RoleThis is a Seasonal position with our Public Works department in the Emergency Management Division. Seasonal positions are on-call or as needed not to exceed 1040 hours per fiscal year. Under general supervision, performs work of moderate difficulty assisting a manager or Director with a variety of administrative detailed work specific to the assigned department.
Major Duties, Responsibilities- Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
- Performs accounting and/or purchasing tasks related to the department’s budget or assigned program.
- Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
- Conducts research and development.
- Communicates in person and by telephone with staff and public.
- Performs other job-related duties as assigned.
Minimum QualificationsEducation: High school diploma or equivalent.
Experience: A minimum of two (2) years of increasingly responsible clerical/administrative experience.
Additional Requirements:Must possess a valid Arizona driver’s license.
Community Health Services Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety.
Other SkillsRequired Knowledge, Skills, and Abilities: Knowledge of:- Departmental clerical and office procedures, including various internal programs.
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Research techniques and report writing.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Customer service.
- Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Provide timely, accurate, professional, and confidential administrative support.
- Prepare correspondence, write reports, and design forms.
- Answer inquiries and questions.
- Make inferences from written materials.
- Multitask and prioritize autonomously.
- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion always.
- Act with courtesy, tact, and diplomacy.
Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: 9/10/2024 5:00 PM Arizona