Job Description and DutiesAre you ready to become a leader in one of California’s leading and most innovative exam teams? The California Department of Justice (DOJ) is seeking to hire a highly motivated and technically proficient Staff Services Manager (SSM) I to supervise our highly respected exam program. As part of the Testing and Selection Unit, you will have the opportunity to supervise a team of talented and professional staff as they develop and validate a wide variety of innovative and creative civil service examinations. The Exam Manager provides supervision and direct oversight to a team of approximately five exam staff, as well as independently plans, manages, and administers the most complex and sensitive exams for the Department. We truly desire to assist with the selection of the most qualified candidates to work for DOJ!
Under the general supervision of the Testing and Selection Unit SSM II, the SSM I Exam Manager is responsible for a variety of complex and highly technical selection management duties and acts as a consultant for managers, supervisors, and program specialists on a myriad of the more difficult and sensitive personnel selection issues. The SSM I identifies and plans for the Department’s future selection needs, as well as drafts, implements, and makes recommendations on policies and procedures related to testing and selection.
Additional duties include, but are not limited to: conducting training for new exam staff and departmental personnel (e.g., personnel liaisons, staff seeking professional development); performing job analysis; serving as Chairperson for Qualification Appraisal Panels; serving as a consultant to management, program liaisons, and other analysts on selection-related issues; and reviewing and allocating office resources to best meet departmental needs.
If you are up to the challenge, come join the DOJ Office of Human Resources where we have a culture of promoting professional growth, independence, innovation and fun!
Working Conditions
This position has been designated as eligible for telework and is currently a remote-centered position. The position may however require in-person attendance when requested. The selected candidate would report to Department of Justice headquarters in Sacramento if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.
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You will find additional information about the job in the
Duty Statement .
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-443710
Position #(s): 420-057-4800-034
Working Title: Exam Manager Classification: STAFF SERVICES MANAGER I
$6,963.00 - $8,650.00
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: 12 Month Limited Term - Full Time
Work Shift: Day
Work Week: Monday-Friday
Department Information- This position is located in the Division of Operations, Office of Human Resources, Talent Acquisition, Testing and Selection Unit.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov .
Special Requirements - A fingerprint check will be required.
- Clearly indicate the Job Control Code (JC-443710) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
- Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
- If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/4/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Yvonne Salas (JC-443710)
Office of Human Resources
1300 I Street, Suite 720
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Yvonne Salas (JC-443710)
Office of Human Resources
1300 I Street, Suite 720
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
Statement of Qualifications (SOQ) - In no more than two pages, please respond to the following two questions:
1. Specifically referring to the Desirable Qualifications listed below, how are you qualified for this position?
2. Why are you interested in working for the DOJ's Testing and Selection Unit?
Please note that cover letters do not take the place of SOQs.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Possess analytical and technical experience with the State’s selection system
- Knowledge of the State of California’s online exam system and procedures
- Knowledge of the technical aspects of test development and validation
- Knowledge of the State of California’s rules and regulations as they relate to the selection process
- Possess excellent customer service skills
- Desire to seek ways to increase the effectiveness of selection procedures
- Experience as a supervisor or significant project lead
- Desire to maintain staff engagement and morale
- Experience with the development and administration of various examinations and/or selection tools
- Experience monitoring and updating key performance indicators
BenefitsBenefit information can be found on the CalHR website and the CalPERS website.
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Yvonne Salas
(916) 210-7200
yvonne.salas@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Job Related InformationThe Department of Justice, Office of Human Resources is located in the heart of vibrant downtown Sacramento, within easy walking distance of many restaurants and Caesar Chavez Park. For those employees who take public transit, we offer the convenience of a nearby light rail station. For those employees who commute, employee-paid parking is available close to the building.
Additional Application Filing Information : Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
This is a 12-month limited term position, but may be extended to a maximum of 24 months and/or may become a permanent position based upon operational needs.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 9/4/2024