Legal Assistant I

Summary of Work

This position provides general administrative and secretarial support to attorneys with the following duties:

1. Editing and formatting letters, settlement agreements, memos, and legal opinions.
2. Maintaining case files, creating forms, making travel arrangements, and setting up meetings.
3. Serves as a point of contact for the General Counsel Division when issuing Attorney General’s opinions, Administrative Rules opinions, and responding to open records requests.
4. Electronically file legal documents with the proper court.
5. During legislative session this position will assist, where necessary, in tracking bills, formatting amendments, and filing testimony with Legislative Council.
6. Assists the front desk receptionist as a back-up, when needed.

In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined benefit retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.

Minimum Qualifications

1. Associate degree with major coursework in office support, legal, business, or office education and four years of work experience performing a variety of high-level complex office support, clerical or secretarial work that includes lead work or office coordination responsibilities. (Note: The hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position.)
2. Work experience in a legal setting is preferred.
3. Ability to use and understand a personal computer, with knowledge and use of Windows, and experience in word processing, spreadsheets, and databases. Preference will be given to candidates who have experience performing legal office support and experience using Microsoft Word, Excel, and Outlook.
4. Proficiency in grammar, punctuation, spelling, and formatting skills.
5. Excellent prioritization, time management, organizational, multi-tasking, accuracy, and attention to detail skills.
6. Demonstrated ability to communicate tactfully and with emphasis on customer service.
7. Ability to establish and maintain effective, harmonious working relationships with co-workers and supervisors.
8. Ability to maintain a high degree of confidentiality.
9. Display strong interpersonal skills in dealing with customers and co-workers; utilize appropriate telephone etiquette; demonstrate appropriate written and verbal communication skills; demonstrate ability to perform standard office tasks and operate standard office equipment such as telephone, computer, printers, scanner, photocopier, and fax machines.
10. Application packets will be considered an example of your skills and quality of work. In addition, they must be complete and include all required documents in order to be considered for this position.
11. Successful completion of the interview process, reference checks, and standard background and criminal records check to determine knowledge, skills, and abilities to perform administrative assistant tasks.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships.

Application package must be received by 11:59 PM on the closing date listed on the opening.

TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers

Documents to be submitted:

• Resume
• Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications
• 3 Professional References
• College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts)

The North Dakota Office of Attorney General prohibits candidates from plagiarizing any portion of their employment application and interview process to include responses to questions in which you must provide a narrative and/or verbal response. You must create your own responses originally and not copy or adapt them from other sources. While the North Dakota Office of Attorney General encourages you to create your narratives and interview responses with great care, including correct use of grammar and style, you are prohibited from using any artificial intelligence (AI) or AI-assisted tool, to include but not limited to ChatGPT. Any information you provide during the application and interview process is subject to verification. The North Dakota Office of Attorney General will discontinue your candidacy if we find you have violated this prohibition on use of AI tools in the application and interview process.

Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: aeisenbeis@nd.gov ; phone: (701) 328-1256 or TTY: 1-800-366-6888.

• Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/
• Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits
• Visit North Dakota State government: http://www.nd.gov

To learn more about living in North Dakota, visit https://findthegoodlife.com

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

Closing Date/Time: 9/12/2024

3,614

Bismarck, North Dakota United States View Map