Family Liaison & Student Attendance Specialist

Definition

Under general direction of the Director of Student Services, the Family Liaison and Student Attendance Specialist provides leadership and technical assistance to school site classified personnel that are involved with daily attendance records and monthly record-keeping procedures for reporting Average Daily Attendance (ADA) and to facilitate efforts to raise awareness among students and their families how important school and attendance are in their lives. This position provides consulting services to site administrative personnel that oversee attendance. The incumbents in this classification provide the school community with accurate and timely attendance reporting and reconciliation of student attendance and population which directly supports student learning and achievement.

Examples of Duties/Essential Job Functions

The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Assists site personnel in the selection of available reports and writing queries for custom reports.
• Compiles a variety of data reports for the purpose of use by administrative personnel in the analysis and projection of attendance trends.
• Conducts training sessions and makes presentations about attendance policies, procedures, and regulations to groups of District employees, students, and families.
• Coordinates regular meetings of site attendance personnel.
• Coordinates the preparation of the SARB end-of-year report.
• Demonstrates and develops Standard Operating Procedures (SOP) manuals of all aspects of Attendance functions to ensure accuracy in gathering and reporting attendance information.
• Gathers and consolidates Average Daily Attendance (ADA) information and prepares state reports; maintains and safeguard documentation of amount claims.
• Interprets District daily attendance/ Average Daily Attendance (ADA) needs to software manufacturer/ developer.
• Maintains accurate and complete records of all intra/inter District transfers in a reasonable, timely manner to meet the needs of the students, families, and sites; assist with preparation of data and reports for transfers.
• Performs a variety of clerical and record-keeping duties requiring independent judgment and knowledge of current statues, regulations and other policies related to transfers.
• Provides leadership and technical assistance to site administrators and classified personnel involved with daily attendance, and Average Daily Attendance (ADA) and record keeping procedures.
• Provides registration guidance to school sites with the correct procedures, processes, and protocols to follow for registering students; performs enrollment and registration procedures as needed.
• Schedules and prepares for District-level School Attendance Review Board (SARB) meetings.
• Works in close cooperation with other public agencies such as the District Attorney, Probation Department, Police and Sheriff’s Departments and other community-based organizations.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.

KNOWLEDGE, SKILLS, AND ABILITIES
(At time of application)
Knowledge of:

• District attendance and registration policies procedures and terminology
• Case management techniques and practices
• Modern office practices and procedures, and equipment
• Basic accounting procedures and math applicable to student attendance accounting
• Current applicable sections of State Education Code and other applicable laws relating to student attendance and attendance accounting
• Accurate record-keeping techniques
• Operation of a computer and data entry techniques
• District standard software (e.g., Email, Google forms, MS Office, Excel, PowerPoint, Aeries, Truancy Hunter, CalPADS, or California Longitudinal Pupil Achievement Data System)
• In-person and computer-based presentation skills, software, methods, and techniques
• Telephone techniques and etiquette
• Correct English usage, grammar, spelling, punctuation, and vocabulary
• Interpersonal skills using tact, patience, and courtesy
• Report writing methods and techniques

Skills and Abilities to:

• Serve as a bilingual liaison between administrators, personnel, parents, and the community related to attendance
• Read, write, translate, and interpret English and a designated second language
• Prepare and maintain accurate student attendance records
• Submit reports for local, County, State, and other attendance data purposes
• Perform timely and accurate accounting clerical work involving independent judgment and requiring speed and accuracy
• Type/keyboard and enter data accurately at an acceptable rate of speed
• Establish and maintain cooperative and effective working relationships with a diverse range of people
• Operate a variety of office equipment
• Communicate effectively, both orally and in writing in English and a designated second language
• Conduct training sessions, make presentations, and lead discussions with small groups of employees and others regarding attendance policies, procedures, and regulations
• Meet schedules and timelines
• Operate a computer terminal to enter data, maintain records and generate reports
• Learn new or updated computer systems/programs to apply to current work.
• Communicate using patience and courtesy in a manner that reflects positively on the organization
• Actively participate in meeting District goals and outcomes
• Apply integrity and trust in all situations
• Learn district organization, operations, procedures, policies, objectives, and goals

RESPONSIBILITY:
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services.

Employment Standards/Minimum Qualifications

( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .)
EDUCATION REQUIRED:
Bachelor’s degree with a major in sociology, psychology, social work, business or related field from an accredited college or university. An Associate’s degree plus an additional two years of qualifying experience may be substituted for the Bachelor’s degree requirement.
EXPERIENCE REQUIRED:
Two (2) years of responsible experience working in one of the following: social services program, community agency, or a school district, which included working with at risk children with attendance concerns.
LICENSE(S) REQUIRED:

• Certified Bilingual Proficiency in a Second Language
• Valid, current California Driver’s License to drive personal vehicle to various District sites for meetings and supporting site staff and to attend conferences, workshops, seminars, and trainings outside of the District.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District’s applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam B through District’s provider

SALARY SCHEDULE:
Classified Salary Range: 36
Work Calendar: 261 Days
Work Location: Student Services Department
Work Hours: 8:00 am - 5:00 pm

Examination Process

Materials Required:*
1. Completed application

2. Copy of official college transcript indicating the c ompletion of a Bachelor's degree OR Associate's degree in sociology, psychology, social work, business or related field from an accredited college or university

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.
The examination process will include a Spanish Bilingual Skills Test (pass/fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the oral interview assessment (50% weight) . Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

SPANISH BILINGUAL SKILLS TEST (PASS/FAIL): SEPTEMBER 12, 2024

COMPETENCY ASSESSMENT: SEPTEMBER 20, 2024

ORAL INTERVIEW ASSESSMENT: OCTOBER 2, 2024

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org .

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall
Executive Director of Student and Family Support Services
1820 Howard Road, Madera, CA 93637
559-416-5826

Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below.

https://www.madera.k12.ca.us/Page/9901

Closing Date/Time: 9/9/2024 4:00 PM Pacific

53,453

Madera, California United States View Map