Job Location: This position will be located within the Harry S. Truman Building, 301 W. High Street, Jefferson City, MO.
Why you’ll love this position:This is an exciting opportunity to lead a 7-person financial team that provides accounting, budget, procurement, and general services functions for Missouri’s Department of Economic Development (DED). You will be an integral part to ensuring all DED staff receive top-quality fiscal management support. You’ll also help DED achieve our mission of helping create greater opportunities for Missourians to prosper as well as be a good steward of state and federal dollars .
- Responsibility 1: Supervise, coach, and inspire success of Department’s 7-person fiscal and general services team.
- Ensure team members have adequate and clear performance expectations and goals.
- Ensure team members receive professional development support, customized for their needs.
- Responsibility 2: Ensure Department’s accounting function processes $2.2B in grants, procurements, and expenses with accuracy and excellence.
- Support and supervise accounting staff.
- Oversee financial document processing related to procurement, accounts payable, accounts receivable, grant management, and IT purchases.
- Conduct Department expenditure reviews to ensure compliance with laws, rules, policies, procedures, and guidelines including compliance to Federal Office of Management and Budget rules and regulations.
- Review and approve all procurement contracts.
- Prepare, update, and monitor the Department’s cost allocation plan and its submission to the federal cognizant agency on an annual basis. Oversee monthly cost allocation transfers and expenditures.
- Responsibility 3: Oversee Department’s budgeting function.
- Support and supervise Budget Administrator.
- Ensure strong budget development processes and budget submission is accurate, clear, and complete.
- Ensure Department is prepared to be successful in budget hearings.
- Oversee fiscal note review process.
- Responsibility 4: Advise Department’s Director and division leaders on fiscal strategies and other financial matters.
- Conduct monthly fund analysis of the divisions to ensure solvency and make recommendations when potential concerns arise.
- Perform monthly payroll projections and appropriation expenditure reports for divisions and recommends any necessary adjustments.
- Ensure DED compliance with state and agency fiscal policies (e.g., travel).
- Responsibility 5: Serve as Department’s chief fiscal representative with legislative and Office of Administration fiscal stakeholders and for special state projects involving financial matters.
- Serve as a liaison with the State Auditor’s Office and Legislative Oversight regarding Statewide Single Audit of federal programs, other program audits and reviews.
- Assist with the completion of the Department of Revenue quarterly tax credit report and the annual tax credit analysis forms (Form 14’s).
- Assist completion of annual reports as requested by the Office of Administration and update Department travel and other financial policies as needed, including Department’s annual Internal Control Plan.
- Serve as Department’s coordinator for the Missouri Vital Enterprise Resources System (MOVERS) project which will replace the current SAMII, BRASS, and MOBuys systems.
- Responsibility 6: Oversee the general services functions, including the mailroom, facilities leases, agency vehicles, changes to Truman Building space (Suites 108, 720, 770 and 290).
- Support and supervise General Services team member.
- Liaise and partner with OA FMDC as needed.
- Perform other related work as assigned.
Minimum Qualifications: - At least nine years of relevant experience. This can be obtained through a combination of work experience in accounting, budgeting, and fiscal management and completion of a Bachelor’s degree program in Accounting, Finance, Business or Public Administration, Management, or a closely related field.
- Establishing and maintaining trust and working relationships with inter-departmental programmatic and subject matter expert leaders as well as external peers and stakeholders.
- Excellent interpersonal and written communication skills.
- Demonstrated learning orientation towards building skills in new concepts and methods.
- Strong proficiency in Microsoft Excel, and other MS Office products.
- Ability to demonstrate regular and reliable attendance.
Preferred Qualifications: - At least 2 years of experience effectively:
- Leading, supervising, and developing fiscal staff.
- Maintaining a working knowledge of state’s historical financial system (SAMII) and budget system (BRASS).
- Working in procurement and contract management.
- Working with Code of State Regulations related to fiscal and procurement activities.
- Working with Government Auditing Standards.
- Developing and implementing cost allocation principles and methods.
- Conducting activities related to the Office of Management and Budget (OMB) Circulars.
- Developing short and long-range plans that meet established objectives and contribute to overall organizational goals.
- Utilizing the tax credit tracking system.
- Experience successfully managing complex projects.
- Experience successfully improving processes and systems.
- Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
