Manager, Agency Administrative (Fiscal & Personnel Manager)

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Are you looking to make a difference and have an impact on your community? Come join the City of Oakland and become part of a diverse organization dedicated to the community and employees whom we serve!

Working for the Oakland Police Department (OPD) is not just a job, it's a chance to be part of a transformative change in a dynamic urban environment. As a member of OPD, you will have the opportunity to contribute to the well-being and professional development of a dedicated workforce while ensuring fiscal accountability and efficiency in resource allocation.

Under general direction, the Fiscal & Personnel Manager uses operational decision making in the direction and coordination of support operations including the department's budget, personnel, and contracting function; plans, organizes, manages, and directs the review and implementation of department projects; functions as the liaison for the department with other City departments, and performs related duties as assigned.

This role is perfect for individuals who are passionate about public service, diversity, equity, and inclusion, and are eager to make a meaningful impact in a community-focused law enforcement agency. Join us in our mission to support the safety and growth of Oakland through strategic HR and financial management and be a part of the change you want to see in your community.

We are looking for someone who is:

• Analytical and data driven. You will oversee OPD’s budget of over $375 million.
• Organized and detail orientated. Due to the complex workload, you will need to be detailed and possess strong organizational skills.
• An excellent and strong communicator. You will be conveying fiscal and human resources information to a variety of stakeholders; therefore, excellent and strong communication skills are crucial.
• Professional. You will be interacting with elected officials and various department heads and managers.
• Able to work independently. You will need to make decisions with minimal direction.

What you will typically be responsible for:

• Managing a complex budget composed of federal, state, and local revenues, ensuring compliance with the associated regulations and managing annual audits.
• Overseeing the development of OPD fiscal procedures and policies.
• Preparing and/or reviewing analytical reports prepared for the City Administrator, City Council or commissions concerning agency affairs.

A few reasons you might love this job:

• You have a passion for helping people and want to have a positive impact on the Oakland community.
• You find joy in working cross-functionally to complete projects that vary in subject matter and scope.
• The City of Oakland provides many opportunities for both personal and career growth and development.

A few challenges you might face in this job:

• You will be navigating complex fiscal and personnel rules, policies and funding requirements.
• You will need to balance multiple competing priorities.
• You may be working with limited resources/staff.

Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland

Competencies Required:

• Managing Performance: Ensuring superior individual and group performance
• Writing: Communicating effectively in writing
• Oral Communication: Engaging effectively in dialogue
• Critical Thinking: Analytically and logically evaluating information, propositions,
  and claims
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring
  compliance with laws and regulations
• Action & Results focused: Initiating tasks and focusing on
  accomplishment
• Attention to Detail: Focusing on the details of work content, work steps, and final
  work products
• Innovative Problem Solving: Identifying and analyzing problems in order to
  propose new and better ways of doing things
• Interpersonal Savvy: Considering and responding appropriately to the needs and
  feelings of others in different situations
• Leadership: Guiding and encouraging others to accomplish a common goal
• Driving Results: Demonstrating concern for achieving or surpassing results
  against an internal standard of excellence
• Project Management: Ensuring that projects are on-time, on-budget, and achieve
  their objectives
• Leading Cross-Functional Collaboration: Demonstrating cooperation and
  teamwork while working within and across divisions, functions, or teams

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902.

Minimum Requirements for Application

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.

Education:
A certificate of completion of a paralegal program or a degree from a postsecondary Bachelor’s degree from an accredited college or university in public or business administration, accounting, or related field. A Master’s degree is desirable

Experience:
Three (3) years of experience performing progressively responsible and complex administrative and managerial duties including two years of supervisory experience.

Supplemental Information

All applications received will be forwarded to the Housing & Community Development Department for further consideration.

What’s in it for you?

• 15 paid holidays
• Vacation - 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement - CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health - The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care and other HMO and PPO plans
• Dental - The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• Vision - The City of Oakland pays for VSP full premium for employees and eligible dependents
• Sick leave - Employees accrue 12 days per year
• Deferred Compensation - 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training, & Telecommuting.

The Recruitment Process:

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Housing and Community Development Department for further consideration.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.com/oaklandca/default.cfm .

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:

• CalPERS Medical
• Dental
• Vision
• Medical Waiver Plan - Cash-In-Lieu
• Flexible Spending Accounts
• Commuter Benefits
• Group & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Guaranteed Ride Home (GRH)
• Pension Benefits
• Deferred Compensation

* Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements

Closing Date/Time: 9/13/2024 11:59 PM Pacific

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