Administrative Assistant for the Scottsdale Fire Department

Introduction

Provides administrative assistance and support to management. Performs a broad range of administrative functions and assignments involving independent judgment and initiative. The position requires strong customer service skills, attention to detail and accuracy, knowledge of check requisitions, purchase orders, time management and prioritization. Candidate must be adaptable as the position may move from one division to another within the Fire Department as administrative support.

ANTICIPATED STARTING SALARY MAY BE UP TO MID-POINT DEPENDING ON CANDIDATE'S EXPERIENCE AND INTERNAL EQUITY.

Minimum Qualifications

Education and Experience

• High School diploma or General Educational Development (GED) equivalent is required.
• Three years of experience in administrative support
  

• Equivalency Statement:
  • Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.

Essential Functions

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

ESSENTIAL FUNCTIONS:

• Maintains documentation, statistical reports and project logs to document work procedures and monitor follow-up.
• Greets visitors, screens and responds to incoming mail, e-mails, telephone calls, and voice mails for Executive Director, Administrator and/or Director.
• Schedules conference rooms and arranges for press conferences and special management meetings.
• Maintains electronic/engagement calendars and files for executive level management.
• Operates a computer and utilizes relevant software applications.

Office of Communication & Citizen Service Assignment

• Provides Board & Commission administration support, including managing agendas, postings, documentation, reports, etc.

Work Environment/Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Most work is performed in a City office environment.
• Lift and carry materials weighing up to 30 pounds.
• Operate a variety of standard office equipment including a computer, telephone, calculator, copy and fax machines requiring continuous and repetitive arm, hand and eye movement.
• Travel to/from meetings and various locations.
• Attend evening meetings as needed.

Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457
• Pet Insurance
• Bilingual pay compensation

Please visit the Human Resources and Benefits Information page for more information.

Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE:Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR at (480) 312-2491.
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Closing Date/Time: 10/13/2024 11:59 PM Arizona

• 

• City of Scottsdale

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