Assessment Information Supervisor

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur.

Supervises staff and performs a variety of complex technical and clerical functions, including, but not limited to: interpreting legal documents and applying property tax laws, overseeing the data control processes of the department, scanning and indexing a variety of documents, deeds, etc., and updating map books.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include, but are not limited to the following and all incumbents may not perform all of the duties listed:

• Carries out supervisory responsibility in accordance with policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; maintaining attendance and payroll records; rewarding and disciplining employees; addressing complaints and resolving problems.
• Maintains control of data by proofing documents, examining legal documents relating to property transfer and determining re-appraisability under the Revenue and Taxation Code based on examination of chain of title and interpretation of law.
• Acts as liaison between appraisal staff, taxpayers, tax collector and auditor effectively explaining state law and local policies related to assessment practices, furnishing information regarding ownership, title changes, valuation and assessment processes.
• Handles and/or coordinates resolution of the more complex and technical assessment support activities and problems and investigates and resolves complaints.
• Enters /retrieves data from electronic data processing systems, establishes/ updates information, generates documents and correspondence; prepares, reviews, maintains files and other necessary records.
• Examines and analyzes property appraisal records in order to complete appraisal process and enroll values to tax roll and orders and verifies reports for accuracy for closing of tax roll.
• Reviews appraisal records for completeness and accuracy and assists appraisers with the interpretation and application of property system and procedural process.
• Processes parcel splits, boundary line adjustments and certificates of compliance.
• Notifies taxpayer of completed appraisal valuation by the issuance and mailing of supplemental tax notices.
• Prepares ownership information, calculates and tracks percentages of ownership interest, and enters ownership data into computer files.
• Resolves defects in change of title by composing letters to tax payers and legal representatives of taxpayers regarding the disposition of legal documents and/or records.
• Researches and analyzes property appraisal records to make determinations regarding assessment roll corrections and escapes and applies appropriate Revenue and Taxation Codes.
• Reviews claims and declarations, works with the State Board of Equalization in determining claimant eligibility for appropriate property tax exemptions.
• Assists in creation and updating exemption and exclusion reports to State Board of Equalization.
• Creates and orders reports using tax rate area and/or parcel numbers for special districts, agencies and public.
• Oversees scanning of assessor documents to computer system.
• May serve as backup for other positions within the department.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
High school diploma or GED and three years of related experience; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:
None

Knowledge, Skills, and Abilities

Knowledge of:

• Administration of staff and activities.
• Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Internal departmental policies and procedures.
• All computer applications and hardware related to performance of the essential functions of the job.
• Standard business arithmetic, including percentages and decimals.
• Record keeping, report preparation, filing methods and records management techniques.
• General office procedures, policies and practices.

Skill in:

• Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
• Selecting and motivating staff and providing for their training and professional development.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Using a computer to accurately and rapidly enter and retrieve data and information.
• Communicating orally with staff and citizens in order to give and receive information in a courteous manner. Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems.

Mental and Physical Ability to:

• Read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals.
• Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Establish and maintain effective working relationships with others.
• Draft and type correspondence.
• Add, subtract, multiply and divide whole numbers, common fractions and decimals.
• Deal with situations with several variables in standardized situations.
• While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
• While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 9/16/2024 11:59 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

Ukiah, California 95482 United States View Map