data from one document to another * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Accounting Associate II: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses and Certifications Required: None Accounting Associate III : Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Licenses or Certifications: None Notes to Applicants Overview of the Position: The Accounting Associate position will support the City of Austin Capital Delivery Services Department in the Financial Services Division. The person in this role will prepare, review, and approve accounting transactions; analyze account information; review and reconcile high volume and complicated transactions; investigate, reconcile, and resolve discrepancies; respond to inquiries requiring knowledge of accounting practices, policies, and procedures; and perform financial analysis of special projects and programs as requested. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Critical Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation ( https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf ) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range AA II $23.76 - $27.56 AA III $25.40 - $30.10 Hours 8:00 a.m. - 5:00 p.m. Alternative schedule and/or flexible hours available based on business needs. Hours may vary depending on work demands and business needs. Job Close Date 06/28/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location OTC 505 Barton Springs Rd., Ste. 800, Austin TX Preferred Qualifications Experience resolving prime and sub-consultant invoices and contract discrepancies. Experience researching and resolving complicated invoice and financial inquiries. Experience communicating (both written and verbally) with all levels of staff, including executives. Experience collaborating with internal/external stakeholders and making recommendations to solve complex financial problems. Experience with capital project reconciliation. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Accounting Associate II Accounting Associate III Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Accounting Associate II Accounting Associate III Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This minimum qualifications for this position are graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet this requirement? Yes No * Please describe your experience researching and resolving complicated invoice and financial inquiries. (Open Ended Question) * Describe in detail, your experience communicating (verbally and written) with all levels of staff, including executives. (Open Ended Question) * Describe in detail, your experience collaborating with internal/external stakeholders to solve complex financial problems. Please include in your answer the specific position(s) listed on your application in which you performed these duties (Open Ended Question) * Please describe your experience resolving prime and sub-consultant invoices and contract discrepancies. (Open Ended Question) * Describe in detail your experience with capital project reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jun 14, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Accounting Associate II: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses and Certifications Required: None Accounting Associate III : Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Licenses or Certifications: None Notes to Applicants Overview of the Position: The Accounting Associate position will support the City of Austin Capital Delivery Services Department in the Financial Services Division. The person in this role will prepare, review, and approve accounting transactions; analyze account information; review and reconcile high volume and complicated transactions; investigate, reconcile, and resolve discrepancies; respond to inquiries requiring knowledge of accounting practices, policies, and procedures; and perform financial analysis of special projects and programs as requested. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Critical Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation ( https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf ) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range AA II $23.76 - $27.56 AA III $25.40 - $30.10 Hours 8:00 a.m. - 5:00 p.m. Alternative schedule and/or flexible hours available based on business needs. Hours may vary depending on work demands and business needs. Job Close Date 06/28/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location OTC 505 Barton Springs Rd., Ste. 800, Austin TX Preferred Qualifications Experience resolving prime and sub-consultant invoices and contract discrepancies. Experience researching and resolving complicated invoice and financial inquiries. Experience communicating (both written and verbally) with all levels of staff, including executives. Experience collaborating with internal/external stakeholders and making recommendations to solve complex financial problems. Experience with capital project reconciliation. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Accounting Associate II Accounting Associate III Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Accounting Associate II Accounting Associate III Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This minimum qualifications for this position are graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet this requirement? Yes No * Please describe your experience researching and resolving complicated invoice and financial inquiries. (Open Ended Question) * Describe in detail, your experience communicating (verbally and written) with all levels of staff, including executives. (Open Ended Question) * Describe in detail, your experience collaborating with internal/external stakeholders to solve complex financial problems. Please include in your answer the specific position(s) listed on your application in which you performed these duties (Open Ended Question) * Please describe your experience resolving prime and sub-consultant invoices and contract discrepancies. (Open Ended Question) * Describe in detail your experience with capital project reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience Licenses or Certifications: None. Notes to Applicants Overview of the Position: The Chief Administrative Officer leads and is accountable for the Capital Delivery Service’s Administrative Services Group which encompasses the following services: Talent Acquisition and development, general human resources operations, department internal and external communications, department administrative services, training, strategic planning and performance management. The ideal candidate should be a change agent and big picture thinker who connects a myriad of activities into an integrated system of standards and performance measurements to achieve results and improve standards. They should have experience in, and be comfortable and competent with, managing information and making decisions, finding innovative solutions to problems, and administering and monitoring budgets. They should have demonstrated success in working in a deadline driven environment while balancing multiple projects and changing priorities and demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures. The ideal candidate needs ALL the core competencies: Leadership, Decision Making, Planning Priorities, Employee Development and Conflict Management. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Assessments may be included as part of the interview process. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Critical Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $47.75 - $62.07 Hours 8:00 a.m. - 5:00 p.m. Alternative schedule and/or flexible hours available based on business needs. Hours may vary depending on work demands and business needs. Work hours may include after-hours, holidays, and weekend work. Job Close Date 07/09/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location OTC 505 Barton Springs Rd., Ste. 800, Austin TX Preferred Qualifications Experience leading talent acquisition and development, general human resources support group, and training development and management. Experience with working at the executive level in strategic planning and development, goal development, and cascading goals to the employee level. Experience with aligning programmatic and administrative services to address and support business needs Experience and understanding of process improvement and performance management. Experience working with an executive team in addressing complex and sensitive issues. Experience utilizing a strategic approach to communications management for a organization, addressing both internal and external stakeholders. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of workgroup provide a more complex strategic focus to the overall business operations. Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues. Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department. Serves as a direct or indirect resource for the department’s operational needs. Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives. Provides solutions to complex problems and works to resolve difficult issues between involved parties. This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization. Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans. Administers contracts and vendors to ensure delivery of agreed upon deliverables. Prepares and reviews reports as part of the process of monitoring and communicating performance results. Makes recommendations associated with purchasing and expenditures for departmental programs. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to analyze and resolve irregular events. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications for this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Please describe your experience leading talent acquisition and development, general human resources support group, and training development and management. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with working at the executive level in strategic planning and development, goal development, and cascading goals to the employee level. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have aligning programmatic and administrative services to address and support business needs? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience and understanding of process improvement and performance management. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have working with an executive team in addressing complex and sensitive issues? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience utilizing a strategic approach to communications management for a organization, addressing both internal and external stakeholders. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Jun 26, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience Licenses or Certifications: None. Notes to Applicants Overview of the Position: The Chief Administrative Officer leads and is accountable for the Capital Delivery Service’s Administrative Services Group which encompasses the following services: Talent Acquisition and development, general human resources operations, department internal and external communications, department administrative services, training, strategic planning and performance management. The ideal candidate should be a change agent and big picture thinker who connects a myriad of activities into an integrated system of standards and performance measurements to achieve results and improve standards. They should have experience in, and be comfortable and competent with, managing information and making decisions, finding innovative solutions to problems, and administering and monitoring budgets. They should have demonstrated success in working in a deadline driven environment while balancing multiple projects and changing priorities and demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures. The ideal candidate needs ALL the core competencies: Leadership, Decision Making, Planning Priorities, Employee Development and Conflict Management. Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Assessments may be included as part of the interview process. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ ) Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits ) To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg ) Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. Critical Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $47.75 - $62.07 Hours 8:00 a.m. - 5:00 p.m. Alternative schedule and/or flexible hours available based on business needs. Hours may vary depending on work demands and business needs. Work hours may include after-hours, holidays, and weekend work. Job Close Date 07/09/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location OTC 505 Barton Springs Rd., Ste. 800, Austin TX Preferred Qualifications Experience leading talent acquisition and development, general human resources support group, and training development and management. Experience with working at the executive level in strategic planning and development, goal development, and cascading goals to the employee level. Experience with aligning programmatic and administrative services to address and support business needs Experience and understanding of process improvement and performance management. Experience working with an executive team in addressing complex and sensitive issues. Experience utilizing a strategic approach to communications management for a organization, addressing both internal and external stakeholders. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of workgroup provide a more complex strategic focus to the overall business operations. Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues. Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department. Serves as a direct or indirect resource for the department’s operational needs. Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives. Provides solutions to complex problems and works to resolve difficult issues between involved parties. This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization. Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans. Administers contracts and vendors to ensure delivery of agreed upon deliverables. Prepares and reviews reports as part of the process of monitoring and communicating performance results. Makes recommendations associated with purchasing and expenditures for departmental programs. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to analyze and resolve irregular events. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications for this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Please describe your experience leading talent acquisition and development, general human resources support group, and training development and management. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with working at the executive level in strategic planning and development, goal development, and cascading goals to the employee level. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have aligning programmatic and administrative services to address and support business needs? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience and understanding of process improvement and performance management. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have working with an executive team in addressing complex and sensitive issues? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience utilizing a strategic approach to communications management for a organization, addressing both internal and external stakeholders. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Titles: Finance Budget Analyst I / Finance Budget Analyst II Classification Titles: Administrative Support Analyst I / Administrative Support Analyst II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, July 9, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary - Finance Budget Analyst I Under the direction of the Vice President for Budget Planning and Administration (BPA) and with guidance from lead budget analysts, the incumbent is responsible for processing routine fiscal transactions, reviewing and analyzing less complex division and program budgets and projections, and accessing and running fiscal reports from campus and CSU systems. This includes but is not limited to posting budgets, budget transfers, and Interagency Financial Transactions (IFTs), logging and tracking position requests and salary adjustments, and running reports from the Financial Data Warehouse (FDW). The incumbent is also responsible for working collaboratively with other analysts in the budget office to plan and prepare the annual budget, to prepare and review quarterly revenue and expenditure projections, and to review and analyze year-end reports for submission to the Chancellor’s Office Position Summary - Finance Budget Analyst II With general guidance from the Associate Vice President of Budget Planning & Administration (AVP), the Finance Budget Analyst Il (Administrative Analyst/ Specialist - Exempt Il) independently tracks and processes campus-wide budget and position changes, prepares fiscal projections, and trains campus partners on budget procedures. As a full journey-level analyst, the Finance Budget Analyst Il works collaboratively with other Finance Budget Analysts to support the AVP in planning, coordinating, and implementing the annual campus budget process, and in monitoring, forecasting, and reporting budgeted revenues and expenses. In addition, this position works closely with the Chancellor's Office and campus enterprise units to produce financial plans required for capital projects and reporting requirements. The incumbent collaborates with internal staff and with various campus colleagues to find solutions to issues, trains others on various procedures or campus reporting, and acts as backup to other Finance Budget Analysts as needed. FLSA : Exempt (not eligible for overtime compensation) Anticipated Hiring Range : Administrative Support Analyst I $4,700 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training. Administrative Support Analyst II $5,400 per month - $6,000 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : Administrative Support Analyst I $4,379 per month - $7,922 per month Administrative Support Analyst II $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 or 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8 am - 5 pm, Monday - Friday. Partial telework schedule may be available after probationary period, subject to management approval. Department Information Budget Planning & Administration (BPA) supports the campus by estimating and allocating the fiscal resources needed by divisions and programs working to achieve student success and implement imperatives. In collaboration with the President's Budget Advisory Committee, BPA facilities a transparent budget development process that considers and makes funding recommendations for the upcoming fiscal year. More specifically, the BPA team analyzes historical and anticipated expenditures, prepares various expense and funding scenarios, and documents budget decisions. BPA also allocates funds in alignment with the approved budget and as received by the Chancellor’s Office, monitors expenses and fund balances throughout the year, and effectuates fund transfers as needed and requested by divisions. In addition, BPA serves as a resource across the campus to analyze and make recommendations on the fiscal impact of decisions, such as developing pro-formas for capital projects, analyzing changes to Category IV and V fees, reviewing the fiscal health of auxiliaries and self-support organizations, and managing position changes. https://www.csus.edu/administration-business-affairs/budget-planning/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Finance Budget Analyst I Required Qualifications Education/Experience: Bachelor’s degree in Business Administration or related field, with a concentration in Public or Business Administration, Accounting, or Finance, and/or an equivalent training involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Experience with automated financial systems, complex spreadsheets, databases, and database query tools. Proficiency in standard office equipment (i.e. copier, scanner, printers) as well as Microsoft Office Suite (i.e. Excel, Outlook, Word, PowerPoint) Experience performing research, collecting data, analyzing, organizing and applying the data. Knowledge/Skills/Abilities: Strong analytical and problem-solving skills. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Excellent organizational, prioritization, and multi-tasking skills and ability to work under pressure and meet deadlines. Strong verbal and written communication skills. Excellent interpersonal and customer service skills. Ability to coordinate and maintain cooperative working relationships with individuals at all levels within the University and external constituencies. Strong attention to detail. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications Administrative, accounting, or budgeting experience within the California State University system Experience working with CMS/CFS (Common Management Systems, Financial Systems, HR) or other similar software enterprise systems. Knowledge of position management principles and practices Finance Budget Analyst II Required Qualifications Education/Experience: Bachelor's degree in Business Administration or related field, with a concentration in public or business administration, Accounting, or Finance and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Progressively responsible experience in budgeting, financials, and/or accounting related fields. Experience with automated financial systems, complex spreadsheets, databases, and/or database query tools. Knowledge/Skills/Abilities: Excellent organizational, prioritization and multi-tasking skills, with the ability to work under pressure and meet deadlines. Strong analytical and problem-solving skills (i.e. complex financial and data analysis, multiple fund sources). Proficiency using standard office software programs (e.g. Microsoft Word, Excel, PowerPoint, Access, and Outlook calendar/email) in a Windows Operating System environment. Strong communication skills. Excellent interpersonal and customer service skills, with the ability to consult, advise and train others (e.g. present and explain budget topics to various constituencies). Ability to monitor and reconcile financial activity, as well as make financial projections and prepare related reports (e.g. budgeting and reconciliation for capital projects, multiple fund sources). Ability to work independently and collaboratively in a diverse environment. Excellent attention to detail and ability to adhere to processes and procedures. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications Experience in a higher education environment, a California public agency, or the California State University institution. Experience using CMS/CFS (Common Management System - Financials, HR) or other similar software enterprise systems. Experience in Position based budgeting and position management. Experience in financial forecasting and data analytics. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 26, 2024
Working Titles: Finance Budget Analyst I / Finance Budget Analyst II Classification Titles: Administrative Support Analyst I / Administrative Support Analyst II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, July 9, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary - Finance Budget Analyst I Under the direction of the Vice President for Budget Planning and Administration (BPA) and with guidance from lead budget analysts, the incumbent is responsible for processing routine fiscal transactions, reviewing and analyzing less complex division and program budgets and projections, and accessing and running fiscal reports from campus and CSU systems. This includes but is not limited to posting budgets, budget transfers, and Interagency Financial Transactions (IFTs), logging and tracking position requests and salary adjustments, and running reports from the Financial Data Warehouse (FDW). The incumbent is also responsible for working collaboratively with other analysts in the budget office to plan and prepare the annual budget, to prepare and review quarterly revenue and expenditure projections, and to review and analyze year-end reports for submission to the Chancellor’s Office Position Summary - Finance Budget Analyst II With general guidance from the Associate Vice President of Budget Planning & Administration (AVP), the Finance Budget Analyst Il (Administrative Analyst/ Specialist - Exempt Il) independently tracks and processes campus-wide budget and position changes, prepares fiscal projections, and trains campus partners on budget procedures. As a full journey-level analyst, the Finance Budget Analyst Il works collaboratively with other Finance Budget Analysts to support the AVP in planning, coordinating, and implementing the annual campus budget process, and in monitoring, forecasting, and reporting budgeted revenues and expenses. In addition, this position works closely with the Chancellor's Office and campus enterprise units to produce financial plans required for capital projects and reporting requirements. The incumbent collaborates with internal staff and with various campus colleagues to find solutions to issues, trains others on various procedures or campus reporting, and acts as backup to other Finance Budget Analysts as needed. FLSA : Exempt (not eligible for overtime compensation) Anticipated Hiring Range : Administrative Support Analyst I $4,700 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training. Administrative Support Analyst II $5,400 per month - $6,000 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : Administrative Support Analyst I $4,379 per month - $7,922 per month Administrative Support Analyst II $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 or 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8 am - 5 pm, Monday - Friday. Partial telework schedule may be available after probationary period, subject to management approval. Department Information Budget Planning & Administration (BPA) supports the campus by estimating and allocating the fiscal resources needed by divisions and programs working to achieve student success and implement imperatives. In collaboration with the President's Budget Advisory Committee, BPA facilities a transparent budget development process that considers and makes funding recommendations for the upcoming fiscal year. More specifically, the BPA team analyzes historical and anticipated expenditures, prepares various expense and funding scenarios, and documents budget decisions. BPA also allocates funds in alignment with the approved budget and as received by the Chancellor’s Office, monitors expenses and fund balances throughout the year, and effectuates fund transfers as needed and requested by divisions. In addition, BPA serves as a resource across the campus to analyze and make recommendations on the fiscal impact of decisions, such as developing pro-formas for capital projects, analyzing changes to Category IV and V fees, reviewing the fiscal health of auxiliaries and self-support organizations, and managing position changes. https://www.csus.edu/administration-business-affairs/budget-planning/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Finance Budget Analyst I Required Qualifications Education/Experience: Bachelor’s degree in Business Administration or related field, with a concentration in Public or Business Administration, Accounting, or Finance, and/or an equivalent training involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Experience with automated financial systems, complex spreadsheets, databases, and database query tools. Proficiency in standard office equipment (i.e. copier, scanner, printers) as well as Microsoft Office Suite (i.e. Excel, Outlook, Word, PowerPoint) Experience performing research, collecting data, analyzing, organizing and applying the data. Knowledge/Skills/Abilities: Strong analytical and problem-solving skills. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Excellent organizational, prioritization, and multi-tasking skills and ability to work under pressure and meet deadlines. Strong verbal and written communication skills. Excellent interpersonal and customer service skills. Ability to coordinate and maintain cooperative working relationships with individuals at all levels within the University and external constituencies. Strong attention to detail. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications Administrative, accounting, or budgeting experience within the California State University system Experience working with CMS/CFS (Common Management Systems, Financial Systems, HR) or other similar software enterprise systems. Knowledge of position management principles and practices Finance Budget Analyst II Required Qualifications Education/Experience: Bachelor's degree in Business Administration or related field, with a concentration in public or business administration, Accounting, or Finance and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Progressively responsible experience in budgeting, financials, and/or accounting related fields. Experience with automated financial systems, complex spreadsheets, databases, and/or database query tools. Knowledge/Skills/Abilities: Excellent organizational, prioritization and multi-tasking skills, with the ability to work under pressure and meet deadlines. Strong analytical and problem-solving skills (i.e. complex financial and data analysis, multiple fund sources). Proficiency using standard office software programs (e.g. Microsoft Word, Excel, PowerPoint, Access, and Outlook calendar/email) in a Windows Operating System environment. Strong communication skills. Excellent interpersonal and customer service skills, with the ability to consult, advise and train others (e.g. present and explain budget topics to various constituencies). Ability to monitor and reconcile financial activity, as well as make financial projections and prepare related reports (e.g. budgeting and reconciliation for capital projects, multiple fund sources). Ability to work independently and collaboratively in a diverse environment. Excellent attention to detail and ability to adhere to processes and procedures. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications Experience in a higher education environment, a California public agency, or the California State University institution. Experience using CMS/CFS (Common Management System - Financials, HR) or other similar software enterprise systems. Experience in Position based budgeting and position management. Experience in financial forecasting and data analytics. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time: