Office Assistant-English

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancies are with the Tulare County Health & Human Services Agency located in Visalia and Porterville.

Typical Duties

Perform a wide variety of typing, keyboarding, specialized and/or general clerical duties related to assigned functional area and Department. Type/keyboard, proofread, and process a variety of documents including general correspondence, memos, and statistical charts from rough drafts (handwritten, typed or computer), dictaphone recordings, or verbal instructions. Act as a receptionist, answer the telephone, and wait on the general public, giving information on Department policies and procedures as required. Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records. Perform a variety of supportive office functions including receiving, sorting, and distributing incoming and outgoing correspondence. Issue, receive, and process various applications, permits and other forms. Order, store, and distribute office supplies. Plan work according to production schedules and suggest minor changes in procedures to correct operational problems. May provide lead supervision to lower-level clerical assistants. May assist in the hiring and training of new employees. May operate a variety of office automation and peripheral equipment, and a variety of office related appliances. May prepare and process payroll records. Perform routine office equipment checks to determine cause of problems; report needed repairs. May undertake and complete a variety of office assistance projects requiring independent judgment, initiative, and the maintenance of confidentiality.

Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum Qualifications

MINIMUM QUALIFICATIONS
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: Equivalent to completion of the twelfth (12) grade.

Experience: Six (6) months of general clerical experience OR completion of an approved office support program from an accredited business/community college or adult school.

Knowledge of: English usage, spelling, grammar, and punctuation; basic math including fractions, decimals, and percentages; alphabetical, numerical, and non-numerical filing systems and procedures; report and form design and production methods.

Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Learn the organization, procedures, and operating functions of the County Department to which assigned. Perform routine clerical work including the maintenance of appropriate records and the preparation of general reports. Verify and check files and data. Understand and carry out verbal and written instructions. Establish and maintain effective working relationships with County staff and the public. Speak, read, and write Spanish may be required. Organize work and set priorities. Perform work with accuracy and attention to detail. Work independently. Prepare a variety of charts, graphs, and other special documents. Analyze and correct operational, procedural, and programmatic problems encountered in the course of work. Type/keyboard accurately. Assist in training new employees. Operate office automation and related equipment, format documents, and perform difficult operations.

License or Certificate: Possession of, or ability to obtain an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS

Knowledge of: Basic office procedures and clerical functions, including alphabetical and numerical filing systems; modern office functions, duties, and procedures; office automation terminology and basic operation of office automation equipment; report and forms design and production; collect information, establish facts, and take appropriate action; train and assist new employees.

Skill/Ability to: Express ideas clearly and concisely in writing; recognize and maintain confidentiality of information in compliance with department regulations; code, sort, post, check, or verify detailed and routine data and maintain logs and records, type at a speed of 45 words per minute.

Additional Information

Conditions of Employment: Possession of, or ability to obtain, an appropriate, valid California driver's license. Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation will be conducted. Some job classes may also require a physical exam.

College Cost Reduction Access Act
This may a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: h ttps://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL OPPORTUNITY EMPLOYER

Bargaining Unit 1

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, andlife).This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 50 hours of which may be used toward family sick leave.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 8/5/2024 11:59 PM Pacific

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Porterville, California United States View Map