Job Description and DutiesThe Staff Services Manager I (SSM I) manages and monitors daily fiscal activities essential to accomplishing the mission of the Public Rights Division (PRD) and the Department. The SSM I works independently with PRD Senior Assistant Attorneys General (SAAG) and other Division/Departmental staff statewide, managing the administrative functions of the Division which consists of approximately 550+ employees including attorneys, paralegals, investigators, auditors, analysts, and various support staff, and a multi-million dollar budget. The SSM I is a skilled internal consultant to the SSM II, Chief Assistant Attorney General (CAAG), and the SAAGs regarding budget development, division fiscal maintenance of General Fund and special funds, legislative activities, and business-related travel for staff and witnesses. The SSM I represents the Division and/or the Department on a wide variety of specialized and complex subject areas having significant impact on the Division and/or the Department and may personally handle the most complex fiscal functions of the unit.
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You will find additional information about the job in the
Duty Statement .
Working ConditionsThis position is a flexible hybrid schedule with a focus on remote-centered work and supervision.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-446737
Position #(s): 420-401-4800-001
Working Title: PRD Fiscal Manager Classification: STAFF SERVICES MANAGER I
$6,963.00 - $8,650.00
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Work Shift: 8 am - 5 pm
Work Week: Monday - Friday
Department Information•This position is located in the Division of Public Rights, Executive Unit.
•This is a hybrid position that will be telework-focused, but may require on-site visits.
•Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
•For more information about the department please visit the Attorney General’s website at www.oag.ca.gov .
Special Requirements • A fingerprint check will be required for those new to the Department of Justice.
• Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at http://oag.ca.gov/careers/exams.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.
• Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.
• JC-446737 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/11/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Special Smith (JC-446737)
1300 I Street, Suite 1030
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Attn: Special Smith (JC-446737)
1300 I Street, Suite 1030
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
All interested applicants must submit a completed SOQ with the application package: typed in Arial 12-point font, single-spaced with one-inch margins, titled “Statement of Qualifications” with your name and page number on each page, and no longer than two pages. Application packages received without the SOQ addressed as stated above will be disqualified.
1. You have been hired to supervise one of three Executive Unit teams who are the administrative support to a legal roster of 500+. You have three direct reports on your team. Please describe your short- and long-term goals for your unit. What do you wish to accomplish over the first few weeks, months, and long-term.
2. Please describe your leadership/management philosophy in developing your team and in holding staff to high expectations.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Strong knowledge of the processes of the Department of Finance, Legislative Analyst’s Office, and State Controller’s Office, as well as budget development, State Administrative Manual, and legislation process.
• Excellent interpersonal skills, ability to develop and maintain positive working relationships will all levels of staff both within the department and with external customers and stakeholders.
• Ability to work independently and with others along with the ability to guide and train staff both directly and indirectly.
• Strong organizational skills, ability to set priorities, manage multiple projects, and meet deadlines within challenging time constraints.
BenefitsBenefit information can be found on the CalHR website and the CalPERS website.
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Special Smith
(916) 210-6666
Special.Smith@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information on Application FilingPlease note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 9/11/2024
