Type of Appointment: Full-Time, At Will
Job Classification: Management Personnel Plan (MPP II)
Anticipated Hiring Range: $100,008 - $114,996 annually (Commensurate with experience and qualifications)
Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified
Recruitment Closing Date: Open until filled
Priority Application Date: March 12, 2025
THE DEPARTMENT: The Process and Project Management Office (PPMO) provides central technology management oversight for new and existing campus-wide technology initiatives. This oversight includes technology focused project management and project reporting for significant processes. The PPMO also provides project management for university wide initiatives.
DUTIES AND RESPONSIBILITIES: Leadership and administration of the Project Management Office
- Works cooperatively with and ensures that project coordinators work cooperatively with the appropriate University and project clients/stakeholders to clarify specific needs and requirements.
- Keeps client/stakeholder and appropriate sponsors up-to-date on project status throughout process.
- Ensures all projects are completed within budgets and schedules while meeting client/stakeholder needs, business objectives and design guidelines. Works cooperatively with and ensures each project manager.
- Works cooperatively with the appropriate Client Sponsor, with other senior division unit management, and other service providers to develop overall program scope, strategy, and requirements.
Responsible for ensuring that project coordinators follow the documented project lifecycle from the planning phase through project closure
- Ensure that all projects are delivered on-time, within scope and within budget
- During project planning, assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Ensure resource availability and allocation prior to approving project requests
- Develop a detailed project plan to monitor and track progress
- Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
- Measure project performance using appropriate tools and techniques
- Report and escalate to management as needed
- Successfully manage the relationship with the client and all stakeholders
- Perform risk management to minimize project risks
- Establish and maintain relationships with third parties/vendors
- Create and maintain comprehensive project documentation
Builds strong relationships with various areas across campus to understand the university challenges and opportunities as they relate to information technology
- Works closely with the AVP of the PPMO and university management to determine strategic directions and tactical approaches to the application of appropriate, accessible, and secure technology for the campus.
- Manages the portfolio of projects by division, monitors progress, and works with the project managers to ensure successful completion.
- Create a collaborative partnership among leaders and stakeholders and enables resource demand planning, change management, and project pipeline planning decisions.
Oversee various programs such as change management, records information management, and onboarding of certain software systems like 25 Live, Slate, and other IT supported systems.
- Ensure program and onboarding documentation is followed and kept up-to-date.
- Perform yearly maturity assessments on primary program documentation and bi-yearly maturity assessments on secondary program documentation.
Serves as representative of the PPMO or or of the Division of IT & IP in working groups, meetings or university level initiatives as needed.
- Work in collaboration with the AVP of the PPMO and other IT leaders on the strategic planning initiatives, projects and related assignments.
QUALIFICATIONS: - Bachelor's Degree - Business administrative, computer science, or related field is required
- Valid Driver License, Valid and in State
- 5 years related experience overseeing projects, including management experience.
- Strong functional and working knowledge of enterprise information systems, policies and guidelines, reporting software
- Ability to analyze software functionality through technical documents, perform fit-gap analyses, and design and document efficient and effective work practices.
- Strong managerial and supervisory skills, demonstrating the ability to effectively lead others and those reporting into the Project Management Office
- Demonstrated success partnering with and influencing senior leadership
- Demonstrated ability to manage large, complex projects on time and within budget
- Ability to express complex technical concepts effectively to people without technical backgrounds, both verbally and in writing
- Excellent interpersonal skills and ability work effectively with end users
- Excellent written and oral communication skills. Ability to make presentation to large groups.
PREFERRED EXPERIENCE: - PMP or other project management certificate
- Masters degree
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy .
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website .
University Driving Requirements Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .
Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy .
Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure Policy .
Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Feb 26 2025 Pacific Standard Time
Applications close:Closing Date/Time:
