Senior Deputy City Clerk

  • City of Sacramento, CA
  • Sacramento, California
  • Aug 22, 2024
Full Time Municipal or County Clerk Other
  • Salary: $62,119.04 - $87,407.73 Annually USD

Job Description

THE POSITION

THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE REC EI PT OF 100 APPLICATIONS

OR

AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST.

Under general supervision, the Senior Deputy City Clerk performs technical work related to special projects and administrative assignments in the City Clerk's Office; coordinates Fair Political Practices Commission (FPPC) filings; responds to questions and refers individuals to appropriate agency, provides public records as requested; trains and assists incumbents, candidates, and the public in the use of on-line campaign filing system; notarizes documents.

DISTINGUISHING CHARACTERISTICS

This classification is populated with multiple incumbents who perform at the advanced journey level and are responsible for independently performing administrative duties related to special projects such as processing and coordinating special elections and/or providing training and assistance to committees and candidates regarding regulations and requirements. Senior Deputy City Clerk is distinguished from Deputy City Clerk in that the latter performs more routine administrative duties within a framework of standard policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Assistant City Clerk. Incumbents do not typically perform supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Coordinates and administers a variety of complex special projects and administrative assignments including, but not limited to, the processing and coordination of general and special elections; independently composes correspondence related to responsibilities assigned; assists in developing and writing office procedures manual.
  • Coordinates required Fair Political Practices Commission (FPPC) filings for elected officials, advisory committee members, and designated City employees.
  • Reviews, interprets, and appropriately implements government regulations and laws; prepares forms, correspondence, and maintains official City records and documents in accordance with government regulations and laws.
  • Responds to questions from the general public, candidates for public office, City departments, and other agencies regarding official City records and general information; refers individuals to the appropriate agency or department; searches, retrieves, and copies public records for City departments, other agencies, the news media, and the general public; Coordinates assigned activities with other City departments and outside agencies; notarizes documents for City officials, employees, and the general public.
  • Trains and assists committee treasurers, office incumbents, and candidates in the use of the SacCity On-Line Campaign Filing System; trains and assists the public in the use of the system to research election contributions and expenditures.
  • Provides exceptional customer service to those contacted in the course of work.
  • Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.


QUALIFICATIONS

Knowledge of:
  • California Election Law.
  • Fair Political Practices Commission regulations and Federal and State laws affecting duties of the City Clerk.
  • Organization, procedures, and operating details typically performed in a city clerk's office.
  • Principles and practices of municipal government.
  • Principles of excellent customer service.
  • Basic research methods.
  • Principles of report writing and business letter writing.
  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, procedures, and equipment.
  • Computers and word processing applications.
  • Complex record management principles and procedures.
  • Basic arithmetic.
Skill in:
  • Use of computers and computer applications and software.

Ability to:
  • Perform complex special projects and administrative assignments with minimum supervision.
  • Work accurately and flexibly under pressure.
  • Communicate effectively, orally and in writing.
  • Work cooperatively and effectively with other departments, outside agencies, elected officials, and the general public.
  • Research, interpret, and apply policies, laws, and rules.
  • Understand and apply State and local election campaign finance laws.
  • Analyze situations carefully and adopt effective courses of action.
  • Compile and maintain complex and extensive records.
  • Independently compose informational materials, correspondence, and written reports.
  • Understand the organization and operation of the City and outside
    agencies as necessary to assume assigned responsibilities.
  • Effectively train and evaluate lower-level staff.
  • Type at a speed of not less than 50 net words per minute.

EXPERIENCE AND EDUCATION

Experience:

One year of experience comparable to Deputy City Clerk with the City of Sacramento

SPECIAL QUALIFICATIONS

Notary:

Possession of a Notary commission issued by the California Secretary of State is highly desireable.

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline or upon receipt of 100 applications, whichever occurs first :
  • Employment applications must be submitted online; paper applications will not be accepted.
  • Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
  • Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
  • If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline or upon receipt of 100 applications, whichever occurs first. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
  • Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam: (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
  • Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
  • A resume will not substitute for the information required in the T&E questions.

3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Senior Deputy City Clerk examination.

4. Screening Committee: (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:
  • Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
  • For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
  • Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
  • Send an email to employment@cityofsacramento.org ; or
  • Call the Human Resources Department at (916) 808-5726


Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 9/4/2024 11:59 PM Pacific

Base Pay

62,119

Job Address

Sacramento, California United States View Map